IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) INDIVIDUAL SERVICE AGREEMENT AGENCY EMPLOYEE CONTRACT IN THE AMOUNT OF $143,280

On September 23, 2021, the Board received and approved the Investment Grade Feasibility Study, and recommendations, for Solar PV and Battery Storage.  The recommendations included a list of sites for solar installs, designations of the type of installation per site, a recommendation on how to finance the installations and proposed next steps including procurement.  On October 21, 2021 the Board approved Task Order 2 to prepare the Interconnection Applications with PG&E.  The next step is to prepare the Request for Proposals and Qualifications (RFP/Q).  

Task Order 3 is to prepare the RFP/Q, manage the procurement process, assist in proposal evaluation, vendor selection, and support through contract award; which increases the contract from $104,500 to $222,700.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Bowdich Middle School - Riso - obsolete equipment.
  

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 12/21-22 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment.  The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code.

The Human Resources Department has received and processed all necessary documents for personnel action.

In June 2021, the SMFCSD Board of Trustees received a presentation from PAN Ltd regarding the findings of a study carried out in the 2020-2021 school year relative to the needs of the North Central San Mateo (NCSM) community. PAN had previously met with stakeholders, conducted interviews and focus
groups.

PAN recommended the creation of a new school in NCSM and a district-wide equity effort. The San Mateo-Foster City School District (SMFCSD) invited PAN to submit proposals to address both issues.

As a school district responsible for the education of nearly 11,000 students, it is imperative that effective governance exist. The establishment of a document such as this will result in broad community awareness of the manner in which administration provides reports to the Board of Trustees. Establishing this calendar will result in clarity related to the district's academic, social, fiscal, and human resources goals.

In response to input from Trustees, administration has updated the document to include a glossary and new green text to indicate items that have been added to address Board items related to issues of more immediate concern.

The San Mateo-Foster City School District runs a before and after school program as an enterprise fund.  There are 17 locations and 750 students enrolled in the program this year.  Additionally, the Children's Annex offers all day camps during the breaks and summer.  They offer homework support, indoor activities, and a daily snack.

The District received funding from the After School Education and Safety Grant (Prop 49) in 2007.  The ASES grant provides funding to include families in financial need to access after school care.

November 18, 2021

December 16, 2021