IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) EMPLOYEE CONTRACT IN THE AMOUNT OF $59,840.00

Student is a 13 year old boy residing in the District.  He is eligible for special education and related services.  In July 2021 Parents filed a due process hearing against the District seeking compensatory education and a residential placement.  The parties have since agreed on compensatory services and a residential placement.

This Agreement constitutes a full and final resolution of all claims and issues arising from or related to Student's educational program and services to date.

On May 25, 2021, the District issued a contract to Cleary Consultants, Inc. as a consultant to the School District for the Measure T Project on the Parkside Montessori Multi-purpose Building Project in the amount of $36,100.00 to perform a Geologic Investigation and a Geologic and Seismic Hazard Assessment for the initial building locations.  On September 15, 2021, the District issued Amendment #1 to the contract for Cleary Consultants, Inc. as a consultant to the School District for the Measure T Project on the Parkside Montessori Multi-purpose Building Project in the amount of $4,900.00 to perform a Supplemental Geologic Investigation and a Geologic and Seismic Hazard Assessment for a different building location.  The combined cost of the initial contract and Amendment #1 was $41,000.00.  

The District, in working with Cleary Consultants, Inc., encountered District requests to investigate other potential building locations on the campus.  Amendment #2 is for investigating other potential building locations on the campus.   

The cost of Amendment No. 2 to the original contract is $26,600.00 (74% of the original contract).  

The new contract amount will be $67,600.00, which is within the Measure T Parkside Montessori New Multi-purpose Building Project budget.

$26,600 - Measure T

On October 19, 2021, the District issued a contract to Aedis Architects, Inc. for architectural services provided to the School District for the Measure X Borel Middle School Shade Structures Project in the amount of $33,840.00.  

The District, in working with Aedis Architects, encountered District requests for additional scope of work for ADA compliance issues such as ADA accessible student and staff restrooms, ADA compliant path of travel for emergency egress, adding a fire hydrant, upgrading fire alarm in restrooms that will be ADA upgraded, and ADA compliant areas underneath all 3 new shade structures.       

The cost of Amendment No. 1 to the original contract is $48,180.00 (142% of the original contract).    

The new contract amount will be $82,020.00, which is within the Measure X Borel Middle School Shade Structures Project budget.

Measure X Funds

$33,840

In keeping with District policy and applicable law, this contract shall be let by formal public bid, per Public Contract Code section 20111. The lowest responsive base bidder was Strawn Construction for the amount of $12,795,000.00.

The Board approved the Delegation of the Power to Contract for this bid package on January 13th, 2021. The District recommends ratifying the contract in the amount of $12,795,000.00 to Strawn Construction for HVAC Replacement Phase 1, Package 2 Project.  

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Laurel Elementary--Disposal of obsolete computer equipment.
  

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 20/21-22 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Board is receiving a presentation detailing the impact of the 2020 census on the demographics of the recently adopted trustee area voting map.  All districts that elect by-trustee area are required to review their population demographics following each decennial census and adjust their trustee area boundaries to ensure population balance.   

Consistent with this requirement, the Board will also review three draft map scenarios that are adjusted to bring the total population of each trustee area into balance as is required by Education Code 5019.5.

It is recommended the board now conduct a public hearing to solicit public input on the draft adjusted trustee area map plan scenarios that have been prepared to balance the total population amongst the trustee areas in accordance with Education Code section 5019.5.

The San Mateo-Foster City School District (“District”) currently uses a by-trustee area election process to elect its governing board members and Education Code section 5019.5 requires school districts that elect by-trustee area to adjust the trustee area boundaries following each decennial federal census using population figures validated by the Population Research Unit of the Department of Finance. The adjustments shall ensure that the population of each trustee area is proportional pursuant to Education Code section 5019.5(a)(1) or (2) andDistrict staff, consultant and legal counsel have prepared draft adjusted trustee area boundary plans for the District’s consideration that the Board has considered.

The SMFCSD began a lengthy Strategic Plan process headed by CSBA consultant Sepideh Yeoh in September 2021. The district invited a group of 40 diverse stakeholders tasked with this project. The initial meeting focused on the district's vision, mission, and values.

Strategic plans require substantial efforts to collect materials, develop banks of knowledge and create common language related to assessments. Effective plans are supported by development of on-target and carefully reviewed data. The group subsequently engaged in substantial data analysis. The data revealed significant achievement gaps over a five-year period for Latinx, African American, English learner, special education, and low-income subgroups. The data analysis also demonstrated stagnant growth and decline in many areas over a five-year period (2015-2020).

In October, the group focused on a deep analysis of possible building blocks for a future strategic plan. Team members discussed the idea that future strategic plan goals would all address these building blocks. In November and December, team members all discussed the district's greatest areas of strength and greatest areas of need. The December 16, 2021 presentation summarized those strengths and needs. TThe presentation gave the Board of Trustees clear recommendations regarding the type of goals that the team feels need to be created for our future Strategic Plan.

The Board met in a special session on 2/1/2022  to analyze data and collaboratively finalize goal language. Sepideh Yeoh facilitated the 4 hour session which included a robust discussion about possible goals. The Board indicated strong support for the following goal language:  

Provide a safe, caring, nurturing, and culturally responsive environment for all students to meet the needs of the whole child.

Implement district policies & practices to reduce inequitable outcomes for ALL students and staff by prioritizing equity, access, & inclusion.

The Board expressed a desire to more fully discuss and shape a goal that included the following language:  

Ensure learning and achievement for ALL Pre-K through 8th students resulting in closing the achievement gap and culminating in personal and academic success in high school and beyond.

CSBA’s Delegate Assembly (DA) is a vital link in the association’s governance structure.  Working with local districts, county offices of education, the Board of Directors, and the Executive Committee, Delegates ensure that the association reflects the interests of school districts and county offices of education throughout the state.  Members of the Delegate Assembly are elected or appointed by local board members in 21 geographic regions throughout the state.

Tonight's item allows the Board of Trustees to vote DA members.

Courtesy of CSBA

SMFCSD has embarked on a series of new communications strategies in 2021-2022. These strategies have aimed at implementing creative, technology-savvy solutions to keep stakeholders informed.

Our Communications Specialist has managed the district's internal and external communications and community outreach. Our focus has been to utilize the District’s communications systems and various media including print, social and digital media, video and web to support the District’s communications goals.

Tonight's data-informed presentation will review strategies implemented and discuss the communications work in the months ahead. 

The San Mateo-Foster City District and the SMETA bargaining teams negotiated the calendars for the 2022-2023 and 2023-2024 school years. The calendars were developed with attention to:

• Alignment with the start date with San Mateo Union High School District calendar to accommodate families and staff with students in both districts.
• Alignment of winter and spring breaks with San Mateo Union High School District calendar
• Length of fall break that would best serve interests of families and staff
• Professional development and work dates that would benefit staff
• Requirement to be in school on census day in October

Attached for the Board’s review are the calendars recommended by the District and SMETA negotiations teams.

The Human Resources Department updates the classified employee seniority list on an annual basis and distributes it to all district sites for review.  Classified employees have an opportunity to review their seniority dates and the seniority list for accuracy.  Any corrections have been made and the attached list reflects the current information.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE UPDATED CLASSIFIED SENIORITY LIST FOR THE 2021-2022 SCHOOL YEAR, AND RECOGNIZE THAT FURTHER CORRECTIONS MAY BE MADE AS NECESSARY.

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