IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACTS IN THE AMOUNT OF $34,317.00

The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complains related to the Williams Case.  There have been no complaints filed for the third quarter of the 2019 - 2020 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS.

None

On June 6, 2019, the Board of Trustees approved the contract for C. Overaa & Co. for the New Foster City Elementary School Project in the amount of $29,998,000.00

The cost of Change Order No. 002 to the original contract is $99,753.57 (0.33% of the original contract), funded by Measure X.  The total summary cost of Change Orders 1 & 2 is $157,848.50 (0.53% of the original contract).  The complete breakdown of Change Order No. 002, with all the related costs, is included in the attachments.     

The new contract amount will be $30,155,848.50 and is within the New Foster City Elementary School Project budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 002 FOR C. OVERAA & CO. REGARDING THE NEW FOSTER CITY ELEMENTARY SCHOOL PROJECT.

$99,753.57 - Measure X Funds

HMC will be crediting $11,500.00 from their contract toward this change order.  

Beginning in 1991, the District and the City of Foster City/Estero Municipal Improvement District entered into a Joint Use Agreement (JUA) to jointly use Audubon’s multipurpose room, men’s/boy’s and women’s/girl’s bathrooms; Brewer Island’s gymnasium, men’s/boy’s and women’s/girl’s bathrooms; and Foster City School’s multipurpose room, men’s/boy’s and women’s/girl’s bathrooms.                      

The Administration has met with the principals of the Foster City schools and City representatives to review, evaluate and update the JUA.  No adjustments have been made to the previously established agreement.   

The City Council approved the JUA on April 6, 2020.   

The renewed JUA will take effect upon approval by the Board of Trustees.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE RENEWED JOINT USE AGREEMENT WITH THE CITY OF FOSTER CITY. 

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2019-2020 budget.

Staff will provide an update on District efforts to address needs arising from COVID-19 and provide a Distance Learning update.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON DISTRICT LEARNING RELATED TO COVID-19.

Annually, Board Meeting dates are set by the Trustees.  The San Mateo-Foster City School District Board Policy establishes 1-2 Board meetings per month from July through August.  Additionally, AB2449 requires that the Annual Reorganization meeting be held within 15 days following the second Friday in December.  The District makes every attempt to align with the District calendar and avoid major holidays. Note that the CSBA Annual Conference is December 4-6, 2019.  Taking these requirements and considerations into account, the attached schedule of Board Meetings is presented for Board approval.   

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED BOARD MEETING DATES FOR 2020-2021.

In order to apply for disaster relief funding from FEMA, our District is required to submit Form Cal OES 130 which is to be filed with the California Governor’s Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE FORM CAL OES 130 TO APPLY FOR EMERGENCY FUNDS FROM FEMA.  

The District will be applying for funding for relief for eligible items as specified per FEMA published guidelines.