The District provides services for individual Special Education students according to commitments made in the student's Individualized Education Plan (IEP).  When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services.  Listed contracts are for the 2019-2020 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACTS IN THE AMOUNT OF $197,826.00.

$197,826.00

The District is working with Rodan Builders, Inc and encountered additional change orders for the Bayside New Gym Project. Attached is Change Order No. 003 which details out each Proposed Change Order.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 003 FOR RODAN BUILDERS INC. FOR THE BAYSIDE NEW GYM PROJECT IN THE AMOUNT OF $35,736.00

$35,736.00 - Measure X Funding

As the project's construction cost is higher than $15,000,000.00, DSA requires two inspectors. We have met with our DSA field officer, Herb Lam, and he has confirmed that we need a second DSA inspector but only for the wood framing portion of the project.  As schedules and weather evolve, the time the second inspector will be onsite may increase. In order to keep our project moving forward, attached is the proposal for the second DSA IOR in the amount of $28,500.00. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PROPOSAL FROM KORY GILBERT INSPECTIONS TO PROVIDE SECONDARY DSA IOR SERVICES FOR THE NEW ELEMENTARY SCHOOL IN FOSTER CITY. 

$28,500.00 - Measure X Funding

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• San Mateo Park School--Disposal of damaged equipment: four LCD projectors and on printer.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 14/19-20 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

None

None – Expenditure provided for in the 2019-2020 budget.

Communications is a vital link between schools and families. In November, the Communications Committee began its work for the 2019-2020 school year. We will review Committee actions taken thus far and plans for the remainder of the year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND DISCUSS DISTRICT COMMUNICATION PRACTICES.

Trustees Kenneth Chin, Noelia Corzo, and Alison Proctor along with Superintendent Joan Rosas attended the CSBA AEC in San Diego early December 2019 and will share information gathered from the conference.

IT IS RECOMMENDED THAT THE BOARD RECEIVE INFORMATION FROM THE CSBA AEC.

With construction and enrollment underway at the new school in Foster City, it is time to begin a process to name the new school.  Current Board Policy 7310, which is attached to this Board item, provides that school names shall be "selected by the Board of Trustees following the general pattern of naming K-5 schools for geographical locations and middle schools in honor of deceased persons of prominence."

With only three exceptions (Bayside which is named after its geographical location; Audubon named after John Audubon, ornithologist and naturalist; and LEAD which was changed a decade ago from Albion Horrall School named after a former Superintendent), all school names in the District follow this policy.

The administration is planning the following process to involve the community including students in providing suggestions for the name of the school.

Invitation to participate with school name nomination forms and criteria distributed by the end of January 2020

• Nominations due by February 28, 2020
• Consideration of nominated names by representative District/Foster City Community Task Force in March 2020
• Submission of recommended name/s to the Board of Trustees by end of March/April 2020
• Board of Trustees action on April 23, 2020

The District successfully passed Measure V on December 6, 2018.  In conjunction with resolution #28/17-18 that stated, "all expenditures of the parcel tax will be subject to citizen oversight and annual reports to ensure funds are spent appropriately", the District recommends that the Board of Trustees adopt the proposed Parcel Tax Oversight Committee Bylaws that address the purpose, duties, composition, eligibility, term of service, duties, meetings, attendance and reports of the committee.    The bylaws were developed in conjunction with, and reviewed by county counsel.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT THE BYLAWS FOR THE PARCEL TAX OVERSIGHT COMMITTEE. 

One key piece in providing a high quality education for students is to secure qualified substitute teachers to cover when a member of the teaching force is unable to be at work. In the past couple of years, the San Mateo-Foster City School District has experienced increasing difficulty finding coverage teacher absences due to the local, State and national shortage of substitute teachers. A survey was conducted for substitute teacher pay rates and the data showed that the District pay rate for substitute teachers is in the lowest quartile among 20 surrounding school districts. The last substitute teacher rate increase was in 2017 when the rate was raised from $130 per day to $150 for day-to-day substitute teachers and from $150 to $185 for substitutes serving in long-term positions. 

Increasing the pay rate will help our District attract and retain new substitute teachers, assist in filling all absences when teachers are absent from work and provide continuity of learning for students.