Each election year, the Board must make a number of decisions prior to the election so the correct information is provided to the potential candidates. As in past years, the San Mateo County Registrar of Voters has provided the following:

1.    Governing Board Election Resolution Template 

2.    Information Sheet

The Board must take action on the materials provided and determine the Order of Election, Specifications of the Election Order and Consolidation Request. The attached Resolution covers all of the necessary information that must be provided to the Elections department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC SCHOOL (NPS) CONTRACTS IN THE AMOUNT OF $26,514.00

This Agreement is entered into by the Parties for the purpose of compromising and settling issues related to Student’s special education through the end of the 2022-23 school year. It does not constitute, nor shall it be construed as, an admission of liability for any purpose, nor shall it represent what is Student’s placement for purposes of “stay put”. This Agreement does not constitute, and shall not be construed as, an admission of what is FAPE for Student.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SETTLEMENT AGREEMENT IN THE AMOUNT NOT TO EXCEED $85,000.00

$85,000.00

Meadow Heights Increment No.1  Play Field Project (Bid# 22-198) opened bids on June 2, 2022.  In keeping with District policy and applicable law, this contract shall be let by formal public bid, per Public Contract Code section 20111 to the lowest responsive base bidder. The District recommends awarding the contract to the lowest responsive bidder after the bid protest period has concluded, which would require delegating the Power to Contract to the Superintendent or his designee, due to the time constraints of this project.

Per California Education Code 17604, the Board of Education may, by a majority vote of the Board, delegate the power to contract to the Superintendent or his designee. This particular delegation of the power to contract will allow staff to complete this project without delay. Any contract authorized by this delegation of the power to contract will come before the Board of Education for ratification at the next possible meeting of the Board.

The District hired a CEQA consultant, EMC Planning Group Inc. ("EMC") to conduct an independent review and evaluation of the Proposed Project. The Class 14 Categorical Exemption applies to minor additions to existing schools that do not increase student capacity by more than 25% or 10 classrooms, whichever is less. Per EMC, the multi-purpose building, and associated site work, is a minor addition of one classroom to an existing 28-classroom public school campus that does not increase the school's student capacity by more than 25% or 10 classrooms. Thus, the Proposed Project would be categorically exempt from further CEQA review under the Class 14 Categorical exemption.

Once a project is determined to be exempt, it is no longer subject to either the procedural or substantive requirements of CEQA. Thus, CEQA review would be complete should the Board determine that the Proposed Project is exempt and to carry out the Proposed Project. CEQA Guidelines section 15300.2 provides five exceptions that would disqualify a project from being categorically exempt. These are: (1) where the cumulative impact of successive projects of the same type in the same place would be significant over time; (2) a significant environmental impact would occur due to unusual circumstances; (3) a project that would cause damage to scenic elements within a designated state scenic highway; (4) a project that is on a site designated as a Hazardous Waste Site; or (5) a project that causes a substantial adverse change to a historical resource. Based on EMC’s evaluation, none of the five exceptions apply:

1. The Proposed Project is the only project of the same type at the same place. No other similar, successive projects are proposed. 2. There are no known unusual circumstances that would be caused by the construction of the multi-purpose building. 3. According to the San Mateo County General Plan Scenic Corridors Map, the Caltrans Scenic Highway System Map website, and the City of San Mateo General Plan (Figure C/OS 4 Scenic Roadways and Pedestrian Trials), the City of San Mateo does not contain any officially designated State of California scenic highways. Therefore, no scenic highways, or scenic resources would be affected as a result of the Proposed Project. 4. The campus and Proposed Project Site are not on a site designated as a Hazardous Waste Site. 5. According to the City of San Mateo General Plan (Figure C/OS 5 – Historic Resources), the school site does not contain any historical resources and is not located within or near City designated Historic Districts (Downtown Historic District and the Glazenwood Historic District). Additionally, the Proposed Project does not include any changes to existing buildings. Therefore, the Proposed Project would not cause a change in the significance of a historical resource. Accordingly, there is no exception that would disqualify the Proposed Project from the Class 14 Categorical Exemption. Should the Board adopt the Resolution, District staff will file a Notice of Exemption with the San Mateo County Clerk and the State Clearinghouse.

We are purchasing Qty 450 classroom charging stations to charge the District chromebooks.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE PURCHASE OF QTY 450 CHROMEBOOK CLASSROOM CHARGING STATIONS.

For the effective and timely management of the District's bond program and other business, the District is seeking approval of the Resolution 36/21-22.   All contracts entered into  be brought to the Board for ratification at the next possible meeting.

On March 24, 2022 , the Board of Trustees approved the contract for Crown Worldwide Moving & Storage . for the District Wide HVAC Project Phase I for moving of furniture at six sites. 

The District, in working with Crown Worldwide Moving and Storage., encountered a need to add more time for moving furniture this summer as we continue this project  The cost of Change Order No.1 with the added fee is $8,228.50, which is 17.29% of the original contract. 

The new contract amount for Crown Worldwide Moving & Storage. is $55,804.80, which is within the Measure T Budget.

The District may require legal services through Fagen Friedman & Fulfrost LLP for the 2022-2023 School Year.

Resolution No. 38/21-22 Budgetary Increases and Transfers at Year End must be acted upon by the Board prior to June 30, 2022, the last day of the fiscal year.  The amounts of the final transfers will be known when the District’s books are closed for the 2021-2022 fiscal year.  The Board will be presented with the data at the time of the approval of the Unaudited Actuals Financial data.  Education Code Sections 42601 and 85201 require all school districts to identify the budget transfers needed to balance the budget before the end of the fiscal year.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION 38/21-22 AUTHORIZING THE DISTRICT TO MAKE NECESSARY BUDGETARY INCREASES AND TRANSFERS AT YEAR END.

None at this time.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Brewer Island Elementary--Disposal of obsolete furniture and equipment from various classrooms.
  

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 39/21-22 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

The Human Resources Department has received and processed all necessary documents for personnel action.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.

None – Expenditure provided for in the 2021-2022  and the 2022-2023 budgets.  

The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment.  The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT INFORMATION REGARDING RESIGNATIONS, RELEASES AND/OR RETIREES.  

None – Replacement will be employed to fill vacated positions. 

A committee of middle school teachers and district leads have led the piloting of several different history/social studies curricula this 2021-22 school year. The committee came to a consensus on adopting the Teacher’s Curriculum Institute (TCI) “History Alive!” and “Geography Alive!” programs (copyright 2019).  The curriculum materials will be on display at the District Office for teacher, parent, and community viewing in the IMC.  Staff provided information to the Board at the May 12th, 2022  and May 26th, 2022 meetings and proposes adoption of the curriculum by the Board.

TCI printed and digital curriculum materials are proposed for purchase at a cost of $850,000. Professional development from TCI to support implementation for the curriculum is included in the cost.

This is an opportunity for the public to comment on the 2022-2023 Fund Balance in Excess of the Minimum Reserve Level.

This item will be presented later in the meeting for information.

Education Code 42127 (a)(2)(B) requires a statement of the reasons that substantiate the need for assigned and unassigned ending fund balances in excess of the minimum 3% reserve standard for economic uncertainties for each fiscal year identified in the budget.

Staff will present the components of the assigned and unassigned ending fund balances.

Pursuant to Education Codes 33219 and 42127, the governing board of each school district shall adopt a budget on or before July 1 of each year, using the State-adopted Criteria and Standards and in the format prescribed by the State Superintendent of Public Instruction.

The District is required to conduct a public hearing for the Budget at the first regularly scheduled board meeting in June, and to present the LCAP and the Budget to the Board of Trustees for adoption at a subsequent regularly scheduled board meeting.  The budget must be adopted prior to June 30 and will be brought to the Board for approval on June 23, 2022.

This action is consistent with the Budget Calendar previously adopted by the Board.  Following board adoption of the budget, the budget is filed with the County Superintendent of Schools for review prior to being submitted to the state.

The proposed budget is available for inspection at the District Office.

In an effort to assist children to safely cross heavily trafficked streets to and from school, the Foster City Council and the San Mateo-Foster City School District propose entering into an agreement that provides funding to hire crossing guards who will be assigned to specific locations near schools in Foster City. The City of Foster City will reimburse the District up to a maximum of $21,600 for wages, benefits and administrative costs for crossing guards.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT TO PROVIDE CROSSING GUARDS FOR SCHOOLS IN FOSTER CITY FROM JULY 1, 2022 - JUNE 30, 2023.

In an effort to assist children to safely cross heavily trafficked streets to and from school, the San Mateo City Council and the San Mateo-Foster City School District propose entering into an agreement that provides funding to hire crossing guards who will be assigned to specific locations near schools in San Mateo. The City of San Mateo will reimburse the District up to a maximum of $78,000 for wages, benefits and administrative costs for crossing guards.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT TO PROVIDE CROSSING GUARDS FOR SCHOOLS IN SAN MATEO FROM JULY 1, 2022 - JUNE 30, 2023.

$139,792

Assembly Bill (AB) 1200 requires local education agencies to identify funding sources and publicly disclose substantial costs including employee raises. Attached for information are the disclosure forms which summarize the financial implications of the salary increase.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE THE AB 1200 PUBLIC DISCLOSURE DOCUMENTS FOR INFORMATION AS PRESENTED.

The agreement has a financial impact on SMFCSD as there is an ongoing cost beginning with the 2022-2023 year.  The financial impact and cost for 2022-2023 is $ 983,130 and 2023-2024 is $1,008,219. 

On May 16, 2022 the California School Employees Association (CSEA) Chapter 411 and the San Mateo-Foster City School District (SMFCSD) reached a tentative agreement and completed reopener negotiations for 2022-2023 and 2023-2024. The modifications are summarized as follows and include:

  • Article 21- Pay and Allowances
     o 3% salary increase over the 2021-2022 salary schedule effective July 1, 2022
     o 3% salary increase over the 2022-2023 salary schedule effective July 1, 2023
     o Longevity bonus of $2000 for 25 years or more years of service and each additional 3 year period      thereafter

  • Article 23 – Health and Welfare                                                                                                           Increase to employer contribution which is equal to the amount for single medical at the            CalPERS-Health Kaiser Active rate, vision and dental coverage effective January 1, 2023.   

Increase to employer contribution which is equal to the amount for single medical at the          CalPERS-Health Kaiser Active rate, vision and dental coverage effective January 1, 2024.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE TENTATIVE AGREEMENT AND ASSOCIATED SALARY SCHEDULES AS PRESENTED.

The agreement has a financial impact as there is an ongoing cost beginning with the 2022-2023 year.  The costs include $983,139 for 2022-2023 and $1,008,219 for 2023-2024. 

Tonight's Presentation is the second review of the SMFC 2022-2027 Strategic Plan. The first review of the plan took place at the May 26, 2022 meeting of the Board of Trustees.

The plan is built to address our goals of creating learning opportunities for ALL Pre-K through 8th students resulting in closing the achievement gap and culminating in personal and academic success in high school and beyond; Reducing inequitable outcomes for ALL students and staff by prioritizing equity, access, & inclusion; providing a safe, caring, nurturing, and culturally responsive environment for ALL students to meet the needs of the whole child.

In August 2021, the San Mateo-Foster City School District began working to establish a strategic plan that will result in the establishment of a five (5) year road map. This strategic plan will define the focus and work of the district. The strategic plan is being developed by a broad-based committee tasked with evaluating the district's vision/mission, greatest strengths, and greatest areas of need. This committee is comprised of a diverse group of stakeholders including students, parents, teachers, classified staff, administrators, community members, and partner organizations.

The strategic plan process involved five meetings that took place between September 2021 and December 2021. The result of the series of committee meetings was the production of a report for the December Board of Trustees meeting that identified recommended future goals; as well as the identification of greatest strengths and greatest areas of need.The Board of Trustees adopted the following three strategic planning goals during the regular board meeting on Thursday, February 10, 2022. These goals are listed below:

• Goal 1: Create learning opportunities for ALL Pre-K through 8th students resulting in closing the achievement gap and culminating in personal and academic success in high school and beyond.
• Goal 2: Reduce inequitable outcomes for ALL students and staff by prioritizing equity, access, & inclusion.
• Goal 3: Provide a safe, caring, nurturing, and culturally responsive environment for ALL students to meet the needs of the whole child.

Superintendent Diego Ochoa met with strategic planning sub-groups to develop a 5-year plan for the San Mateo-Foster City School District. The strategic planning sub-group committees included: Addressing unequal discipline; Achievement monitoring & data; Culturally responsive curriculum & practices; Creating district-wide Multi-tiered Systems of Supports (MTSS); English Language Arts; English Language Development; Equity analysis & accountability for outcomes; Inclusion for children with special needs; LGBTQ+ inclusion, safety, & empowerment; Math; Student & Staff mental health; Staffing equity; SEL & Safe School Climate.

Public schools are charged not only with supporting student achievement, but also providing a foundation for mental and physical health, personal growth and civic engagement. Student safety is a prerequisite for consistently high levels of academic and social development. Violence and harassment can not only alienate students from their peers and their environment, thereby impeding learning, but also cause injuries and fatalities. Studies indicate that 4 percent of students have access to a loaded gun without adult permission, either at school or away from school, during the school year. Tonight's resolution provides clear support for gun safety measures and responses from the SMFCSD.

• June 23, 2022
• August 18, 2022

• August 4, 2022