Study Edge/Math Nation Digital Application $25,530, Lottery Funds

Zearn Digital Application $90,250, Lottery Funds
Zearn Workbooks $136,922, Lottery Funds
Hand2Mind Manipulative Kits $81,198, Lottery Funds

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) EMPLOYEE CONTRACTS IN THE AMOUNT OF $99,460

The California Department of Education (CDE), Early Learning and Care Division (ELCD) announced the availability of approximately $130 million to expand California State Preschool Program (CSPP) services statewide.

Approximately $130 million is available for either local educational agency (LEA) applicants to provide full-day/full-year or part-day/part-year services beginning in fiscal year (FY) 2021-22. Funding for the $130 million will be allocated by county and, within each county, by Local Planning Council (LPC) priority area.

This grant opportunity will provide the San Mateo-Foster City School District with the funds needed to open a part-day/part-year afternoon preschool program for our State subsidized families as a wraparound program for students going to TK in the morning.

Children's success in early elementary is impacted by their early experiences. Research shows that children who attend high quality early education programs are more successful in school, have lower drop-out rates and are better readers. Preschool programs have been the District’s ongoing commitment to support young children and their families since the 1960’s. 

It is recommended that the Board of Trustees ratify the submission of the California State Preschool Program Expansion Funding Request.

Potential funding: $147,871

In order to comply with the provisions of the Education Code and in accordance with Board Policy, staff will present the Second Interim Report for 2021-22. This report is a summation of actual revenues and expenditures through January 31, 2022 and a projection of revenues and expenditures for the remainder of the fiscal year through June 30, 2022.

The Second Interim Report includes adjustments that are being made to the budget since the revisions that were approved by the Board at First Interim. This report includes General Fund Unrestricted, Restricted, all other District Funds, and Multi-Year Projections for the two subsequent years. It will be presented to the Board for information.

The District is presenting the Second Interim Report with a positive certification stating it can meet its financial obligations for the current fiscal year and the two subsequent years.

The Second Interim will be brought to the Board for approval prior to being submitted to the San Mateo County Office of Education for audit. Final submission will be to the State

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE 2021-2022 SECOND INTERIM FINANCIAL REPORT.

The District proposes the approval of a three-year contract with Chavan & Associates LLP for professional audit services from June 30, 2022 - June 30, 2024.  The fees are as follows:

Fiscal year ending June 30, 2022    $23,000

Fiscal Year ending June 30, 2023    $24,250

Fiscal Year ending June 30, 2024  $25,000

Three-Year Contract $72,250

During the construction of the Beach Park Elementary School the District installed a EMS (Energy Management System) that was not a part of the current system used in the District. At this time the District would like to make this system compatible to the rest of the District.

The District received bids as required by the public code and Mesa Energy Inc. was the most responsive bidder for the amount of $163,810.00.

San Mateo-Foster City School District is requesting Verde Design, Inc. to provide professional design services, for the kinder play field for a new synthetic turf field. Verde Design would provide documents for DSA as requested.

The present fee of design services of $152,150,00 is hereby increased by a not-to-exceed fee of $14,950.00 for a total contract fee of $167,100.00.

On November 18, 2021, the Board of Trustees approved the contract for Mesa Energy Inc. for the CO2 Installation Project at various school sites per the bid on November 3, 2021 for $164,992.00.

The District, in working with Mesa Energy Inc. encountered a need to add two schools Brewer Island Elementary and Bowditch Middle School which are listed in the attached change order.

The cost of Change Order No.1 is $116,319.00, which is 70.90% of the original contract. The new contract amount for Mesa Energy Inc.is $281,311.00, which is within the Measure T Budget.

The District is required to obtain special testing services required by DSA. The District is requesting Construction Testing Services Inc. to include services for Geotechnical Services, for soils and compaction testing for the HVAC Replacement Project Phase I.

The present fee for special testing is $65,659.00 is hereby increased by a not-to-exceed fee of $37,062.00 for a total contract fee of $102,721.00.

Education Code section 17250.10. et. seq. authorizes school districts, subject to the statutory requirements, to use the design-build method of project delivery, using a best value methodology. On February 9, 2022, the District published a Request for Statement of Qualifications and Proposals ("RFQ/P")for Design and Construction Services for Synthetic Turf Improvements at Multiple sites ("Project"). The RFQ/P was directed to ten design-build entities interested in performing the Project. Following the District's review of the Statement of  Qualifications submitted by interested design-build entities, the District complied a "short-list" of firms meeting the District's qualification criteria established in the Districts RFQ/P. The short-listed firms thereafter submitted proposals for the Project on March 9th, 2022. The District thoroughly reviewed the proposals and conducted a round of interviews of the design-build entities submitting proposal on March 15, 2022 to further clarify the proposals received. Staff along with its bridging architect consultant evaluated the responsive proposals and determined that Robert A. Bothman, Inc. provided the overall best value to the District based on the evaluation criteria established in the District's RFQ/P, including:

Overall Cost

Design-Build Experience

Overall Schedule

Sustainability

additional Scope of Work

Recommended Motion

That the Board of Trustees award a contract to Robert A. Bothman, Inc. in the amount of $9,177,887.12 to provide Design/Build Services for Synthetic Turf Improvements at Multiple sites ("Project") as the firm providing the best value to the District pursuant to the evaluation criteria established by the District in the RFQ/P for the Project.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522,  and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete:

• Borel Middle School -  desktop computers located in the school library.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

At the November 19, 2020 Board Meeting, the Board of Trustees asked the administration to move forward with the consulting proposal presented by Pedro A. Noguera and PAN Ltd. for program options for the new elementary school in North Central San Mateo.  The team from PAN Ltd. subsequently presented information gathered from stakeholder engagements and their recommendations related to the design of the new school with the Board at their June 10, 2021 meeting.

In November 2021, Superintendent Ochoa presented the Board of Trustees with a proposal by PAN to lead our district in a school-design process for North Central San Mateo. The Board subsequently approved the administration's recommendation for PAN to provide Equity consultative services and support for community-based elementary school design for North Central San Mateo.

District administration began the process of determining how the new school in North Central San Mateo would be implemented by August 2024. After thorough reviews of district data, student enrollment trends, demographic reports, and possible program size, the district determined that moving College Park Elementary School to the Fiesta Gardens International School campus was a highly practical option.

In such an option, the program at Fiesta Gardens International School would transition to the North Central San Mateo campus with an agreement that the district would engage stakeholders in the process.  College Park Elementary School would transition to the current Fiesta Gardens site.

District administration presented this to the Board on March 10, 2024 for discussion. This item is being brought back to the Board of Trustees for further discussion.

A committee of middle school teachers and district leads have led the piloting of several different science curricula. The committee came to consensus around adopting the OpenSciEd Program.  The curriculum materials will be on display at the District Office for teacher, parent, and community viewing in the IMC.  Staff will provide information to the Board at the March 24, 2022 meeting and propose adoption of the curriculum by the Board at the April 14, 2022 meeting.

Printed curriculum materials, science kits, and the OpenSciEd digital platform are proposed for purchase through Carolina Biological at a cost of $822,468. Professional development to support implementation for the curriculum is proposed per purchase from OpenSciEd at a cost of $160,000. 

The San Mateo-Foster City School District runs a before and after school program as an enterprise fund.  There are 17 locations and 750 students enrolled in the program this year.  They offer homework support, indoor activities, and a daily snack.

The District received funding from the After School Education and Safety Grant (Prop 49) in 2007.  The ASES Grant provides funding to include families in financial need to access after school care.

Per Government Code 3547, meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and provided with the opportunity to express itself regarding the proposal at a meeting of the public school employer. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, accept CSEA’s initial proposal.

Per Government Code 3547, all initial contract proposals of the Board and an employee organization, which relate to matters within the scope of representation, shall bepresented at a public meeting and recorded as part of the public records.

Attached and presented to the Board is the CSEA initial proposal for the 2022-2023 reopener negotiations that includes a conceptual proposal for Articles 21 and 23.

Per Government Code 3547, meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and provided with the opportunity to express itself regarding the proposal at a meeting of the public school employer. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, accept District’s initial proposal.

Per Government Code 3547, all initial contract proposals of the Board and an employee organization, which relate to matters within the scope of representation, shall be presented at a public meeting and recorded as part of the public records. 

Attached and presented to the Board is the District’s initial proposal for the 2022-2023 reopener negotiations that includes a conceptual proposal for Articles 21 and 23.

April 14, 2022 - Regular Board Meeting

April 19, 2022 - Special Board Meeting - School Visitation

April 28, 2022 - Regular Board Meeting