The San Mateo-Foster City School District students will display their knowledge and understanding of basic golf skills. Physical Education will provide a brief overview of student learning, professional development, and use of equipment in the schools. 

Per Education Code 44015.1 in observance of the importance of educational leadership at the school site, school district, and county levels, the second full week in the month of October of each year shall be designated as “Week of the School Administrator.” Schools, school districts, and county superintendents of schools are encouraged to observe the week with public recognition of the contribution that school administrators make to successful pupil achievement. 

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The District provides services for individual Special Education students according to commitments made in the student's Individualized Education Plan (IEP).  When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public Schools (NPS) or Non-Public Agencies (NPA) for those services.  Listed contracts are for the 2019-2020 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACTS IN THE AMOUNT OF $733,940.40.

$733,940.40

The Local Control Accountability Plan (LCAP) Federal Addendum has recently been updated, based on CDE feedback, and must be approved by the Board of Trustees to receive the Every Student Succeeds Act (ESSA) Funding.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE UPDATED FEDERAL ADDENDUM.

To Be Determined

On March 21, 2019 the Board of Trustees approved the contract for Rodan Builders Inc. for the New Gym and Classrooms Project at Abbott Middle School, per the bid on March 12, 2019 for the amount of $15,781,000.00.

The District, in working with Rodan Builders Inc., encountered a need for change in the elevator, as well as changes in the lunch area, changes with the the flashing to terminate the waterproofing, and changes with the structural steel.

The cost of Change Order No. 2 is $214,235.00, which is 1.36% of the original contract. To date, the cost of Change Orders No. 1 and 2 is $449,423.00, which is 2.85% of the original contract.

The new contract amount for Rodan Builders Inc., is $16,230,335.00, which is within the Measure X Budget.

This change is being made to respond to the MOU between the District and the City of San Mateo.  Modifications had to be made to the trash enclosure, ADA parking stalls, gate and fences. 

In order to not delay the project for the Bayside Gym, bidding occurred as the MOU was still under the review process resulting in this minimal change to the project. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE AMENDMENT NO. 1 WITH QUATTROCCHI KWOK ARCHITECTS REGARDING THE TRASH ENCLOSURE, ADA PARKING STALLS, GATE AND FENCE AT BAYSIDE GYM.

$16,000.00 - Measure X

Proposed Change Order # 001 in the amount of $11,404 is to increase the main line storm drain pipe in order to provide adequate drainage and the amount of  $28,245 respond to the MOU between the District and the City of San Mateo regarding the trash enclosure, ADA parking stalls, fence, and gates. See attached change order for further details. 

This project is still around 1% of change orders with remaining contingency amount of $653,071.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RODAN CHANGE ORDER NO.1 REGARDING STORM DRAIN PIPE SIZE CHANGES AND TRASH ENCLOSURE.

$39,649.00 - Measure X

San Mateo Foster City School District is requesting HMC to provide professional design services, including agency processing, in support of adding windows between the Kindergarten Classrooms and the Small Group Rooms in Building B. HMC Architects and our engineering consultants will review the documents for feasibility and incorporate revisions as requested.

This will provide added security and safety between teacher and student for visibility during small group lesson and class time.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE AMENDMENT NO. 1 FOR HMC ARCHITECTS REGARDING ADDING WINDOWS BETWEEN THE KINDERGARTEN CLASSROOMS AND THE SMALL GROUP ROOMS.

$14,566.00 - Measure X

The Pennino Management Group is being hired to assist in the coordination process between the District, Overaa, and PG&E. The Pennino Management Group has provided and worked directly with PG&E in the last 20 years in assisting school districts with minimizing the electrical design process and as such will provide underground utility drawings in association with providing power to the new school site in Foster City.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT FOR PENNINO MANAGEMENT GROUP FOR ASSISTING IN COORDINATION IN UNDERGROUND UTILITIES SERVICES BETWEEN PG&E AND THE DISTRICT.

$7,500.00 - Measure X

A.  Federal and State documents as authorized agents of the Board of Trustees: The Superintendent, Dr. Joan Rosas; and/or the Chief Business Official, Patrick Gaffney: and/or the Director of Fiscal Services, Christine Gong.

B.  Contract documents following the approval of the Board of Trustees: The Superintendent, Dr. Joan Rosas; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Christine Gong; and/or Sue Wieser, Assistant Superintendent of Human Resources.

C. Purchase Orders: The Superintendent, Dr. Joan Rosas; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Christine Gong

D.  District Clearing Account:  Any two of the following: The Superintendent, Dr. Joan Rosas; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Christine Gong; and/or the Assistant Superintendent of Human Resources, Sue Wieser; and/or the Assistant Superintendent of Education Services, David Chambliss; and/or the Assistant Superintendent of Student Services, Sarah Drinkwater

E.  Revolving Fund Accounts:  Any two of the following:  The Superintendent, Dr. Joan Rosas; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Christine Gong; and/or the Assistant Superintendent of Human Resources, Sue Wieser; and/or the Assistant Superintendent of Education Services, David Chambliss; and/or the Assistant Superintendent of Student Services, Sarah Drinkwater

F.  Cafeteria Account: Any two of the following:  The Superintendent, Dr. Joan Rosas; and/or the Chief Business Official, Patrick Gaffney; and/or the Administrator for Food Services, Andrew Soliz; and/or the Director of Fiscal Services, Christine Gong.

G.  Annex Revolving Account:  Any two of the following:  The Superintendent, Dr. Joan Rosas; and/or the Assistant Superintendent of Student Services, Sarah Drinkwater; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Christine Gong; and/or the Coordinator of the Annex, Danielle Tremaine

H.  Stock Brokerage Account:  The Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Christine Gong

Education Code Section 42632 requires that each order drawn on the funds of a school district shall be signed by a majority of the members of the Governing Board of the District, or by a person or persons authorized by the Governing Board to sign orders. The authorized signatures shall be filed with the County Superintendent of Schools. With district personnel changes in 2019-20, the Government Board of the San Mateo-Foster City School District has authorized any of the following administrators' signatures on district orders: 

1) Dr. Joan Rosas, Superintendent

2) Patrick Gaffney, Chief Business Official 

3) Christine Gong, Director of Fiscal Services 

4) Sue Wieser, Assistant Superintendent of Human Resources

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 07/19-20 AUTHORIZING THE SIGNATURES FOR ORDERS DRAWN ON DISTRICT FUNDS.

With the change in District personnel, the District’s bank, First Bank, requires new signature authorization from the Governing Board of the San Mateo-Foster City School District. The resolution will authorize the following administrators to sign bank deposit accounts on behalf of the District:

1) Dr. Joan Rosas, Superintendent

2) Patrick Gaffney, Chief Business Official 

3) Christine Gong, Director of Fiscal Services 

4) Sue Wieser, Assistant Superintendent of Human Resources

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 08/19-20 AUTHORIZING THE SIGNATURES FOR DEPOSIT ACCOUNTS WITH FIRST BANK.

With the change in District personnel, the Local Agency Investment Fund Account (LAIF) Administrator requires new signature authorization from the Governing Board of the San Mateo-Foster City School District. The resolution will authorize the following administrators to sign on behalf of the District:

1) Dr. Joan Rosas, Superintendent

2) Patrick Gaffney, Chief Business Official 

3) Christine Gong, Director of Fiscal Services 

4) Sue Wieser, Assistant Superintendent of Human Resources

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 09/19-20 AUTHORIZING THE SIGNATURES FOR THE LOCAL AGENCY INVESTMENT FUND (LAIF).

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Abbott Middle School-- Disposal of damaged equipment: one television and one CPU. 
• Brewer Island Elementary School-- Disposal of damaged equipment: three projectors, one hard drive and one monitor.
• North Shoreview Montessori School-- Disposal of obsolete equipment: one record player.
• The Children's Annex-- Disposal of damaged equipment and supplies: shelves, computer tables/desk, rolling white board, sleeping mats with cart, dramatic play-dress up center.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 10/19-20 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

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None – Expenditure provided for in the 2019-2020 budget.

The San Mateo-Foster City School District Trustees engaged in a Board self evaluation and a discussion of governance during the September 19, 2019 Study Session.  During the October 3, 2019 Board meeting, the Trustees will review and prioritize areas of governance focus for the 2019-2020 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES DISCUSS AREAS OF FOCUS AS A GOVERNANCE TEAM AND PRIORITIZE THIS WORK FOR THE 2019-2020 SCHOOL YEAR.

Williams vs. State of California and Education Code Section 60119 require school districts to annually hold a public hearing regarding the appropriation of instructional materials throughout the District.  In particular, the Williams settlement requires that each student is in possession of a standards-based textbook in each of the four core academic areas of Language Arts, Math, Science and Social Science for use in the classroom and to take home.  (This requirement does not equate to two copies.)  All English Learners will have required English Language Development textbooks.  Abbott MIddle School, The Bayside Academy, Borel Middle School, Bowditch Middle School, Audubon, Baywood, Beresford, Brewer Island, College Park, Fiesta Gardens International, Foster City, Highlands, George Hall, Laurel, LEAD, Meadow Heights, North Shoreview Montessori, Parkside Montessori, San Mateo Park and Sunnybrae Elementary Schools do have sufficient textbooks for all students in each of the content areas of Language Arts, Math, Science and Social Science.  All English Learners do have required English Language Development textbooks.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES HOLD A PUBLIC HEARING TO RECEIVE COMMENTS REGARDING THE ADEQUACY OF SUFFICIENCY OF PUPIL TEXTBOOK AND INSTRUCTIONAL MATERIALS AT ABBOTT MIDDLE SCHOOL, THE BAYSIDE ACADEMY, BOREL MIDDLE SCHOOL, BOWDITCH MIDDLE SCHOOL, AUDUBON, BAYWOOD, BERESFORD, BREWER ISLAND, COLLEGE PARK, FIESTA GARDENS INTERNATIONAL, FOSTER CITY, GEORGE HALL, HIGHLANDS, LAUREL, LEAD, MEADOW HEIGHTS, NORTH SHOREVIEW MONTESSORI, PARKSIDE MONTESSORI, SAN MATEO PARK, AND SUNNYBRAE ELEMENTARY SCHOOLS AND APPROVE RESOLUTION NO. 05/19-20 FOR THE SUFFICIENCY OF TEXTBOOKS AVAILABLE TO STUDENTS AS REQUIRED BY WILLIAMS VS. STATE OF CALIFORNIA FOR FISCAL BOND ACT OF 2016.

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California guidelines require that the Board review and approve School Plans for Student Achievement (SPSA) for the following schools: Abbott & Bowditch Middle Schools, Baywood & College Park Elementary Schools.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND APPROVE THE SCHOOL PLANS FOR STUDENT ACHIEVEMENT (SPSA) FOR ABBOTT & BOWDITCH MIDDLE SCHOOLS, BAYWOOD & COLLEGE PARK ELEMENTARY SCHOOLS.

Actions funded through Local Control Funding Formula (LCFF)

A key priority for the District this year is to support teachers and staff with professional learning opportunities. The presentation will provide information and an overview of these opportunities in 2019-2020.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE 2019-2020 PROFESSIONAL LEARNING PLAN.

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