The District provides services for individual Special Education students according to commitments made in the student's Individualized Education Plan (IEP).  When appropriate services are not able to be provided through District programs, the District contracts  with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services.  Listed contracts are for the 2019-2020 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY/NON-PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $1,306.444.00.

The San Mateo-Foster City School District has obtained the services of the Music for Minors Professional Educator Program to provide music education to TK-4th grade students.  The Music for Minors Program is offered at all District elementary schools except Meadow Heights, which provides a different music program.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND MUSIC FOR MINORS TO PROVIDE TK-4TH GRADE ELEMENTARY MUSIC.

$392,263 - General Fund

The San Mateo-Foster City School District has obtained the services of Playworks Education Energized for the administration of social emotional/play-based recess support at specific schools (Fiesta Gardens, George Hall, Laurel, Lead, San Mateo Park and Sunnybrae).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND PLAYWORKS EDUCATION ENERGIZED.

$120,000 Title IV Funding and $27,222 Supplemental LCAP Funding

On March 21, 2019, the Board of Trustees approved the contract with State Roofing Systems, Inc., for the George Hall Elementary School Roof Replacement Project in amount of $618,622.00.

The District, in working with State Roofing Systems, Inc.,encountered variety of unforeseen conditions. Therefore the District and the Consulting Engineer  requested the necessary field changes, corrections, as well as credits for unused District's allowances,

After all the additions and subtractions, the cost of Change Order No. 1 to the original contract resulted in a credit to the District in the amount of ($22,292.77) (-3.60% of the original contract).

The new contract amount with State Roofing Systems, Inc., will be $596,329.23 which is less than the original contract amount.

 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1 FOR STATE ROOFING SYSTEMS, INC., REGARDING THE GEORGE HALL ROOF REPLACEMENT PROJECT.

($22,292.77) - District's Credit to the Measure L funding

Over the summer, there were reports of a natural gas smell at North Shoreview Montessori.  Maintenance & Operations (M&O) contacted one of their regular vendors, Caccia Plumbing, to inspect several underground gas lines.  An investigation revealed a leak (which was repaired), lines in need of repair and some lines that needed to be re-routed.  This work was completed over the summer and was necessary in order to open North Shoreview Montessori.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE CONTRACT WITH CACCIA PLUMBING FOR $75,475.00 FOR THE EMERGENCY GAS LINE REPAIRS AT NORTH SHOREVIEW MONTESSORI.

$75,475.00 - ROUTINE RESTRICTIVE MAINTENANCE FUND 01

Second Harvest Food Bank (SHFB) of Silicon Valley through funding from the San Mateo Board of Supervisors, has offered support for lunches for Title I schools in the San Mateo-Foster City School District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE MOU FROM SECOND HARVEST FOOD BANK (SHFB).

Upto $80,000.00

           $40,000.00 2019-2020

           $40,000.00 2020-2021

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• The Children's Annex-- Disposal of obsolete equipment: seven computers and three monitors.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 02/19-20 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270. 

None

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT.

None – Expenditure provided for in the 2019-2020 budget.

California guidelines require that the Board review and approve School Plans for Student Achievement (SPSA).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND APPROVE THE SCHOOL PLANS FOR STUDENT ACHIEVEMENT (SPSA) FOR FIESTA GARDENS, LEAD, SAN MATEO PARK, AND SUNNYBRAE ELEMENTARY SCHOOLS.

Actions funded through Local Control Funding Formula (LCFF).

Dr. Rosas will review the process of updating the SMFCSD Vision and Mission statements.  The Board will have the opportunity to discuss the proposed, updated Vision and Mission statements.

 Vision

The San Mateo – Foster City School District educates, inspires and empowers every student in every school every day to live, lead and learn with integrity and joy.

Mission

The San Mateo – Foster City School District provides a rigorous, high quality and equitable education while partnering with our families and community to support all students to achieve their full academic, social and emotional potential.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE FOR INFORMATION THE PROPOSED VISION AND MISSION STATEMENTS.

The administration is in the process of planning for the opening of a new school in Foster City.  The most immediate planning is focused on the opening date for the school, anticipated enrollments, and boundaries for the school.  Specific plans and recommendations for each of these areas will be provided by the administration for information and Board discussion.  Those plans that require Board approval will be brought back as action items at a future Board meeting.    

IT IS  RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE INITIAL PLANNING FOR THE NEW ELEMENTARY SCHOOL IN FOSTER CITY UNDER CONSTRUCTION NOW.

The Borel Middle School New Gymnasium Building Project was selected as a Phase I Measure X Construction Project at the January 21, 2016 Board Meeting.  The District, through Public Contract Code, solicited bids for the New Gymnasium Project at Borel Middle School.

Four bids were received and opened on August 13:  Rodan Builders, Sausal, Gonsalves & Stronck and Beals Martin.  The apparent low bidder is Beals Martin and Associates, Inc. in the amount of $10,237,159.00, The District recommends awarding the contract to Beals Martin and Associates, Inc. for the New Gymnasium Project at Borel Middle School. 

If the District cannot enter into a contractual agreement with Beals Martin and Associates Inc., the District will enter into an agreement with the contractor that submits the next lowest responsive and responsible bid.  

$10,237,159.00 - Measure X Funds