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CLOSED SESSION/REGULAR MEETING~BOARD OF TRUSTEES
San Mateo-Foster City SD
August 12, 2021 6:30PM
Closed Session Begins at 5:30 pm | Regular Meeting Begins at 6:30 pm In Person: 1170 Chess Drive, Foster City, CA 94404 (Maximum capacity at this time for in-person attendance by members of the public is 50) Via Zoom Announcement of Closed Session: 5:30 pm https://smfcsd-net.zoom.us/j/86365693557 - Zoom ID: 863 6569 3557 Regular Board Meeting - 6:30 pm https://smfcsd-net.zoom.us/j/83659546428 - Zoom ID: 836 5954 6428 iPhone one-tap US:+16699009128,,83659546428# or +125321587

Mission Statement:
VISION STATEMENT: "The San Mateo–Foster City School District educates, inspires and empowers every student in every school every day to live, lead and learn with integrity and joy."
1. CALL TO ORDER: 5:30 P.M.
2. RECESS TO CLOSED SESSION
2.1. GOVT. CODE § 54957 -Public Employee Performance Evaluation – Superintendent –
2.2. GOVT. CODE § 54957 - Public Employee Discipline/Dismissal/Release
2.3. Review Non-Public School/Non-Public Agency contracts(s) for the 2021-2022 school year.
2.4. Conference with Legal Counsel, Existing Litigation (Government Code 54956.9): Student v. San Mateo-Foster City School District, OAH Case number 2021031003. If these discussions are not completed before 6:30 p.m., the closed session will continue following the regular meeting.
3. RECONVENE TO REGULAR MEETING
3.1. Report out of Closed Session
3.2. Flag Salute
3.3. Roll Call
3.4. Approval of Agenda: August 12, 2021 (v)
3.5. Approval of Minutes: (v)
3.5.1. June 24, 2021 - Regular
Attachments:
Minutes-draft 062421
3.5.2. June 28, 2021 - Special
Attachments:
Minutes - Draft 062821
3.5.3. July 12, 2021 - Special/Closed Session
Attachments:
Minutes - Draft 071221
4. STATEMENTS
4.1. Public Statements Related to Non-agenda Topics:
4.2. Public Statements Related to Agenda Items: Persons will be called on at the appropriate time
4.3. Foundation/Committee Reports
4.4. SMETA/CSEA/SMEAA Updates
4.5. Announcements
5. PROPOSED CONSENT AGENDA (v)
5.1. SUPERINTENDENT SERVICES/BOARD
5.1.1. Ratification of 2020-2021 Extended School Year Non Public Agency(NPA) Contracts
Rationale:

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public Agency (NPA) for those services.  Listed contracts are for the 2020-2021 Extended School Year (see attached).

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCIES (NPA) CONTRACTS IN THE AMOUNT OF $123,117.52.

Financial Impact:

$123,117.52

Attachments:
Ratification of 2020-2021 ESY Non Public Agency Contract Summary
5.1.2. Ratification of 2020-2021 Non Public School (NPS) Contract
Rationale:

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public School (NPS) for those services.  Listed contract for ratification is for the 2020-2021 school year (see attached).

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACT IN THE AMOUNT OF $13,579.00

Financial Impact:
$13,579.00
Attachments:
Ratification of 2020-2021 (NPS) Contract Summary
5.1.3. Approval of 2021-2022 Non-Public Agency Contracts
Rationale:

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public Agency (NPA) for those services. Listed contracts are for the 2020-2021 school year (see attached).

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) CONTRACTS IN THE AMOUNT OF $8,351,400.00.

Financial Impact:
$8,351,400.00
Attachments:
Approval of 2021-2022 Non Public Agency (NPA) Contract Summary
5.1.4. Approval of 2021-2022 - Non Public School (NPS) Contracts
Rationale:

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services are not able to be provided through District Programs, the District contracts with a Non-Public School (NPS) for those services.  Listed contracts are for the 2021-2022 school year (see attached).

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACTS IN THE AMOUNT OF $2,608.633.99

Financial Impact:

$2,608,633.99

Attachments:
Approval of 2021-2022 Non Public School (NPS) Contract Summary
5.1.5. Special Education Settlement Agreement
Rationale:

A Parent filed a Special Education Due Process complaint against the District alleging the District denied student FAPE for the 2018-19, 2019-20 and 2020-21 school year

The Agreement constitutes a full and final resolution of all claims and issues arising from/related to Student’s educational program and services through the end of the 2020-21 school year.  Parties agree that student has aged out of the District and that he will make no further special education claims against the District.
 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SETTLEMENT AGREEMENT IN THE AMOUNT NOT TO EXCEED $55,000.00

Financial Impact:
$55,000.00
Attachments:
Special Education Settlement Agreement Summary
5.2. EDUCATION SERVICES
5.2.1. District Wide Copier Contract
Rationale:

The District’s 48 month contract for maintenance/leasing of Canon copier equipment is coming up for renewal.  Our existing vendor, Pacific Office Automation, is able to provide us with a competitive contract bid through NASPO’s (National Association of State Procurement Officials) cooperative purchasing program that facilitates public procurement solicitations and agreements using a lead state model.

Pacific Automation will upgrade the existing Canon copier fleet with new Canon’s which will represent a total cost savings to San Mateo-Foster City School District of $553,994.40.

The Administration recommends approving the expenditure of $1,430,448. for the 48 month lease and maintenance for the District wide copiers. 

 

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE EXPENDITURE FOR THE 48 MONTH LEASE AND MAINTENANCE FOR THE DISTRICT WIDE COPIERS.

Financial Impact:

$1,430,448

Attachments:
POA Proposal 081221
5.2.2. Purchase of Emergency Connectivity Fund(ECF)/T-Mobile (Hotspots)
Rationale:

San Mateo-Foster City School District would like to participate in the Emergency Connectivity Fund (ECF), a $7.17 billion, federally funded, program that will help schools and libraries close the Homework Gap by providing funding for the reasonable costs of laptop and tablet computers; Wi-Fi hotspots; modems; routers; and broadband connectivity purchases for off-campus use by students, school staff, and library patrons in need during the COVID-19 pandemic.

ECF allows for participating schools and libraries to seek reimbursements for eligible service and equipment from the government provided all requests are received by August 13, 2021

The Administration recommends approving the expenditure of $512,200 with T-Mobile for 1,300 5G hotspots with the annual 100G/mo. data plan.

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PURCHASE OF $512,200 WITH T-MOBILE FOR 1,300 5G HOTSPOTS WITH THE ANNUAL 100G/MO DATA PLAN FOR REIMBURSABLE EMERGENCY CONNECTIVITY FUNDING (ECF).

 


Financial Impact:
$512,200 funded by $512,200 to be reimbursed by the Emergency Connectivity Fund
Attachments:
ECFT-Mobile
ECFT-Mobile.1
5.3. STUDENT SERVICES
5.3.1. Williams Quarterly Report
Rationale:

The Williams Case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board of any complains related to the Williams Case.  There have been no complaints filed for the fourth quarter of the 2020 - 2021 school year.

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS.

Attachments:
Williams UCPQ Report 2020-2021 - SMFCSD - Fourth
5.4. BUSINESS/FINANCE
5.4.1. Approval of contract for Beach Park Elementary School- Installation of Turf Project- American Sports Construction Inc.
Rationale:

On March 12, 2021, the Board of Trustees approved implementation of adding synthetic turf to Beach Park Elementary School. 

The District is completing the site work for this project, through the California Uniform Public Construction Cost Accounting Act's (CUPCCAA) procedures for informal bids, solicited bids from contractors that provide and install synthetic turf. Three contractors submitted bids - American Sports Construction Inc. was the lowest responsive bidder (see attached bid results) 

 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH AMERICAN SPORTS INC. FOR THE INSTALLATION OF THE SYNTHETIC TURF AT BEACH PARK ELEMENTARY SCHOOL.
Financial Impact:
$90,392.48 - Measure X Funds

Attachments:
Measure X Budget Summary Sheet 081221
Tabulation Bid - Beach Park Install Turf Project 081221
5.4.2. Approval of contract for Beach Park Elementary Turf Site Work - Colony Landscape and Main, Inc.
Rationale:

The Trustees approved the study of synthetic turf fields at Beach Park Elementary at Foster City Elementary on March 11, 2021. Landscape architects, Verde Design, studied the size of field, soil conditions and the products available which resulted in the recommendation of  installation of synthetic turf at Beach Park Elementary School. 

Through the California Uniform Public Construction Cost Accounting Act's (CUPCCAA) procedures for informal bids, the Facilities Department solicited bids from general contractors that are in the District's CUPCCAA list.  Three contractors submitted bids with Colony Landscape and Main, Inc. as the apparent low responsive bidder (see attached bid results).  

Resolution No. 41/20-21, was approved by the Board on June 28th, 2021, which delegates authority to the Superintendent, Director of Facilities and Construction and the Chief Business Official, to accept bids and/or proposals, and to accept and award contracts for the Bond Program limited to the subject matters set forth in Public Contract Code section 20111 et seq., and subject to ratification by motion of the Board at a subsequent Board meeting.

 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE CONTRACT WITH COLONY AND MAIN, INC.  FOR THE SITE WORK PACKAGE FOR THE BEACH PARK ELEMENTARY SYNTHETIC TURF PROJECT AT THE BEACH PARK ELEMENTARY SCHOOL CAMPUS
Financial Impact:
$197,125 - Measure X
Attachments:
Beach Park Turf Bid Tab
Measure X Budget Summary Sheet 081221
5.4.3. Approval of Borel Middle School Existing Locker Rooms -Change Order #1 - Reilly Construction Inc.
Rationale:

On May 6, 2021, the Board of Trustees approved the contract for Reilly Construction, Inc., as one of Measure X Projects, regarding the Borel Middle School Existing Locker Rooms Project in the amount of $69,000.

The District, in working with Reilly Construction, Inc., District requests, necessary field changes, and corrections.

The cost of Change Order No. 1 to the original contract is $3,844.00 (5.6% of the original contract).

The new contract amount will be $72,844.00, within the Borel Middle School Existing Locker Rooms Project budget.

 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE CHANGE ORDER NO. 1 FOR REILLY CONSTRUCTION, INC., REGARDING THE BOREL MIDDLE SCHOOL EXISTING LOCKER ROOMS PROJECT.
Financial Impact:

$3,844 Measure X Funds

Attachments:
Borel MS Existing Locker Rooms Reilly Construction Change Order 1 081221
Measure X Budget Summary Sheet 081221
5.4.4. Approval of contract for Laurel Portable Project - Anza Construction
Rationale:

The Laurel Portable Relocation Project was selected as an immediate project in the Facilities Master Plan for the New Decade (FMP) funded by Measure T, as part of the additional instructional spaces category, approved on February 4, 2021.  A portable is being relocated from Bayside Middle School to Laurel Elementary for use as office space for traveling teachers.

Resolution No. 41/20-21, was approved by the Board on June 28th, 2021, which delegates authority to the Superintendent, Director of Facilities and Construction and the Chief Business Official, to accept bids and/or proposals, and to accept and award contracts for the Bond Program limited to the subject matters set forth in Public Contract Code section 20111 et seq., and subject to ratification by motion of the Board at a subsequent Board meeting.

The District recommends ratifying the contract in the amount of $274,000.00 to Anza Construction for the Laurel Portable Project.

 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE CONTRACT WITH  ANZA CONSTRUCTION  FOR THE LAUREL PORTABLES RELOCATION PROJECT AT THE LAUREL ELEMENTARY SCHOOL CAMPUS. 
Financial Impact:
Measure T - $ 274,000

Attachments:
Laurel Portables Bid Tab
Measure T Budget Summary Sheet 081221
5.4.5. Ratify Purchase with Pour in Place Playground Surfacing – Vintage Contractors Inc.
Rationale:

The Fiesta Gardens Elementary School play surface was selected as a Measure T Construction Project as part of the Facilities Master Plan for the New Decade in January 2021.  

The amount of this contract exceeds the $45,000-dollar value that the Superintendent may approve under his delegation per Board Policy.  PCC Section 20111(a) threshold for material only purchase is $96,700, as of January 1, 2021. The District solicited quotes from multiple vendors of playground surfacing.

Resolution No. 41/20-21, was approved by the Board on June 28th, 2021, which delegates authority to the Superintendent, Director of Facilities and Construction and the Chief Business Official, to accept bids and/or proposals, and to accept and award contracts for the Bond Program limited to the subject matters set forth in Public Contract Code section 20111 et seq., and subject to ratification by motion of the Board at a subsequent Board meeting.

The District recommends ratifying the purchase in the amount of $50,300.00 to Vintage Contractors Inc. for the demolition, materials, and installation of Pour in Place Playground Surfacing at Fiesta Gardens Elementary School.

 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE PURCHASE WITH VINTAGE CONTRACTORS FOR THE DEMOLITION, MATERIALS, AND INSTALLATION OF POUR IN PLACE PLAYGROUND SURFACING AT FIESTA GARDENS ELEMENTARY SCHOOL 
Financial Impact:
Measure T - $50,300.00
Attachments:
Measure T Budget Summary Sheet 081221
Vintage Contratctors Pour in Place Playground Surfacing 081221
5.4.6. Approve District Representatives to the Super Co-Op Joint Powers Agreement Board of Directors
Rationale:
The Board of Trustees, on March 25, 2021, approved joining the Joint Powers Agreement (“JPA”), memorializing its participation in the creation of a joint powers agency to operate a cooperative program to be known as the Super Co-Op (“Authority”). The Super Co-Op serves over 200 school districts throughout California and functions to coordinate the member districts’ acquisition of USDA Food Commodities and other related foodstuffs. The District currently participates as a member of the JPA, including as Super Co-Op Lead Agency.

This Authority was formed pursuant to the provision in Government Code (commencing with Section 6500) (the “Act”), which allows agencies to jointly exercise common powers. The organization of the Authority via the execution of the JPA ensures that a clear governance document and structure adequately describes the scope of the Authority and purpose of the entity. Furthermore, the rights and responsibilities of the Lead Agency and other school districts which participate in the Authority are clearly articulated and limit the liability of the Lead Agency and member districts. As Lead Agency for the Authority and one of 10 founding JPA school districts, the San Mateo-Foster City School District shall appoint a representative and alternate to serve as Chairperson of the JPA Board of Directors.

 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD APPROVE THE APPOINTMENT OF THE DIRECTOR OF CHILD NUTRITION SERVICES TO SERVE AS THE CHAIRPERSON ON THE SUPER CO-OP JOINT POWERS AGREEMENT BOARD OF DIRECTORS AND THE CHIEF BUSINESS OFFICIAL AS ALTERNATE PURSUANT TO THE JPA DOCUMENT.
Financial Impact:
Fund 13 Child Nutrition: $40,000 in revenue.
5.4.7. Amendment 1 to Resolution No. 33/20-21 Approving Certain Products or Manufacturers as District Standards
Rationale:

The Board unanimously approved Resolution No. 33/20-21, Designation of Specific Materials, Products, Things or Services, on June 10, 2021.

Resolution 33/20-21 was prepared to identify those products and/or manufacturers that the District would like to standardize across the District for consistency and cost and time-effectiveness when items are in need of repair and/or replacement.  The District has been using the listed products and/or manufacturers because they best fit the District's needs and have provided the best value, efficiency and life-span.

This item amends Resolution 33/20-21 to add more products to the list, specifically Heating Ventilation Air Conditioning (HVAC) for rooftop and modular building installations.  See attached list for the entire list of products.

 

 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES AMEND RESOLUTION 33/20-21 APPROVING ADDITIONAL PRODUCTS OR MANUFACTURERS AS DISTRICT STANDARDS.
Financial Impact:
None with possible cost savings from avoiding substitutions for these products/manufacturers by contractors which could be costly because of lack of consistency across the District.  
Attachments:
Amendment 1 to Resolution No. 33/20-21
5.4.8. Approval of Resolution No. 01/21-22 - Disposal of Equipment
Rationale:

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

  • Highlands Elementary--Disposal of obsolete computer equipment.
  • College Park-- Disposal of obsolete computer equipment.
 
Recommended Motion:

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 1/21-22 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

Attachments:
Resolution No. 01 21-22 - Surplus 081221
Surplus Forms
5.4.9. Contracts & Consultants $45,000 and Under
Rationale:

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Attachments:
Contract Ratification Report 081221
5.4.10. Approval of Listing of Payments to Meet District Expenditures
Rationale:

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.


 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

Financial Impact:
Funds have been provided for the goods and services paid by these warrants through the budgetary process. There is no impact on the various funds of the District beyond what has been budgeted.
Attachments:
Warrant Report 081221
5.5. HUMAN RESOURCES
5.5.1. Personnel Report: New Hires and Assignment Changes
Rationale:
The Human Resources Department has hired new employees  or reassigned current staff to fill vacant positions required to provide services. 
 
Recommended Motion:
IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE THE NEW HIRES AND/OR ASSIGNMENT CHANGES FOR THE EMPLOYEES LISTED ON THE PERSONNEL REPORT.
Financial Impact:

Salaries and related costs are included in the 2021-2022 budget.



Attachments:
Board Persnl 8-12-21
5.5.2. Personnel Report: Resignations, Releases, and/or Retirements
Rationale:
The Superintendent has been granted authority by the Board of Trustees to accept the resignation, release and/or retirement requests from employees in the district. The Human Resources Department has received and processed related documents for these personnel actions.
 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE RESIGNATIONS, RELEASES AND/OR RETIREMENTS FOR THE EMPLOYEES LISTED IN THE PERSONNEL REPORT.
Financial Impact:
The vacancies that will be filled are included in the 2021-2022 budget.  
Attachments:
Personnel Report: Resignations, Releases, and or Retirements
6. SUPERINTENDENT
6.1. Approval of contract with California School Boards Association for consultative services related to SMFCSD Strategic Planning (v)
Speaker:
Diego Ochoa, Superintendent
Rationale:

The San Mateo-Foster City School District operated under a strategic plan that ended in 2018. The district has not had a strategic plan since then.

Establishing a strategic plan will result in the establishment of a five (5) year road map that will define the focus and work of the district.  The strategic plan will involve the establishment of a committee tasked with evaluating the district's vision/mission, greatest strengths, and greatest areas of need. This committee will be comprised of a diverse group of stakeholders including students (4), parents (6), teachers (10), classified staff (10), administrators (6), community members (4), and partner organizations (6).

The strategic plan process will involve five meetings that typically take place over a 4.5 hour time frame. The result of the series of committee meetings will be  the production of a report for the December Board of Trustees meeting that identifies any recommended changes to the district mission and district vision; as well as the identification of greatest strengths and greatest areas of need.

 
Recommended Motion:
It is recommended that the Board of Trustees approve the consultative contract with the California School Boards Association related to strategic planning.
Financial Impact:
$18,000
Attachments:
SMFC CSBA CONTRACT
SMFC CSBA COVER LETTER
6.2. Approval of contract proposal with New Leaders Inc. for professional development services (v)
Speaker:
Diego Ochoa, Superintendent
Rationale:

The San Mateo-Foster City School District aims to partner with New Leaders to strengthen the skill and build capacity of leaders across the SMFCSD system to drive student achievement and equity.

New Leaders proposes to provide  leadership development services to the San Mateo-Foster City School District with a focus on the following competencies:

• Developing highly effective school and system leaders to drive rigorous data-driven instructional practices and dramatically improve student learning outcomes;

• Building leadership alignment across schools and developing the collective capacity of school-based leaders to develop systems and structures that advance instructional excellence; and •

Strengthening the transformational leadership practices of school- and system- leaders to build and implement a strategic, collaborative, instructionally-focused culture in which students and adults thrive.

 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD APPROVE THE CONTRACT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND NEW LEADERS, INC. FOR LEADERSHIP DEVELOPMENT SERVICES.
Financial Impact:
$407,000
Attachments:
SMFC & NEW LEADERS CONTRACT
7. STUDENT SERVICES
7.1. Review of proposed revised Board Policy and Administrative Regulation: Instruction: Independent Study BP 6158/AR 6158
Rationale:

Due to the COVID pandemic, the state of California now requires that all CA school districts offer a long-term independent studies option for 2021-22 school year.  After this year, offering independent study again becomes optional for CA school districts.  Following these directives, the San Mateo Foster City School District will offer a long-term independent studies option for this 2021-22 school year only.

Assembly Bill 130, signed by Governor Newsom on July 9, 2021, and requires all districts, for the 2021-22 school year, to offer independent study to meet the educational needs of students unless a waiver is obtained and to adopt policy with specified components in order to generate apportionment for independent study. This revised policy updates the minimum period of time permitted for independent study to be three consecutive school days, requires an evaluation to determine if the student should continue in independent study if the student fails to make satisfactory educational progress, and requires that content be aligned to grade level standards. 
 
The updated policy also includes the requirement for live interaction and/or synchronous instruction based on grade level, tiered reengagement strategies for students not generating attendance for a specified period of time, expeditious transition for students whose families wish to return to in-person instruction, notice to parents/guardians for specific information, the provision of a student-parent-educator conference, upon request, prior to enrollment and/or disenrollment, and the keeping of additional records, including documentation of each student’s participation in live interaction and synchronous instruction on each school day, as applicable.  The policy includes the requirement of a written agreement that must include a detailed statement of academic and other supports that will be provided to address the needs of particular students, that the agreement may be signed electronically as specified, and that, for the 2021-22 school year, the written agreement must be signed not later than 30 days after the first day of instruction.  Policy is also updated to include material formerly in the AR regarding course-based independent study and to generally align the requirements of course-based independent study with the requirements for general independent study.
 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT FOR FIRST READING THE REVISED DISTRICT INDEPENDENT STUDY BOARD POLICY AND ADMINISTRATION REGULATIONS (BP 6158/AR 6158).
Financial Impact:
Unknown
Attachments:
Instruction AR 6158 Independent Study
Instruction BP 6158 Independent Study
8. HUMAN RESOURCES
8.1. AB 1200 Public Disclosure of Collective Bargaining Unit Agreement with San Mateo Elementary Teacher Association (SMETA)
Rationale:
Assembly Bill (AB) 1200 requires local education agencies to publicly disclose costs related to provisions of all collective bargaining agreements prior to entering into a written agreement. On June 16, 2021 the District and SMETA reached a tentative agreement on reopener negotiations for 2021-2022. Attached for information to the Board are copies of the disclosure forms for employees in the SMETA unit which summarizes the financial implications of the major provisions of the agreement.
 
Recommended Motion:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE AB 1200 PUBLIC DISCLOSURE DOCUMENTS FOR INFORMATION AS PRESENTED.

Financial Impact:
The agreement has a financial impact on the District as there is an ongoing cost beginning with the 2021-2022 year. The financial impact and cost for 2021-2022 is $3,514,898.
Attachments:
AB1200 Disclosure-SMETA
8.2. SMFCSD AND SMETA Tentative Agreement for Reopener Negotiations for 2021-2022 and Salary Schedule (v)
Rationale:
On June 16, 2021 the District and SMETA reached a tentative agreement on reopener negotiations for 2021-2022. All provisions of the July 1, 2019 through June 30, 2022 Agreement, and all Memorandums of Understanding shall remain in effect except for the modifications listed in this Tentative Agreement. 
 
The modifications are summarized for Article 5 – Compensation:
• 3% salary increase and a one time off salary schedule bonus of $1500
• Speech and language specialists will work an additional 30 minutes per day and receive a time differential     of 7% or $1500 whichever in higher
• BCLAD certified teachers assigned to language immersion schools/programs will receive annual $2500 stipend
• Montessori certified teachers assigned to Montessori schools/programs will receive an annual stipend of  $2500 
• Speech and language pathologists with ASHA certification will receive an annual stipend of $2500

Sue Wieser, Chief Negotiator for SMFCSD, will be present to answer questions about the tentative agreement.  
 
Recommended Motion:
IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SALARY SCHEDULES AND THE TENTATIVE AGREEMENT WITH SMETA AS NEGOTIATED.
Financial Impact:
The agreement has a financial impact on the District as there is an ongoing cost beginning with the 2021-2022 year. The financial impact and cost for 2021-2022 is $3,514,898.
Attachments:
SMETA 2021-2022 Salary Schedules Pending Board Approval
SMETA Tentative Reopener Agreement 2021-2022
9. BOARD MEMBER STATEMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS
10. FUTURE MEETING DATES
Attachments:
Future Meeting Dates 081221
11. ADJOURNMENT
11.1. Adjournment (v)
Disability Information:
"Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the Superintendent's Office at 1170 Chess Drive, Foster City, during normal business hours." ----- If you are an individual with a disability and need an accommodation to participate in this meeting, please contact the Superintendent's office at 312-7348 at least 48 hours in advance.

Published: August 6, 2021, 5:40 PM

The resubmit was successful.