CLOSED SESSION/REGULAR MEETING~BOARD OF TRUSTEES
San Mateo-Foster City SD
May 21, 2020 6:30PM
Closed Session Begins at 5:30 pm
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Regular Meeting Begins at 6:30 pm
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| VISION STATEMENT: "The San Mateo–Foster City School District educates, inspires and empowers every student in every school every day to live, lead and learn with integrity and joy." |
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May 17-23, 2020 has been declared Classified School Employee Appreciation Week.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 26/19-20 HONORING THE DISTRICT’S CLASSIFIED STAFF AND DECLARING MAY 17-23, 2020 AS CLASSIFIED SCHOOL EMPLOYEE APPRECIATION WEEK.
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SMFCSD Resolution for Classified Staff Appreciation 2019
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The San Mateo-Foster City School District currently receives CCTR and CSPP funding from the California Department of Education’s Early Education and Support Division, to support Early Childhood Education programs at Turnbull Child Development Center, Fiesta Gardens, George Hall, LEAD, North Shoreview, and Parkside Schools. In order to receive final approval of Early Education and Support Division contracts, the District must provide annually to the California Department of Education appropriate authorizations included in this Agenda for Board approval. We would like Dr. Joan Rosas, Superintendent, Sarah Drinkwater, Assistant Superintendent of Student Services, and Karrie Haselton, Principal on Special Assignment for Child Development, to be authorized to sign contracts from California Department of Education’s Early Learning and Care Division.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 30/19-20 AUTHORIZING SAN MATEO - FOSTER CITY SCHOOL DISTRICT TO ENTER INTO LOCAL AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF EDUCATION TO PROVIDE CSPP AND CCTR CHILDCARE AND DEVELOPMENT SERVICES FOR 2020-2021.
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Approximately $2.275 million per year
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Childcare Contract Bd Resolution 2020-2021
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On March 21, 2019, the Board of Trustees approved the contract for Rodan Builders Inc. for the New Gymnasium/Classrooms Project at Abbott Middle School, per the bid on March 12, 2019. for the amount of $15,781,000.00. The District, in working with Rodan Builders Inc., encountered a need for changes with many items listed in the attached change order. The cost of Change Order No. 4 is $121,688.00, which is .80% of the original contract.To date the cost of Change Order 1-4 is $548,854.00, which is 3.48% of the original contract. The District is working with CAW to determine what, if any, credit the District may receive back from CAW for this change order. The new contract amount for Rodan Builders Inc. is $16,329,854.00, which is within the Measure X Budget.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE THE CHANGE ORDER NO. 4 FOR RODAN BUILDERS INC. FOR THE ABBOTT NEW GYMNASIUM/CLASSROOMS PROJECT IN THE AMOUNT OF $121,688.00.
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$121,688.00 - Measure X Funding
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Measure X Summary
Rodan Change Order #4 Abbott New Gym
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On September 25, 2019, the San Mateo Foster City School District issued a contract to Rodan Builders for the New Gymnasium Project at Bayside Middle School. The approved original contract amount was for $9,896,000.00. The cost of this Change Order No.005 is in the amount of $55,055.00 which is 0.56% of the original contract amount. To date, the cost of Change Orders 1-5 is $204,768.00, which is 2.07% of the original contract amount. The new contract amount for Rodan Builders, Inc. is for $10,100,768.00, which is within the Measure X Original Budget.
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER #005 FOR RODAN BUILDERS, INC FOR THE NEW GYMNASIUM PROJECT AT BAYSIDE MIDDLE SCHOOL IN THE AMOUNT OF $55,055.00.
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| $55,055.00 - Measure X Funding
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Change Order_005
Measure X Summary
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| On June 6, 2019, the Board of Trustees approved the contract for C. Overaa & Co. for the New Elementary School in Foster City in the amount of $29,998,000.00. The cost of Change Order No. 003 to the original contract is $216,280.99 (0.72% of the original contract), funded by Measure X and other funds approved by the Board of Trustees for Phase I Projects. The total summary cost of Change Orders 1 through 3 is $374,129.49 (1.25% of the original contract). The complete breakdown of Change Order No. 003, with all the related costs, is included in the attachments and described below.
The new contract amount will be $30,372,129.49, which is within the budget for the New Elementary School in Foster City.
This Change Order (No. 003) includes 6 specific items--5 for increased costs and 1 for a credit of $33,885. The largest item is for $177,602 for the General Contractor to acquire and install the equipment needed in the kitchen which is part of the new multipurpose building. The administration's original plan was for the District's Nutrition Department to be responsible for doing a separate contract for the equipment and installation. However, the administration has determined that it is more efficient to use the General Contractor to do this at about the same projected cost which will be paid for out of Child Nutrition funds. The administration has also identified 4 other specific items in Change Order No. 3 which it believes are the responsibility of HMC, the Project Architect, as they relate to items that should have been included in the bid documents. The administration has initiated discussions with HMC about its responsibility for these costs and expects to receive a credit. In the meantime, the administration has included the 4 items in Change Order No. 003 so that there is no delay in the construction of the new school.
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 003 FOR C. OVERAA & CO. REGARDING THE NEW ELEMENTARY SCHOOL IN FOSTER CITY.
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| $216,280.99 - Measure X and Associated Funds
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Change Order_003
Measure X Summary
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Government Code 53646, added by SB564 (Chapter 783, Statues of 1995), imposed disclosure requirements on all Government Agencies. The Chief Business Official must provide a quarterly report to the Board of Trustees of these disclosures. If a local agency has placed all of its investments in a Local Agency Investment Fund (LAIF) or in Federal Deposit Insurance Corporation (FDIC)-insured accounts in a bank, savings and loan association, in a county investment pool, or any combination of these, the CBO must supply the most recent statement or statements received from these institutions. The District has such investments and the report is attached. The interest earnings are within the budget. Interest earned for the quarter ending March 31, 2020: California State Treasurer - LAIF: 1.73% San Mateo County Treasurer: 1.762%
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ATTACHED INVESTMENT REPORT FOR THE QUARTER ENDING MARCH 31, 2020.
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Quarterly Investment Report March 2020
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Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District. To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board. Contracts are available for review upon request in the Business Services department. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER. |
Contract Ratification Report 052120
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Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools. Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.
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| Funds have been provided for the goods and services paid by these warrants through the budgetary process. There is no impact on the various funds of the District beyond what has been budgeted. |
Warrant Report 052120
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| The Human Resources Department has received and processed all necessary documents for personnel actions. |
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.
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None – Expenditure provided for in the 2019-2020 budget.
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Assignments for Noted Individuals HR 052120 Rev
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| The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment. The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code. |
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.
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| None - Replacement will be employed to fill vacated positions |
Resignation Releases and or Retirees HR 052120 Rev
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Staff will provide an update on District efforts to address needs arising from COVID-19 and as well as an update on Distance Learning. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON DISTRICT LEARNING RELATED TO COVID-19. |
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Staff has compiled a list of budget assumptions that will be utilized to prepare the 2020-2021 General Fund Budget. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE BUDGET ASSUMPTIONS. |
2020-2021 Budget Assumptions
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Staff will present information regarding Governor Newsom's proposed 2020-2021 May Revise Budget |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE 2020-2021 GOVERNOR'S MAY REVISED REPORT. |
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Staff will present information regarding a Bond election for November 2020 to inform next steps. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON A BOND ELECTION FOR NOVEMBER 2020 FOR DISCUSSION, DETERMINATION OF NEXT STEPS AND TO AUTHORIZE A BOND POLL. |
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The Declaration of Need form is submitted to the State of California Commission on Teacher Credentialing annually to certify that the District may need to apply for emergency credentials and authorizations due to the possibility that the District will be unable to recruit and hire teachers in hard to fill positions. The Declaration of Need for Fully Qualified Educators (attached) identifies specific areas of need such as CLAD, BCLAD, math, science and special education. The Declaration of Need will allow the District to apply for waivers/emergency credentials to fill vacancies
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS FOR THE 2020-2021 SCHOOL YEAR.
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Declaration of Need 2020-2021 052120
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| "Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the Superintendent's Office at 1170 Chess Drive, Foster City, during normal business hours." ----- If you are an individual with a disability and need an accommodation to participate in this meeting, please contact the Superintendent's office at 312-7348 at least 48 hours in advance.
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Published: May 15, 2020, 5:08 PM
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