The San Mateo-Foster City School District has obtained the services of the Music for Minors Professional Educator Program to provide music education (instrumental and choral) to 5th grade students.  The Music for Minors Program is offered to 5th grade students. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND MUSIC FOR MINORS TO PROVIDE 5TH GRADE ELEMENTARY MUSIC.

$242,102 General Fund

As part of our effort to improve the quality of data and information available, SMFCSD continues its work with the CORE Districts Data Collaborative.  Through this collaborative, the District can access data, analytical resources, and models from other school districts that can greatly support our work.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND THE CORE DISTRICTS DATA COLLABORATIVE.

$49,314 Supplemental Funds

On June 20, 2019, the Board of Trustees approved the contract with MK Pipelines, Inc., as the contractor for the Bowditch Sewer Lift Station Replacement, in the amount of $285,300.00.

While digging the sewer trench, an existing, unidentified pressurized 6" dia. storm drain pipe was damaged causing flooding to the trench and surrounding area. This storm drain pipe was not identified on any school or city As-Builts drawings. It was an unforeseen condition.

Change Order No.1 includes the repair of this Storm Drain Pipe.  The Change Order also has the cost of the  City's Encroachment Permit and provides District credit for unforeseen conditions. The cost of Change Order No.1 to the original contract is actually a credit to the District by ($9,308.10), which is (3.26%) of the original cost.

The new contract amount with MK Pipelines, Inc., including the Change Order No.1, is $275,991.90

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE  CHANGE ORDER NO.1 FOR MK PIPELINES, INC., FOR THE BOWDITCH SEWER LIFT STATION REPLACEMENT.

($9,308) - Credit to the Restricted Routine Maintenance Fund.

Pursuant to the contract awarded by the Board of Trustees on June 6, 2019, Community Playgrounds, Inc., has furnished all materials and finished all labor for the completion of work related to the George Hall Shade Structure Project No. 19-146. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Clerk's Office as required by the law.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE GEORGE HALL SHADE STRUCTURE PROJECT. 

None

The District-wide Shade Structures Project Installation was approved as a part of Measure L funding.  On June 6, 2019 the Board of Trustees approved the contract for installation of the metal roofing shade structure at George Hall with Community Playgrounds, Inc., in the amount of $128,893.00. Besides the installation of a shade structure, the project included additional DSA "Path of Travel" requirements such as reworking an existing ramp by adding railings and truncated domes which was performed by Community Playgrounds, Inc., as a Change Order No.1.

The cost of Change Order No.1 to the original contract is $9,856.00 (7.65% of the original contract).

The new contract amount with the Community Playgrounds, Inc., will be $138,749.00, which is within the Measure L budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO.1 FOR COMMUNITY PLAYGROUNDS, INC.,REGARDING THE GEORGE HALL SHADE STRUCTURE PROJECT.

$9,856.00 - Measure L Funding

The 2018-2019 Unaudited Actuals Financial Report passed all state standards and criteria tests required for compliance with the State Account Code Structure and the California State Accounting Manual.  The District books have been balanced with the San Mateo County Office of Education and County Treasurer ledgers.  A draft of the 2018-2019 Unaudited Actuals was presented at the September 5, 2019 Board meeting and no changes were made in the General Fund of the draft report.  Following approval of the Board, the Unaudited Actuals will be filed with the County Superintendent of Schools for audit and review.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE 2018-2019 UNAUDITED ACTUALS FINANCIAL REPORT.

As detailed in the financial report

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT.

None – Expenditure provided for in the 2019-2020 budget.

The Board of Trustees requested a map with the boundaries of the four elementary schools in Foster City and to review the enrollment impact a the three existing schools upon the opening of the new elementary school in Foster City.  This information will be provided at the September 19 Board meeting.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PROPOSED BOUNDARY FOR THE NEW ELEMENTARY SCHOOL IN FOSTER CITY.

California guidelines require that the Board review and approve School Plans for Student Achievement (SPSA) for the following schools: Beresford and Meadow Heights Elementary Schools and Bayside Academy and Borel Middle School.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND APPROVE THE SCHOOL PLANS FOR STUDENT ACHIEVEMENT (SPSA) FOR BERESFORD ELEMENTARY SCHOOL, MEADOW HEIGHTS ELEMENTARY SCHOOL, BAYSIDE ACADEMY, AND BOREL MIDDLE SCHOOL.

Actions funded through Local Control Funding Formula (LCFF)

The Facilities Department will present the completed Measure L summer construction projects and the progress of four Measure X projects.     

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE FOR INFORMATION A REPORT ON THE COMPLETED MEASURE L SUMMER PROJECTS AND THE PROGRESS OF THE FOUR MEASURE X PROJECTS.

NONE

The position of Chief Business Official (CBO) became vacant as of July 2019.  School Services of California supported the District in the search for a new CBO.  After a rigorous paper screening process and three interviews, Patrick Gaffney was moved forward and is being recommended for the CBO position in the San Mateo-Foster City School District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CHIEF BUSINESS OFFICIAL EMPLOYMENT CONTRACT FOR PATRICK GAFFNEY.

Per attached contract.