Instructional Materials: $328,661 Base Funding,

Professional Learning:  $43,600 Base Funding

The San Mateo-Foster City School District currently receives General Child Care and Development (CCTR) funding from the Department of Social Services, to support school age (TK/K) state subsidized program at Turnbull Child Development Center.           

Each contractor shall develop and implement an annual plan for its program self-evaluation (PSE) process. Each CCTR contractor shall use the PSE report to submit a summary of the findings of the PSE to the Department of Social Services by June 1, of each year. California Department of Social Services requires that the District’s Board of Trustees approve the program self-evaluation annually.   

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT’S CCTR CHILD DEVELOPMENT ANNUAL PROGRAM SELF EVALUATION AS REQUIRED BY THE CALIFORNIA DEPARTMENT OF SOCIAL SERVICES, CHILD CARE AND DEVELOPMENT DIVISION.  

The San Mateo-Foster City School District currently receives California State Preschool Program (CSPP) funding from the California Department of Education (CDE), to support preschool state subsidized programs at Turnbull Child Development Center, LEAD, North Shoreview and Parkside Elementary Schools.

Each contractor shall develop and implement an annual plan for its program self-evaluation (PSE) process. Each CSPP contractor shall use the PSE report to submit a summary of the findings of the PSE to CDE by June 1, of each year. California Department of Education requires that the District’s Board of Trustees approve the program self-evaluation annually.   

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT’S CSPP CHILD DEVELOPMENT ANNUAL PROGRAM SELF EVALUATION AS REQUIRED BY THE CALIFORNIA DEPARTMENT OF EDUCATION, EARLY EDUCATION DIVISION.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY (NPA) EMPLOYEE CONTRACTS IN THE AMOUNT OF $95,713.00

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SETTLEMENT AGREEMENT IN THE AMOUNT NOT TO EXCEED $18,000.00

The District has developed five (5) separate turf replacement projects, each one consisting of the removal of grass and installation of artificial turf at five (5) separate existing District school campuses (“Proposed Projects”), at the locations listed below.

The Proposed Projects consist of the demolition of existing grass areas, installation of synthetic turf to replace the grass areas, associated landscaping, pavement and drainage improvements. The Proposed Projects will also include removal of non-native, ornamental trees from the grass areas, as necessary. The Resolution includes site-specific and summary information that describes the scope of work that will be performed at each site.

Before the District may determine to carry out the Proposed Projects, it must complete environmental review under CEQA, unless exempt.  CEQA exempts certain defined projects from completing a negative declaration or environmental impact report.  District staff has determined that the Proposed Projects meet the definition of the Class 2 Categorical Exemption.

RATIONALE:           

The Class 2 Categorical Exemption, set forth in CEQA Guidelines section 15302, exempts a project that consists of replacement or reconstruction of existing structures and facilities where the new structure or facility will be located on the same site as the structure or facility replaced and will substantially have the same purpose and capacity as the structure or facility replaced, including facilities involving negligible or no expansion of capacity.  Here, the Projects consist of the demolition of grass and installation of synthetic turf and associated landscaping, irrigation, and drainage improvements on existing public District school campuses, which will have the same use and involve no expansion of use or capacity.

CEQA Guidelines section 15300.2 provides five exceptions that would disqualify a project from being Class 2 categorically exempt.  These are: (1) where the cumulative impact of successive projects of the same type in the same place would be significant over time; (2) a significant environmental impact would occur due to unusual circumstances; (3) a project that would cause damage to scenic elements within a designated state scenic highway; (4) a project that is on a site designated as a Hazardous Waste Site; or (5) a project that causes a substantial adverse change to a historical resource.  None of the five exceptions apply:

1. The Proposed Projects are the only projects of the same type at the same place no other similar, successive projects are proposed.
2. There are no known unusual circumstances that would be caused by the replacement of grass with synthetic turf.
3. According to the Caltrans Scenic Highway System Map website, the Cities of San Mateo and Foster City do not contain any officially designated State of California scenic highways. Therefore, no scenic highways, or scenic resources would be affected as a result of the Proposed Projects.
4. he Proposed Projects’ sites are not designated as Hazardous Waste Sites.
   
5. The Proposed Projects do not involve changes to buildings. Therefore, the Proposed Projects would not cause any changes to a historical resource.

Accordingly, there is no exception that would disqualify the Proposed Project from the Class 2 Categorical Exemption.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PURCHASE OF THE CLASSLINK THREE YEAR SITE LICENSE.

To ensure we have adequate supplies, the District would like to purchase a quantity of 300, Lenovo 300e, chromebooks to account for the estimated damage and loss of the current District chromebooks.  This represents 3% of our total District fleet.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PURCHASE OF QTY 300 LENOVO 300e CHROMEBOOKS

District is looking to replace the current content filter from Cisco Umbrella to GoGuardian.  In addition to content filtering, additional tools to assist teachers within the classroom to manage students and chromebooks are also included, such as remote monitoring, and the ability to lock devices during instruction and testing. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PURCHASE OF GOGUARDIAN’S ONE YEAR LICENSING.

The Business and Fiscal staff has prepared the 2022-2023 Budget Assumptions for Board review and approval.  The presented Budget Development Assumptions is a planning document that links financial decisions to educational policy. These assumptions reflect the current economic situation, as is known at this time, and are updated during the budget process to include any new developments from the state budget adoption process or other economic indicators that may impact the District's budget.  

The purpose of this agreement is to establish a formal working relationship between the parties and to set forth the operative conditions that govern this partnership: to recruit a diverse cohort of special education teachers, to develop excellent special education teachers through a residency model, to increase teacher retention, to create a pipeline for people interested in becoming special education teachers and for expert teachers interested in learning to mentor new teachers. By working together with Alder and the San Mateo County Office of Education, our District will create a strong new special education teacher pipeline.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PARTNERSHIP AGREEMENT WITH THE SAN MATEO COUNTY SUPERINTENDENT OF SCHOOLS TO RECRUIT SPECIAL EDUCATION TEACHERS FOR THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Human Resources Department has received and processed all necessary documents for personnel action.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.  

None – Replacement will be employed to fill vacated positions. 

A committee of middle school teachers and district leads have led the piloting of several different history/social studies curricula this 2021-22 school year. The committee came to a consensus on adopting the Teacher’s Curriculum Institute (TCI) “History Alive!” and “Geography Alive!” programs (copyright 2019).  The curriculum materials will be on display at the District Office for teacher, parent, and community viewing in the IMC.  Staff provided information to the Board at the May 12th, 2022 meeting and proposes adoption of the curriculum by the Board at the June 9th, 2022 meeting.

TCI printed and digital curriculum materials are proposed for purchase at a cost of $850,000. Professional development from TCI to support implementation for the curriculum is included in the cost.

The District and representatives from the Boys and Girls Club of the Peninsula worked collaboratively to review the terms n the agreement being that is being brought forward to the Board for approval.  We anticipate that establishing this partnership will provide our community with signficant resources for our students, their families, and staff.

This agreement is for the initial one year term during 2022-2023.  We anticipate a long term partnership with the Boys and Girls Club of the Peninsula and expect that we will be adding additiona resources from alternate funding sources beginning in 2023-2024.  

According to Board Resolution, the Board and the Superintendent will convene, by no later than September 31, 2020, an inclusive, community-driven process—involving parents, students, teachers, school administrators, student support staff, and other community members—for completing the following by December 31, 2020 in preparation for full implementation during the 2021-2022 school year:

(a) drafting new SMFCSD response to discipline policy that prioritizes restorative practices, specifies when law enforcement is involved in on-campus disciplinary action, ensuring that students will no longer be ticketed, arrested, or referred to law enforcement while on school grounds, in a school vehicle, or at a school activity or sanctioned event unless there are no other available alternatives for addressing imminent threats of serious harm to members of the school community or school officials are otherwise obligated by law;
...
(d) ensuring that all Board approved policies and Administrative Regulations related to student discipline are aligned with this resolution in fact and in spirit.

Add language to multiple policies:

• Student voice

• Racial Equity (consistent with Board Resolution 34/19-20)

• Positive school climate

• Ending the school-to-prison pipeline (consistent with Board Resolution 02/20-21)

• Equity Task Force Board Resolution

• Sanctuary Task Force Board Resolution

Assembly Bill (AM) 1200 requires local education agencies to identify funding sources and publicly disclose substantial cost increases such as employee raises.

Attached for information to the Board are copies of the disclosure forms for Management and Confidential employee groups which summarize the financial implications of the salary increase.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE AB 1200 PUBLIC DISCLOSURE DOCUMENTS FOR INFORMATION AS PRESENTED.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE AB 1200 PUBLIC DISCLOSURE DOCUMENTS FOR INFORMATION AS PRESENTED.

After meeting and conferring with the San Mateo Elementary Administrators Association (SMEAA) and Confidential representatives, the Superintendent recommends a 3% increase effective July 1, 2022 and a 3% increase effective July 1, 2023 to the respective salary schedules.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SALARY INCREASE AND THE ASSOCIATED MANAGEMENT AND CONFIDENTIAL SALARY SCHEDULES FOR 2022-2023 and 2023-2024.

The agreement has a financial impact on the District as there is an ongoing cost beginning with the 2022-2023 year. The financial impact and cost is $383,514 for 2022-2023 and $395,019 for 2023-2024.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SALARY INCREASE FOR SUBSTITUTE TEACHERS EFFECTIVE JULY 1, 2022.

Approximately $300,000 as there is an ongoing cost beginning on July 1, 2022.

Tonight's Presentation is a first read of the SMFC 2022-2027 Strategic Plan. The plan is built to address our goals of creating learning opportunities for ALL Pre-K through 8th students resulting in closing the achievement gap and culminating in personal and academic success in high school and beyond; Reducing inequitable outcomes for ALL students and staff by prioritizing equity, access, & inclusion; providing a safe, caring, nurturing, and culturally responsive environment for ALL students to meet the needs of the whole child.

In August 2021, the San Mateo-Foster City School District began working to establish a strategic plan that will result in the establishment of a five (5) year road map. This strategic plan will define the focus and work of the district. The strategic plan is being developed by a broad-based committee tasked with evaluating the district's vision/mission, greatest strengths, and greatest areas of need. This committee is comprised of a diverse group of stakeholders including students, parents, teachers, classified staff, administrators, community members, and partner organizations.

The strategic plan process involved five meetings that took place between September 2021 and December 2021. The result of the series of committee meetings was the production of a report for the December Board of Trustees meeting that identified recommended future goals; as well as the identification of greatest strengths and greatest areas of need.The Board of Trustees adopted the following three strategic planning goals during the regular board meeting on Thursday, February 10, 2022. These goals are listed below:

• Goal 1: Create learning opportunities for ALL Pre-K through 8th students resulting in closing the achievement gap and culminating in personal and academic success in high school and beyond.
• Goal 2: Reduce inequitable outcomes for ALL students and staff by prioritizing equity, access, & inclusion.
• Goal 3: Provide a safe, caring, nurturing, and culturally responsive environment for ALL students to meet the needs of the whole child.

Superintendent Diego Ochoa met with strategic planning sub-groups to develop a 5-year plan for the San Mateo-Foster City School District. The strategic planning sub-group committees included: Addressing unequal discipline; Achievement monitoring & data; Culturally responsive curriculum & practices; Creating district-wide Multi-tiered Systems of Supports (MTSS); English Language Arts; English Language Development; Equity analysis & accountability for outcomes; Inclusion for children with special needs; LGBTQ+ inclusion, safety, & empowerment; Math; Student & Staff mental health; Staffing equity; SEL & Safe School Climate.

Executive managers are employed pursuant to individual written employment contracts approved by the Board of Trustees. 

Assistant Superintendent: The term of the employment is from July 1, 2022 through June 30, 2025. David Chambliss is being recommended to be employed by the District as the Assistant Superintendent of Educational Services at an annual salary of $234,519. The same medical, dental, vision and life insurance as provided to the District’s management personnel will be made available to David Chambliss. The District will provide a $1000  cap toward District medical coverage or in lieu of District medical coverage.

Deputy Superintendent/CBO: The term of the employment is from July 1, 2022 through June 30, 2026. Patrick Gaffney is being recommended to be employed by the District as the Deputy Superintendent/CBO at an annual salary of $270,000. The same medical, dental, vision and life insurance as provided to the District’s management personnel will be made available to Patrick Gaffney. The District will provide a $1000 cap toward District medical coverage or in lieu of District medical coverage.

Pursuant to Government Code section 54953, subdivision (c)(3), the Board will provide an oral summary of the salary and/or fringe benefit increase recommendation for the following local agency executive: Superintendent Diego R. Ochoa. The term of the new employment contract between the District and the executive is from May 26, 2022 through May 26, 2026.

The Superintendent shall serve as the chief executive officer of the District. In that capacity, the Superintendent shall perform all services, acts, and functions necessary or advisable to manage and conduct the business and operations of the District, subject at all times to state and federal laws and the policies, rules, and direction of the Board. The Superintendent is the leader of the Administrative Team and agrees to work effectively as a member of the team. Together, the Administrative Team plans, directs, and coordinates the operations of the District. The Superintendent shall perform the duties prescribed by the laws of the State of California, Board policy, the job description and Education code section 35035.

May 31, 2022 - Special Board Meeting - School Visitation

June 9, 2022 - Regular Board Meeting

June 23, 2022 - Regular Board Meeting