The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public Agency (NPA) for those services.  Listed contracts are for the 2020-2021 Extended School Year (see attached).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCIES (NPA) CONTRACTS IN THE AMOUNT OF $123,117.52.

$123,117.52

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public School (NPS) for those services.  Listed contract for ratification is for the 2020-2021 school year (see attached).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACT IN THE AMOUNT OF $13,579.00

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public Agency (NPA) for those services. Listed contracts are for the 2020-2021 school year (see attached).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) CONTRACTS IN THE AMOUNT OF $8,351,400.00.

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public School (NPS) for those services.  Listed contracts are for the 2021-2022 school year (see attached).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACTS IN THE AMOUNT OF $2,608.633.99

$2,608,633.99

A Parent filed a Special Education Due Process complaint against the District alleging the District denied student FAPE for the 2018-19, 2019-20 and 2020-21 school year

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SETTLEMENT AGREEMENT IN THE AMOUNT NOT TO EXCEED $55,000.00

The District’s 48 month contract for maintenance/leasing of Canon copier equipment is coming up for renewal.  Our existing vendor, Pacific Office Automation, is able to provide us with a competitive contract bid through NASPO’s (National Association of State Procurement Officials) cooperative purchasing program that facilitates public procurement solicitations and agreements using a lead state model.

Pacific Automation will upgrade the existing Canon copier fleet with new Canon’s which will represent a total cost savings to San Mateo-Foster City School District of $553,994.40.

The Administration recommends approving the expenditure of $1,430,448. for the 48 month lease and maintenance for the District wide copiers. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE EXPENDITURE FOR THE 48 MONTH LEASE AND MAINTENANCE FOR THE DISTRICT WIDE COPIERS.

$1,430,448

San Mateo-Foster City School District would like to participate in the Emergency Connectivity Fund (ECF), a $7.17 billion, federally funded, program that will help schools and libraries close the Homework Gap by providing funding for the reasonable costs of laptop and tablet computers; Wi-Fi hotspots; modems; routers; and broadband connectivity purchases for off-campus use by students, school staff, and library patrons in need during the COVID-19 pandemic.

ECF allows for participating schools and libraries to seek reimbursements for eligible service and equipment from the government provided all requests are received by August 13, 2021. 

The Administration recommends approving the expenditure of $512,200 with T-Mobile for 1,300 5G hotspots with the annual 100G/mo. data plan.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PURCHASE OF $512,200 WITH T-MOBILE FOR 1,300 5G HOTSPOTS WITH THE ANNUAL 100G/MO DATA PLAN FOR REIMBURSABLE EMERGENCY CONNECTIVITY FUNDING (ECF).

The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complains related to the Williams Case.  There have been no complaints filed for the fourth quarter of the 2020 - 2021 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS.

On March 12, 2021, the Board of Trustees approved implementation of adding synthetic turf to Beach Park Elementary School. 

The District is completing the site work for this project, through the California Uniform Public Construction Cost Accounting Act's (CUPCCAA) procedures for informal bids, solicited bids from contractors that provide and install synthetic turf. Three contractors submitted bids - American Sports Construction Inc. was the lowest responsive bidder (see attached bid results) 

The Trustees approved the study of synthetic turf fields at Beach Park Elementary at Foster City Elementary on March 11, 2021. Landscape architects, Verde Design, studied the size of field, soil conditions and the products available which resulted in the recommendation of  installation of synthetic turf at Beach Park Elementary School. 

Through the California Uniform Public Construction Cost Accounting Act's (CUPCCAA) procedures for informal bids, the Facilities Department solicited bids from general contractors that are in the District's CUPCCAA list.  Three contractors submitted bids with Colony Landscape and Main, Inc. as the apparent low responsive bidder (see attached bid results).  

Resolution No. 41/20-21, was approved by the Board on June 28th, 2021, which delegates authority to the Superintendent, Director of Facilities and Construction and the Chief Business Official, to accept bids and/or proposals, and to accept and award contracts for the Bond Program limited to the subject matters set forth in Public Contract Code section 20111 et seq., and subject to ratification by motion of the Board at a subsequent Board meeting.

On May 6, 2021, the Board of Trustees approved the contract for Reilly Construction, Inc., as one of Measure X Projects, regarding the Borel Middle School Existing Locker Rooms Project in the amount of $69,000.

The District, in working with Reilly Construction, Inc., District requests, necessary field changes, and corrections.

The cost of Change Order No. 1 to the original contract is $3,844.00 (5.6% of the original contract).

The new contract amount will be $72,844.00, within the Borel Middle School Existing Locker Rooms Project budget.

$3,844 Measure X Funds

The Laurel Portable Relocation Project was selected as an immediate project in the Facilities Master Plan for the New Decade (FMP) funded by Measure T, as part of the additional instructional spaces category, approved on February 4, 2021.  A portable is being relocated from Bayside Middle School to Laurel Elementary for use as office space for traveling teachers.

Resolution No. 41/20-21, was approved by the Board on June 28th, 2021, which delegates authority to the Superintendent, Director of Facilities and Construction and the Chief Business Official, to accept bids and/or proposals, and to accept and award contracts for the Bond Program limited to the subject matters set forth in Public Contract Code section 20111 et seq., and subject to ratification by motion of the Board at a subsequent Board meeting.

The District recommends ratifying the contract in the amount of $274,000.00 to Anza Construction for the Laurel Portable Project.

The Fiesta Gardens Elementary School play surface was selected as a Measure T Construction Project as part of the Facilities Master Plan for the New Decade in January 2021.  

The amount of this contract exceeds the $45,000-dollar value that the Superintendent may approve under his delegation per Board Policy.  PCC Section 20111(a) threshold for material only purchase is $96,700, as of January 1, 2021. The District solicited quotes from multiple vendors of playground surfacing.

Resolution No. 41/20-21, was approved by the Board on June 28th, 2021, which delegates authority to the Superintendent, Director of Facilities and Construction and the Chief Business Official, to accept bids and/or proposals, and to accept and award contracts for the Bond Program limited to the subject matters set forth in Public Contract Code section 20111 et seq., and subject to ratification by motion of the Board at a subsequent Board meeting.

The District recommends ratifying the purchase in the amount of $50,300.00 to Vintage Contractors Inc. for the demolition, materials, and installation of Pour in Place Playground Surfacing at Fiesta Gardens Elementary School.

The Board unanimously approved Resolution No. 33/20-21, Designation of Specific Materials, Products, Things or Services, on June 10, 2021.

Resolution 33/20-21 was prepared to identify those products and/or manufacturers that the District would like to standardize across the District for consistency and cost and time-effectiveness when items are in need of repair and/or replacement.  The District has been using the listed products and/or manufacturers because they best fit the District's needs and have provided the best value, efficiency and life-span.

This item amends Resolution 33/20-21 to add more products to the list, specifically Heating Ventilation Air Conditioning (HVAC) for rooftop and modular building installations.  See attached list for the entire list of products.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Highlands Elementary--Disposal of obsolete computer equipment.
• College Park-- Disposal of obsolete computer equipment.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 1/21-22 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

Salaries and related costs are included in the 2021-2022 budget.

The San Mateo-Foster City School District operated under a strategic plan that ended in 2018. The district has not had a strategic plan since then.

Establishing a strategic plan will result in the establishment of a five (5) year road map that will define the focus and work of the district.  The strategic plan will involve the establishment of a committee tasked with evaluating the district's vision/mission, greatest strengths, and greatest areas of need. This committee will be comprised of a diverse group of stakeholders including students (4), parents (6), teachers (10), classified staff (10), administrators (6), community members (4), and partner organizations (6).

The strategic plan process will involve five meetings that typically take place over a 4.5 hour time frame. The result of the series of committee meetings will be  the production of a report for the December Board of Trustees meeting that identifies any recommended changes to the district mission and district vision; as well as the identification of greatest strengths and greatest areas of need.

The San Mateo-Foster City School District aims to partner with New Leaders to strengthen the skill and build capacity of leaders across the SMFCSD system to drive student achievement and equity.

New Leaders proposes to provide  leadership development services to the San Mateo-Foster City School District with a focus on the following competencies:

• Developing highly effective school and system leaders to drive rigorous data-driven instructional practices and dramatically improve student learning outcomes;

• Building leadership alignment across schools and developing the collective capacity of school-based leaders to develop systems and structures that advance instructional excellence; and •

Strengthening the transformational leadership practices of school- and system- leaders to build and implement a strategic, collaborative, instructionally-focused culture in which students and adults thrive.

Due to the COVID pandemic, the state of California now requires that all CA school districts offer a long-term independent studies option for 2021-22 school year.  After this year, offering independent study again becomes optional for CA school districts.  Following these directives, the San Mateo Foster City School District will offer a long-term independent studies option for this 2021-22 school year only.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE AB 1200 PUBLIC DISCLOSURE DOCUMENTS FOR INFORMATION AS PRESENTED.