IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACT IN THE AMOUNT OF $62,813.00

The District provides services for individual Special Education students according to commitments made in the student's Individual Education Plan (IEP).  When appropriate services cannot be provided through District Programs, the District contracts with a Non-Public Agency (NPA) for those services.  Listed Agency Employee Contracts are for the 2021-2022 school year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) EMPLOYEE CONTRACTS IN THE AMOUNT OF $237,075.00

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SETTLEMENT AGREEMENT IN THE AMOUNT NOT TO EXCEED $81,488.10

$81,488.10

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The objective of the Child Nutrition Services department is to increase the number of freshly cooked meals to students. This require cooking equipment such as kettle mixers and tilting skillet braising pans.

Three quotes were obtained from County Restaurant Supply, Chefs Toys and Est Bay Restaurant Supply Inc. for two 60-gallon kettles and a tilting skillet. East Bay Restaurant Supply offered the lowest quote as follows:

Kettles 2 x $85,743.56=$171,487.11

Tilting skillet $22,987.54

The Second Harvest of Silicon Valley will fund one of the kettles ($85,743.56)

It is recommended that the Board of Trustees approve the purchase  of the equipment as indicated above.

Financial impact

Fund 13: $108,731.09

One of the Immediate Priorities in the Facilities Master Plan for the New Decade is to modernize student and staff restrooms.

Bartos Architecture, one of the architectural firms which qualified for the District's Architect Pool approved by the Board of Trustees in December 2020, has been selected  to provide the architectural services for District-Wide Toilet Rooms: Accessibility, Health, Safety and Lifecycle improvements. 

The contract is for $4,102,452 billed on a time and materials basis, for construction scope estimated at $47.7 million, that is within the Measure T allocated budget.

The District Wide Water Bottle Filling Project Phase II is to retrofit existing drinking fountains to include a bottle filler or to install new fixtures in lunch and play areas where there are currently none.

The amount of this contract exceeds the $45,000 dollar value that the Superintendent may approve under his delegation per Board Policy.  PCC Section 20111(a) threshold for material only purchase is $99,100, as of January 1, 2021.

The quote from Keller Supply Company did not include tax, but once included the cost is $65,129.68.

On May 7, 2020, the Board of Trustees approved HMC Architects, as the architectural firm for the George Hall Multipurpose Building Project.

Since then the scope of the project has been modified to include changes to the warming kitchen. The Architect provided additional services related to added scope.

To implement the above services, HMC Architects submitted an additional service fee. HMC Architects services of $827,841.00 will be increased by (but not-to-exceed) $7,570.00, for a total of $835,411.00.

On March 24, 2022, the Board awarded the contract to Robert A. Bothman, Inc. for the Multiple Sites turf project at Audubon, Bayside, Brewer Island, Fiesta Gardens and George Hall.  In the terms of that contract, it anticipated that the District would utilize California Multiple Award Schedule (CMAS) to purchase and install the turf. There will be a future change order deducting this scope from Robert A. Bothman's contract.

The Term of the CMAS Contract, contract number 4-21-00-0133B, is from March 19, 2020 through April 30, 2023. CMAS contracts are awarded by the California Department of General Serviced for use by state and local agencies as an efficient and effective means for procuring goods and services.

On March 24, 2022, the Board approved the award of the design-build contract to Robert A. Bothman, Inc, for the multi-site turf project. The District is requesting that the board ratify the terms of the agreement attached.

The DSA requires one full time Class 1 DSA inspector for the Bowditch Science and Drama Building Project, which is anticipated to last approximately 18 months. The inspector will be responsible for all aspects of construction inspections, special testing coordination and inspections, and all additional DSA required oversight on this project.

The fee for the full time inspector is based on 390 working days at a rate of $105/hr. for a total of $245,700.00.

$245,700

Measure X

The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment.  The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.  

None – Replacement will be employed to fill vacated positions. 

Annually, Board Meeting dates are set by the Trustees. 

The San Mateo-Foster City School District Board Policy establishes 1-2 regular Board meetings each month from August to June.  The Annual Reorganization meeting must be held within 15 days following the second Friday in December.  Additionally, the District makes every attempt to avoid major holidays.

Taking these requirements and considerations into account, the attached schedule of Board Meetings is presented for Board approval.   

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED BOARD MEETING DATES FOR 2022-2023.

According to Board Resolution, the Board and the Superintendent will convene, by no later than September 31, 2020, an inclusive, community-driven process—involving parents, students, teachers, school administrators, student support staff, and other community members—for completing the following by December 31, 2020 in preparation for full implementation during the 2021-2022 school year:

(a) drafting new SMFCSD response to discipline policy that prioritizes restorative practices, specifies when law enforcement is involved in on-campus disciplinary action, ensuring that students will no longer be ticketed, arrested, or referred to law enforcement while on school grounds, in a school vehicle, or at a school activity or sanctioned event unless there are no other available alternatives for addressing imminent threats of serious harm to members of the school community or school officials are otherwise obligated by law;
...
(d) ensuring that all Board approved policies and Administrative Regulations related to student discipline are aligned with this resolution in fact and in spirit.

Add language to multiple policies:

• Student voice

• Racial Equity (consistent with Board Resolution 34/19-20)

• Positive school climate

• Ending the school-to-prison pipeline (consistent with Board Resolution 02/20-21)

• Equity Task Force Board Resolution

• Sanctuary Task Force Board Resolution

A committee of middle school teachers and district leads have led the piloting of several different history/social studies curricula this 2021-22 school year. The committee came to a consensus on adopting the Teacher’s Curriculum Institute (TCI) “History Alive!” and “Geography Alive!” programs (copyright 2019).  The curriculum materials will be on display at the District Office for teacher, parent, and community viewing in the IMC.  Staff will provide information to the Board at the May 12, 2022 meeting and propose adoption of the curriculum by the Board at the May 26 2022 meeting.

TCI printed and digital curriculum materials are proposed for purchase at a cost of $800,000. Professional development from TCI to support implementation for the curriculum is included in the cost.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEE RECEIVE INFORMATION ON THE MIDDLE SCHOOL HISTORY/SOCIAL STUDIES INSTRUCTIONAL MATERIALS ADOPTION.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ADOPT RESOLUTION NO. 27/21-22 HONORING THE DISTRICT’S CLASSIFIED STAFF AND DECLARE MAY 15-21, 2022 AS CLASSIFIED SCHOOL EMPLOYEE APPRECIATION WEEK.

Per Government Code 3547, meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and provided with the opportunity to express itself regarding the proposal at a meeting of the public school employer. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, accept CSEA’s initial proposal.

Per Government Code 3547, all initial contract proposals of the Board and an employee organnization, which relate to matters within the scope of representation, shall be  presented at a public meeting and recorded as part of the public records.

Attached and presented to the Board is CSEA’s initial proposal for the 2023-2024 reopener negotiations that includes a conceptual proposal for Articles 21 and 23.

Per Government Code 3547, meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and provided with the opportunity to express itself regarding the proposal at a meeting of the public school employer. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, accept District’s initial proposal.

Per Government Code 3547, all initial contract proposals of the Board and an employee organization, which relate to matters within the scope of representation, shall be presented at a public meeting and recorded as part of the public records.

Attached and presented to the Board is the District’s initial proposal for the 2023-2024 reopener negotiations that includes a conceptual proposal for Articles 21 and 23.

The following certificated employees have requested to participate in the Reduced Workload Program beginning in the 2022-2023 school year.  The Human Resources Department has verified the eligibility of the participant and the employees listed below have met the requirements per Education Code 22713.

NAME                            LEAVE FTE/ASSIGNMENT/SITE     EFFECTIVE

DELLA PIETRA, Lisa    .20 FTE-Teacher-Brewer Island         08/10/2022

HOPKINS, Kelly           .20 FTE-Teacher-Brewer Island          08/10/2022

May 17, 2022 - Special Board Meeting - School Visitation

May 26, 2022 - Regular Board Meeting

May 31, 2022 - Special Board Meeting - School Visitation