The District will contract with Peninsula Family YMCA, a charitable organization and outside vendor, to provide a summer program for students in the district.  The summer program will run for four weeks and offer enrichment opportunities for students. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT WITH THE PENINSULA FAMILY YMCA TO PROVIDE A 2021 SUMMER PROGRAM FOR THE DISTRICT.

The Consolidated Application is submitted to the State Department of Education in two parts in order to qualify for a variety of state and federal categorical funding.  Part I regarding various state and categorical programs is due in June.  Part I requests Board approval & then District submission for participation in the following programs for the 2021-2022 school year:

1. Title I, Part A - Improving the Academic Achievement of the Disadvantaged
2. Title II, Part A - Teacher Quality, and
3. Title III, Part A - (LEP) English Learner
4. Homeless Education Policy

Under S.B.813, schools are required to be in session for 180 days in a school year, and to offer the following annual minutes of instruction at each grade level:

• Transitional Kindergarten 36,000
• Kindergarten 36,000                                               
• Grades 1-3 50,400                                          
• Grades 4-8                              54,000             

School calendars and instructional minutes are established at each school site in collaboration with the site principal and staff representation.

This project is a collaboration between the San Mateo Foster City School District (SMFCSD) and the Early Childhood Mental Health Consultation (ECMHC), a program of StarVista (SV), who will provide enhanced on-going consultation at three San Mateo Foster City School District Preschool sites during the period of this contract.  ECMHC consultants will also link families with a wide range of services available to SMFCSD children and families with special needs.

On March 13, 2018 the California Department of General Services awarded a contract to IT Management Corporation for the purchase of Information Technology Goods and Services . The term of the contract is March 13, 2018 through February 14, 2023. CMAS contracts are awarded by the California Department of General Services for use by state and local agencies as an efficient and effective means for procuring goods and services.

The Verkada SV11 Multi-Purpose Environmental Sensor is an all-in-one device for monitoring environmental changes in the air quality including (including cigarette and vape smoke), temperature, humidity, motion and noise.

Contracts issued to IT Management Corporation as needed through the 2020-2021 and 2021-2022 school years in an amount not to exceed $200,000, will be brought to the Board for ratification at the next possible Board Meeting.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Borel Middle School - Disposal of damaged and obsolete equipment: two CD players, four cassette players, ten keyboards, three video control centers, five projectors, one blue ray player, four printers, one speaker, one VHS player, two Mac books, fifty-five monitors, seven hundred forty-five library books, three dell computer towers.
• Child Nutrition Services - Disposal of damaged and obsolete equipment: One two door roll in cooler, one forklift and battery, one forklift charger, one two door freezer.
• Lead Elementary School- Disposal of damaged and obsolete supplies: Thirteen library books.
• Technology Department - Disposal of damaged and obsolete equipment: Two laptop computers, six desktop computers, eight monitors, seven projectors, one hundred nineteen broken computer screens, forty-seven keyboards, seventy-four non-functioning Chromebooks, two DVD recorders, five phones, miscellaneous power cords, adapters, and motherboards, five iPads, one tablet, two document cameras, two headphones, two printers, three monitor stands, five classroom sound panels, eleven access points.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 35/20-21 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270. 

A.  Federal and State documents as authorized agents of the Board of Trustees: The Superintendent, Diego Ochoa; and/or the Chief Business Official, Patrick Gaffney: and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal.

B.  Contract documents following the approval of the Board of Trustees: The Superintendent, Diego Ochoa; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal; and/or Sue Wieser, Assistant Superintendent of Human Resources.

C. Purchase Orders: The Superintendent, Diego Ochoa; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal.

D.  District Clearing Account:  Any two of the following: The Superintendent, Diego Ochoa; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal; and/or the Assistant Superintendent of Human Resources, Sue Wieser; and/or the Assistant Superintendent of Education Services, David Chambliss; and/or the Assistant Superintendent of Student Services, Sarah Drinkwater.

E.  Revolving Fund Accounts:  Any two of the following:  The Superintendent, Diego Ochoa; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal; and/or the Assistant Superintendent of Human Resources, Sue Wieser; and/or the Assistant Superintendent of Education Services, David Chambliss; and/or the Assistant Superintendent of Student Services, Sarah Drinkwater.

F.  Cafeteria Account: Any two of the following:  The Superintendent, Diego Ochoa; and/or the Chief Business Official, Patrick Gaffney; and/or the Administrator for Food Services, Andrew Soliz; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal.

G.  Annex Revolving Account:  Any two of the following:  The Superintendent, Diego Ochoa; and/or the Assistant Superintendent of Student Services, Sarah Drinkwater; and/or the Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal; and/or the Coordinator of the Annex, Danielle Tremaine

H.  Stock Brokerage Account:  The Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal.

Resolution No. 36/20-21 Budgetary Increases and Transfers at Year End must be acted upon by the Board prior to June 30, 2021, the last day of the fiscal year.  The amounts of the final transfers will be known when the District’s books are closed for the 2020-2021 fiscal year.  The Board will be presented with the data at the time of the approval of the Unaudited Actuals Financial data.  Education Code Sections 42601 and 85201 require all school districts to identify the budget transfers needed to balance the budget before the end of the fiscal year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 36/20-21 AUTHORIZING THE DISTRICT TO MAKE NECESSARY BUDGETARY INCREASES AND TRANSFERS AT YEAR END.

None at this time.

Education Code Section 42632 requires that each order drawn on the funds of a school district shall be signed by a majority of the members of the Governing Board of the District, or by a person or persons authorized by the Governing Board to sign orders. The authorized signatures shall be filed with the County Superintendent of Schools. With district personnel changes in 2020-21, the Government Board of the San Mateo-Foster City School District has authorized any of the following administrators' signatures on district orders: 

1) Diego Ochoa, Superintendent

2) Patrick Gaffney, Chief Business Official 

3) Blanca Cervantes-Madrigal, Director of Fiscal Services 

4) Sue Wieser, Assistant Superintendent of Human Resources

With the change in District personnel, the District’s bank, First Bank, requires new signature authorization from the Governing Board of the San Mateo-Foster City School District. The resolution will authorize the following administrators to sign bank deposit accounts on behalf of the District:

1) Diego Ochoa, Superintendent

2) Patrick Gaffney, Chief Business Official 

3) Blanca Cervantes-Madrigal, Director of Fiscal Services 

With the change in District personnel, the Local Agency Investment Fund Account (LAIF) Administrator requires new signature authorization from the Governing Board of the San Mateo-Foster City School District. The resolution will authorize the following administrators to sign on behalf of the District:

1) Diego Ochoa, Superintendent

2) Patrick Gaffney, Chief Business Official 

3) Blanca Cervantes-Madrigal, Director of Fiscal Services 

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2020-2021 budget.

The District has been contracting with Informed K-12, an outside vendor, to digitize forms and implement electronic work flows.  Electronic processes have created efficiencies and allowed for a more environmentally friendly way to provide services throughout the district.  The District would like to renew the contract and continue working on developing work flows that improve services. The contract is from August 2021 through July 2022. 

Parkside Montessori School offers a Montessori program of instruction.  To effectively implement Montessori strategies, Parkside proposes use of literacy and math curricula that are better suited to Montessori approaches than the district’s current literacy and math curricula adoptions.  District staff have reviewed their proposed alternatives and recommend Board approval of a waiver to use:

• Teachers College Units of Study in Reading/Writing K-5, Heinemann, ©2015, for English Language Arts, and  

• Illustrative Math, Kendall Hunt ©2021, for Mathematics.

State legislation calls for districts to seek input and develop an accountability plan for increasing student achievement which reflects District goals (Strategic Plan) and community engagement.  The District has worked with a variety of community and staff groups to develop a comprehensive plan focused on the programs and services required to increase student achievement.

On February 5, 2008, the San Mateo-Foster City School District successfully passed the Measure L Bond.  An election was held in San Mateo County on November 3, 2015 for the issuance and sale of general obligation bonds for the San Mateo-Foster City Elementary School District for various purposes in the maximum amount of $148,000,000 for Measure X.

The Authorization for both Measure L and Measure X was received under Proposition 39 which requires that the District establish, populate, and empower an independent Citizen's Bond Oversight Committee (CBOC) for both Measure L and Measure X.

Provided to the Board are copies of the annual report from the CBOC for the 2019-2020 fiscal year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE A COPY OF THE ANNUAL REPORT FROM THE CBOC FOR THE 2019-2020 FISCAL YEAR FOR BOTH MEASURES L AND X.

Pursuant to Education Codes 33219 and 42127, the Governing Board of each school district shall adopt a budget on or before July 1 of each year, using the State-adopted Criteria and Standards and in the format prescribed by the State Superintendent of Public Instruction.

The District is required to conduct a public hearing for the Budget at the first regularly scheduled board meeting in June, and to present the LCAP and the Budget to the Board of Trustees for adoption at a subsequent board meeting.  This action is consistent with the Budget Calendar. 

Following board adoption of the budget, the budget is filed with the County Superintendent of Schools for review prior to being submitted to the state.

The proposed budget is available for inspection at the District Office.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE 2021-2022 BUDGET.

One of the Immediate Priorities in the Facilities Master Plan for the New Decade adopted by the Board of Trustees on July 30, 2020 was to move toward net zero energy efficiency in the School District.   Measure T funding of $10.872 million plus soft costs was approved by the Board of Trustees for the solar project.

As a first step in determining the feasibility of installing solar panels in the District, the Board of Trustees approved on February 18, 2021 a professional services agreement with Sage Energy, a consultancy firm, which has conducted many feasibility studies throughout the Bay Area and in other parts of the State.  The feasibility study consists of two parts which Sage Energy is referring to as Task I and Task II.  Essentially, the Task I analysis included: 

1.  reviewing energy use records for 2019 for each site in the District,

2. determining what energy offsets could be obtained by installing solar on each site,

3. identifying the possible kinds of installations and locations for each installation including opportunities and limitations,

4. projecting the cost of such installations, and

5. recommending the best use of the Measure T budget for solar to make progress toward the     District's goal of achieving net zero energy efficiency and reducing the annual Operating Budget costs for utilities.

The results of Sage Energy's Task I analysis will be presented to the Board of Trustees on June 24th before the start of Task II which is to deepen the analysis and recommendations through on-site reviews of each of the recommended 16 sites for the addition of solar given the Measure T projected budget for solar installations.  The results of Task II will be provided to the Board of Trustees by September 2021 in order to finalize the installations and proceed with the next steps of selecting a vendor/s to do the planning and submissions needed for approval by various agencies before acquiring the equipment and proceeding with the installations.

Sage Energy's Task I Feasibility Report is attached and Tom Willard of Sage Energy will be present virtually at the Board's June 24th meeting to present an overview of the Task I Report and its recommendations before beginning Task II.

The purpose of this agenda item is to provide an update on Phases I and II of Measure X.  The update will include the status of each of the following eight projects in Phases I and II:

                   Phase I:--all completed

                       Abbott gym, locker rooms and classrooms

                       Borel gym, locker rooms and classrooms

                       Bayside gym and locker rooms

                       Beach Park Elementary School

                  Phase II:--all in various planning phases

                      George Hall Multipurpose Building

                      Sunnybrae Multipurpose Building

                      Bowditch Science and Drama Buildings

                      North Central School (in programmatic planning stage)

The update will also include projected timelines and the latest cost estimates for three of the four Phase II projects.  At the conclusion of the update, the administration will present information on the latest independent cost estimates for the George Hall, Sunnybrae and Bowditch projects.  The cost estimates for the current planning phase of the Bowditch project show that Bowditch is within budget and Sunnybrae is above the approved budget by $1 million.  The first independent cost estimate for the George Hall project completed at the end of the schematic design phase was approximately $500k above budget--the cost estimate at 90% of the design development phase--is expected before the Board of Trustees meeting and could increase to $1 million.  The increases for both Sunnybrae and George Hall are due to increased scope.

The increased project scope for Sunnybrae is for the addition of a new lunch shade structure adjacent to the new building which will have the warming kitchen and servery, the relocation of at least one play structure, and the realignment needed of the lower and upper grade play areas.  The increased scope for George Hall includes the relocation of two modular classrooms and a relocated, new play structure both of which are in the location of the new Multipurpose Building and the addition of a courtyard area connecting the current lunch structure and the new building as well as the addition of another fire hydrant which was not required by the Fire Department until a couple of months ago.

The actual revisions needed to the approved budgets for Sunnybrae and George Hall will be confirmed as part of the Measrue X presentation at the Board of Trustees meeting.   The administration recommends that the adjustments to these two approved budgets be funded from the projected conservative estimate of $7 million when the Phase I projects are completely closed out.  The administration further recommends that the remaining Measure X Phase I funds after close-out and the adjustments to the approved budgets for the George Hall and Sunnybrae projects are done be reallocated to the Phase II "escalation" line which currently includes $7million in unallocated Phase II projects.

One of the Immediate Priorities in the Facilities Master Plan for the New Decade is a major project for Bowditch Middle School which consists of 1. adding a new gym and locker rooms following the District Standards used for the recently completed gyms at Abbott, Bayside, and Borel Middle Schools; 2. rebuilding as much of the site as financially possible; and 3. renovating the rest of the Bowditch facilities.  This project which we refer to as the Bowditch Build/Rebuild/Renovate Project is to be funded by Measure T.  It is in addition to the Measure X, Phase II Project, currently nearing the end of design development and construction drawings and specifications, to add a new drama building with restrooms, and a new science building which includes six classrooms/labs surrounding a science materials preparation and storage room.

The first phase in the Measure T Bowditch Build/Rebuild/Renovate Project was to develop a conceptual Master Plan for the site after studies of the site including utilities, structural, and geotechnical to see what is possible and not possible on the site.  HED Design, the architect for both Measure X and Measure T Bowditch projects, has developed a Master Plan that is based on the results of the studies, consideration of impacts on the site, and general affordability within the funds projected in the Facilities Master Plan for the Bowditch Measure T project.  Wallace Gordon, Principal of HED Design and Lead Architect for both Bowditch projects, presented the draft Master Plan to the Board of Trustees on April 22, 2021 for information.

Since the presentation and review by the Board of Trustees on April 22, the draft Master Plan has been presented and reviewed by the Bowditch School Facilities Team comprised of the Principal, Assistant Principal, staff and parent representatives.  A School Community/Neighborhood meeting was also held to which over 2000 households were invited to attend to learn about the draft Master Plan and provide input.  The draft Master Plan was favorably received at both meetings.   A second Community Meeting about the draft Master Plan will be held by the District on June 22 which the City is advertising.

The purpose of tonight's agenda item is for the Board of Trustees to review the recommended Master Plan and consider its approval.  Once approved, the next steps will be to proceed with the detailed planning for each of the four phases of the Plan which is needed for their respective submissions to the California Division of State Architect which is the review and approving agency for public school facilities projects.   The four Phases of the Build/Rebuild/Renovate Project for Bowditch are:

Staff will present an update on the four Multipurpose Building projects at LEAD, Highlands, Meadow Heights and Parkside Montessori Schools that are in the initial planning phases.  In the last four and a half months architects have been selected for the projects, some of the needed technical studies have been completed, and discussions have been held with each site's School Facilities Team, comprised of the principal and staff and parent leaders. 

In addition, by the time of the Board of Trustees meeting on June 24th, the last of the initial neighborhood/school community meetings for each school will have occurred which have provided an opportunity for neighbors and the greater school community for each site to learn about the project including project scope, District standards, and the recommended location and to ask questions and provide comments.

The presentation at the Board of Trustees meeting will include the scope of each project, the District Standards for Multipurpose Buildings and Principles for Planning, the locations for each building, conceptual floor plans and exterior renderings.

Per Government Code 3547, meeting and negotiating shall not take place until reasonable time has elapsed after the submission of the proposal to provide the public with an opportunity to comment on the proposal at a meeting of the school employer. After the public has had the opportunity to provide comment, the public school employer shall adopt the initial proposal at a meeting which is open to the public.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES CONDUCT A PUBLIC HEARING TO RECEIVE PUBLIC COMMENTS RELATED TO CSEA'S INITIAL PROPOSAL FOR THE 2021-2024 SUCCESSOR NEGOTIATIONS WITH SMFCSD.

Per Government Code 3547, all initial contract proposals of the Board and an employee organization that relate to matters within the scope of representation shall be presented at a public meeting and recorded as part of the public records.

Attached and presented to the Board of Trustees is the CSEA initial proposal for successor negotiations for July 1, 2021-June 30, 2024 that include conceptual proposals for the following articles in the collective bargaining agreement:

• Article 7: Vacation
• Article 21: Pay and Allowances
• Article 23: Health and Welfare Benefits
• Article 27: Layoff and Reemployment
• Article 30: Terms of Agreement

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE CSEA INITIAL PROPOSAL FOR SUCCESSOR NEGOTIATIONS WITH SMFCSD.

Per Government Code 3547, meeting and negotiating shall not take place until reasonable time has elapsed after the submission of the proposal to provide the public with an opportunity to comment on the proposal at a meeting of the school employer.  After the public has had the opportunity to provide comment, the public school employer shall adopt the initial proposal at a meeting which is open to the public.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES CONDUCT A PUBLIC HEARING TO RECEIVE PUBLIC COMMENTS REGARDING THE DISTRICT’S INITIAL PROPOSAL FOR THE SUCCESSOR NEGOTIATIONS FROM 2021-2024 WITH CSEA.

Unknown at this time

Per Government Code 3547, all initial contract proposals of the Board and an employee organization that relate to matters within the scope of representation shall be presented at a public meeting and recorded as part of the public records.

Attached and presented to the Board of Trustees is the District’s initial proposal for successor negotiations for 2021-2024 successor negotiations with CSEA that include proposals for the following articles in the collective bargaining agreement:

• Article 7-Vacations
• Article 21- Pay and Allowances
• Article 27-Layoff and Reemployment

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE DISTRICT’S INITIAL PROPOSAL FOR 2021-2024 SUCCESSOR NEGOTIATIONS WITH THE CALIFORNIA SCHOOL EMPLOYEES ASSOCATION (CSEA), CHAPTER 411

Unknown at this time

All requests for a variable term waiver must be presented for approval to the governing board of a public school district.  The following teacher meets the criteria and is authorized to apply for a subsequent Variable Term Waiver to complete his assignment for the 2021-2022 school year in the San Mateo-Foster City School District.

Ed Code §44252(b) allows Mr. Maurice Stewart to complete the Basic Skills requirement that is needed in order to be recommended for a Preliminary Single Subject, Physical Education credential by San Francisco State University. Mr. Stewart meets the requirements of applying for a subsequent waiver for the Basic Skills requirement.

Ed Code §44065 allows Mr. Stewart to perform his duties as a 1.0 FTE Physical Education teacher for the 2021-2022 school year while he completes requirements for the Single Subject, Physical Education credential.  Once Mr. Stewart completes the requirements by June 2022, he will be recommended for a Preliminary Single Subject, Physical Education credential by San Francisco State University