May 17-21, 2021 has been declared Classified School Employee Appreciation Week.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION  NO. 30/20-21 HONORING THE DISTRICT’S CLASSIFIED STAFF AND DECLARE MAY 17-21, 2021 AS CLASSIFIED SCHOOL EMPLOYEE APPRECIATION WEEK.

Two parents filed separate special education complaints against the District.

Settlement 1: The Parent alleges the District denied Student a FAPE by failing to offer or provide appropriate services to Student and that procedural errors occurred. This Agreement constitutes a full and final resolution of all claims and issues arising or related to Students' education program and services through the date of the Agreement.

Settlement 2: The Parties had a previous settlement through the 2019-20 school year, and due to COVID-19 pandemic, the District was unable to assess the Student and offer placement for the 2020-21 school year. This Agreement constitutes a full and final resolution of all claims and issues arising from or related to Student's education program and services through the end of the 2020-21 Extended School Year.

Parent filed a special education due process complaint ("Complaint") against the District, alleging that the District denied Student a FAPE from the start of the 2019-2020 school year to the present.

This Agreement constitutes a full and final resolution of all claims and issues arising from or related to Student's educational program and services. The agreement is not, and shall not be construed as, an admission of liability fault or wrongdoing of any kind by Parent and/or the District. No party shall be deemed the "prevailing party." The agreement is confidential except as required by law.

On June 6, 2019, the Board of Trustees approved the contract for C. Overaa & Co. for the Beach Park Elementary School Project in the amount of $29,998,000.00

The cost of Change Order No. 010 to the original contract is $12,643.42 (0.04% of the original contract), funded by Measure X.  The total summary cost of Change Orders 001 - 009 is $2,306,326.67 (7.69% of the original contract).  The complete breakdown of Change Order No. 010, with all the related costs, is included in the attachments.     

The new contract amount will be $32,316,970.09, which is within the Beach Park Elementary School Project budget.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 010 FOR C. OVERAA & CO. REGARDING THE BEACH PARK ELEMENTARY SCHOOL PROJECT.

$12,643.42 - Measure X Funds

Consolidated Engineering Laboratories (CEL) has exceeded their contract amount for materials testing and construction inspection services for the Shell & Beach Sidewalks and additional services for the Beach Park Elementary School in Foster City. 

CEL's original budget estimate proposal dated August 24, 2018 included pricing for a Covered Walkway ($19,088.80) and Lunch Shelter ($14,684.10) that were not included in our contract amount. AC Paving was also a significant contributor to this budget increase.

CEL's proposals will increase their original contract amount of $151,394.30 by $75,508.09 for a new total contract amount of $226,593.49.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE AMENDMENT 1 FOR CONSOLIDATED ENGINEERING LABORATORIES REGARDING THE BEACH PARK ELEMENTARY SCHOOL PROJECT.

$75,508.09 - Measure X Funds

The existing locker rooms and associated storage rooms and office at Borel Middle School are in need of updating as they have not been updated in decades and repurposing as the new locker rooms are ready for the school to occupy.  The existing locker rooms are going to be the new weight room.  The scope includes the following: Removal of some wall sections.  Removal of the existing flooring.  Painting of the walls, ceilings, and doors. Replacing of the light switches and light fixtures. 

Through the California Uniform Public Construction Cost Accounting Act's (CUPCCAA) procedures for informal bids, the Facilities Department solicited bids from general contractors that are in the District's CUPCCAA list.  One contractor submitted a bid - Reilly Construction, Inc. was the apparent low responsive bidder (see attached bid results).  

On November 17, 2020, the District issued a contract for Cleary Consultants, Inc. as a consultant to the School District for the Measure X Project at Bowditch Middle School New Drama and Science Classrooms Project in the amount of $39,800.00 to perform a Geologic Investigation and a Geologic and Seismic Hazard Assessment for the initial building locations.

The District, in working with Cleary Consultants, Inc., encountered District requests to shift around building locations to incorporate Measure T buildings (Gym, Library/Media Center/Staff Resource, and Classrooms) with the Measure X buildings (Drama & Science Buildings).  All the initial borings will be able to used for future proposed building locations.  Along with the Geologic Investigation and a Geologic and Seismic Hazard Assessment for the new building locations of the Drama and Science Classroom in the scope of work of Amendment #1 is an Environmental Soil Screening which is required for off-haul spoils disposal.    

The cost of Amendment No. 1 to the original contract is $20,200.00 (51% of the original contract).  

The new contract amount will be $60,000.00, which is within the Measure X Bowditch Middle School New Drama and Science Classrooms Project budget.         

The existing asphalt areas in between the classroom wings at Meadow Heights Elementary School is in need of updating as they have not been updated in decades and is a safety concern for the staff and students.  The scope includes the following: Leveling out an area outside the back door of all the classrooms creating a spot for outdoor learning, regrading the areas for safer traverse, & resealing and restriping the lower playground area.  

Through the California Uniform Public Construction Cost Accounting Act's (CUPCCAA) procedures for informal bids, the Facilities Department solicited bids from general contractors that are in the District's CUPCCAA list. One contractor submitted a bid - American Asphalt, Inc. (see attached bid results).  

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2020-2021 budget.

After an extensive search by McPherson and Jacobson, LLC, a thorough review of applications, interviews with a stakeholder panel, interviews with the Board of Trustees and reference checking, Diego R. Ochoa is being recommended for appointment as the next Superintendent of the San Mateo-Foster City School District. 

Ochoa has served as Superintendent of the Hollister School District since the 2018-2019 school year. He brings a strong background in curriculum, special education, innovative actions related to equity, student wellness and parent engagement, and knowledge of building school facilities.

The Board of Trustees will affirm their commitment to a return to school this fall following pre-pandemic, state required, instructional minutes including a lunch period.  San Mateo Public Health and California Department of Education mitigation measures will be followed.  Extra curricular events may also resume also following any San Mateo Public Health and California Department of Education guidance. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES AFFIRM THEIR COMMITMENT TO A RETURN TO SCHOOL THIS FALL  FOLLOWING THE PRE-PANDEMIC, STATE REQUIRED, INSTRUCTIONAL MINUTES INCLUDING A LUNCH PERIOD ALONG WITH RESUMING EXTRA CURRICULAR EVENTS WHILE FOLLOWING ANY SAN MATEO PUBLIC HEALTH AND CALIFORNIA DEPARTMENT OF EDUCATION GUIDANCE.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS FOR THE 2021-2022 SCHOOL YEAR.

Implementing MTSS is a District-wide initiative, and will benefit the SST and special education referral processes in all schools when evaluating students to determine eligibility for special education services. The MTSS framework will be implemented across all schools in the District, not just at the schools initially targeted for the CCEIS work.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE JOB DESCRIPTION FOR THE PRINCIPAL ON SPECIAL ASSIGNMENT, MULTI-TIERED SYSTEMS OF SUPPORT.