Asia Society is the leading education organization dedicated to promoting mutual understanding and strengthening partnerships among peoples, leaders, and institutions of Asia and the United States in a global context.  College Park with the Mandarin Immersion program is honored to be selected as one of the Asia Society Confucius Classrooms to be a model program in the Bay Area.  College Park will receive funds to hold cultural activities to engage community members, offer Mandarin teachers professional development, purchase library books and instructional materials.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE PARTICIPATION OF THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT IN THE ASIA SOCIETY MODEL PROGRAM GRANT.

$30,000

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services.  Listed contracts are for the 2019-2020 school year (see attached).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACTS IN THE AMOUNT OF $139,565.00.

$139,565.00

Public Contract Code Section 20118 allows school districts to, "authorize  by contract, lease, requisition, or purchase order, any public corporation or agency, including any county, city, town, or district to lease data-processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors and other personal property for the district in the manner  in which the public corporation is authorized by law to make the leases or purchases" if the board of that school district "has determined it to be in the best interests of the district" to acquire the items through piggyback provision.

The District has used and is a member of NJPA (now renamed Source Well) in the past to purchase classroom furniture.

The Administration recommends approving the contract in the amount of $59,604.95 with Palace Business Solutions for the furniture in the 2 new classrooms and coaches offices at Abbott Middle School. 

On February 21, 2019, the Board of Trustees approved the contract for Rodan Builders, Inc., as one of Measure X Projects for the Borel Middle School New Gym and Classrooms Increment #1 Project in the amount of $6,506,000.

The District, in working with Rodan Builders, Inc., encountered unforeseen conditions, District and Architects requests, necessary field changes, and corrections.

The cost of Change Order No. 3 to the original contract is $87,205 (1.34% of the original contract), funded by Measure X.  The total summary cost of Change Orders 1 through 3 is $231,667.45 (3.56% of the original contract).  The complete breakdown of Change Order #3, with all the related costs, is included in the attachments.     

The new contract amount will be $6,685,591.45, within the Borel Middle School New Gym and Classrooms Increment #1 Project budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 3 FOR RODAN BUILDERS, INC., REGARDING THE BOREL MIDDLE SCHOOL NEW GYM AND CLASSROOMS INCREMENT 1 PROJECT.

$87,205 - Measure X Funds

School Innovations and Achievement (SI&A) has provided the district with services over the past decade to assist with the filing for reimbursement of mandated cost claims.  This contract will be for SI&A to assist with preparing and filing any prior year reimbursement claims, late and amended claims, newly claimable programs, and hold training sessions for District staff.  There is an annual cost of $22,000 a year, for a total three year cost of $66,000.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH SCHOOL INNOVATIONS AND ACHIEVEMENT.

There is an annual $22,00 cost, for a total three year contract amount of $66,000

In order to comply with the provisions of the Education Code and in accordance with Board Policy, staff will present the Second Interim Report for 2019-20. This report is a summation of actual revenues and expenditures through January 31, 2020 and a projection of revenues and expenditures for the remainder of the fiscal year through June 30, 2020.

The Second Interim Report includes adjustments that were made to the budget since the revisions that were approved by the Board at First Interim.  This report includes General Fund Unrestricted, Restricted, all other District Funds, and Multi-Year Projections for the two subsequent years.  It was presented to the Board for information at the March 12, 2020 Board meeting.  No changes have been made to the document that the Board received as a draft on March 12, 2020.  

The District is presenting the Second Interim Report with a positive certification stating it can meet its financial obligations for the current fiscal year and the two subsequent years.

Upon approval by the Board at the March 26, 2020 Board meeting, the Second Interim will be submitted to the San Mateo County Office of Education for audit.  Final submission will be to the State.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE 2ND INTERIM REPORT WITH A POSITIVE CERTIFICATION. 

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2019-2020 budget.

On March 12, the Board of Trustees approved the following architects:  HED Design, CSDA Design Group, and HMC Architects, to be the Architects of Record for the Measure X, Phase II projects consisting of  Bowditch Middle School, George Hall Elementary School, and Sunnybrae Elementary School. 

The scope for each architect is to provide professional design services consisting of: Schematic Design, Design Development, Construction Documentation, DSA Submittal, Bidding, Construction Oversight and Project Closeout.

HED Design was assigned the Bowditch Middle School Project and their fee to provide the services mentioned above is $1,055,000.00.   The fee is based on the fee structure model of the State Allocation Board/Office of Public School Construction, which is calculated on a percentage of the construction budget.  The fee proposal submitted by HED Design is based on a preliminary construction budget and a scope that still needs to be refined. As the District meets with the architect and school administration, the budget and scope will be more defined and the architectural design fees will be adjusted as needed.     

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE HED DESIGN'S CONTRACT FOR PROFESSIONAL DESIGN SERVICES FOR THE MEASURE X, PHASE II PROJECT AT BOWDITCH MIDDLE SCHOOL.

Measure X - $1,055,000.00

On March 12, the Board of Trustees approved the following architects:  HED Design, CSDA Design Group, and HMC Architects, to be the Architects of Record for the Measure X, Phase II projects consisting of  Bowditch Middle School, George Hall Elementary School, and Sunnybrae Elementary School. 

The scope for each architect is to provide professional design services consisting of: Schematic Design, Design Development, Construction Documentation, DSA Submittal, Bidding, Construction Oversight and Project Closeout.

CSDA Design Group was assigned the Sunnybrae Elementary School Project and their fee to provide the services mentioned above is $580,300.00.   The fee is based on the fee structure model of the State Allocation Board/Office of Public School Construction, which is calculated as a percentage of the construction budget.  The fee proposal submitted by CSDA Design Group is based on a preliminary construction budget and a scope that still needs to be refined. As the District meets with the architect and school administration, the budget and scope will be more defined and the architectural design fees will be adjusted as needed.     

Measure X - $580,300.00

Per Education Code 45114, the Governing Board may lay off classified employees for lack of work and/or lack of funds.

The recommendation for reduction of Classified Services for 2020-2021 in the attached resolution are based on the following:

The Parent Teacher Association (PTA) funds classified positions, as recommended by administration, to provide intervention and enrichment programs for students. At this time the PTA has not finalized its budget and determined its available funding for the 2020-2021 school year. Due to the uncertainty of its funding, the PTA has not yet determined which classified positions it will continue to fund for the following school year. In order to the meet statutory timeline to provide layoff notices to affected classified employees at least 60 days prior to the effective date of the layoff, the recommendation is made to reduce classified services of PTA funded positions and must be reduced at this time.

Additionally, schools are still in the process of gathering stakeholder engagement input and developing site plans so services funded by supplemental and/or Title funds have not been assigned for 2020-2021.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 20/19-20 TO REDUCE CLASSIFIED SERVICES AND CORRESPONDING 56.83 FTE CLASSIFIED EMPLOYEES IN ACCORDANCE WITH PROCEDURES PROVIDED BY EDUCATION CODES 45298 AND 45308, AS NECESSARY, TO ADDRESS POSSIBLE CHANGES TO PROGRAM SERVICES.

Unknown

Per Government Code 3547, meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt its initial proposal.

ITEM PROPOSED FOR:

Public hearing to provide opportunity for public to comment on the CSEA’s initial proposal for reopener negotiations with the District.  Board will take action after the public hearing.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS REGARDING THE CSEA INITIAL PROPOSAL FOR THE 2020-2021 REOPENER NEGOTIATIONS WITH THE DISTRICT. 

Unknown at this time.

Per Government Code 3547, all initial contract proposals of the Board and an employee organization which relate to matters within the scope of representation, shall be  presented at a public meeting and recorded as part of the public records.     

Attached and presented to the Board is the CSEA initial proposal for the 2020-2021 reopener negotiations with the San Mateo-Foster City School District that include conceptual proposals as outlined for Article-21 Pay and Allowances and Article 23- Health and Welfare Benefits.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA) INITIAL PROPOSAL FOR THE 2020-2021 REOPENER NEGOTIATIONS WITH THE DISTRICT.

Unknown at this time.

Per Government Code 3547, meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt its initial proposal.

ITEM PROPOSED FOR:

Public hearing to provide opportunity for public to comment on the District’s initial proposal for reopener negotiations with CSEA.  Board will take action after the public hearing.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS REGARDING THE DISTRICT INITIAL PROPOSAL FOR THE 2020-2021 REOPENER NEGOTIATIONS WITH CSEA. 

Unknown at this time.

Per Government Code 3547, all initial contract proposals of the Board and an  employee organization, which relate to matters within the scope of representation, shall be presented at a public meeting and recorded as part of the public record.           

Attached and presented to the Board is the District’s initial proposal for the 2020-2021 reopener negotiations with the California School Employees Association (CSEA) that include Article 21-Pay and Allowances and Article 23-Health and Welfare Benefits.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DISTRICT’S INITIAL PROPOSAL FOR THE 2020-2021 REOPENER NEGOTIATIONS WITH THE CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA).

Unknown at this time.