The Brown Act requires that all meetings of a legislative body of a local agency be open and public. These meetings must ensure that all persons be permitted to attend and participate. The act specifies timelines for posting an agenda and providing the ability of the public to directly address the legislative body on any item of interest to the public. The act requires meetings of the legislative body be held within the boundaries of the territory over which the local agency exercises jurisdiction. The act allows for meetings to occur via teleconferencing subject to certain requirements, particularly that the legislative body notice each teleconference location of each member that will be participating in the public meeting, that each teleconference location be accessible to the public, that members of the public be allowed to address the legislative body at each teleconference location, that the legislative body post an agenda at each teleconference location, and that at least a quorum of the legislative body participate from locations within the boundaries of the local agency’s jurisdiction.

Existing law, the California Emergency Services Act, authorizes the Governor, or the Director of Emergency Services when the governor is inaccessible, to proclaim a state of emergency under specified circumstances. Executive Order No. N-29-20 suspends the Brown Act’s requirements for teleconferencing during the COVID-19 pandemic provided that notice and accessibility requirements are met, the public members are allowed to observe and address the legislative body at the meeting, and that a legislative body of a local agency has a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, as specified. As provided by AB 361 language.

AB 361 until January 1, 2024, authorizes our district to use teleconferencing when state or local health officials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency held for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees, and during a proclaimed state of emergency when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees, as provided.

ADMINISTRATION RECOMMENDS THAT THE BOARD APPROVE RESOLUTION NO. 10/21-22 CONTINUING BOARD OF TRUSTEES AUTHORITY TO HOLD VIRTUAL MEETINGS PURSUANT TO AB 361.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACT IN THE AMOUNT OF $45,464

$45,464.00

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) EMPLOYEE CONTRACTS IN THE AMOUNT OF $101,710

$101,710.00

The District is required to obtain special testing services required by DSA. The District engaged the services of Construction Testing Services Inc. for the upcoming Multi-Sites HVAC Replacement Project.

Their role in the construction phase is the monitoring and inspection of the following: concrete, masonry, epoxy rebar/bolts, soils compaction and final affidavit.

The fee for their inspections for the Multi-Sites HVAC Replacement Project is a total of $65,659.00.

$65,659.00 - Measure T Funding

The District is required to obtain special testing services required by DSA. The District engaged the services of Consolidated Engineering Laboratories for the upcoming George Hall New Multi-Purpose Building and Support Rooms Project.

Their role in the construction phase is the monitoring and inspection of the following: concrete, masonry, structural steel, shearwall nailing, epoxy dowels and expansion anchors and final affidavit.

The fee for their inspections for the George Hall New Multi-Purpose Building and Support Rooms Project is a total of $54,000.00.

Every year, the District participates in the E-Rate program which provides discounts on Internet and Network Services specifically for schools and libraries.  Administered by Universal Service and Administrative Company (USAC) with Oversight by the Federal Communication Commission (FCC), the district receives a discount of approximately 50% on the cost of services.  E-Rate Program calculates discounts based on the percentage of students eligible for free and reduced lunches under the National School Lunch Program (NSLP).

The 2022-2023 Fiscal year contract includes the following services:

•  RFP for Internet Service Provider Services

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• DO--Technology Department -- Chromebooks.
  

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 19/21-22 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment.  The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.  

None – Replacement will be employed to fill vacated positions. 

The Human Resources Department has received and processed all necessary documents for personnel action.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.

None – Expenditure provided for in the 2021-2022 budget.