The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services cannot be provided through District Programs, the District contracts with a Non-Public Agency (NPA) for those services.  Listed contracts are for the 2021-2122 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC
AGENCY (NPA) CONTRACTS OR INDIVIDUAL SERVICE AGREEMENTS IN THE AMOUNT OF $428,789.00

Parent filed a Special Education Due Process complaint against the District alleging the District denied student FAPE from the 2018-19 school year to present. 

This Agreement constitutes a full and final resolution of all claims and issues arising from or related to Student’s educational program and services through the end of the 2021-22 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SETTLEMENT AGREEMENT IN THE AMOUNT NOT TO EXCEED $113,000.00

$113,000.00

The District has decided to install blinds on the windows across the front of Beach Park Elementary school for the safety of the students.

The District solicited bids for the blind project at Beach Park Elementary School. The District recommends awarding the contract of the lowest responsible bidder in the amount of $57,174.00 to provide and install the blinds at Beach Park Elementary School to Sun Blinds US. 

On September 3, 2020 there was a contract awarded to DSK Architects to do drawings to add a portable to Laurel Elementary School to add space for additional and specialized space. After District consideration, the Administration decided that there needed to be a second portable added to help ease the overcrowding at the school site. The District has asked that DSK Architects to produce drawings and submit to the Division of the State Architect for the second building.

To implement the above services, DSK Architects submitted an additional service fee of $28,000.00.  Their contract will be increased by (but not-to-exceed) $19,450.00, for a total of $47,450.00.

The San Mateo-Foster City School District is proposing to utilize a pool of qualified construction management firms to provide program and construction management services, on an as needed basis. 

A Request For Qualifications (RFQ) was distributed on August 18, 2021 to ten firms.  Responses were due on September 8, 2021.  Firms were evaluated on professional qualifications and experience, project approach, DSA experience, rates schedule, insurance certificates, and prior claims.  Of the ten firms, five submitted responses that met the qualifications to join the pool. 

The pool selection will allow the District to assign projects as they become available, negotiate fees, and expedite project delivery.  All projects under the standard agreement will be submitted to the Board of Trustees for approval once a scope of work has been defined, and a proposed contract amount is determined.  Being selected to the pool  will not guarantee any work, will not have a monetary value, nor will it include a listing of projects.   

These firms will provide services such as constructability review of plans, scheduling, master planning sequencing and construction administration oversight.

See attachment for a listing of the five Construction Management firms.

In an effort to prevent breakage of the new District  Chromebooks, the District is requesting that we proceed with the purchase of 5,000 Chromebook cases.  The cases are padded and have a strap for ease of movement to be given out to students of need.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PURCHASE OF CHROMEBOOK CASES.

$109,380.00 Unrestricted Lottery Funds

In an effort to expand SMFCSD school sites and district administrations abilities to conduct site wide professional development and community engagement sessions, the District is requesting that we proceed with renewing the District Zoom licenses. These licenses provide an easier and more controlled environment for large public sessions and higher participation limits and will allow for teacher communication if necessary.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE RENEWAL OF THE ZOOM LICENSES.

$87,390.00 Unrestricted Lottery Funds

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.

The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment.  The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.  

None – Replacement will be employed to fill vacated positions. 

The San Mateo-Foster City School District has embarked on a process to complete construction projects related to the taxpayer supported Measure X and Measure T. Arne Sandberg of Lozano Smith will present information to the Board of Trustees on Construction Delivery Methods and Agreements, including review of construction delivery methods, prequalification, design considerations, and Project Labor Agreements. 

Sage Energy Consultants have completed their investment grade Feasibliity Study for Solar PV and Battery Storage for the District. 

As part of their investment grade study, Sage has generated multiple recommendations to the District.  Those recommendations include a list of sites for solar installs, designations of the type of installation per site, a recommendation on how to finance the installations and proposed next steps including procurement.

It is the recommendation of the Superintendent that the Board of Trustees approve the recommended plan as presented by Sage Energy Consultants and direct the District to proceed with next steps with solar installation.  

Local Assignment Options are provisions within the Education Code and Title 5 Regulations that permit the Governing Board to authorize a fully credentialed educator to serve in an assignment outside of the authorized credential area when a fully credentialed teacher is unavailable for a teaching position.

Requests for Local Assignment Options must be presented for approval to the Governing Board of a public school district. These actions allow teachers to work beyond the scope of their credentials based on additional units, work experience and/or observations completed by a subject matter specialist. 

The following educators have met the specified criteria and agreed to teach outside of their assigned credential to complete their assignments for the 2021-2022 school year in the San Mateo-Foster City School District.

Education Code §44256 (b) allows Andrea Bonnett holder of a Multiple Subject teaching credential to teach Language Arts in departmentalized classes.

Education Code §44256 (b) allows Amelia Hollingsworth holder of a Multiple Subject teaching credential to teach Social Science in departmentalized classes.

Education Code §44258.2 allows Julia Horak, holder of a Single Subject – Biological Science  teaching credential to teach Integrated Science in departmentalized classes.

Education Code §44258.2 allows Akram Saber, holder of a Single Subject teaching credential to teach Math in departmentalized classes.

Education Code §44256 (b) allows Stacey Sierra holder of a Multiple Subject teaching credential to teach Social Science in departmentalized classes.

Education Code §44256 (b) allows Stephanie Marcone (Silvers), holder of a Multiple Subject teaching credential to teach Math in departmentalized classes.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE AUTHORIZATIONS UNDER DEFINED EDUCATION CODES FOR THE INDIVIDUALS LISTED TO TEACH IN THEIR ASSIGNMENTS.

Assembly Bill (AB) 1200 requires local education agencies to publicly disclose costs related to provisions of all collective bargaining agreements prior to entering into a written agreement.

On August 26, 2021 the California School Employees Association (CSEA) Chapter 411 and the San Mateo-Foster City School District (SMFCSD) reached tentative agreement on the successor agreement for 2021-2024.   

Attached for information to the Board are copies of the disclosure forms for employees in the CSEA unit which summarizes the financial implications of the major provisions of the agreement.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE AB 1200 PUBLIC DISCLOSURE DOCUMENTS FOR INFORMATION AS PRESENTED.

The agreement has a financial impact on SMFCSD as there is an ongoing cost beginning with the 2021-2022 year.  The financial impact and cost for 2021-2022 is $1,598,170.

On August 26, 2021 the California School Employees Association (CSEA) Chapter 411 and the San Mateo-Foster City School District (SMFCSD) reached a tentative agreement on a new three year Successor Agreement, effective July 1, 2021 through June 30, 2024. The modifications are summarized as follows and includes:

• Article 7: Vacations - Provide written response to vacation request
  

• Article 21: Pay and Allowances - Salary increase of 3% and one-time payment of $1,500.00 for 2021-2022 only. Addition of previously negotiated language for secondary language skills stipend.

• Article 23: Health and Welfare Benefits - Increase to employer contribution for health and welfare benefits to $875.00 per month effective January 1, 2021 and $925.00 per month effective January 1, 2022.

• Article 27: Layoff and Reemployment - Update language for layoff procedures

• Article 30: Term of Agreement - No reopeners for 21-22 with exception of pay and health and welfare benefits for 2022-2023 school year and 2023-2024 school year.

• Juneteenth Holiday MOU - One additional floating holiday for 11 and 12 month employees only for 2021-2022 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE TENTATIVE AGREEMENT AND ASSOCIATED SALARY SCHEDULES BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT (SMFCSD) AND CHAPTER 411 OF THE CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA) AS NEGOTIATED.

Assembly Bill (AB) 1200 requires local education agencies to identify funding sources and publicly disclose substantial cost increases such as employee raises.

Attached for information to the Board are copies of the disclosure forms for Management and Confidential employee groups which summarize the financial implications of the salary increase.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE AB 1200 PUBLIC DISCLOSURE DOCUMENTS FOR INFORMATION AS PRESENTED.

The agreement has a financial impact on the District as there is an ongoing cost beginning with the 2021-2022 year. The financial impact and cost for 2021-2022 is $534,537.

After meeting and conferring with the San Mateo Elementary Administrators Association (SMEAA) and Confidential representatives, the Superintendent recommends a 3% increase to the respective salary schedules retroactive to July 1, 2021 and a one time off salary schedule bonus of $1500 for only the 2021-2022 school year.

The agreement has a financial impact on the District as there is an ongoing cost beginning with the 2021-2022 year. The cost for 2021-2022 is $534,537.

After meeting and conferring with the Assistant Superintendents of Educational Services and Human Resources and Chief Business Official, the Superintendent recommends a 3% salary increase retroactive to July 1, 2020 for the 2020-2021 school year and a 3% salary increase  effective July 1, 2021 for the 2021-2022 school year. In addition, they will receive a one time off salary schedule bonus of $1500.

These pay increases are equal to those received by all other management, confidential, and represented bargaining employee groups. The Superintendent recommends that these three employees be afforded these increases as well.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ADDENDUMS TO THE ASSISTANT SUPERINTENDENT OF EDUCATIONAL SERVICES AND HUMAN RESOURCES AND CHIEF BUSINESS OFFICIAL EMPLOYMENT CONTRACTS.

The SMFCSD recently began a lengthy Strategic Plan process headed by CSBA consultant Sepideh Yeoh. The district invited a group of 40 diverse stakeholders tasked with this project. The initial meeting held on 9/9/21 focused on the district's vision, mission, and values.

It is now time for the group to engage in deep data analysis. Strategic plans require substantial efforts to collect materials, develop banks of knowledge and create common language related to assessments. Effective plans are supported by development of on-target and carefully reviewed data.

Tonight's report is a review of the data sources that will be presented to the Strategic Planning Committee on 9/30/2021.

This item is a follow up to an item presented at the September 9, 2021 meeting of the Board.

Administration strongly recommends that we communicate early and often as our local air quality moves up and down the Air Quality Index (AQI). SMFCSD utilizes the School Air Quality Activity Recommendations created by the California Department of Education. As discussed two weeks ago, there is no statewide guidance regarding the identification of an Air Quality Index (AQI) number that would result in a decision to close schools. Rather, each school district must use data from their regional partner agencies (i.e. air quality management district, county offices) to determine the appropriate factors that would necessitate a closure of physcial campuses.

SMFCSD Student Services officials monitor daily air quality conditions at 9am, noon, 3pm, and 6pm. Staff utilize information from airnow.gov which receives information courtesy of the Bay Area Air Quality Management District.

One unique consideration in 2021-2022 is the growing concern regarding the Delta COVID-19 variant, the need to ensure air movement in indoor settings, the likelihood of classrooms eating/playing indoors, and the data indicating that poor air quality conditions are related to increases of COVID cases.

The district administration recommends that the Board of Trustees discuss and offer direction to staff in utilizing the SMFCSD Air Quality Index Responses chart which confers upon Superintendent Ochoa the responsibility to consider school closure when the local AQI core exceeds 201.

The San Mateo-Foster City School District is a K-8 educational organization tasked with providing high quality programs to over 11,000 children. We educate children from highly diverse communities. Our schools are characterized by their programmatic uniqueness and their local history. For these reasons, I believe strongly that establishing monthly Board & Community Workshops.

The current strategies we utilize to engage parents are limited to emails, automated phone calls, automated letters, and public comment at school board meetings. Much of the time, communication is one-way and minimizes the richness of parent/community voices.

The proposal included herein explains a new strategy called Board & Community Workshops (BCW). This strategy is equity-focused and will greatly increase parent involvement in the district. It will also create a path for Board members to talk openly with parents/community members without the contraints built into the system of Board Meetings which are governed by the Brown Act.

October 7, 2021

October 21, 2021