The Williams case resulted in a new Education Code designed to address complaints or deficiencies at schools related to instructional materials, emergency or urgent facility conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or mis-assignment.

The Williams Settlement Education Code 35186 requires that a quarterly report be made to the Board, of any complaints related to the Williams case.  There have been no complaints filed for the third quarter of the 2021-2022 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS.

On June 6, 2019 the Board of Trustees approved the Request for Proposal (RFP) CNS-01-20 Distribution of Processed USDA Foods and Commercial Food Products. The RFP set the term of the contract for a minimum of one (1) year. By mutual consent, the contract may be extended in one (1) year increments for up to four (4) additional years. The vendors listed below have met the needs of the District and it is recommended that the Board of Trustees award a contract extension for the the 2022-23 school year in the dollar amounts as listed:

Company    Bid Value

Danielsen   $320,000

Goldstar      $600,000

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522,  and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete:

• Technology Dept. -  various technology obsolete equipment.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

On December 16, 2021, the Board approved the contract with Rodan Builders for the George Hall New Multi-Purpose Building and Support Rooms Project.  Subsequently, a discrepancy was found between how the bid form was read and how the bid form was written for the amount of bid alternate number one. 

Amendment 1 corrects the discrepancy for add alternate one, bringing the total contract value to $8,308,142.00.

On December 16, 2021, the Board of Trustees approved the contract for Rodan Builders Inc. for the New Multi-purpose Building and Support Rooms at George Hall Elementary, per bid on December 2, 2021.

The District, in working with Rodan Builders Inc., encountered a need to add lime treatment to stabilize the soil conditions for the pad of the building.  The cost of Change Order No.1 with the added fee is $98,709.00, which is 1.18% of the original contract. 

The new contract amount for Rodan Builders Inc. is $8,406,851.00, which is within the Measure X Budget.

On November 18, 2021, the Board of Trustees approved the contract for Colony Landscape Inc. to install asphalt on an area that was designated for future classrooms.

The District, in working with the school site and Colony Landscape Inc. have made changes to add some concrete and decomposed granite to the area.

The cost of Change Order No.1 is $18,000.00, which is 2.04% of the original contract. The new contract amount for Colony Landscape Inc. is $106,000.00, which is within the Measure X Budget.

In August 2021, the San Mateo-Foster City School District began working to establish a strategic plan that will result in the establishment of a five (5) year road map. This strategic plan will define the focus and work of the district. The strategic plan is being developed by a broad-based committee tasked with evaluating the district's vision/mission, greatest strengths, and greatest areas of need. This committee is comprised of a diverse group of stakeholders including students, parents, teachers, classified staff, administrators, community members, and partner organizations.

The strategic plan process involved five meetings that took place between September 2021 and December 2021. The result of the series of committee meetings was the production of a report for the December Board of Trustees meeting that identified recommended future goals; as well as the identification of greatest strengths and greatest areas of need.The Board of Trustees adopted the following three strategic planning goals during the regular board meeting on Thursday, February 10, 2022. These goals are listed below:

• Goal 1: Create learning opportunities for ALL Pre-K through 8th students resulting in closing the achievement gap and culminating in personal and academic success in high school and beyond.
• Goal 2: Reduce inequitable outcomes for ALL students and staff by prioritizing equity, access, & inclusion.
• Goal 3: Provide a safe, caring, nurturing, and culturally responsive environment for ALL students to meet the needs of the whole child.

Superintendent Diego Ochoa is currently meeting with strategic planning sub-groups to develop a 5-year plan for the San Mateo-Foster City School District. The strategic planning sub-group committees are listed below;

• Addressing unequal discipline

• Achievement monitoring & data

• Culturally responsive curriculum & practices

• Creating district-wide Multi-tiered Systems of Supports (MTSS)

• English Language Arts

• English Language Development

• Equity analysis & accountability for outcomes

• Inclusion for children with special needs

• LGBTQ+ inclusion, safety, & empowerment

• Math

• Student & Staff mental health

• Staffing equity

• SEL & Safe School Climate

A committee of middle school teachers and district leads have led the piloting of several different science curricula. The committee came to consensus around adopting the OpenSciEd Program.  The curriculum materials will be on display at the District Office for teacher, parent, and community viewing in the IMC.  Staff provided information to the Board at the March 24, 2022 meeting and propose adoption of the curriculum by the Board at the April 14, 2022 meeting.

Printed curriculum materials, science kits, and the OpenSciEd digital platform are proposed for purchase through Carolina Biological at a cost of $822,468. Professional development to support implementation for the curriculum is proposed per purchase from OpenSciEd at a cost of $160,000. 

On February 5, 2008, the San Mateo-Foster City School District successfully passed the Measure L Bond.  An election was held in San Mateo County on November 3, 2015 for the issuance and sale of general obligation bonds for the San Mateo-Foster City Elementary School District for various purposes in the maximum amount of $148,000,000 for Measure X. The Board of Trustees placed a bond measure for $409 million on the November 2020 ballot and passed with a 64% yes vote.

The Authorization for both Measure L, Measure X and Measure T was received under Proposition 39 which requires that the District establish, populate, and empower an independent Citizen's Bond Oversight Committee (CBOC) for Measure L, Measure X and Measure T.

This will be the final annual report for Measure L since the funds were fully expended in 2020-2021.

Provided to the Board are copies of the annual report from the CBOC for the 2020-2021 fiscal year.

Regular Board Meeting:

April 28, 2022

May 12, 2022

Special Board Meeting:

April 19, 2022

April 26, 2022