The Office of Administrative Law approved emergency regulations on November 1, 2012 that impacted how the Office of Public School Construction (OPSC) processed applications received when existing bond authority is no longer available for New Construction and Modernization applications. These regulations established a State Allocation Board (SAB) acknowledged list for projects that are received by OPSC after bond authority is exhausted. The list is called the “Applications Received Beyond Bond Authority List." Applications placed on this list only undergo an intake review to ensure all of the required documents have been submitted, but are not be fully processed by OPSC nor presented to SAB for approval.

San Mateo-Foster City School District is ready to submit three schools (College Park Elementary School, Fiesta Gardens Elementary School and Foster City Elementary School) that have state funding eligibility that will be placed on the Applications Received Beyond Bond Authority List.

This resolution is for the Board of Trustees of the San Mateo-Foster City School District to accept and acknowledge that funding applications submitted under the School Facility Program that State Funding applications are not guaranteed funding once they are approved by the SAB.

San Mateo-Foster City School District is ready to submit three schools (College Park Elementary School, Fiesta Gardens Elementary School and Foster City Elementary School) that have state funding eligibility, to the State Allocation Board (SAB) that will be placed on the Applications Received Beyond Bond Authority List.

This resolution is for the Board of Trustees of the San Mateo-Foster City School District to support and authorize District staff in submitting funding applications to the SAB.

The District currently utilizes Key Analytics software, which is in the process of being terminated.  Colbi's Account-Ability was chosen because of the project management components that they offer.  This contract is for a three year subscription to Account-Ability, a web-delivered software that provides multi-year, multi-fund capital program management in alignment with the District’s financial system.

The District is authorized by Section 53060 of the California Government Code to contract with and employ any persons for the furnishing of special services and advice in financial, economic, accounting, engineering, legal or administrative matters, if those persons are specially trained and experienced and competent to perform the special services required.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT WITH COLBI TECHNOLOGIES, INC FOR A THREE YEAR SUBSCRIPTION TO ACCOUNT-ABILITY.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

None – Expenditure provided for in the 2021-2022 budget.

This is the third public hearing to consider draft map options of trustee areas prepared by the District's demographer, National Demographics, Inc. There is a total of twelve (12) draft maps for consideration: they are Maps 201, 202, 203, 204, 205, 206, 207, 208, 209, 701, 702; 703.

The purpose of this public hearing is to receive further public testimony and input regarding the contents of the draft maps before the Board takes action on selecting a map and proceeding to the next agenda item, Resolution No. 04/21-22: Establishing and Implementing Trustee Area District Elections for Board Members Pursuant to Elections Code Section 10010.

On June 10, 2021, the San Mateo-Foster City School District's Governing Board voted to adopt a resolution to initiate the process for the District to transition from an at-large election system to a By Trustee Area election system commencing with the November 2022 Board elections. In adopting the resolution, the Board was concerned about exposure to litigation under the California Voting Rights Act, particularly taking into consideration the broad language of the CVRA and the fact that the CVRA grants a prevailing plaintiff the right to recover reasonable attorneys; fees and expert witness fees.

The process included compiling information and data to develop draft map options and presentation of the draft map options to the Governing Board and the public in three separate public hearings.

As part of the process to transition to a By-Trustee Area election system, the Board will need to adopt a final trustee area map for implementing the new trustee areas. In advance of adopting a final map, the District was required to, and did, seek public input on the content of the proposed trustee area maps. The presentation and consideration of the proposed trustee area maps during a public hearing is an important part of the transition to a By-Trustee Area election system so that comments and input can be received from the public.

Prior to the release of draft map options, the District held public hearings on June 22, 2021, and June 29, 2021, to solicit feedback in advance of map preparation by the District's demographer. Following the release of draft map options, the District previously held public hearings at Special and Regular Governing Board meetings on August 6, 2021, August 16, 2021, and today, August 26, 2021.

The Board of Education must authorize District staff to transmit this resolution, the final trustee area map adopted, and any additional required documentation to the County Committee on School District Organization and take any other necessary action to effectuate the purposes of this resolution to complete the District's transition to a By-Trustee Area election system for the November 2022 Governing Board elections.

Due to the COVID pandemic, the state of California now requires that all CA school districts offer a long-term independent studies option for 2021-22 school year.  After this year, offering independent study again becomes optional for CA school districts.  Following these directives, the San Mateo Foster City School District will offer a long-term independent studies option for this 2021-22 school year only.