The District provides services for individual Special Education students according to commitments made in the student's Individualized Education Plan (IEP).  When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services.  Listed contracts are for the 2019-2020 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY/NON-PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $364,494.00,.

On March 7, 2019, the Board of Trustees approved the contract for Andy's Roofing Company Inc. for the Re-roofing at Abbott Middle School, per approved bid on February 19, 2019 in the amount of $733,300.00.

The District, in working with Andy's Roofing Company Inc., encountered a lot of dry rot in many areas of the roof.  

The cost of Change Order No.1 to the original contract is $8,420.50 (0.11% of the original contract).

The new contract amount with Andy's Roofing will be $741,720.50, which is within the Measure L budget. 

On December 4, 2015, the Facilities Department (Facilities) published a Request for Qualifications (RFQ) for Special Testing and Inspections for the upcoming Measure X Projects.  Four firms were contacted:  Construction Testing Services (CTS), Consolidated Engineering Labs, Smith-Emery and Signet.  Facilities reached out to the pool of special inspectors to request a quote for special testing and inspections for the new Borel Middle School New Gym and Classrooms project.

Facilities has been using the services of CTS for Increment #1.  Facilities requested that they submit a proposal for Increment #3.  This construction will be going on at the same time as Increment #1.  Their proposal is acceptable and Facilities recommends awarding the contract to CTS to provide special materials testing and construction inspection services for Increment #3 of the new Borel Gym and Classroom Project.  CTS's proposal includes, but is not limited to, batch plant inspections, reinforcing steel, structural and miscellaneous steel, and structural concrete inspections.  CTS proposal is in the amount of $124,102.  This amount is within the budget for the Borel Middle School New Gym and Classrooms project.  

Pursuant to the contract awarded by the Board of Trustees on April 18, 2019, SofSurfaces, Inc., has furnished all materials and finished all labor for the completion of work related to the Fiesta Gardens Matting Replacement Project # M&O2019-117. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Clerk's Office as required by the law.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE FIESTA GARDENS MATTING REPLACEMENT PROJECT. 

None

Pursuant to contract awarded by the Board of Trustees on March 21, 2019, State Roofing Systems, Inc., has furnished all materials and finished all labor for the completion of work related to the George Hall  Roofing Project # 19-156. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Clerk's Office as required by the law.
 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE GEORGE HALL ROOFING PROJECT.

None

Pursuant to the contract awarded by the Board of Trustees on April 18, 2019, SofSurfaces, Inc., has furnished all materials and finished all labor for the completion of  work related to the to the Turbull Child Center Matting Replacement Project # 2719/19. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Clerk's Office as required by the law. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE TURNBULL CHILD CENTER MATTING PROJECT.

None

The Appropriations Limit, commonly referred to as the Gann Limit, was established by Proposition 4 in 1979 and amended by Proposition 98 in 1989 and Proposition 111 in 1991.  Article XIIIB was added to the State Constitution and established limits on allowable growth in state and local government spending.  The Appropriations Limit allows government spending to grow at a rate no greater than the California per capita personal income inflation and the change in population. 

The District is responsible for calculating this limit each year according to prescribed formulas, making these calculations available to the public and presenting the calculations to the Board of Trustees for adoption by resolution.

Per the State Report, the Appropriations Limit for 2018-19 is $100,723,016 and the appropriations subject to the Limit is $100,915,372. The amounts reflect an increase to the Limit per Government Code Section 7902.1. The Appropriations Limit for 2019-2020 is estimated at $103,983,169. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 03/19-20 REGARDING THE ADOPTION OF THE APPROPRIATIONS (GANN) LIMIT FOR 2018-19 AND 2019-2020.

As the report indicates, the District's Adjusted Appropriations Limit increased over the appropriations subject to the Limit. There is an excess appropriations to notify the State for 2018-19. 

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Abbott Middle School-- Disposal of damaged equipment: two televisions and one CPU. 
• The Children's Annex-- Disposal of obsolete equipment: four computers (CPU, monitor, keyboard, mouse and speaker).

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 04/19-20 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

None

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2019-2020 budget.

California guidelines require that the Board review and approve School Plans for Student Achievement (SPSA) for the following elementary schools: Laurel, George Hall, Highlands, and Foster City.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND APPROVE THE SCHOOL PLANS FOR STUDENT ACHIEVEMENT (SPSA) FOR LAUREL, GEORGE HALL, HIGHLANDS, AND FOSTER CITY ELEMENTARY SCHOOLS.

Actions funded through Local Control Funding Formula (LCFF).

The Board presentation will highlight aspects of the San Mateo- Foster City School District Special Education program for the 2019-2020 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING THE SPECIAL EDUCATION PROGRAM WITHIN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT

None

The Board presentation will highlight information about the San Mateo-Foster City School District preschool programs to address equity and diversity.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING THE PRESCHOOL PROGRAMS WITHIN THE SAN MATEO-FOSTER CITY  SCHOOL DISTRICT

Annually, the Board of Trustees reviews and updates their Governance Handbook.  This work was completed over the past several months and the updated Governance Handbook is now ready for Board approval.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE UPDATED GOVERNANCE HANDBOOK FOR THE SAN MATEO – FOSTER CITY SCHOOL DISTRICT.

The California School Boards Association (CSBA) is calling for nominations for Directors-at-Large African American, American Indian, and County.  Nominations will be accepted until Saturday, October 5, 2019.  Information, including required forms, related to the nomination and election process are available online at www.csba.org. The Candidate Form and two letters of recommendation are due by Friday, October 11, 2019.

The nominations for Directors-at-Large must be made by a CSBA member board and the nominee must be a board member from a CSBA member district or county office of education.  (Only a CSBA member County Board of Education may submit a nomination for the Director-at-Large, County seat.)

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES DISCUSS AND NOMINATE A DIRECTOR-AT-LARGE AFRICAN AMERICAN OR AMERICAN INDIAN. 

The 2018-2019 Unaudited Actuals Financial Report passed all State Standards and Criteria tests required for compliance with the State Account Code Structure and the California State Accounting Manual.  The District books are balanced with the County Office of Education and County Treasurer ledgers.  The 2018-2019 Unaudited Actuals Financial Report will be presented to the Board for approval on September 19, 2019.  Upon Board approval this financial report will be audited and filed with the County Superintendent of Schools.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE DRAFT 2018-2019 UNAUDITED ACTUALS FINANCIAL REPORT.