IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECOGNIZE TRUSTEE AUDREY NG FOR HER SERVICE TO THE DISTRICT.

The San Mateo-Foster City School District and MidPen Resident Services Corporation are entering into a data-sharing and collaboration agreement to strengthen services and supports to SMFCSD students and families who live in MidPen housing.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN-MATEO FOSTER CITY SCHOOL DISTRICT AND MIDPEN RESIDENCE SERVICES CORPORATION.

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The San Mateo-Foster City School District has obtained coaching services from the New Teacher Center, a national nonprofit organization dedicated to improving student learning by accelerating the effectiveness of new teachers, experienced teachers, and school leaders.  Services will include consultation and coaching sessions with program leaders to support the development of mentors/coaches as well as professional learning sessions.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND THE NEW TEACHER CENTER.

$51,700 Supplemental Carryover Funds

On March 5, 2019 a contract was approved for Smith-Emery San Francisco Inc, as the testing firm for the Abbott New Gymnasium/Classrooms Project.

Since then  the District has needed to add extra services for testing of concrete, rebar, and shop welding tests for this project.

The cost for the original contract was $42,909.06 and the cost for Amendment No. 1 is $29,282.01 (68.24% of the original contract), funded by Measure X. The new contract amount will be $72,191.07.

On June 20, 2019, the Board of Trustees approved the contract with M K Pipelines, Inc., as the contractor for the Bowditch Middle School Sewer Lift Station Replacement, in the amount of $285,300.00.

The Contractor was directed by District staff onsite not to make connection at that location. District staff identified an alternate location to connect to existing sanitary sewer approximately 80 lf away from pump station.  M K Pipelines potholed at this location (up to 9.5' deep) and at 3 alternate locations nearby to find sanitary sewer that District believed existed.  It was determined that sewer line did not exist at this location.  

The cost of Change Order No.2 to the original contract is an add to the District of $9,308.10, which brings to total cost of Change Orders 1 & 2 back to the original contract price of $285,300, which is (0%) change of the original cost, because Change Order No.1, is the same amount, which was a credit to the District.   

The new contract amount with M K Pipelines, Inc., including the Change Order No.2, is $285,300.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT, AS INFORMATION ONLY, CHANGE ORDER NO.2 FOR M K PIPELINES, INC., FOR THE BOWDITCH MIDDLE SCHOOL SEWER LIFT STATION REPLACEMENT.

$9,308.10 – Restricted Routine Maintenance Fund

Pursuant to the contract awarded by the Board of Trustees on June 20, 2019, MK Pipelines, Inc., has furnished all material, labor and work for the completion related to Bowditch Middle School Sewer Lift Station Replacement Project # 19-154.  With acceptance of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE NOTICE OF COMPLETION FOR M K PIPELINES, INC., ON THE BOWDITCH MIDDLE SCHOOL SEWER LIFT STATION REPLACEMENT.

Pursuant to the contract awarded by the Board of Trustees on June 21, 2018, Systems Plumbing, has furnished all materials and labor for completion of the work related to Contract # 2548.18, Parkside Restroom Portable.  With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law.

No Financial Impact

Pursuant to the contract awarded by the Board of Trustees on June 21, 2018, Anza Engineering, has furnished all materials and labor for the completion of the work related to Contract # 2550.18, Parkside Restroom Portable.  With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law.

No Financial Impact

In March 2017, the City of Foster City and San Mateo-Foster City School District entered into a three (3) year Memorandum of Understanding that outlined each party's rights and responsibilities related to the use of a school garden site in Killdeer Park.  That initial three (3) year term will conclude on February 29, 2020.

Under the Memorandum of Understanding, the City retains full ownership and fundamental control of the garden site and surrounding park area.  Audubon Elementary School is given access to the fenced area for gardent cultivation.

Both the Parks Division and the Audubon Elementary School administration are very interested in continuing the partnership and recommend entering into a new, essentially similar agreement from March 1, 2020 through February 28, 2023.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE MOU BETWEEN THE CITY OF FOSTER CITY AND THE DISTRICT REGARDING THE USE OF A PORTION OF KILLDEER PARK IN FOSTER CITY, AS AN OUTDOOR EDUCATION SPACE.

Minor cost of garden upkeep.

On June 6, 2019 the Board of Trustees approved the contractor for Overra Construction, Inc for the New Elementary School in Foster City in the amount of $29,998,000.00

The attached Proposed Change Order # 001 in the amount of $58,094.93 is to increase Overra's original contract amount from $29,998,000.00 to $30,056,094.93. This Change Order consist of the following PCOs. 

1. PCO_04 Remove of Monitoring Wells 

2. PCO_05 Remove & Backfill underground drain rock 

3. PCO_006R Relocate fire water connection to bldg. C

4 PCO_007 Unforeseen DW & IRR 

5. PCO_09 Credit for Fire water scope reduction 

6. PCO_11 Credit for SD Lateral's 

7. PCO_12 Credit for project signs 

Attached is the summary of Change Order_01 that outlines the reason, cost and other details of each of the individual PCOs noted above. Total percentage of Change Order_001 is 0.002% of the 7.0% project contingency. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE OVERRA CHANGE ORDER NO.01 REGARDING THE NEW FOSTER CITY ELEMENTARY SCHOOL IN FOSTER CITY, AS INFORMATION ONLY. 

$58,094.93 - Measure X 

Government Code 53646 imposes disclosure requirements on all Government Agencies. District staff must provide a quarterly report to the Board.

If a local agency has placed all of its investments in a Local Agency Investment Fund (LAIF), in a Federal Deposit Insurance Corporation, insured accounts in a bank or savings and loan association, in a county investment pool, or any combination of these, staff will provide the most recent quarterly statement received by the local agency from these institutions.

Gross interest earned for the quarter ending September 30, 2019 is as follows:

California State Treasurer - LAIF: 2.333%

San Mateo County Treasurer: 2.270%

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Highlands Elementary School-- Disposal of damaged equipment: six computer towers, four monitors, three printers, one projector and headphones. 
• San Mateo Park Elementary School-- Disposal of damaged equipment: six projectors.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 11/19-20 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

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The District receives direct benefit from these gifts, either in the form of cash contributions or goods and services.

None – Expenditure provided for in the 2019-2020 budget.

On December 6, 2018, the San Mateo – Foster City School District passed Measure V providing a consistent and reliable source of revenue generating approximately $10 million annually each year for 9 years for the purpose of:

• Attracting and retaining excellent teachers and staff
• Providing outstanding reading, writing, math and science programs
• Enhancing programs including science, technology, engineering and math
• Supporting art, drama and music programs

Of the $10 million, $5 million has been allocated to address the deficit and retain staff in existing programs, $2 million was negotiated for staff compensation and there is $3 million that can be used for any of the listed areas. 

During the spring of the 2018-2019 school year meetings were held at school sites to capture what each  school community sees as needs.  Interests did center around Art, Science, Math, Enrichment Activities/Extended Day, Professional Development, Social Emotional Support, Additional Technology, Continuing to Support Attracting and Retaining Staff and some site specific requests.

Some of the requests that were made at the end of the school year last year, have been augmented already this year and may no longer be as vital of a need for the sites.  Even still, there are far too many interests for the $3 million to cover. 

Staff would suggest that the list of interests be presented at the next Labor Management Initiative and that a team from that representative group look more closely at what could best be accomplished with the funds. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES REQUEST THAT A SUB-COMMITTEE FROM LMI REVIEW THE REQUESTS FOR USE OF $3 MILLION OF MEASURE V FUNDS AND MAKE A RECOMMENDATION FOR BOARD CONSIDERATION.   

$3 million from Measure V annually for 9 years

The San Mateo-Foster City School District Departments have reviewed and revised the District’s Board Policies and Administrative Regulations with guidance and support from the California School Boards Association (CSBA).

The last substantive policy review occurred in June 2014, so this effort brings the District into compliance with updates and required revisions.  Subsequent to this global adoption, individual policies may be examined for further review and potential changes. For example, the work of the Equity Task Force may impact future changes to District procedures related to Magnet School policies or the District may receive required updates or new policies from the State of California.

None.

California guidelines require that the Board review and approve School Plans for Student Achievement (SPSA).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND APPROVE THE SCHOOL PLANS FOR STUDENT ACHIEVEMENT (SPSA) FOR PARKSIDE AND NORTH SHOREVIEW MONTESSORI SCHOOLS.

Actions funded through Local Control Funding Formula (LCFF)

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE BEGINNING OF THE YEAR ENROLLMENT IN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT FOR THE 2019-2020 SCHOOL YEAR.

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