Add July 16 and July 30, 2020 to the Board Meeting Calendar.

To continue addressing the unique challenges of the COVID-19 pandemic and continue planning for Fall Reopening, the District requests to add two regular meetings to the Board Meeting Calendar, July 16 & July 30.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ADDITION OF JULY 16 AND JULY 30 BOARD MEETINGS TO THE 2020-2021 CALENDAR.

The District may require legal services through Dannis Woliver Kelly.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT FOR LEGAL SERVICES WITH DANNIS WOLIVER KELLEY (DWK) FOR THE 2020-2021 YEAR.

Under S.B.813, schools are required to be in session for 180 days in a school year, and to offer the following annual minutes of instruction at each grade level:

• Transitional Kindergarten 36,000
• Kindergarten  36,000                                               
• Grades 1-3  50,400                                          
• Grades 4-8                              54,000             

School calendars and instructional minutes are established at each school site in collaboration with the site principal and staff representation.

On June 6, 2019, the Board of Trustees approved the Request for Proposal (RFP) CNS-01-20 Distribution of Processed USDA Foods and Commercial Food Products. The RFP set the term of the contract for a minimum of one (1) year. By mutual consent, the contract may be extended in one (1) year increments for up to four (4) additional years. The vendors listed below have met the needs of the District and it is recommended that the Board of Trustees award a contract extension for the 2020-21 school year in the dollar amounts as listed:

Child Nutrition Services, through public contract code, solicited a Request for Proposal (RFP) for Dairy Products and Services for the 2020-2021 school year with the possibility of two (2), one (1) year extensions. There were two proposers to the RFP (CNS No.01-20): Crystal Creamery, Inc., and Producers Dairy Foods, Inc. Both proposers were responsive and responsible and met all requirements of the RFP. Final award is based on the evaluation of cost.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES AWARD THE CONTRACT TO DAIRY FOODS, INC. TO PROVIDE DAIRY PRODUCTS AND SERVICES TO THE DISTRICT FOR THE 2020-21 SCHOOL YEAR, WITH THE OPTION TO EXTEND THE CONTRACT FOR AN ADDITIONAL TWO YEARS.

Fund 13 Child Nutrition:  $114,170

On June 6, 2019, the Board of Trustees approved the Request for Proposal (RFP) CNS-02-20 for Fresh Produce - Fruits and Vegetables. The RFP set the term of the contract for a minimum of one (1) year. By mutual consent, the contract may be extended in one (1) year increments for up to four (4) additional years. The vendor listed below has met the needs of the District and it is recommended that the Board of Trustees award a contract extension for the 2020-21 school year in the dollar amounts as listed:

Bay Cities Produce

Bid Value $54,257

Resolution No. 31/19-20 Budgetary Increases and Transfers at Year End must be acted upon by the Board prior to June 30, 2020, the last day of the fiscal year.  The amounts of the final transfers will be known when the District’s books are closed for the 2019-2020 fiscal year.  The Board will be presented with the data at the time of the approval of the Unaudited Actuals Financial data.  Education Code Sections 42601 and 85201 require all school district to identify the budget transfers need to balance the budget before the end of the fiscal year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 31/19-20 AUTHORIZING THE DISTRICT TO MAKE NECESSARY BUDGETARY INCREASES AND TRANSFERS AT YEAR END.

The voters approved temporary sales and income tax increases with Proposition 30 on November 6, 2012; and voters approved Proposition 55 on November 8, 2016 which allowed the sales tax increase to expire in 2016 while extending the increased income tax rates through 2030.

The revenues generated from Propositions 30 and 55 are deposited into a state account called the Education Protection Account (EPA). The EPA funding is estimated to be $200/ADA.

At the beginning of each year, the Department of Finance will estimate the amount that will be transferred into the EPA.  This revenue is included in the District’s multi-year projections.

EPA revenue funds will be deposited into the resource 1400, using revenue object code 8012

Along with the funding source came additional reporting requirements: 

Each year the Board of Education must approve a spending plan for the EPA money

1. The EPA funds cannot be used for the salaries or benefits of administrators or administrative costs.
2. The District must publish on its website the amount of EPA money received and how it was spent.
3. An annual audit will be required to verify that EPA funds were spent in accordance with the requirements of Proposition 30.The cost of this audit can be paid with EPA funds.

 Spending Plan:

The District plans to use 100% of the EPA funding for current certificated teacher salaries and related benefits. The estimated EPA for fiscal year 2020-21 is $2,232,243

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 32/19-20 FOR EDUCATION PROTECTION ACT FUNDS AND PROPOSES THAT THE FUNDS BE SPENT ON CURRENT CERTIFICATED TEACHER SALARIES AND BENEFITS, AS PRESENTED.

On April 2, 2020 the Board of Trustees conveyed to Rodan, Beals Martin, and Overaa that the Board did not designate the construction projects at Bayside, Borel, Beach Park Elementary, and Abbott essential. All three contractors continued to work at the sites for a period of time after April 2, 2020 under the provision in the health order that permitted them to do so to make certain that the sites were safe and secure. The Board of Trustees acknowledged in open session that they understood the District would be presented with requests to compensate the contractors for items such as re-mobilization costs and general conditions associated with the shutdown and restarting of the projects.

Each of the three contractors has presented the District with proposed change orders to address costs that they incurred during the time that the projects were not in full operation.

The three change orders from Rodan are requesting that we reimburse Rodan for their general conditions for the period of time between April 2 and May 4, 2020, in addition to some direct costs that their subcontractors incurred related to re-mobilization of equipment. The total costs for Bayside Academy, Borel Middle School, and Abbott Middle School from Rodan Builders Inc. is $124,391.00.

$124,391.00- Measure X Funds (Abbott - $76,656.00, Borel - $17,840.00, Bayside - $29,895.00)

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT.

None – Expenditure provided for in the 2019-2020 budget.

Staff will provide an update District response to COVID-19 Shelter-in-Place related to the Summer Program and Fall Reopening.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON DISTRICT RESPONSE TO COVID-19 SHELTER-IN-PLACE: SUMMER PROGRAM, AND FALL REOPENING.

State law requires that each school district delivers to both the County Superintendent of Schools and the County Chief Elections Officer a resolution known as “Specifications of the Election Order” no later than July 3, 2020 (123 days prior to the election, per Education Code § 5322). The resolution must include the date of the election, the purpose of the election, and the authority for ordering the election.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 33/19-20 SPECIFICATIONS OF THE ELECTION ORDER.

To be determined.

The death of George Floyd has affected the peoples of our nation.  We are deeply saddened by this loss and disturbed by this act of racism and aggression.

Our Vision states, “The San Mateo-Foster City School District educates, inspires and empowers every student in every school every day to live, lead and learn with integrity and joy.”

Equity and supporting all students is a cornerstone belief of the Board of Trustees. Policies have been enacted and committees established, such as our Equity Task Force and Sanctuary Task Force, to continue our work to become a more inclusive and supportive environment for our staff, students and families. George Floyd’s death serves as another reminder of how important it is to actualize our vision and create supportive and engaging environments where all are treated with dignity and respect.  

Our schools and classrooms must be places where our children can learn about one another, our history, acceptance and belonging. They serve as a gathering place for all of us to come together to recognize, understand and appreciate our differences.

Through our curriculum and the implementation of the Positive Behavior, Intervention and Support Program, Restorative Practices and other social-emotional initiatives, we know that better understandings of one another can be built every day.  We will continue to challenge our assumptions to ensure that all of our students are learning, engaged, healthy and safe.

The attached resolution speaks to the Board’s commitment to equity and their support for our Black students, families and staff members. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 34/19-20  DENOUNCING RACISM AND SUPPORTING EQUITY, WELLBEING AND SAFETY OF BLACK PEOPLE.

Financial Impact:  Unknown

Assembly Bill No. 2016 states that, “Existing law requires the adopted course of study for grades 7-12,
inclusive, to include among other subjects, the social sciences. Existing law requires the State Board of
Education, with the assistance of the Superintendent of Public Instruction, to establish a list of textbooks
and other instructional materials that highlight the contributions of minorities in the development of
California and the United States. Existing law establishes the Instructional Quality Commission (IQC) and
requires the commission to, among other things, recommend curriculum frameworks to the state
board.”

AB 2016 signed by Governor Brown on September 13, 2016 added the following language, “This bill
would require the Instructional Quality Commission to develop, and the state board to adopt, modify, or
revise, a model curriculum in ethnic studies, and would encourage each school district and charter
school that maintains any of grades 9 to 12, inclusive, that does not otherwise offer a standards-based
ethnic studies curriculum to offer a course of study in ethnic studies based on the model curriculum.”

Tony Thurmond, State Superintendent of Schools, released an Ethnic Studies Model Curriculum Update
in January 2020. In that release Tony Thurmond stated that “ethnic studies has traditionally been a
higher education course, the model curriculum that the IQC is charged with developing will serve as a
guidance document to schools that choose to implement ethnic studies in the K-12 system. Over the
course of history, both in our state and nationally, specific ethnic groups have had unjust treatment
even from respected institutions of authority. The curriculum taught in our schools has not done
enough to highlight and preserve the contributions of people of color and has actually minimized the
importance of their role. A movement to create a better model of inclusion to be taught in our K-12
system was established in the hopes of teaching a history that is more representative of what actually
occurred. Ethnic studies as a whole should represent a broad range of topics, but it must devote a
special emphasis to people of color, including their experiences and their important role in our state and
national history.” The legislation allows that a final draft of a framework will go to the State Board of
Education for adoption in March 2021.

The San Mateo – Foster City School District provides education from pre-kindergarten through eighth
grade, therefore, is not required to offer an ethnic studies curriculum per AB 2016. At the same time,
the District is home to students who come from many backgrounds and there is a growing body of
academic research that shows the importance of culturally meaningful and relevant curriculum. There is
interest in adding Ethnic Studies lessons throughout the grades.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 35/19-20    SUPPORTING ETHNIC STUDIES IN THE SAN MATEO – FOSTER CITY SCHOOL DISTRICT.

TBD

Pursuant to Education Codes 33219 and 42127, the governing board of each school district shall adopt a budget on or before July 1 of each year, using the State-adopted Criteria and Standards and in the format prescribed by the Superintendent of Public Instruction.

The 2020-2021 Adopted Budget is the culmination of the Budget Assumptions as presented to the Board on May 21, 2020, update from the Governor’s May Revision, the COVID-19 Operations Written Report as presented at the June 4, 2020 Board meeting, advice from the San Mateo County Office of Education, and board directed budget input.  While the District’s budget must be adopted by July 1, certain state and local information is not available until after this date.  The 2020-2021 budget is based on the most current financial information available at the time of budget development.  Revisions to the budget are made throughout the year to reflect changes in revenues and expenditures as they become known. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT THE DISTRICT’S 2020-2021 BUDGET.