A committee of elementary teachers and District leaders have led the piloting of several different science curricula over the last year.  The committee came to consensus and recommends adoption of:

1. Twig Science by Twig Education, Inc., (c) 2020. 

The curriculum materials are currently on display at the District Office for teacher, parent and community viewing.  Training for teachers on the new curriculum will be provided.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ELEMENTARY SCIENCE INSTRUCTIONAL MATERIALS ADOPTION.

$2,527,100.27 – It will be split in two payments, one in June and the second in July 2020.

On September 25, 2019, the San Mateo Foster City School District issued a contract to Rodan Builders for the New Gymnasium Project at Bayside Middle School. The approved original contract amount was for $9,896,000.00.

The cost of this Change Order, No.004 is in the amount of $53,395.00 which is 0.54% of the original contract amount. To date, the cost of Change Orders 1-4 is $149,713.00, which is 1.5% of the original contract amount. 

The new contract amount for Rodan Builders, Inc. is for $10,045,713.00, which is within the Measure X Original Budget. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER #004 FOR RODAN BUILDERS, INC FOR THE NEW GYMNASIUM PROJECT IN THE AMOUNT OF $53,395.00. 

$53,395.00 - Measure X Funding 

On August 22, 2019, the Board of Trustees approved the contract for Beals Martin, Inc., as one of Measure X Projects for the Borel Middle School New Gym and Classrooms Increment #3 Project in the amount of $10,237,159.

The District, in working with Beals Martin, Inc., encountered unforeseen conditions, District and Architects requests, necessary field changes, and corrections.

The cost of Change Order No. 1 to the original contract is $48,019 (0.5% of the original contract), funded by Measure X.  The complete breakdown of Change Order #1, with all the related costs, is included in the attachments.     

The new contract amount will be $10,285,159, within the Borel Middle School New Gym and Classrooms Increment #3 Project budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1 FOR BEALS MARTIN, INC. REGARDING THE BOREL MIDDLE SCHOOL NEW GYM AND CLASSROOMS INCREMENT 3 PROJECT.

$48,019 - Measure X Funds

On February 27, 2020, the Board of Trustees approved the contract for BKF Engineers, as a consultant to the School District for the Measure X Project at Borel Middle School New Gym and Classrooms Project in the amount of $17,000.00

The District, in working with BKF Engineers, encountered unforeseen conditions, District requests, necessary field changes, and time extensions granted to the General Contractors. 

The cost of Change Order No. 1 to the original contract is $16,605.00 (97.6% of the original contract).  

The new contract amount will be $33,605.00, which is within the Measure X Borel Middle School New Gym and Classrooms Project budget.

This work will provide the necessary requirements to meet the State of California Water Resources Control Board’s Construction General Permit (CGP).             

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1 FOR BKF ENGINEERS REGARDING THE NEW GYM AND CLASSROOMS PROJECT AT BOREL MIDDLE SCHOOL.

$16,605.00 - Measure X Funds

On December 6, 2018, the Board of Trustees approved the contract for Cleary Consultants, Inc. as a consultant to the School District for the Measure X Project at Borel Middle School New Gym and Classrooms Project in the amount of $22,000.00.

The District, in working with Cleary Consultants, Inc., encountered unforeseen conditions, District requests, necessary field changes, and time extensions granted to the General Contractors. 

The cost of Change Order No. 1 to the original contract is $14,400.00 (65% of the original contract).  

The new contract amount will be $36,400.00, which is within the Measure X Borel Middle School New Gym and Classrooms Project budget.             

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY CHANGE ORDER NO. 1 FOR CLEARY CONSULTANTS, INC. REGARDING THE NEW GYM AND CLASSROOMS PROJECT AT BOREL MIDDLE SCHOOL.

$14,400.00 - Measure X Funds 

On March 8, 2018, the Board of Trustees approved the contract for American Asphalt,
as one of Measure L Projects for the District-wide Security Fencing at San Mateo Park
Elementary School and Borel Middle School for $1,098,339, of which, $584,444 was
for San Mateo Park Elementary School.

The District, in working with American Asphalt, encountered unforeseen conditions,
District and Architects requests, necessary field changes, and corrections.

The cost of Change Order No. 1 to the original contract is ($32,495.76) (-5.56% of the
original contract), funded by Measure L.  The complete breakdown of Change Order #1,
with all the related costs, is included in the attachments.   

The new contract amount will be $551,948.24 and is within the District-wide Security Fencing at San Mateo Park School Project budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY CHANGE ORDER NO. 1 FOR AMERICAN ASPHALT, REGARDING THE DISTRICT-WIDE SECURITY FENCING PROJECT AT SAN MATEO PARK ELEMENTARY SCHOOL.

($32,495.76) - Measure L Funds

Since 1991, the District has benefited from a parcel tax (Measure B), to support small class sizes and maintain education programs. In November 2018, the voters passed a second parcel tax, Measure V, Excellence in Education, to preserve quality education by attracting and retaining qualified teachers and staff; provide outstanding academic programs, including reading, writing, math, science, technology, engineering; and support art, music and drama programs.

Both parcel tax measures provide for an annual cost of living adjustment and an automatic adjustment in the District’s Gann Appropriation Limit. The attached resolution provides the percentage rate adjustment for the next fiscal/tax year. The rate increase per the consumer price index (CPI) adjustment through December of the prior calendar year is 2.5%. Therefore, the following applies:

 • The Measure B 1991 Parcel Tax for 2019-2020 is $116.20, and will increase to $119.10 for 2020-2021.

 • The Measure V 2018 Parcel Tax for 2019-2020 is $298, and will increase to $305.45 for 2020-2021.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 21/19-20 ESTABLISHING THE 2020-2021 RATE FOR THE DISTRICT’S PARCEL TAXES OF 1991 AND 2018, AUTHORIZING THE SAN MATEO COUNTY CONTROLLER TO PLACE SAID TAXES ON THE TAX ROLLS AND AUTHORIZING AN EQUIVALENT INCREASE IN THE DISTRICT’S GANN LIMIT.

General Fund: $355,000

On June 5, 2014, the Board of Trustees adopted Board Policy 1330 on the Use of School Facilities.  The Civic Center Act allows for school facilities to be used by the community during non-school hours and other times when the site is not being used for school related activities. If an individual or group wishes to reserve the use of a facility for a specific event, a Facility Use Permit is submitted.

Through Civic Permits, the District’s online registration system, facility use requests are then reviewed and accommodated as the District is able. Non profit organizations pay the “Direct Cost Fee” and for profit organizations pay a “Fair Rental Fee.”  This process, and the revenue generated from the use of facilities, is a revenue enhancement for the District’s general fund and is shared with the sites whose facilities are being used.

The Facilities Use Fees Schedule is adjusted annually by the percentage change in the Consumer Price Index (CPI) to keep pace with inflation and the growing cost of letting facilities. The CPI for December 2019 is 2.5%.

The Facilities Use Fee Schedule for the fiscal year 2020-2021 reflects the following changes:

• A CPI increase of 2.5% on Facilities Use Fees
• A CPI increase of 2.5% on Custodial Fees. This rate increase will be adjusted if a negotiated salary increase is higher than 2.5% during the 2020-2021 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE FACILITIES USE FEE SCHEDULE FOR THE 2020-2021 FISCAL YEAR.

General Fund:  $12,000 (estimated revenue increase)

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

Every year, the District participates in the E-Rate program which provides discounts on Internet and Network Services specifically for schools and libraries. Administered by Universal Service and Administrative Company (USAC) with oversight by the Federal Communication Commission (FCC), the district receives a discount of approximately 50% on the cost of services. E-rate Program calculates discounts based on the percentage of students eligible for free and reduced lunches under the National School Lunch Program (NSLP).

The 2019-2020 Fiscal year contract includes the following services:

• Internet Services Provided by the San Mateo County Office of Education
• School Site Connectivity to District Office

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE  ALL BID EVALUATIONS.

The financial impact of the E-rate program on a yearly basis is approximately $202,176.00.

None – Expenditure provided for in the 2019-2020 budget.

None

Staff will present to the Board an update on the Sanctuary Task Force.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE SANCTUARY TASK FORCE.

None

An Election was held in the San Mateo-Foster City School District (the “District”) on February 5, 2008 for the issuance and sale of general obligation bonds of the District for various purposes in the maximum principal amount of $175,000,000 (the “2008 Authorization”).  The District has previously caused the issuance of four series of bonds pursuant to the 2008 Authorization, the fourth series of which was issued on October 22, 2015, in the aggregate principal amount of $60,000,000 (the “2008 Series D Bonds”). 

An Election was held in the District on November 3, 2015 for the issuance and sale of general obligation bonds of the District for various purposes in the maximum principal amount of $148,000,000 (the “2015 Authorization”).  The District has previously caused the issuance of one series of bonds pursuant to the 2015 Authorization on March 10, 2016, in the aggregate principal amount of $74,000,000 (the “2015 Series A Bonds”, and together with the 2008 Series D Bonds, the “Prior Bonds”).

The District now desires to refinance portions of the outstanding Prior Bonds (so refunded, the “Refunded Bonds”) through the issuance of general obligation refunding bonds (the “Refunding Bonds”) in an aggregate principal amount not-to-exceed $150,000,000.  All benefits from the refunding will be delivered to the property owners in the District.  The final maturity of the Refunding Bonds will not be later than the maturity date of the Refunded Bonds (August 1, 2045). 

(a)        Bond Resolution.  This Resolution authorizes the issuance of the Refunding Bonds, in one or more series of federally taxable bonds.  The Resolution authorizes the issuance of the Refunding Bonds, specifies the basic terms, parameters and forms of the Refunding Bonds, and approves the form of Purchase Contract, Continuing Disclosure Certificate, Escrow Agreement and Preliminary Official Statement described below.  In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the Refunding Bonds to be issued ($150,000,000).  Section 4 of the Resolution states the maximum underwriting discount (0.375%) with respect to the Refunding Bonds, and authorizes the Refunding Bonds to be sold at a negotiated sale to RBC Capital Markets, LLC and Stifel, Nicolaus & Company, Incorporated (the “Underwriters”).  The Resolution authorizes the issuance of current interest bonds only.

(b)       Form of Purchase Contract.  Pursuant to the Purchase Contract, the Underwriters will agree to buy the Refunding Bonds from the District.  All of the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties.  Upon the pricing of the Refunding Bonds, the final execution copy of the Purchase Contract will be prepared following this form.

(c)        Form of Preliminary Official Statement.  The Preliminary Official Statement (“POS”) is the offering document describing the Refunding Bonds which may be distributed to prospective purchasers of the Refunding Bonds.  The POS discloses information with respect to among other things (i) the proposed uses of proceeds of the Refunding Bonds, (ii) the terms of the Refunding Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Refunding Bonds, if any, (iv) the security for repayment of the Refunding Bonds (the ad valorem property tax levy), (v) information with respect to the District’s tax base (upon which such ad valorem taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Refunding Bonds and the District, and (viii) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Refunding Bonds.  Following the pricing of the Refunding Bonds, a final Official Statement for the Refunding Bonds will be prepared, substantially in the form of the POS.

(d)       Form of the Continuing Disclosure Certificate.  The form of the Continuing Disclosure Certificate can be found in APPENDIX C to the POS.  Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure from a bond issuer a covenant that such public agency will annually file “material financial information and operating data” with respect to the District through the web-based Electronic Municipal Market Access (“EMMA”) system maintained by the Municipal Securities Rulemaking Board (which is the federal agency that regulates “broker-dealers,” including investment banking firms that underwrite municipal bonds).  This requirement is expected to be satisfied by the filing of the District’s audited financial statements and other operating information about the District, in the same manner the District has filed in connection with prior bond issuances.  The purpose of the law is to provide investors in the Refunding Bonds with current information regarding the District.  Similar laws have governed the corporate debt market for many years.

(e)        Escrow Agreement.  Pursuant to the Escrow Agreement, proceeds from the sale of the Refunding Bonds in an amount sufficient to redeem the Refunded Bonds will be deposited in an escrow fund (the “Escrow Fund”) held by The Bank of New York Mellon Trust Company, N.A. (acting as “Escrow Agent”).  The monies in the Escrow Fund will be used by the Escrow Agent to refund pay certain maturities of the Prior Bonds as the same becomes due and payable and to pay a portion of the Prior Bonds on the first available optional redemption date following the closing of the Refunding Bonds (which is expected to be August 1, 2025).  As a result of the deposit and application of funds so provided in the Escrow Agreement, the Refunded Bonds will be defeased and the obligation of San Mateo County to levy ad valorem property taxes for payment of the Refunded Bonds will cease. 

IT IS THE RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 22/19-20 AUTHORIZING THE ISSUANCE OF SAN MATEO-FOSTER CITY SCHOOL DISTRICT 2020 GENERAL OBLIGATION REFUNDING BONDS.

In order to comply with the provisions of the Education Code and in accordance with Board Policy, staff will present the Second Interim Report for 2019-20. This report is a summation of actual revenues and expenditures through January 31, 2020 and a projection of revenues and expenditures for the remainder of the fiscal year through June 30, 2020.

The Second Interim Report includes adjustments that are being made to the budget since the revisions that were approved by the Board at First Interim. This report includes General Fund Unrestricted, Restricted, all other District Funds, and Multi-Year Projections for the two subsequent years.It will be presented to the Board for information.

The District is presenting the Second Interim Report with a positive certification stating it can meet its financial obligations for the current fiscal year and the two subsequent years.

At the March 26, 2020 Board meeting, the Second Interim will be brought to the Board for approval prior to being submitted to the San Mateo County Office of Education for audit. Final submission will be to the State.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE 2019-2020 SECOND INTERIM FINANCIAL REPORT.

The administration began the initial planning for the Measure X Phase II Projects last fall.   The work to date has included analyses of past and projected enrollments, current use of space and additional space needs at the three currently operating schools—Bowditch, George Hall, and Sunnybrae.  The work underway for the fourth project—the North Central elementary school—has focused primarily on the program to be implemented which will be the subject of a Board Study Session.

At the February 27 Board of Trustees meeting, the administration provided information on the results of the analytical work, next steps and a projected timeline for the upcoming work.  One of the first next steps which started last month is the selection of architects for the Bowditch, George Hall and Sunnybrae Projects.  The District invited the ten architectural firms which were on the District’s pre-qualified list of architects to consider being part of the selection process.  All ten responded with interest in being considered.  Initial interviews were held on February 25 and 28 with follow up discussions and/or second interviews held with four firms selected as semi-finalists. 

The administration is recommending three firms to the Board of Trustees for consideration and approval for the three Phase II Projects which are ready for conceptual design work to begin.  There will be a recommendation this spring for the architect for the North Central School project.  The recommended architects for the three projects are:

                            Bowditch Middle School:   HED Design, San Francisco

                            George Hall Elementary School:  HMC Architects, San Jose

                            Sunnybrae Elementary School:   CSDA Design Group, San Francisco

All three have done projects in the District—HED in the past and HMC and CSDA currently—HMC is the architect for the new elementary school in Foster City and CSDA is the architect for the New Gym and Classroom Project at Borel Middle School.  The administration believes that these firms are the best of the pre-qualified firms to do the Phase II projects based on:

• the breadth of their experience with a variety of school projects from conceptual design to the completion of construction,
• the experience and quality of the team that they have respectively chosen for each project and the team’s ability to work with a variety of stakeholders,
• their experience with both modular and on-site (“stick”) construction,
• the processes that they have implemented in the past few years to be ensure that they design projects within budget, and
• and the District’s experience with them on past and current projects.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE HED DESIGN, HMC ARCHITECTS, AND CSDA  AS THE ARCHITECTS FOR BOWDITCH MIDDLE SCHOOL, GEORGE HALL AND SUNNYBRAE  ELEMENTARY SCHOOLS' PROJECTS RESPECTIVELY.

In preparation for the development of the 2020-2021 budget, the Superintendent and staff document and review budget assumptions.  These draft budget assumptions are being provided to the Board as an information item.  As the Budget cycle continues to develop, the Superintendent and staff will bring a final version of the 2020-2021 Budget assumptions to the Board for their approval at the May 21, 2020 Board meeting.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE DRAFT 2020-2021 BUDGET ASSUMPTIONS.  

School Districts shall establish procedures for reviewing teacher assignments and shall report the results of the review to the local governing board in a public meeting. The Human Resources Department has reviewed credentials for each certificated staff member and found that the teachers listed below have a valid Multiple Subject teaching credential but must complete additional course work and/or pass exams to obtain an appropriate authorization to teach Social Studies. 

Education Code §44256 allows the holder of a Multiple Subject or Standard Elementary teaching credential to teach any subject in departmentalized classes below grade 9 if the teacher has completed a total of twelve semester units or six upper division or graduate semester units of course work. The teachers have met the requirements of Education Code §44256 and need additional time to complete course work and/or pass exams to obtain an appropriate authorization to teach Social Studies. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE AUTHORIZATIONS USING DEFINED EDUCATION CODE FOR THE FOLLOWING CERTIFICATED STAFF:

• Karen Schacht (Kenny) - Social Studies
• Stacey Sierra - Social Studies
• Corrina Tercero - English Language Arts

None

2019-2020     $15,242

2020-2021     $28,014

Total change inclusive of statutory benefits.