It is recommended that the Board of Trustees take action to elect the following officers:

President

Vice President

Clerk

Trustee Representative

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES TAKE ACTION TO ELECT OFFICERS FOR 2021: PRESIDENT, VICE PRESIDENT, CLERK, AND TRUSTEE REPRESENTATIVE.

The following appointments will be made by the Board President: 

Secretary of the Board

Legislative Representatives

Liaisons to San Mateo City Council

Liaisons to Foster City City Council

Liaison to the San Mateo - Foster City Education Foundation

Liaison to PTA Coordinating Council

Liaison to the District Special Education District Advisory Council (SEDAC)

Liaison to the District English Language Advisory Council (DELAC)

Liaison to the Sanctuary Task Force

Liaison to the Equity Task Force

Liaison to “Home For All Committee”

Liaison to Communications Committee

Liaison to Labor Management Initiative (LMI)

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE MEMORANDUM OF UNDERSTANDING (MOU) CONTRACT WITH SANTA CLARA COUNTY OF EDUCATION IN THE AMOUNT OF $71,379.00

$71,379.00

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACTS IN THE AMOUNT OF $150,775.00

$150,775.00

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) INDIVIDUAL SERVICE AGREEMENTS AND AGENCY EMPLOYEE CONTRACTS IN THE AMOUNT OF $375,371.00

On February 21, 2019, the Board of Trustees approved the contract for Rodan Builders, Inc., as one of Measure X Projects for the Borel Middle School New Gym and Classrooms Increment #1 Project in the amount of $6,506,000.

The District, in working with Rodan Builders, Inc., encountered unforeseen conditions, District and Architects requests, necessary field changes, and corrections.

The cost of Change Order No. 4 to the original contract is $158,722 (2.4% of the original contract), funded by Measure X.  The total summary cost of Change Orders 1 through 4 is $390,389.45 (6.0% of the original contract).  The complete breakdown of Change Order #4, with all the related costs, is included in the attachments.     

The new contract amount will be $6,896,389.45, within the Borel Middle School New Gym and Classrooms Increment #1 Project budget.

$158,722

Measure X Funds

The Division of State Architects (DSA) requires one full time Class 1 DSA inspector for Multi-Site HVAC Replacements Phase 1 Project, which is anticipated to last approximately 8 months. The inspector will be responsible for all aspects of construction inspections, special testing coordination and inspections, and all additional DSA required oversight on this project. 

The fee for a full time inspector is based on approximately 109 working days at a rate of $105.00/hr. for a total of $91,000.00.

$91,000.00

Measure T Funding

The District of State Architects (DSA) requires one full time Class 1 DSA inspector for the George Hall New Multi-Purpose Building Project, which is anticipated to last approximately 18 months. The inspector will be responsible for all aspects of construction inspections, special testing coordination and inspections, and all additional DSA required oversight on this project.

The fee for the full time inspector is based on 308.75 working days at a rate of $105.00/hr for a total of $259,350.00.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The George Hall New Multi-Purpose Building and Support Rooms was selected as a Phase II Construction Project under Measure X. In keeping with District policy and applicable law, this contract shall be let by formal public bid, per Public Contract Code section 20111. The lowest responsive base bidder was Rodan Builders Inc. for the amount of $8,115,142.00.

The District recommends awarding the contract, with the Alternate 1, in the total amount of $8,258,142.00 to Rodan Builders, Inc. for the New Multi-Purpose Building and Support Rooms Project.

See Attached Bid Tabulation Sheet. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES DEEM BANA BUILDER INCS BID AS NONRESPONSIVE AS ITS BID SUBMITTED FOR THIS PROJECT EXCEEDED ITS PREQUALIFICATION LIMIT FOR DISTRICT PROJECTS AND AWARD THE PROJECT TO THE NEXT LOWEST RESPONSIVE BIDDER, RODAN BUILDERS FOR A CONTRACT PRICE OF $8,258,142.00, BASE BID AND ALTERNATE 1.  

On March 10, 2021, the Board of Trustees approved implementation of adding synthetic turf throughout the District.  The second school to receive a turf field will be Foster City Elementary School.

In keeping with District policy and applicable law, this contract shall be let by formal public bid, per Public Contract Code section 20111. The bid opening was held on Thursday, December 2, 2021. The lowest responsive bidder was Goodland Landscape Construction Inc. in the amount of $1,250,321.00. See Attached Bid Tabulation Sheet.

The bylaws for the District’s Parcel Tax Oversight Committee Composition state that the Board shall have sole discretion to select and appoint Committee members and to determine the Committee’s final size.  The Committee shall consist of a minimum of five members, including the following community representation:

A.       One member shall, at the time of appointment, be active in a business organization representing the business community of the District;

B.      One member shall, at the time of appointment, be active in a senior citizen’s organization;

C.      Two members shall, at the time of appointment, each be a parent or guardian of a child enrolled in the District;

D.      One member shall, at the time of appointment, be a parent or guardian of a child enrolled in the District and active in a parent teacher organization such as PTA or school site council.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE APPOINTMENT OF THE FOLLOWING INDIVIDUALS TO SERVE ON PARCEL TAX OVERSIGHT COMMITTEE THAT FULFILL THE COMPOSITION REQUIREMENTS.

Marah Curry

Katherine Goodman

Tom Monaghan

Peter Rau

Annie Tsai

The Human Resources Department has received and processed all necessary documents for personnel action.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.

None – Expenditure provided for in the 2021-2022 budget.  

The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment.  The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.  

None – Expenditure provided for in the 2021-2022 budget.  

FIRST INTERIM FINANCIAL REPORT

Background

The District must file two interim financial reports with the state each year. Attached is the general fund summary of the First Interim report for 2020-21. This report includes actual revenue and expenditure information from July 1, 2021 through October 31, 2021, and projected expenditures through June 30, 2022. The District is submitting the First Interim Report with a positive certification, meaning it can meet its financial obligations for the current fiscal year and the two subsequent years.

Revenue

Local Control Funding Formula (LCFF)/Revenue Limit Sources includes: LCFF Base funding (primarily local property taxes), LCFF Supplemental funding, State Special Education funding, and Education Protection Account (EPA) from Proposition 30.

Federal Revenue includes: Special Education funding for Individuals with Disabilities Education Act (IDEA), Title I, Title II, Title III, Title IV allocations, CARES Act, and reimbursement for Medi-Cal billing. All Federal Revenue is legally restricted and subject to specific federal documentation and reporting requirements.

State Revenue includes: Lottery revenue, Mandated Block Grant reimbursement, After School Education and Safety (ASES), Tobacco Use Prevention and Education (TUPE), One-time discretionary funds for 2021-22, and the STRS On Behalf State Contribution (this is a paper only entry as STRS expenditures are increased by the same amount).

Local Revenue includes, but is not limited to: Parcel Tax revenue, Rental Income (includes leased site, field use and facility use fees), PTA donations, Safe Routes to School grant, and interest.

Carryover Balances

The changes presented at First Interim include adding expenditure carryover for district restricted programs. When the books are closed for the prior year, balances remaining in certain programs are eligible to be designated as restricted or deferred, and are carried over into the following year when they are reintroduced into the new budget at First Interim.

Expenditure accounts are increased with the addition of the carryover funds. The addition of these expenditures to the budget creates additional deficit spending at First Interim and throughout the year.

Salaries

Certificated salaries vary from the original budget due to vacancies, leaves of absence, and staffing adjustments. Staffing changes were made between projected salaries and actual placement on the salary schedule for each new hire. The First Interim includes costs for salary schedule movement for years of experience and educational units (step and column) for certificated employees.

Classified and Management salaries are also adjusted to reflect actual costs of step and column increases for 2021-22, and on the salary and one time stipend increases.  

Benefits: STRS and PERS Rate Increases

Health and welfare changes include the STRS On Behalf contribution. This expenditure is offset by a corresponding increase to state revenue.

STRS and PERS rates are increasing over the next few years to address the unfunded pension liabilities of each retirement system. For STRS, the rate increases are set in statute and distributed amongst the state, employee contributions, and employer contributions.

PERS rates are set by the PERS Board and are adjusted annually. Employee contribution rates (for “classic” members) will remain at 7%.

Basic Aid Fair Share Reduction

The Basic Aid Fair Share began as a reduction to state categorical funding for districts that were Basic Aid funded in 2013-14. While the District was Basic Aid for a brief period, including 2013-14, the “Fair Share Reduction” is an ongoing annual reduction of revenue to the District in the amount of $1.74 million.

The District is Basic Aid, or Community Funded, for the 2021-22 school year and is projected to remain Community Funded through each of the years in the Multi Year Projection.

Upon Board approval of the First Interim Report, it is submitted to the County Office of Education for review and approval. Final submission is to the State.

Safe Routes to School (SRTS) encourages healthy lifestyle choices and educates students and parents about the benefits of walking/biking to school.  The SRTS framework includes five (5) important components:

EDUCATION - Providing students and the community with the skills to walk and bicycle safely, educating them about the benefits of walking and bicycling, and teaching them about the broad range of transportation choices.

ENCOURAGEMENT - Generating enthusiasm and increased walking and bicycling for students through events, activities, and programs.

ENGINEERING - Creating physical improvements to streets and neighborhoods that make walking and bicyling safer, more comfortable, and more convenient.

EVALUATION - Assessing which approaches are more or less successful, ensuring that programs and initiatives are supporting equitable outcomes, and identifying unintended consequences or opportunities to improve the effectiveness of each approach.

EQUITY - Ensuring that Safe Routes to School initiatives are benefiting all demographic groups, with particular attention to ensuring safe, healthy, and fair outcomes for low-income students, students of color, students of all genders, students with disabilities, and others.

Statistics show that students today have become less active, less independent, and less healthy.  In 1969, nearly 50 percent of all children in the United States (and nearly 90 percent of those within a mile of school), walked or bicycled to school.  Today, that number has plummeted to fewer than 15 percent.  During the morning commute, driving to school represents 10-14 percent of traffic on the road.  Studies show that Safe Routes to School programs are effective at increasing rates of bicycling and walking to school, and decreasing injuries.

The San Mateo-Foster City School District currently receives CSPP funding from the California Department of Education’s Early Education and Support Division, to support Early Childhood Education programs at Turnbull Child Development Center, LEAD, North Shoreview, and Parkside Schools.         

In order to receive final approval of Early Education and Support Division contracts, the District must provide annually to the California Department of Education appropriate authorizations included in this Agenda for Board approval. We would like Diego R. Ochoa, Superintendent, Dennis Hills, Assistant Superintendent of Student Services, and Karrie Haselton, Principal on Special Assignment for Child Development, to be authorized to sign contract from California Department of Education’s Early Learning and Care Division.  

The SMFCSD began a lengthy Strategic Plan process headed by CSBA consultant Sepideh Yeoh in September 2021. The district invited a group of 40 diverse stakeholders tasked with this project. The initial meeting focused on the district's vision, mission, and values.

Strategic plans require substantial efforts to collect materials, develop banks of knowledge and create common language related to assessments. Effective plans are supported by development of on-target and carefully reviewed data.

The group subsequently engaged in substantial data analysis. The data revealed significant achievement gaps over a five-year period for Latinx, African American, English learner, special education, and low-income subgroups. The data analysis also demonstrated stagnant growth and decline in many areas over a five-year period (2015-2020).

In October, the group focused on a deep analysis of possible building blocks for a future strategic plan. Team members discussed the idea that future strategic plan goals would all address these building blocks.

In November and December, team members all discussed the district's greatest areas of strength and greatest areas of need. Tonight's presentation summarizes those strengths and needs. Tonight's presentation also gives the Board of Trustees clear recommendations regarding the type of goals that the team feels need to be created for our future Strategic Plan.

CSBA’s Delegate Assembly (DA) is a vital link in the association’s governance structure.  Working with local districts, county offices of education, the Board of Directors, and the Executive Committee, Delegates ensure that the association reflects the interests of school districts and county offices of education throughout the state.  Members of the Delegate Assembly are elected or appointed by local board members in 21 geographic regions throughout the state. There are two meetings each year, one in May and one immediately preceding the Association’s Annual Education Conference.

Nomination, appointment, and biographical sketch forms for CSBA’s Delegate Assembly are now being accepted until Friday, January 7, 2022. It is the responsibility of the nominee to confirm that all nomination materials have been received by the CSBA Executive Office by the due date.  Late submissions cannot be accepted.  Ballots will be mailed to districts and county offices of education by Tuesday, Feb. 1, 2022 and are due to CSBA by Wednesday, March 16, 2022.  Election results will be posted by April 1. Delegates will serve two-year terms beginning April 1, 2022 through March 31, 2024.  

NOTE: Separate communications are being emailed directly to County USDs where there is an election in 2022, as well as to COEs that appoint directly to the Delegate Assembly in even-numbered years.

Please contact CSBA’s Executive Office should you have any questions about the Nomination Process. Email nominations@csba.org. 

None.