A presentation will be made by the San Mateo-Foster City Education Foundation (Ed Foundation) - Read-a-Thon.

$195,026.00

The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complains related to the Williams Case.  There have been no complaints filed for the second quarter of the 2019 - 2020 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS.

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The District is required by state law to complete a School Accountability Report Card (SARC) for each District school. These reports provide the community with important information about each school.

SARCs must be updated annually and published by February 1. The 2018-2019 SARCs are ready for publication.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE 2018-2019 SCHOOL ACCOUNTABILITY REPORT CARDS (SARCS) FOR ALL TWENTY DISTRICT SCHOOLS.

On March 21, 2019, the Board of Trustees approved the contract for Rodan Builders Inc. for the  New Gymnasium/Classrooms Project at Abbott Middle School,  per the bid on March 12, 2019 for the amount of $15,781,000.00,

The District, in working with Rodan Builders Inc., encountered a need for changes with fencing, floor mats, structural changes, planters, and windows.

The cost of Change Order No.3 is ($22,257.00), which is -0.14% of the original contract. To date, the cost of Change Orders 1-3 is $427,166.00, which is 2.71% of the original contract. 

The new contract amount for Rodan Builders Inc. is $16,206,166.00, which is within the Measure X Budget. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DEDUCTIVE CHANGE ORDER NO.3 FOR RODAN BUILDERS INC. FOR THE ABBOTT NEW GYMNASIUM/CLASSROOMS PROJECT IN THE AMOUNT OF ($22,257.00).

($22,257.00) - Measure X Funding

On May 4, 2017, the Board of Trustees approved Cody Anderson Wasney Architects, Inc. as the architectural firm of the Abbott New Gymnasium/Classrooms Project.

Since then, the scope of the project changed. The Architect provided additional services related to the structural steel to update both calculations and drawings to cover the structural steel design.

The cost of Amendment No.3 to the original contract is $10,500.00 which is .06% of the original contract. To date, the cost of Amendment No.1-3 is $80,608.00 which is 4.41% of original contract. The new contract amount will be $1,827,396.00 which is within the Measure X budget.

Pursuant to the contract awarded by the Board of Trustees on March 7, 2019, Andy's Roofing Inc., has furnished all materials and labor for the completion of the work related to Contract #19-152, Abbott Middle School Roof Replacement and Repair. With the approval of the Board of Trustees, the attached Notice of Completion will be filed with the San Mateo County Recorder's Office as required by law.

In the Summer of 2016, four portables were leased from Mobile Modular and installed at Bowditch Middle School.  These four portables were to replace the four ageing portables that were demolished.  When the Phase II work of Measure X begins at Bowditch, it is anticipated that the project, from initial design to DSA approval, to construction will take several years.  Rather than pay rent on the portable classrooms for another couple of years, it is more cost effective if the District purchases the portable classrooms outright.  Furthermore, depending on the phasing of the Measure X, Phase II projects, once the project is done at Bowditch, the classroom portables can be moved to other school sites to be used for interim housing if the school site is part of the Phase II Measure X projects, or to another school if there is a need. 

 The cost per classroom portable is $38,841, for a total of $155,364.00.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PURCHASE OF FOUR PORTABLE CLASSROOMS, CURRENTLY AT BOWDITCH MIDDLE SCHOOL, FROM MOBILE MODULAR.

Fund 25 Developer Fees - $155,364.00 

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT.

None – Expenditure provided for in the 2019-2020 budget.

Attached is a resolution for Board consideration endorsing the Schools and Communities First Funding Act.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE RESOLUTION ENDORSING THE SCHOOLS AND COMMUNITIES FIRST FUNDING ACT.

Over the past 17 years the District has engaged Enrollment Projection Consultants demographer Thomas R. Williams to determine enrollment projections for the San Mateo-Foster City School District. The annual report provides information that supports work with student enrollment, staffing and school capacity.

Updated enrollment numbers and projections will be presented by Thomas R. Williams, Enrollment Projection Consultant.

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The Board of Trustees will receive a 4-year plan outlining support for the K-5 program and expansion to a 6-8 program at Parkside Montessori School.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON A PLAN FOR PARKSIDE MONTESSORI.

The Measure X Citizens Bond Oversight Committee (CBOC), with oversight on the remainder of the Measure L projects and financials, is comprised of a minimum of seven members and must contain members from the following organizations:  member from a business organization, member from a bonafide tax payer organization, active member of a senior's citizen organization, a parent/guardian of a child enrolled in the District, a parent/guardian of a child enrolled in the District and an active member in the PTA or the school's site council, and the rest can be members of the community at large. 

The Measure X CBOC members are:

Julie Scanlon - Chair, representing the Community at Large

Fred Baer - Vice Chair, representing Senior Citizen's Group

Ryan Nobrega - Parent of a child enrolled in the District

Wayne Pitcher - representing Senior Citizen's Group

Randy Raphael - Community at Large

Eric Holm - representing a Tax Payer Organization

Charlie Royce - representing a Business Organization

Albert DiMatteo - Community Member at Large

Ananth Kadambi - Parent of a child enrolled in District and active member of PTA

The CBOC members have met three time during this fiscal year on July 31,2019, October 23, 2019, and January 14, 2020.  They have attended a field trip visiting Measure L and X construction sites on July 25, 2019.  The following sites were visited:  the new school in Foster City, Bayside Gym, Abbott Gym/Classrooms, Roofing, and Shade Structure.  The last site visited was the Borel Gym and Classroom construction project. 

The CBOC was provided with copies of the Measures L and X audited financials as prepared by Chavan & Associates, LLP, and a presentation on the audited financials was made by Paul Pham of Chavan and Assoc.  The CBOC has reviewed and confirmed that the expenditures for both Measures L and X are in compliance with the bond language, and prioritization of expenditures are congruent withe the Facilities Master Plan approved by the Board of Trustees on January 21, 2010, and updated in August, 2013.  

The CBOC will continue to use the SMFCSD website to provide information to the public at these links:

For Projects:

  ? http://www.smfcsd.net/en/measure-l/completed-projects/

  For Agendas and Meeting Notes:

  ? http://www.smfcsd.net/en/measure-x/measure-x-meetings-and-agendas.html

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE, AS INFORMATION ONLY, THE CITIZEN'S BOND OVERSIGHT COMMITTEE REPORT, AND THE AUDITED FINANCIALS OF MEASURES L AND X, AS PREPARED BY CHAVAN & ASSOCITES, LLP.

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Chavan & Associates, LLP has completed the audit for the fiscal year ending June 30, 2019.  The audit report is presented in the format required by Government Auditing Standards.

The Management Discussion and Analysis (MD&A) is a narrative and analysis of the District’s financial statements.

The fund financial statements provide detailed financial information about the District’s collective major funds as required per the Government Auditing Standards, rather than reporting on funds individually. The General Fund (Fund 1) is always a major fund and the other major funds for the District for 2018-19 are:  Deferred Maintenance (Fund 14), Special Reserve (Fund 17), Building Fund (Fund 21), Retiree Benefits (Fund 71), and the Bond Interest and Redemption Fund (Fund 51).

The notes to the financial statement include capital assets and long term debt.  Capital assets have a useful life of five or more years and include land, land improvements, buildings, building improvements, and equipment with a value of $5,000 or more.  Assets are reflected in the statement at historical cost net of accumulated depreciation.

There are no audit findings or recommendations for 2018-19.

Copies of the complete audit report are available for review at the District Office, Fiscal Services Department, 1170 Chess Drive, Foster City.

Mr. Sheldon Chavan, Chavan & Associates Partner, will be present to answer any questions about the audit.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDING JUNE 30, 2019.

Information from the School Services "Governor's Proposals for the 2020-2021 State Budget and K-12 Education" will be presented to the Board.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING THE GOVERNOR'S PROPOSALS FOR THE 2020-2021 STATE BUDGET AND K-12 EDUCATION.

$179,243 funded by State Funds and Preschool Fee-based funds