Safe Routes to School (SRTS) encourages healthy lifestyle choices and educates students and parents about the benefits of walking/biking to school.  The SRTS framework includes five (5) important components:

EDUCATION – Providing students and the community with the skills to walk and bicycle safely, educating them about the benefits of walking and bicycling, and teaching them about the broad range of transportation choices.

ENCOURAGEMENT – Generating enthusiasm and increased walking and bicycling for students through events, activities, and programs.

ENGINEERING – Creating physical improvements to streets and neighborhoods that make walking and bicycling safer, more comfortable, and more convenient.

EVALUATION – Assessing which approaches are more or less successful, ensuring that programs and initiatives are supporting equitable outcomes, and identifying unintended consequences or opportunities to improve the effectiveness of each approach.

EQUITY – Ensuring that Safe Routes to School initiatives are benefiting all demographic groups, with particular attention to ensuring safe, healthy, and fair outcomes for low-income students, students of color, students of all genders, students with disabilities, and others.

Statistics show that students today have become less active, less independent, and less healthy. In 1969, nearly 50 percent of all children in the United States (and nearly 90 percent of those within a mile of school) walked or bicycled to school. Today, that number has plummeted to fewer than 15 percent. During the morning commute, driving to school represents 10-14 percent of traffic on the road.  Studies show that Safe Routes to School programs are effective at increasing rates of bicycling and walking to school and decreasing injuries.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE SUBMISSION OF THE SAFE ROUTES TO SCHOOL GRANT.

The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complains related to the Williams Case.  There have been no complaints filed for the fourth quarter of the 2019 - 2020 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS.

The paving repairs and re-striping work will enhance and modernize the outdoor play space at Baywood Elementary School.  This work is in conjunction with the installation of a small area of artificial turf, which will happen after the paving repairs.  Baywood is one of  two elementary schools that does not have any green space in the play yard (Beresford being the other school site).   

The Baywood Elementary School PTA has agreed to make a contribution to the paving/re-striping work with the remaining balance to be funded by maintenance.  The scope of work that the designated Contractor will be performing:

• Remove deteriorated asphalt that poses a tripping hazard.  In some instances, the entire sections of asphalt will need to be removed in order to re-grade and re-slope.  Apply slurry seal and re-stripe the game lines.    

• Remove existing old metal hand rails, core drill new holes, install new hand rails, install new 10 feet of hand rails with guard rails to prevent accidents on the stairs.

The Bayside Academy's existing Multipurpose Room heating system became dysfunctional last fall. So the District hired Cypress Engineering to examine the existing system, and if replaces were needed, to recommend a similar system to replace the existing.  

The District through the Public Contract Code formally advertised and solicited bids for the replacement of the heating system in the Multipurpose building at Bayside Academy, Project #20-169.

The Bid Opening was held on Thursday, June 11, 2020. The lowest responsive bidder was GY Engineering Inc. in the amount of $267,800.00.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2019-2020 budget.

Committees comprised of classroom teachers, Teachers on Special Assignment, Program Specialists, and EL Coordinator and District leaders reviewed several different curricula for use 2020-21 in the District’s Hybrid and Full Time Distance Learning models.  The committees came to consensus and recommend adoption of:

1. Elementary School Math:  Zearn Math; Zearn.org; c. 2020
2. Middle School Math:  Math Nation/Algebra Nation; University of Florida Lastinger Center for Learning/Study Edge; c. 2020
3. Middle School Science:  STEMscopes; Accelerated Learning; c. 2020
4. Middle School English Language Development:  RIGOR; Benchmark Education
5. Middle School Learning Management System:  Altitude Learning; AltitudeLearning.com; c. 2020

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION AND APPROVE THE RECOMMENDED INSTRUCTIONAL MATERIALS FOR ADOPTION.

TOTAL COST:  $500,000 -- Funded by COVID-19 & Lottery

Staff will provide an update on the District response to COVID-19 related to the Fall Reopening:

• Escalating Infection Rate and Fall Opening Continuum
• Staffing
• Annex
  
• Health &Hygiene
• Physical Distancing

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE DISTRICT RESPONSE TO COVID-19:  FALL REOPENING.

On May 21, 2020, the Board of Trustees authorized a poll of eligible voters to determine interest in addressing critical facilities needs in the District.

Godbe and Associates has conducted polling over the last few weeks.  Brian Godbe will present the results of the polling at the July 16th Board meeting.

At the Board of Trustees’ July 16 meeting, the administration and Aedis Architects will provide an overview of the Facilities Master Plan for the New Decade.  The Facilities Master Plan is a culmination of the work done over the last year since the Board of Trustees requested that a new facilities master plan be developed to incorporate all of the facility needs for all District-owned properties. 

In May, the administration recapped for the Board the five phases of the development of the Facilities Master Plan for the New Decade which included:

Phase I:   District identified needs for all District sites based primarily on unmet needs included in the 2013 Facilities Master Plan which still exist and other needs identified by the District in the intervening years--Completed in fall 2019

Phase II:  School Community Meetings for staff, parents and students to learn about the process and provide input on needs and priorities for their respective facilities--Completed in January and February 2020             

Phase III.  Survey opportunity for all stakeholders to provide input on needs and priorities at their respective school sites and other District facilities--Completed in February 2020

Phase IV.  Formation of School Facilities Master Plan Teams to take all of the input and make recommendations about 1) needs to be added to the District-identified needs and 2) the top five priorities for their respective schools--Planned for the month of March but Covid-19 interrupted so delayed until April 27 with a restart and revised process with recommendations made by mid-May 2020

Phase V.  Compilation of all the identified needs and recommended priorities followed by the projected cost of each individual project and soft costs for all of the projects and the development of the Facilities Master Plan for the New Decade document.

After the presentation of the overview of the Facilities Master Plan, the administration and Aedis Architects will prioritize the facility needs for the next three to five years.  The priority needs will be identified based on several criteria which will be included in the July 16 overview of the plan.  Priority needs will take into consideration both Districtwide needs as well as individual projects identified by the respective school sites as recommended priorities.    The priorities will be presented as part of the final report of the Facilities Master Plan for the Next Decade for recommended adoption by the Board on July 30.

The timeline for implementation of the Facilities Master Plan and the immediate priorities specifically will be dependent on the Board of Trustees’ consideration of the source or sources of funding to implement the priority projects. Given the likelihood that a bond measure would be needed, the timing of putting such a measure on a ballot for action by the voters must be determined.  The next options for a bond measure on the ballot are November 2020 or spring 2022. 

The Parent Involvement Project (PIP) is a unique and highly successful program that addresses the achievement gap by uniting parents, schools and the community.  The PIP program began in 1976 with one preschool class and has evolved overtime to five preschool classes.  The PIP Program is an early intervention program for the district’s lowest income, at-risk preschool children and their parents. There are four essential components to the PIP program: classroom participation, parent education, home visits, and enrichment.  In June of 2021, our private funding for the PIP program will conclude.  The preschool department is looking at ways to continue a PIP (like) preschool program with limited funds.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE PRESCHOOL PARENT INVOLVEMENT PROJECT (PIP).