Through numerous discussions with families and school administration, the San Mateo-Foster City School District identified several needs that were not being addressed by our current Tobacco Use Education Program (TUPE) grant. This grant application targets two areas of need: 1) parent support, and 2) safe, on-site disposal of confiscated tobacco based electronic devices. 

During the 2019-20 school year-August through March, there were over 60 incidents of students vaping on campuses across our four comprehensive middle schools. As part of our intervention program, District staff offered students an alternative to suspension program. At this time, parents also expressed a need for both English and Spanish resources to help them with their child's use of tobacco products. From this data, the grant proposes to start a weekly, parent/student helpline (in English and Spanish) where parents can seek help. Students can also call in to speak to our Teacher on Special Assignment (translation for Spanish speaking students and families will be available) for help with prevention and intervention options. 

Our second area of need is to provide schools a safe and consistent method for storage and disposal of confiscated tobacco devices that students bring to school. Currently we do not have such a process nor storage containers, and rely on police department support to dispose of these items.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE SUBMISSION OF THE TOBACCO GRANT APPLICATION  IN THE AMOUNT OF $ 4,565.00.

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services.  Listed contracts are for the 2020-2021 school year (see attached) for 21 students.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACTS IN THE AMOUNT OF $2,224,767.00.

The San Mateo-Foster City School District has obtained the services of Music for Minors, Inc. (MFM) to provide music education to TK-4th grade students.  The Music for Minors Program is offered at all District elementary schools except Meadow Heights, which provides a different music program.

For the 2020-2021 school year, MFM will deliver music classes synchronously and asynchronously via an online video meeting platform to students until in-person instruction can resume. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND MUSIC FOR MINORS, INC. TO PROVIDE TK-4TH GRADE ELEMENTARY MUSIC.

The San Mateo-Foster City School District has obtained the services of the Music for Minors (MFM), Inc. to provide music education (instrumental and choral) to 5th grade students.  The Music for Minors Program is offered to 5th grade students. 

For the 2020-2021 school year, MFM will deliver music classes synchronously and remotely via an online video meeting platform to students until in-person instruction can resume. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND MUSIC FOR MINORS, INC. TO PROVIDE 5TH GRADE ELEMENTARY MUSIC.

As one of only three school sites that does not have any green lawn or turf on their play yard for kids to play on, the school community at Baywood has raised funds to have a small area of the play yard, approximately 1200 SF, have artificial turf.  

Three bids were solicited for the artificial turf installation and the contractor that submitted the lowest bid is Bay Area Scores.   

On September 25, 2019, the San Mateo Foster City School District issued a contract to Rodan Builders for the New Gymnasium Project at Bayside Middle School. The approved original contract amount was for $9,896,000.00.

The cost of this Change Order No.006 is in the amount of $76,049.00 which is 0.77% of the original contract amount. To date, the cost of Change Orders 1-6 is $280,817.00, which is 2.84% of the original contract amount.

The new contract amount for Rodan Builders, Inc. is for $10,176,817.00, which is within the Measure X Original Budget.

On June 20, 2019, the Board of Trustees approved the Aedis Architects Amendment #2, which consisted of Add Service Agreement #2 for increased scope of work for additional structures at other sites beyond those initially proposed.

The District, working with Aedis Architects, requested additional architectural services for the shade structure at Abbott Middle School to bring it up to the 2019 building code. This comprises Add Service Agreement #3, which is included in Amendment #3.

The cost of Add Services #1 and #2 was $132,844.00 which was approved by the Board. The cost of Add Services #3 is $15,728.00, which is included in Amendment #3 to Aedis contract. the new contract amount for Aedis with Amendment #3 is $297,477.00.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2019-2020 budget.

Background

In September, 1986, the Governor signed into law Assembly Bill 2926, which granted school district governing boards the authority to impose developer fees.  This authority is codified in Ed Code 17620, which states in part, “…the governing board of any school district is authorized to levy a fee, charge, dedication or other form of requirement against any development project for the construction or modernization of school facilities provided the District can show justification for levying of fees.”

Discussion

Based on the District’s August 6, 2020 Developer Fee Justification Study, the District is justified to increase fees.  If approved, the fee increase will take effect 60 days after the adoption date.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES CONDUCT A PUBLIC HEARING ON THE PROPOSED INCREASE TO DEVELOPER FEES.

Background

In September, 1986, the Governor signed into law Assembly Bill 2926, which granted school district governing boards the authority to impose developer fees.  This authority is codified in Ed Code 17620, which states in part, “…the governing board of any school district is authorized to levy a fee, charge, dedication or other form of requirement against any development project for the construction or modernization of school facilities provided the District can show justification for levying of fees.”

Discussion

Level I Developer Fees are adjusted for inflation by the State Allocation Board every two years (even years).  In January 2020, the State Allocation Board’s biennial inflation adjustment changed the fee to $4.08 per square foot for residential construction and $0.66 per square foot for commercial/industrial construction.  The District’s current developer fee rate is $2.27/square foot for residential construction and $0.37/square foot for commercial/industrial construction.  The San Mateo-Foster City School District shares fees with the San Mateo Union High School District.  The High School District may receive 40% of the fee while the San Mateo-Foster City School District may receive 60% of the fee.  If one of the participating districts does not collect their full percentage, the other District may collect up to their justifiable amount, not to exceed $4.08 for residential construction and $0.66 for commercial/industrial construction.

Based on the District’s August 6, 2020 Developer Fee Justification Study, the District is justified to increase fees.  If approved, the fee increase will take effect 60 days after the adoption date.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 03/20-21 ADJUSTING DEVELOPER FEES AS AUTHORIZED BY EDUCATION CODE 17620.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE AUTHORIZATION USING DEFINED EDUCATION CODE FOR CHIU CHIEN.

The District seeks to contract with Informed K-12, an outside vendor, to digitize forms and implement electronic work flows.  Electronic processes will create efficiencies and allow for a more environmentally friendly way to provide services throughout the District.  This is an essential service that the District requires especially now that staff are working remotely during the COVID-19 pandemic. The contract is from July 1, 2020 through June 20, 2021. 

 IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH INFORMED K-12 TO DIGITIZE FORMS AND IMPLEMENT WORK FLOWS FOR THE DISTRICT.