IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) INDIVIDUAL SERVICE AGREEMENT IN THE AMOUNT OF $52,975

Public Contract Code Section 20118 allows school districts to, "authorize by contract, lease, requisition, or purchase order, any public corporation or agency, including any county, city, town, or district to lease data processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors and other personal property for the district in the manner in which the public corporation is authorized by law to make the leases or purchases" if the board of that school district "as determined it to be in the best interests of the district" to acquire the items through piggyback provision.

The District has used and is a member of NJPA (now renamed Source Well) in the past to purchase classroom furniture.

The Administration recommends approving the for $58,433.65 with Palace Business Solutions for the furniture for the remaining classrooms, administrations offices, multipurpose room, and annex at Beach Park Elementary.

San Mateo-Foster City School District is requesting HMC to provide professional design services, including agency processing, in the support of adding boundary survey and cost estimate.

To implement the above services, HMC Architects submitted an additional service fee. HMC Architects services of $776,524.33 will be increased by (but-not-to-exceed) $47,860.00, for a total of $824,384.33.

The District Wide Water Bottle Filling Project was selected as a Measure T Construction Project as part of the Facilities Master Plan for the New Decade in January 2021.

The amount of this contract exceeds the $45,000-dollar value that the Superintendent may approve under his delegation per Board Policy.  PCC Section 20111(a) threshold for material only purchase is $96,700, as of January 1, 2021. The District solicited quotes from multiple contractors.

Resolution No. 41/20-21, was approved by the Board on June 28th, 2021, which delegates authority to the Superintendent, Director of Facilities and Construction and the Chief Business Official, to accept bids and/or proposals, and to accept and award contracts for the Bond Program limited to the subject matters set forth in Public Contract Code section 20111 et seq., and subject to ratification by motion of the Board at a subsequent Board meeting.

The District recommends ratifying the contract in the amount of $46,886.00 to Delta Bay Construction Inc. for the installation, and associated work, of Water Bottle Filling stations at Audubon, Baywood, Beresford, College Park, Fiesta Gardens, Laurel, North Shoreview, Parkside and Bowditch.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE CONTRACT WITH DELTA BAY CONSTRUCTION INC. FOR THE INSTALLATION, AND ASSOCIATED WORK, OF WATER BOTTLE FILLING STATIONS AT AUDUBON, BAYWOOD, BERESFORD, COLLEGE PARK, FIESTA GARDENS, LAUREL, NORTH SHOREVIEW, PARKSIDE AND BOWDITCH.

The District Wide Water Bottle Filling Project was selected as a Measure T Construction Project as part of the Facilities Master Plan for the New Decade in January 2021.

The amount of this contract exceeds the $45,000-dollar value that the Superintendent may approve under his delegation per Board Policy.  PCC Section 20111(a) threshold for material only purchase is $96,700, as of January 1, 2021. The District solicited quotes from multiple contractors.

Resolution No. 41/20-21, was approved by the Board on June 28th, 2021, which delegates authority to the Superintendent, Director of Facilities and Construction and the Chief Business Official, to accept bids and/or proposals, and to accept and award contracts for the Bond Program limited to the subject matters set forth in Public Contract Code section 20111 et seq., and subject to ratification by motion of the Board at a subsequent Board meeting.

The District recommends ratifying the contract in the amount of $48,995.00 to Delta Bay Construction Inc. for the installation, and associated work, of Water Bottle Filling stations at Brewer Island, George Hall, Highlands, Lead and Sunnybrae.

The District Wide Water Bottle Filling Project was selected as a Measure T Construction Project as part of the Facilities Master Plan for the New Decade in January 2021.

The amount of this contract exceeds the $45,000-dollar value that the Superintendent may approve under his delegation per Board Policy.  PCC Section 20111(a) threshold for material only purchase is $96,700, as of January 1, 2021. The District solicited quotes from multiple contractors.

Resolution No. 41/20-21, was approved by the Board on June 28th, 2021, which delegates authority to the Superintendent, Director of Facilities and Construction and the Chief Business Official, to accept bids and/or proposals, and to accept and award contracts for the Bond Program limited to the subject matters set forth in Public Contract Code section 20111 et seq., and subject to ratification by motion of the Board at a subsequent Board meeting.

The District recommends ratifying the contract in the amount of $52,389.00 to Delta Bay Construction Inc. for the installation, and associated work, of Water Bottle Filling stations at Foster City ES, Meadow Heights, San Mateo Park, Bayside, Abbott and Borel.

Government Code Sections 66001 and 66006 require the District to provide an annual report within 180 days of the end of the fiscal year and to make certain findings in conjunction with any portion of fees remaining unexpended for a period of five years. Based on a review of Fund 25, Capital Facilities Fund, there are no unexpended funds that would have been received five or more years ago.

The revenue and expenditures for the Developer fees and interest earned on the collected fees in Fund 25 will be presented.

In accordance with Section 66006 of the Government Code, the information in this report has been available for public review for a period fifteen (15) days prior to Board review.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.

None – Expenditure provided for in the 2021-2022 budget.  

The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment.  The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.  

None – Replacement will be employed to fill vacated positions. 

Williams vs. State of California and Education Code Section 60119 require school districts to annually hold a public hearing regarding the appropriation of instructional materials throughout the District.  In particular, the Williams settlement requires that each student is in possession of a standards-based textbook in each of the four core academic areas of Language Arts, Math, Science and Social Science for use in the classroom and to take home.  (This requirement does not equate to two copies.)  All English Learners will have required English Language Development textbooks.  Abbott Middle School, The Bayside Academy, Borel Middle School, Bowditch Middle School, Audubon, Baywood, Beach Park, Beresford, Brewer Island, College Park, Fiesta Gardens International, Foster City, Highlands, George Hall, Laurel, LEAD, Meadow Heights, North Shoreview Montessori, Parkside Montessori, San Mateo Park and Sunnybrae Elementary Schools do have sufficient textbooks for all students in each of the content areas of Language Arts, Math, Science and Social Science.  All English Learners do have required English Language Development textbooks.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES HOLD A PUBLIC HEARING TO RECEIVE COMMENTS REGARDING THE SUFFICIENCY OF PUPIL TEXTBOOKS AND INSTRUCTIONAL MATERIALS AT ABBOTT MIDDLE SCHOOL, THE BAYSIDE ACADEMY, BOREL MIDDLE SCHOOL, BOWDITCH MIDDLE SCHOOL, AUDUBON, BAYWOOD, BEACH PARK, BERESFORD, BREWER ISLAND, COLLEGE PARK, FIESTA GARDENS INTERNATIONAL, FOSTER CITY, GEORGE HALL, HIGHLANDS, LAUREL, LEAD, MEADOW HEIGHTS, NORTH SHOREVIEW MONTESSORI, PARKSIDE MONTESSORI, SAN MATEO PARK, AND SUNNYBRAE ELEMENTARY SCHOOLS AND APPROVE RESOLUTION NO. 09/21-22 FOR THE SUFFICIENCY OF TEXTBOOKS AVAILABLE TO STUDENTS AS REQUIRED BY WILLIAMS VS. STATE OF CALIFORNIA.

At the September 23, 2021 meeting of the Board of Trustees, the administration presented on school construction methods. During deliberation, the Board of Trustees directed staff to pursue more information on project labor agreements and determine how they were implemented in other local/regional jurisdictions.

The District may consider entering into a Project Labor Agreement for projects associated with Measure T. 

The District received a draft of a Project Labor Agreement from the San Mateo County Central Labor Council on September 30, 2021 which is included in this presentation.

In its 2020-2021 report, the Grand Jury found that the ethnic diversity of teachers does not closely
mirror that of their students in San Mateo County and that school districts invest varying degrees of
effort into the process of recruiting a diverse teaching pool. While some rely on traditional strategies,
others have found creative solutions to increase diversity in the teaching workforce. Although school
district superintendents and human resource personnel in San Mateo County agree with the research that
students of color benefit from having educators who look like 2020-21 and districts support diversity,
they are not always certain how to find and attract teachers of color.

The Grand Jury recommends that each school district should commit to teacher diversity in its strategic plan, goals or objectives, using the strategic plan developed by the San Mateo County Office of Education as a guide. These aspirational documents should be publicly and prominently displayed on their websites.

Attached for the Board’s approval is a response to the Grand Jury’s findings and recommendations. The District will implement the recommendation to include a commitment to teacher diversity in the strategic plan by June 30, 2022.

October 21, 2021

November 4, 2021