CLOSED SESSION/REGULAR MEETING~BOARD OF TRUSTEES
San Mateo-Foster City SD
May 06, 2021 6:30PM
Closed Session Begins at 5:30 pm
Regular Meeting Begins at 6:30 pm
1170 Chess Drive
Foster City, CA 94404
Join Teleconference via Zoom
Announcement of Closed Session:
https://smfcsd-net.zoom.us/j/83711499872
Zoom ID: 837 1149 9872
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Regular Board Meeting:
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Zoom ID: 88273900867
| VISION STATEMENT: "The San Mateo–Foster City School District educates, inspires and empowers every student in every school every day to live, lead and learn with integrity and joy." |
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May 3-7, 2021 has been declared Certificated Employee Appreciation Week and May 12, 2021 as Day of the Teacher. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 29/20-21 HONORING THE DISTRICT’S CERTIFICATED EMPLOYEES AND DECLARING MAY 3-7, 2021 AS CERTIFICATED EMPLOYEE APPRECIATION WEEK AND MAY 12, 2021 AS DAY OF THE TEACHER. |
Resolution No. 29/20-21 Certificated Staff Appreciation
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| The District may require legal services through Dannis Woliver Kelly. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT FOR LEGAL SERVICES WITH DANNIS WOLIVER KELLEY (DWK) FOR THE 2021-2022 YEAR. |
DWK - Legal Services Agreement 2021-2022 050621
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The San Mateo-Foster City School District currently receives CCTR and CSPP funding from the California Department of Education’s Early Education and Support Division, to support Early Childhood Education programs at Turnbull Child Development Center, LEAD, North Shoreview, and Parkside Schools. In order to receive final approval of Early Education and Support Division contracts, the District must provide annually to the California Department of Education appropriate authorizations included in this Agenda for Board approval. We would like Joan Rosas, Superintendent, Sarah Drinkwater, Assistant Superintendent of Student Services, and Karrie Haselton, Principal on Special Assignment for Child Development, to be authorized to sign contracts from California Department of Education’s Early Learning and Care Division. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 28/20-21 AUTHORIZING SAN MATEO-FOSTER CITY SCHOOL DISTRICT TO ENTER INTO LOCAL AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF EDUCATION TO PROVIDE CSPP and CCTR CHILDCARE AND DEVELOPMENT SERVICES FOR 2021-2022. |
| Approximately $2.275 million per year |
Resolution No. 28 20-21 Childcare Contract for the Year 2021-2022 050621
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The District's state subsidized preschool and after-school kindergarten program began in the 1960's. The ten state subsidized preschool and after-school kindergarten classrooms for low-income children are located at Fiesta Gardens International School, George Hall, LEAD, Parkside and North Shoreview Elementary Schools and the Turnbull Child Development Center.
Children's success in early elementary is impacted by their early experiences. Research shows that children who attend high quality early education programs are more successful in school, have lower drop-out rates and are better readers. Therefore, the California Department of Education, Early Education and Support Division, established the Desired Results System to improve program quality in early education programs throughout California. In order to receive state subsidized funding, the San Mateo-Foster City School District must implement all components of the Desired Results System for our preschool and school-age programs.
The Desired Result System consists of six Desired Results, program standards and assessment tools for preschool and school-age children. The preschool and school-age assessment tools consist of a developmental profile to measure children's progress towards the Desired Results, environment rating scale to assess the learning environment, and a family survey to assess family's progress towards the Desired Results for Families. Results are compiled and analyzed and action plans are created to improve program quality. The components of the Desired Results System are summarized into an "Annual Program Self-Evaluation," which is due to the California Department of Education, Early Education and Support Division, on June 1st. The "Annual Program Self-Evaluation" includes the action steps based upon data from the Desired Results System.
California Department of Education, Early Education and Support Division, requires that our "Annual Program Self-Evaluation" be approved by the District Board of Trustees.
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT'S CHILD DEVELOPMENT "ANNUAL PROGRAM SELF EVALUATION" AS REQUIRED BY THE CALIFORNIA DEPARTMENT OF EDUCATION, EARLY EDUCATION AND SUPPORT DIVISION. |
Program Self Evaluation PSE 20-21 050622
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| At times, the San Mateo-Foster City School District is unable to fill staff positions and seeks support through outside agencies. During the 2020-2021 school year, the District needed assistance in filling certificated and classified positions to serve students with disabilities. Stepping Stones Group/Pediatric Therapy services is providing two Special Education teachers directly serving students due to vacancies. In this case, one was a resignation, and the other was a medical leave. |
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) SERVICES AGREEMENTS WITH STEPPING STONES GROUP/PEDIATRIC THERAPY. |
Stepping Stones/Pediatric Therapy: $67,080.00 (Reimers) $44,720.00 (Gonzales) TOTAL: $111,800 |
NPA Form for 5-6-21
Pediatric Therapy-Gonzales
Pediatric Therapy-Reimers
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The District will continue the process of piloting Middle School Science Curriculum in the Fall of 2021. The pilot will now focus on the OpenSciEd Program. Professional Learning will be provided by OpenSciEd with the lab materials purchased from AquaPhoenix and printed materials purchased from Kendall Hunt Publishing.
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE MIDDLE SCHOOL SCIENCE CURRICULUM PILOT OF THE OPENSCIED PROGRAM. |
| $81,500 Lottery & Supplemental Funds |
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Pursuant to the contracts, awarded by the Board of Trustees January 21, 2021, Community Playgrounds Inc., has furnished all labor for the completion of the work to the Abbott Shade Structure Project No. 19-148, with the approval of the Board of Trustees, the attached Notice of Completion will be filled with the San Mateo County Recorder's Office as required by the law.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE ABBOTT MIDDLE SCHOOL SHADE STRUCTURE PROJECT.
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None
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NOC Abbott Shade Structure
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The existing locker rooms and associated storage rooms and office at Borel Middle School are in need of updating as they have not been updated in decades and repurposing as the new locker rooms are ready for the school to occupy. The existing locker rooms are going to be the new weight room. The scope includes the following: Removal of some wall sections. Removal of the existing flooring. Painting of the walls, ceilings, and doors. Replacing of the light switches and light fixtures.
Through the California Uniform Public Construction Cost Accounting Act's (CUPCCAA) procedures for informal bids, the Facilities Department solicited bids from general contractors that are in the District's CUPCCAA list. Two contractors submitted a bid - Reilly Construction, Inc. was the apparent low responsive bidder (see attached bid results). |
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH REILLY CONSTRUCTION, INC. FOR THE LOCKER ROOM UPGRADES PROJECT AT THE BOREL MIDDLE SCHOOL CAMPUS. |
| $69,000 - Measure X Funds |
Existing locker room bid results
Measure X Budget Summary Sheet 050621
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On June 5, 2014, the Board of Trustees adopted Board Policy 1330 on the Use of School Facilities. The Civic Center Act allows for school facilities to be used by the community during non-school hours and other times when the site is not being used for school related activities. If an individual or group wishes to reserve the use of a facility for a specific event, a Facility Use Permit is submitted. Through Civic Permits, the District’s online registration system, facility use requests are then reviewed and accommodated as the District is able. Non profit organizations pay the “Direct Cost Fee” and for profit organizations pay a “Fair Rental Fee.” This process, and the revenue generated from the use of facilities, is a revenue enhancement for the District’s general fund and is shared with the sites whose facilities are being used. The Facilities Use Fees Schedule is adjusted annually by the percentage change in the Consumer Price Index (CPI) to keep pace with inflation and the growing cost of letting facilities. The CPI for December 2020 is 2%. The Facilities Use Fee Schedule for the fiscal year 2021-2022 reflects the following changes: - A CPI increase of 2% on Facilities Use Fees
- Sports Complex- New Large Gym (Abbott, Bayside, Borel)
A CPI increase of 2% on Custodial Fees. This rate increase will be adjusted if a negotiated salary increase is higher than 2% during the 2021-2022 school year. The New Gyms at Abbott, Bayside and Borel are priced comparably to gyms in the San Mateo Union High School District. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE FACILITIES USE FEE SCHEDULE FOR THE 2021-2022 FISCAL YEAR. |
Facilities use generates revenue for General Fund. |
2021-2022 Facilities Use Fee Schedule 050621
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Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District. To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board. Contracts are available for review upon request in the Business Services department. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER. |
Contract Ratification Report 050621
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Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools. Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.
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| Funds have been provided for the goods and services paid by these warrants through the budgetary process. There is no impact on the various funds of the District beyond what has been budgeted. |
Warrant Report 050621
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| Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district. |
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE GIFTS PRESENTED TO THE SCHOOLS AS APPROVED BY THE SUPERINTENDENT. |
| The District receives direct benefit from these gifts, either in the form of cash contributions or goods and services. |
Gifts Presented to the Board 050621
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| The Human Resources Department has received and processed all necessary documents for personnel actions. |
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.
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None – Expenditure provided for in the 2020-2021 budget.
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HR - Assignments for Noted Individuals 050621
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| The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment. The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code. |
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IT IS RECOMMENDED THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.
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| None - Replacement will be employed to fill vacated positions |
HR - Resignation Releases and or Retirees 050621
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The District is requesting approval of the job description of a new Communications Specialist position that will improve and enhance internal and external communications as well as community outreach. This position will work collaboratively with District departments, school teams and stakeholders utilizing communication systems and various media to build mutual trust and two-way dialogue. The District met and negotiated with the California School Employees Association on the job description which is attached for information. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE JOB DESCRIPTION FOR THE COMMUNICATIONS SPECIALIST. |
| The new position will be set at Range 70 on the classified salary schedule and has a financial impact of $83,033.60 - $105,955.20. |
Classified Job Description-Communications Specialist
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| The District has been contracting with Newton Center, nonprofit public benefit corporation and outside vendor, to provide Learning Support Hub classes. The Learning Hub classes provide support and services to students with urgent needs that require academic support and/or enrichment experiences. The contract will be in place from January 1, 2021 through August 15, 2021 to continue services during the school year and summer. |
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IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT
WITH NEWTON, INC. TO PROVIDE LEARNING SUPPORT HUB CLASSES FOR THE DISTRICT.
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The Fiscal Impact is Approximately $425,000. |
Newton Agreement 050621
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| The Board presentation will provide an update regarding the San Mateo-Foster City School District's Preschool Programs. |
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING THE DISTRICT'S PRESCHOOL PROGRAMS. |
Preschool Programs Update PPT 050621
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| The Board presentation will include an update on the Local Control Accountability Plan (LCAP), engagement results, and progress towards completion of the 2021-2022 Plan. |
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| IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE LOCAL CONTROL ACCOUNTABILITY PLAN (LCAP) FOR 2021-2022. |
LCAP Update PPT 050621
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This is the fourth staff report on the Status of Implementation of the Immediate Priorities in the Facilities Master Plan for the New Decade (FMP) funded by Measure T. The purpose of each status report is to provide information to the Board of Trustees, the staff and the public about what has been accomplished to date and the next steps for each of the individual Immediate Priorities in the FMP. The report is organized first by the health and safety priorities contained in the FMP related to Covid-19 and by the calendar year quarter in which work or planning was or will be initiated. It reflects efforts by the District's Facilities Team, the Maintenance and Operations Department, and the Technology Department. Although the implementation of the Immediate Priorities in the FMP will occur over several years, the status of items scheduled to occur in the first two quarters after the passage of Measure T in November 2020 and third quarter items underway will be highlighted in the presentation provided by the administration at the Board of Trustees' meeting on May 6, 2021. | |
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| IT IS RECEOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE FOR INFORMATION THE MEASURE T PLANNING AND IMPLEMENTATION STATUS REPORT. |
| Funding for the FMP projects is provided by the bond sales authorized by the voters in November 2020 (Measure T) for $409 million. |
Measure T Highlights PPT 050621
Measure T Projects Status Report 050621 Rev
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| "Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the Superintendent's Office at 1170 Chess Drive, Foster City, during normal business hours." ----- If you are an individual with a disability and need an accommodation to participate in this meeting, please contact the Superintendent's office at 312-7348 at least 48 hours in advance.
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Published: April 30, 2021, 3:31 PM
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