Under S.B.813, schools are required to be in session for 180 days in a school year, and to offer the following annual minutes of instruction at each grade level:

• Transitional Kindergarten       36,000
• Kindergarten                           36,000                                               
• Grades 1-3                              50,400                                          
• Grades 4-8                              54,000             

School calendars and instructional minutes are established at each school site in collaboration with the site principal and staff representation.

A.  Federal and State documents as authorized agents of the Board of Trustees: The Superintendent, Diego Ochoa; and/or the Deputy Superintendent/Chief Business Official, Patrick Gaffney: and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal.

B.  Contract documents following the approval of the Board of Trustees: The Superintendent, Diego Ochoa; and/or the Deputy Superintendent/Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal; and/or Assistant Superintendent of Human Resources, Diana Tavares.

C. Purchase Orders: The Superintendent, Diego Ochoa; and/or the Deputy Superintendent/Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal.

D.  District Clearing Account:  Any two of the following: The Superintendent, Diego Ochoa; and/or the Deputy Superintendent/Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal; and/or the Assistant Superintendent of Human Resources, Diana Tavares; and/or the Assistant Superintendent of Education Services, David Chambliss; and/or the Assistant Superintendent of Student Services, Dennis Hills.

E.  Revolving Fund Accounts:  Any two of the following:  The Superintendent, Diego Ochoa; and/or the Deputy Superintendent/Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal; and/or the Assistant Superintendent of Human Resources, Diana Tavares; and/or the Assistant Superintendent of Education Services, David Chambliss; and/or the Assistant Superintendent of Student Services, Dennis Hills.

F.  Cafeteria Account: Any two of the following:  The Superintendent, Diego Ochoa; and/or the Deputy Superintendent/Chief Business Official, Patrick Gaffney; and/or the Administrator for Food Services, Fran Debost ; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal.

G.  Annex Revolving Account:  Any two of the following:  The Superintendent, Diego Ochoa; and/or ; Assistant Superintendent of Student Services, Dennis Hills; and/or the the Deputy Superintendent/Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal; and/or the Coordinator of the Annex, Danielle Tremaine

H.  Stock Brokerage Account:  The Deputy Superintendent/Chief Business Official, Patrick Gaffney; and/or the Director of Fiscal Services, Blanca Cervantes-Madrigal.

The Board of Trustees has the authority under the provisions of Education Code Sections 39520, 39521, 39522, and 39523 to dispose of tangible surplus property if it no longer meets the needs of the District. Board Policy 3270 adopted June 5, 2014 describes the appropriate process for surplus and disposal of said property.  

The following property will be declared surplus to the needs of the District as it is inadvisable to repair and/or is obsolete: 

• Facilities Department - Playground Equipment - George Hall ES
  

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 41/21-22 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270.

The voters approved temporary sales and income tax increases with Proposition 30 on November 6, 2012; and voters approved Proposition 55 on November 8, 2016 which allowed the sales tax increase to expire in 2016 while extending the increased income tax rates through 2030.

The revenues generated from Propositions 30 and 55 are deposited into a state account called the Education Protection Account (EPA). The EPA funding is estimated to be $200/ADA.

At the beginning of each year, the Department of Finance will estimate the amount that will be transferred into the EPA.  This revenue is included in the District’s multi-year projections.

EPA revenue funds will be deposited into the resource 1400, using revenue object code 8012

Along with the funding source came additional reporting requirements: 

Each year the Board of Education must approve a spending plan for the EPA money

1. The EPA funds cannot be used for the salaries or benefits of administrators or administrative costs.
2. The District must publish on its website the amount of EPA money received and how it was spent.
3. An annual audit will be required to verify that EPA funds were spent in accordance with the requirements of Proposition 30.The cost of this audit can be paid with EPA funds.

 Spending Plan:

The District plans to use 100% of the EPA funding for current certificated teacher salaries and related benefits. The estimated EPA for fiscal year 2022-2023 is $2,232,280.00

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 42/21-22 FOR EDUCATION PROTECTION ACT FUNDS AND PROPOSES THAT THE FUNDS BE SPENT ON CURRENT CERTIFICATED TEACHER SALARIES AND BENEFITS, AS PRESENTED.

Education Code Section 42632 requires that each order drawn on the funds of a school district shall be signed by a majority of the members of the Governing Board of the District, or by a person or persons authorized by the Governing Board to sign orders. The authorized signatures shall be filed with the County Superintendent of Schools. With district personnel changes in 2021-22, the Government Board of the San Mateo-Foster City School District has authorized any of the following administrators' signatures on district orders: 

1) Diego Ochoa, Superintendent

2) Patrick Gaffney, Deputy Superintendent/Chief Business Official 

3) Blanca Cervantes-Madrigal, Director of Fiscal Services 

4) Diana Tavares, Assistant Superintendent of Human Resources

With the change in District personnel, the District’s bank, First Bank, requires new signature authorization from the Governing Board of the San Mateo-Foster City School District. The resolution will authorize the following administrators to sign bank deposit accounts on behalf of the District:

1) Diego Ochoa, Superintendent

2) Patrick Gaffney, Deputy Superintendent/Chief Business Official 

3) Blanca Cervantes-Madrigal, Director of Fiscal Services 

4) Diana Tavares, Assistant Superintendent of Human Resources

With the change in District personnel, the Local Agency Investment Fund Account (LAIF) Administrator requires new signature authorization from the Governing Board of the San Mateo-Foster City School District. The resolution will authorize the following administrators to sign on behalf of the District:

1) Diego Ochoa, Superintendent

2) Patrick Gaffney, Deputy Superintendent/Chief Business Official 

3) Blanca Cervantes-Madrigal, Director of Fiscal Services 

4) Diana Tavares, Assistant Superintendent of Human Resources

Per Board Bylaw 9250, Board members may participate in the health and welfare benefits program provided for district employees. Health and welfare benefits for Board members shall be no greater than that received by the district's nonsafety employees with the most generous schedule of benefits. (Government Code 53208.5) The district shall pay $425.00 as a reimbursement for costs of approved health plans that have been paid by Board members.

The District has contacted CalPERS to add Board members to the resolution currently on file with CalPERS for the District in order to add Board Members as an additional group.  CalPERS will be providing the district with the resolution template to add Board members on Monday, June 21, 2022. 

Child Nutrition Services, through public contract code, solicited a Request for Proposal (RFP) CNS-02-23 for Fresh Produce – Fruits and Vegetables for the 2022-2023 school year.

Proposals were received from five companies: Pacific Rim Produce, Bay Cities Produce, Inc., Daylight Foods, and Gold Star Foods. Per the RFP terms, one proposer should be selected that best meets the needs of the district to perform the services as described in the RFP. All companies were deemed responsive and responsible. Upon pricing evaluation, the District administration recommends awarding a provisioning contract for the purchase of fresh produce – fruits and vegetables to the following vendors:

Total                                                           $586,408.65

The District administration recommends awarding a provisioning contract for the purchase of fresh produce – fruits and vegetables.

Per Board Policy 3312, the Board may, by a majority vote, delegate to the Superintendent or designee the authority to enter into contracts on behalf of the District.  To be valid or to constitute an enforceable obligation against the District, all such contracts must be approved and/or ratified by the Board.  Contracts are available for review upon request in the Business Services department.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE LIST OF CONTRACTS AND CONSULTANTS OF $45,000 and UNDER.

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

Since 2014, First Student has provided transportation services to our District.  Our current contract has a provision under Term of Agreement that states, "...upon agreement of the District and the Contractor this contract may be extended an additional year at a time for a total of five (5) years."

First Student has offered three year terms.  The increase in rate for the 2022-2023 fiscal year is to address the increased costs associated with inflation.  

The proposed rate sheet has been included in the Board packet.

IT IS THE RECOMMENDATION OF THE SUPERINTENDENT THAT THE BOARD OF TRUSTEES APPROVE OF A CONTRACT EXTENSION WITH FIRST STUDENT FOR THE 2022-2023 SCHOOL YEAR PER THE TERMS OF THE EXISTING CONTRACT AT THE RATE THAT HAS BEEN PROPOSED BY FIRST STUDENT. 

The Superintendent has been granted authority by the Board to accept the resignation, release and/or retirement requests from District employment.  The Human Resources Department has received and processed all necessary documents for personnel actions according to the California Education Code.

The Human Resources Department has received and processed all necessary documents for personnel action.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE ASSIGNMENTS NOTED FOR THE INDIVIDUALS LISTED.

None – Expenditure provided for in the 2021-2022 and the 2022-2023 budgets.  

State legislation calls for districts to seek input and develop an accountability plan for increasing student achievement which reflects District goals (Strategic Plan) and community engagement.  The District has worked with a variety of community and staff groups to develop a comprehensive plan focused on the programs and services required to increase student achievement.

In an effort to maximize every student's opportunity to learn and build positive relationships at school, starting in the 2022-2023 school year, the San Mateo-Foster City School District will be a cell phone-free learning environment at the Middle School level.

The guidelines and procedures for this initiative are presented for the Board of Trustees for approval. 

The school administration and district administration strongly support use the Yondr pouches which negate student cell phone use during the school day. We believe that using Yondr pouches will improve student mental health. We believe that using Yondr pouches will decrease behavioral incidents as well.  

This presentation will provide the Board of Trustees with program, fiscal, and staffing updates and implications for the Special Education Department.  Program updates will include Information about plans for inclusion, professional development, and equity for dual-identified students.

THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES RECEIVES THIS REPORT.

Pursuant to Education Codes 33219 and 42127, the Governing Board of each school district shall adopt a budget on or before July 1 of each year, using the State-adopted Criteria and Standards and in the format prescribed by the State Superintendent of Public Instruction.

The District is required to conduct a public hearing for the Budget at the first regularly scheduled board meeting in June, and to present the LCAP and the Budget to the Board of Trustees for adoption at a subsequent board meeting.  This action is consistent with the Budget Calendar. 

Following board adoption of the budget, the budget is filed with the County Superintendent of Schools for review prior to being submitted to the state.

The proposed budget is available for inspection at the District Office.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE 2022-2023 BUDGET.

Administration expects to formulate a proposed Memorandum of Understanding for the Board's discussion at the regular August meeting of the Board of Trustees. In the last six months, district staff has held numerous engagement activities related to school culture and school safety, including: Board Community Workshops, Town Hall, Student Surveys, Parent Surveys, Staff engagement, LCAP Engagement Meetings.

Based on survey data, discipline data, and qualitative data, the district will create possible new MOU language that addresses school safety and School Resource Officers engagement.

Special Board Meeting:

August 4, 2022

Regular Board Meeting:

August 18, 2022