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Biographical information regarding each of the nominees to the California School Boards Association Delegate Assembly has been received by each member of the Board of Trustees. Each Board of Trustees has one vote for each vacancy within the Board’s constituency. There are nine vacancies to be filled in Region 15 in the present year; however, it is not mandatory that a vote be cast for each vacancy.

It is recommended that the Board cast one to nine votes for the nominees to the California School Boards Association Delegate Assembly.

The California Commission on Teacher Credentialing requires public school districts to present annually to the governing board at a regularly-scheduled public meeting a “Declaration of Need for Fully Qualified Educators” in order to employ teachers who require an emergency permit.

The Board declaration certified that there is an insufficient number of certificated persons meeting the District specified employment criteria in specific areas and authorizes the employment of teachers holding emergency California teaching permits.  Such permits require that candidates hold a baccalaureate degree; pass the California Basic Education Skills Test (CBEST); verify subject matter competency; commit to enrollment in appropriate course work to obtain a regular credential; and submit an application, fee, and fingerprint clearance.

It is recommended that the Declaration of Need for Fully Qualified Educators to authorize the employment of teachers holding emergency permits/credentials for the 2021/22 school year be adopted, and that the Superintendent or designee be authorized to execute the necessary documents.

Interim Report Certification

California law requires that superintendents of school districts submit financial reports to the governing board at least twice each year.  The first report must be for the period ending
October 31; the second report for the period ending January 31 of each fiscal year.  The reports are referred to as First and Second Interim Financial Reports.  Budgets and Interim Reports are submitted to the Board of Trustees for certification at a regularly-scheduled Board meeting prior to their filing dates.  There are three types of certification:

1. Positive – A positive certification means the District will meet its financial obligations in the current and two subsequent fiscal years.
   
   
2. Qualified – A qualified certification means the District may not meet its financial obligations for the current or two subsequent fiscal years.
   
   
3. Negative – A negative certification means the District will not be able to meet its financial obligations for the remainder of the fiscal year or for the subsequent fiscal year.

Interim Report Components

The 2020/21 Second Interim Financial Report submitted for Board certification, which includes the District Certification of Interim Report – Criteria and Standards Review Summary, covers the period from July 1, 2020, through January 31, 2021. The purpose of the interim reporting requirements is to ensure timely notification to the State Controller and the Superintendent of Public Instruction of districts which may not be able to fulfill financial obligations for the remainder of the fiscal year. The early warning mechanism of interim financial reports allows corrective actions to be implemented.

The complete Second Interim Financial Report is available on the District’s Web site for Board Members’ review and consideration.  A printed copy is also available for review at the Business Services office by contacting Joan Velasco, Assistant Superintendent, Business Services, at
(714) 870-2810.

Fiscal Solvency Statement 

Based upon the analysis of the District's financial condition as indicated in the Second Interim Financial Report, it is recommended the Board of Trustees certify and file a positive Second Interim Financial Report.  In certifying and submitting the 2020/21 Second Interim Report as positive, the Board of Trustees understands its fiduciary responsibility to maintain fiscal solvency for the current and subsequent two fiscal years.

Although it is not anticipated in 2020/21, mid-term (3-5 years) revenue and expenditure   projections indicate the District has not yet fully resolved its deficit spending imbalance. In order to balance the budget and meet multiple-year projection solvency requirements, the Board of Trustees will draw-down unallocated reserves, if necessary. Shortfalls, if any, over the next several years will likely require a combination of budget reductions and reserves draw-down in order to maintain fiscal solvency.

It is recommended that the Board of Trustees approve a positive certification of the Second Interim Financial Report for fiscal year 2020/21 attesting that the District will meet its financial obligations for the current plus two subsequent fiscal years, and that the Superintendent be authorized to submit the positive certification and Second Interim Report to the County Superintendent of Schools.

Background

District staff members worked with the Classified School Employees Association (CSEA) executive members on compensation and language for the 2020/21 school year’s financial compensation amount. The final salary increase is 4.65% and is retroactive to July 1, 2020. 

Current Considerations

Prior to entering into a written agreement with a bargaining unit, Government Code Section 3547.5 requires public schools in the State of California to disclose major provisions of the agreement at a public meeting. In addition to the disclosure at a public meeting, the superintendent and chief business official shall certify in writing that the costs incurred under the agreement can be met during the term of the agreement. Government Code Section 3540.2 provides that school districts with qualified or negative certifications shall allow the Orange County Department of Education (OCDE) at least 10 working days to review and comment on any proposed agreement. Although the District does not have a qualified or negative certification, a best practice is to allow OCDE the opportunity to review and comment on the proposed agreement.   

In order to assist districts in calculating the fiscal impact of the collective bargaining agreement, OCDE developed a standardized form, which is attached for Board Members’ review. This form calculates the fiscal impact of the monetary components of the salary increase. This form was provided to the OCDE as described above.

Fiscal Impact:

2020/2021 – 4.65% on-salary schedule increase for a salary and statutory benefit cost of $1,155,079.  

This agenda item seeks approval of the AB1200 form for the CSEA 2020/21 salary increase and will allow the District to move forward with processing the necessary adjustments to the 2020/21, 2021/22 and 2022/23 budgets.

Attachment:

Public Disclosure of Collective Bargaining Agreement (OCDE) – Includes Certification of the District’s Ability to Meet the Costs of Collective Bargaining Agreement

Recommendation

It is recommended that the Board of Trustees approve the salary increase as shown on the AB1200 form for the Classified School Employees Association (CSEA) staff for contract period July 1, 2020 – June 30, 2021, and authorize the Superintendent and Chief Business Official to sign the certification of the District’s ability to meet the costs of the collective bargaining agreement.

Background

Equipment, Materials, Supplies, and Repairs/Maintenance

Public Contract Code Section 20111 (a) provides that the governing board of any school district shall let any contracts involving an expenditure of more than $96,700 for any of the following:

1. The purchase of equipment, materials, or supplies to be furnished, sold, or leased to the district.

2. Services, except construction services.

3. Repairs, including maintenance as defined in Section 20115, that are not a public project as defined in subdivision (c) of Section 22002.

Contracts shall be let to the lowest responsive responsible bidder or else reject all bids.  Purchases of equipment, materials, supplies, services, and repairs/maintenance in amounts less than $96,700 need not be bid.

Utilization of a “Piggyback” Contract

As part of the District’s 2020/21 vehicle replacement plan, the District Transportation Center (DTC) has been replacing vehicles and school buses that have repair costs significantly exceeding the replacement value. The DTC requires four new special education school buses to replace school buses that are beyond economic repair.

Waterford Unified School District (WUSD) awarded a competitively-bid contract for school buses to A-Z Bus Sales at its regularly scheduled board meeting on November 10, 2016, and on October 30, 2020, extended the contract through December 31, 2021.

The special provisions of the WUSD bid/contract provide that the WUSD “and any other school or community college district will have the opportunity to order from this bid in quantities necessary to maintain its operations.” Pursuant to Public Contract Code Section 20118, the District can utilize contracts awarded by another school district for the purchase of equipment, materials, supplies, and other personal property under the same prices, terms, and conditions as the awarding school district’s contract when provided for in the awarding school district’s bid documents. This practice of utilizing another district’s competitively-bid contract is known as “piggybacking.”

District staff members determined that the school buses identified in the bid/contract awarded to A-Z Bus Sales meet the needs of the District. District staff members reviewed the terms and conditions of the bid/contract, assessed the prices to be fair, reasonable, and competitive, and find that it is in the best interest of the District to approve a piggyback agreement with A-Z Bus Sales for the purchase of four special education school buses during the 2020/21 school year.

Current Considerations

This agenda item seeks approval of a piggyback agreement with A-Z Bus Sales for the purchase of four special education school buses.  A copy of the A-Z Bus Sales quote is attached for Board Members’ consideration and approval.

WUSD Bid No. 01/17 and associated documents are available for review on the District’s Web site on the Purchasing Department page.  A printed copy of the bid documents is also available for review at the Business Services office by contacting Joan Velasco, Assistant Superintendent, Business Services at (714) 870-2810.

Upon acceptance and approval of the piggyback agreement with A-Z Bus Sales by the Board of Trustees, the District will execute the necessary authorization and issue the requisite purchase order(s).

The total cost of the piggyback agreement with A-Z Bus Sales is $336,303. The funding source for this agreement will be paid from the General Fund.

A summary of relevant financial information is provided below:

Financial Impact:        $336,303

Funding Source:          Fund 1 – General Fund

It is recommended that a piggyback agreement with A-Z Bus Sales for the purchase of four special education buses (Waterford Unified School District Bid No. 01/17) (EC 2020/21 #183) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.

Background

COVID-19 continues to pose a risk to communities and requires all school districts to follow recommended precautions.  While strategies to gradually reopen school athletic activities are implemented, the District will continue to follow COVID-19 guidelines from the California Department of Education (CDE), the California Department of Public Health (CDPH), the National Federation of State High School Associations (NFHS), the Sports Medicine Advisory Committee (SMAC), CDE Arts Education Guidance 2020/21, and the Orange County Health Care Agency (OCHCA).

On February 19, 2021, the CDPH released new guidelines providing direction on outdoor and indoor youth and recreational adult sports activities to support a safe environment for these sports.  These guidelines point to COVID-19 testing cadence for athletic activities. 

Current Considerations

To help prepare for a return to intramural athletic competitions, the District is in need of a vendor to provide COVID-19 testing to all students and coaches involved in athletics for the remainder of the 2020-21 school year.  This agenda item seeks approval of an agreement with LivingFit Nation to provide such services.  LivingFit Nation will provide services at no cost to the District, contingent upon insurance providers paying for each test.  LivingFit Nation will bill the family's insurance provider for each test conducted.  In the event LivingFit is unable to recoup the cost, the District may be responsible for payment of $100 for each test, but not to exceed $50,000.00 per week.

In compliance with testing cadence guidelines, students and coaches in the athletics program will be tested each week prior to participation in any competition.  Test kits for saliva will be utilized.  Parents must provide consent prior to any testing, and all results will be sent directly to the families via SMS text message 24-36 hours from date of test.  The District will receive a report of students and coaches who participate in the test from LivingFit Nation.       

Financial Implications

Financial Impact:                                $0 *or $100 per test, not to exceed $50,000 per week

   *Only applies if LFN is unable to bill insurance provider                                                         

Funding Source:                                  Fund 01 - General Fund

Service Contract Period:                     July 1, 2020 - June 30, 2021

It is recommended that an agreement with LivingFit Nation for COVID-19 testing for District athletic programs (EC 2020/21 #188) be ratified, and that the Superintendent or designee be authorized to execute the necessary documents.

Background

District school sites are often required to execute contracts for goods and services, and the use of facilities. A contract is a legally binding document that must be carefully reviewed prior to execution. All contracts relating to school sites must be in accord with District Board Policies and Administrative Regulations regarding the staff member designated to execute and/or sign contracts, and must be approved by the Board of Trustees (Education Code Sections 42630 – 42632).

Any document requiring one party to do any specific action and receive consideration of any kind in return is considered a contract. Contracts may be called many things, including agreements, letters, memorandum of understanding, and grants. A contract may be for a single event or for events that repeat throughout the school year. A contract sets forth an obligation for payment of goods and services. A contract might also guarantee payment to the school site for allowing access or advertisement. 

In an effort to provide proper disclosure and transparency to the public, as well as to comply with Education Code Section 42630, District staff members will bring these contracts before the Board for consideration and approval.

Current Considerations & Financial Implications

District school sites are considered part of the District entity; therefore, Business Services staff members have the same responsibility and authority over school site contracts as with any District contract. For this reason and because of the complexities of contract law, school site contracts must be reviewed by Business Services staff members before contracts are signed by the appropriate staff member. This would include:

• A review from Risk Management for potential liability and indemnity from contracts.

• A review from the Purchasing Department to ensure that terms are clearly stated and understood.

• A review from Business Services to ensure that financial considerations are clear and have been fully factored into the decision.

• When necessary, contacting District legal counsel for advice and guidance.

It is recommended that the agreement on behalf of District schools with various vendors for the purchase of goods and services (EC 2020/21 #185) be approved/ratified and that the Superintendent or designee be authorized to execute the necessary documents.

Background

Board Policy 3842.2 and Education Code Section 17545 et seq., provide the framework for school districts to dispose of personal property such as furniture, equipment, computers, vehicles, library books (not textbooks), etc. Determination of obsolescence and disposal of textbooks and instructional materials is handled separately and is addressed in Education Code Section 60500 et seq.

Education Code Section 17546 provides that if the governing board, by a unanimous vote of those members present, finds that the property, whether one or more items, does not exceed in value the sum of two thousand five hundred dollars ($2,500), the items may be sold at private sale without advertising. If the Board of Trustees finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be either donated to a charitable organization deemed appropriate by the Board, or it may be disposed of in the local public dump. In the case of electronic and computer equipment, such equipment will be disposed of via an e-waste recycler.

Current Consideration

Attached is a list of technology equipment that is obsolete and/or not worth repairing and is recommended for disposal in accordance with Education Code Section 17546 as outlined above. Because the items have an individual value of less than $2,500, District staff members will be able to sell/dispose of these items without conducting a formal public auction. Once declared obsolete by the Board of Trustees, these items will be removed from the District’s inventory record and sold/disposed of properly.

It is recommended that the Board of Trustees approve the sale/disposal of surplus District personal property identified on the attached list, and authorize District staff members to dispose of the obsolete items in accordance with Education Code Section 17546.

Due to changes in District administrative personnel, and to provide additional back-up support, it is necessary to update the list of names for approval of vendor claims and orders with the BiTech Integrated Fund Accounting System (IFAS).  The name of Nicolas Cardenas, the new accountant, will be added to the list. The name of Wendy Donnell will be removed from the list.  All other designated persons will remain on the approval list. It is necessary for the District to approve this new list of designated persons authorized to make electronic approvals.

It is recommended that Resolution 2020/21 #30 authorizing approval of electronic vendor payments be adopted, and that the Superintendent or designee be authorized to execute the resolution.

Resolution 2020/21 #31 for Transfer of Funds #9 is attached and recommended for approval.

Adoption by majority vote recommended.

In accordance with the law, Purchase Order Report 2020/21 #9 is recommended for approval. The report lists all purchase orders issued February 1, 2021 through February 28, 2021.

Approval recommended.

In accordance with the law, Warrant Listing Report 2020/21 #9 is recommended for approval.  The report includes all warrants issued February 1, 2021, through February 28, 2021.

Approval recommended.

The following gifts were donated to the District:

The Lady Indians Basketball Booster Club donated $400 for the purchase of a new gym scoreboard in support of the FUHS Basketball Program.

U’SAgain, LLC donated $20.44 in support of the education of students at Buena Park High School.

It is recommended that the gifts mentioned above, which have been donated to the Fullerton Joint Union High School District, be accepted and that a letter of appreciation be written to the donors.

The attached Employer-Employee Relations/Personnel Report 2020/21 #11, which includes hiring, resignations, contract adjustments, and retirements for certificated and classified employees has been completed without irregularities and in compliance with the law, District policy, administrative regulations, rules, procedures, direction of the supervisor, and all information has been fully disclosed.

It is recommended that Employer-Employee Relations/Personnel Report 2020/21 #11, which includes hiring, resignations, contract adjustments, and retirements for certificated and classified employees be ratified.

The Board of Trustees, upon recommendation of the Superintendent, has determined that pursuant to Education Code Section 44929.21, the Board is required to notify certain probationary employees on or before March 15 of the school year of its decision not to reelect the employee(s) for the next succeeding year.

This resolution is presented for adoption to give the Superintendent, or designee, the authority to provide notice of non-reelection to probationary certificated personnel for the 2021/22 school year.

It is recommended that Resolution 2020/21 #29 to release from employment and non-reelect probationary certificated employees from the Fullerton Joint Union High School District be adopted.

This agenda item seeks ratification to amend the collective bargaining agreement with California School Employees Association (CSEA), Chapter 82, for July 1, 2018 through June 30, 2021 as summarized below and as referenced in the attached Tentative Agreement.

A. ARTICLE XII: LEAVES:

1. Catastrophic Sick Leave Bank (CSLB)

A maximum of 5 unused days donated to the CSLB by a CSEA unit member who subsequently transitions from the CSEA bargaining unit to a position in management, supervisory, or confidential within the District shall be returned to the employee.

2. Vacation Leave

The employee’s immediate supervisor or administrator shall respond on the District   Employee Leave Request Authorization Form in as timely a manner as possible, but no later than three (3) work weeks from the date the form was received by the supervisor or administrator.


B. ARTICLE XVII: TRANSPORTATION:

1. To and From School Routes

Drivers will be provided with available routes, 48 hours in advance of the bus driver’s first day of reporting back to work, for review if they so choose. Routes are subject to change due to student needs.

Bus drivers will provide the Transportation Supervisor a list of their preferred routes on the first duty day of each work year, by order of District seniority as a bus driver.

In the event the Supervisor reassigns a bus driver’s route, the reason(s) for the reassignment shall be provided.

2. Overtime

Assignments which are likely to result in overtime hours will be assigned by the Director/Supervisor based upon the overtime rotation list.

If a trip that is scheduled between Monday through Friday is cancelled, the driver assigned to that trip will remain at the top of the weekly trip rotation list and have priority for the next available overtime trip.

D. APPENDIX A, Salary Schedule

1. Salary Schedule Increase

Effective July 1, 2020, Appendix A which includes the classified salary schedule will see an increase of 4.65%. Classified staff, including classified management, supervisory, and confidential groups will see the increase reflected on the May 10, 2021 scheduled, classified payroll.

It is recommended that the 2020/21 reopener agreement amending the collective bargaining agreement with California School Employees Association (CSEA), Chapter 82, for July 1, 2018 through June 30, 2021 be ratified and that the Superintendent or designee be authorized to execute the necessary documents.

Advancement Via Individual Determination (AVID) is a college readiness program designed to increase student learning and performance.  The AVID College Readiness System (ACRS) accelerates student learning, uses research-based methods of effective instruction, provides meaningful and motivational professional learning, and acts as a catalyst for systemic reform and change.  Although AVID serves all students, the focus is on serving students with a 2.5 to 3.5 grade point average.

AVID will provide support services through the ACRS to District students at the following school sites:  Buena Park, Fullerton Union, Sunny Hills, Sonora and Troy High Schools from July 1, 2021, to June 30, 2022.

The AVID fee will include a membership/license fee for each school site, AVID weekly subscriptions for each school site, and District Leadership training.  The fee will not exceed $34,355 and will be paid with Local Control Funding Formula Supplemental funds.

It is recommended that an agreement with Advancement Via Individual Determination (AVID) to provide support services through the AVID College Readiness System to District students (EC 2021/22 #1) be approved in an amount not to exceed $34,355, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.

Arrangements have been made with Addiction Treatment Technologies, LLC dba Care Solace to provide mental health services to District students for the 2021/22, 2022/23 and 2023/24 school years.  Care Solace’s mission is to calm the chaos of mental healthcare coordination for school systems and families. Their goal is to ensure communities have access to reliable, ethical and high-quality mental healthcare services, regardless of income level. Care Solace is a web-based care navigation system that enables the fast, easy and convenient connection of students and families in need of mental healthcare to qualified providers and resources. Care Concierge experts are available 24/7 to help families through the process of accessing community-based mental health programs and resources or telehealth services. They exist to ensure every student, family member, and school-based staff member is not left to carry the heavy burden of finding accessible mental health care.

These services will be provided to students for the 2021/22, 2022/23 and 2023/24 school years. Students who are referred by their counselor or site administrator will be given access to the mental health linkage services that Care Solace offers.

The cost of services for District students will not exceed $91,125 and will be paid out of Title IV funds.

It is recommended that a consultant agreement with Addiction Treatment Technologies, LLC dba Care Solace to provide mental health services to District students for the 2021/22, 2022/23 and 2023/24 school years (EC 2021/22 #2) be approved in an amount not to exceed $91,125, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.

The District has surplus personal property, which is no longer serviceable or is obsolete.  Board Policy 3842.2, Disposal of Personal Property provides for the sale and/or disposal of surplus District personal property owned by the District.  The property includes, but is not limited to, supplies, equipment, library books and textbooks (lists attached).  District property shall be leased, sold, or disposed of only by action of the Board of Trustees and in accordance with Education Code.

It is recommended that the Board of Trustees approve the sale/disposal of surplus District personal property, and that the Superintendent or designee be authorized to execute the necessary documents.

Arrangements have been made with Chris Ann Davidson, Licensed Educational Psychologist, Educational Testing and Assessment, Inc., located in Huntington Beach, California, to provide  psycho-educational assessment service, Independent Educational Evaluation (IEE) for one District student residing in the District pursuant to Federal law provisions for a parent to request an IEE at District expense if the parent(s) disagree with District assessments.

Dr. Davidson is a Licensed Educational Psychologist (LEP), Board Certified Behavior Analyst (BCBA), Educator, Lecturer, Author, Parent and Consultant. Her approach is based upon a solid foundation in child development, educational assessment and consultation, learning differences, special education laws and teamwork. Dr. Davidson received her B.S. in Elementary Education from Rutgers University, Masters Degree in Counseling from California State University Long Beach, Ed. D. from the University of La Verne in Educational Management and BCBA from Pennsylvania State University.

With over 30 years direct experience working with children, Dr. Davidson specializes in bringing out the individual best in each child. Dr. Davidson is committed to improving the opportunities for children around the world. Diagnoses, Goals, Recommendations, Individualized Education Program (IEP), Functional Analysis Assessments, Parents Education/Trainings are Dr. Davidson’s key specialities just to name a few. 

The agreement will not exceed $10,000, and covers the period of service from February 22, 2021, through June 30, 2021.

It is recommended that a consultant agreement with Chris Ann Davidson, Licensed Educational Psychologist, Educational Testing and Assessment, Inc., to provide psycho-educational assessment service, Independent Educational Evaluation (IEE) for one District student (EC 2020/21 #181) be ratified for the period of service from February 22, 2021, to June 30, 2021, in an amount not to exceed $10,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.

In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into separate agreements with nonpublic nonsectarian schools to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district.

An IEP has been developed for one District student that calls for services from a nonpublic nonsectarian school. Speech and Language Development Center, located in Buena Park, California, will serve as the nonpublic nonsectarian school.

The agreements total $33,691, and covers the period of service from February 16, 2021, to June 30, 2021.

It is recommended that the agreement with Speech and Language Development Center, a nonpublic nonsectarian school, to provide special education services (EC 2020/21 #182) be ratified at the per-unit rate cost for the dates indicated for a total cost of $33,691, and that the Superintendent or designee be authorized to execute the agreement.

Arrangements have been made with New Direction Solutions, LLC dba ProCare Therapy, a nonpublic nonsectarian agency, located in Tucker, Georgia, to provide a speech and language pathologist for District students. ProCare Therapy, Inc. is one of the country’s top sources of school jobs and staffing. New Direct Solutions, LLC dba ProCare Therapy is an asset to the children it serves, a partner to the schools it partners with, and a resource for the talented professionals. 

With years of experience working with school districts, New Direction Solutions, LLC dba ProCare Therapy has perfected the entire process of staffing clinicians, such as Speech and Language Pathologists, Occupational Therapists, Physical Therapists, School Registered Nurses, School Psychologists, Audiologists, Deaf/Hard of Hearing Teachers, Behavior Specialists, and Special Education Teachers. New Direction Solutions, LLC dba ProCare Therapy team includes the caring and dedicated school professionals who work tirelessly to help their students realize their potential. New Direction Solutions, LLC dba ProCare Therapy commits itself to entire school districts to create brighter futures for every student in encouraging each one of them to overcome any challenges and discover new possibilities. 

Terms of Agreement and Financial Implications

Speech and Language Pathologist  $96.80 per hour

Maximum Hours per Week                  40 hours

Financial Impact                                     Not to exceed $54,208

Terms of Service                                 February 17, 2021 - May 28, 2021

It is recommended that an agreement with New Direction Solutions, LLC dba ProCare to provide a speech and language pathologist for District students for the 2020/21 school year (EC 2020/21 #184) be ratified in an amount not to exceed $54,208 including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the superintendent or designee be authorized to execute the agreement.

An important part of determining the success of the District’s efforts in meeting Goal One of the Local Control Accountability Plan, preparing students for college and careers, is by gathering post-graduation data.  In addition to gathering information on the number of students entering the world of work, the number of students moving on to careers or training that are in alignment with their high school Career Technical Education pathways,  how many students enroll in community college, and how many students enter a four-year college or university, post-graduation data will also give the District information that indicates the success District students experience in their post-graduation training and education.

In order to develop and implement strategies and procedures for effective student follow-up, Education and Assessment Services proposes that the District partner with Bayha Group, a third-party consultant, to develop and conduct student surveys and focus groups.  Bayha Group would assess current District practices and determine the best methods for maximizing student response as well as provide recommendations for next steps.

The term of the contract will be 12 months and will conclude on March 1, 2022.  Services included in the contract are to carry out a sustainable strategy for collecting post-secondary survey information, conduct follow-up student interviews, and provide data analysis.  The total cost of the agreement with Bayha Group will not exceed $35,000 for the 2020/21 and 2021/22 school years.  The funds will be paid from Local Control Funding Formula base funds. 

It is recommended that a consultant agreement with Bayha Group to provide post high school survey and data collection support services for the 2020/21 and 2021/22 school years (EC 2020/21 #186) be approved in an amount not to exceed $35,000 and that the Superintendent or designee be authorized to execute the agreement.

On September 1, 2020, the Board approved Agreement EC 2020/21 #107 with Maxim Healthcare Services Holdings, Inc., a nonpublic nonsectarian agency, to provide ParaEducator/Instructional Aide Korean Speaking for Interpreting and Translation Services.  The fee for a Para Educator is $30 per hour for a maximum of 40 hours per week. The original per-unit rate costs to cover the period from August 11, 2020, through June 30, 2021, totaled $51,600. It is necessary to amend Agreement EC 2020/21 #107 in the amount of $28,800, to cover the period of March 1, 2021, through June 18, 2021 for a licensed vocational nurse. The new total amended agreement amount will not exceed $80,400.

It is recommended that an amendment to the agreement with Maxim Healthcare Services Holdings, Inc., a nonpublic nonsectarian agency, to provide ParaEducator/Instructional Aide Koean Speaking for Interpreting and Translation Services (EC 2020/21 #107) be ratified in an amount not to exceed $80,400, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.

It is recommended that the Final Settlement Agreement and General Release CSIS #8184022018, dated February 24, 2021, be ratified, and that the Superintendent or designee be authorized to execute the agreement.

Educational Services submitted an application on October 15, 2020 and was awarded funding for the K-12 Strong Workforce Program (SWP). The California Department of Education and the California Community Colleges Chancellor’s Office manage the K12 SWP initiative and administer funds to awardees.  Rancho Santiago Community College District will serve as the fiscal agent for the K-12 Strong Workforce Program for Los Angeles and Orange Counties.

The primary objectives of the K-12 Strong Workforce Program are:

• Support districts in developing and implementing high-quality CTE course sequences, programs, and pathways that facilitate student exploration and selection of learning opportunities leading to career paths.

• Build foundational career path skills and knowledge essential to subsequent success in college and early career exploration.

• Enable a seamless and successful transition from secondary to postsecondary education within the same or related career paths.

• Lead to completion of industry-valued certificates.

• Prepare students upon completion of education to enter into employment in occupations for which there is documented demand and which pay a livable wage.

The total amount awarded is $636,948.  The period of the grant funds spans from January 1, 2021 through June 30, 2023. 

It is recommended that the K-12 Strong Workforce grant sub-agreement between Rancho Santiago Community College District and Fullerton Joint Union High School District be approved and that the Superintendent or designee be authorized to execute the agreement.

In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into a separate agreement with nonpublic nonsectarian schools to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district.

An IEP has been developed for one District student that calls for services from a nonpublic nonsectarian residential treatment center school.  Mountain Valley Child and Family Services, Inc., Mountain Valley School, located in Sacramento, California, will serve as the nonpublic nonsectarian residential treatment center school.

The agreement totals $94,788.75, and covers the period of service from March 9, 2021, to June 30, 2021.

It is recommended that an agreement with Mountain Valley Child and Family Services, Inc., Mountain Valley School, a nonpublic nonsectarian residential treatment center school, to provide special education services (EC 2020/21 #187) be ratified at the per-unit rate cost for the dates indicated for a total cost of $94,788.75, and that the Superintendent or designee be authorized to execute the agreement.

Background

California Schools Boards Association (CSBA) provides governance consulting services to assist school district governance teams in strengthening leadership skills, improving organizational effectiveness and keeping district efforts focused on learning and achievement for all students. CSBA Good Beginnings workshops are specifically designed to help governance teams create a framework for governance teams. Workshops are individually tailored for districts and are conducted as open meetings of the governing board in accordance with the Brown Act. A CSBA Good Beginnings workshop was conducted on March 2, 2021during a Special Board Meeting.

Current Considerations

This agenda item seeks ratification of an agreement with the California School Boards Association for governance consulting services. A copy of the agreement is attached.

Financial Impact:                    $2,700

Funding Source:                      Fund 1 – General Fund

It is recommended that an agreement with the California School Boards Association for governance consulting services (EC 2020/21 #190) be ratified, and that the Superintendent or designee be authorized to execute the necessary documents.

It is recommended that Confidential Pupil Expulsion Report 2020/21 #2 be approved.

The District requires the services of professionals to complete projects related to small projects, maintenance, and repair services. Services consist of routine, recurring, and usual maintenance work for the preservation and protection of any District facility for its intended purpose. To assist with the successful delivery of projects, the District is seeking a qualified firm to furnish all labor, materials, and equipment required for services Districtwide.

Public Contract Code Section 20111 (a) provides that the governing board of any school district shall let any contracts involving an expenditure of more than $92,600 for any of the following:

1. The purchase of equipment, materials, or supplies to be furnished, sold, or leased to the district.
2. Services, except construction services.
3. Repairs, including maintenance as defined in Section 20115, that are not a public project as defined in subdivision (c) of Section 22002.

Contracts shall be let to the lowest responsive responsible bidder or else reject all bids.  Purchases of equipment, materials, supplies, services, and repairs/maintenance in amounts less than $92,600 need not to bid. 

In accordance with Public Contract Code Section 20111, District staff members will advertise for and solicit bids from qualified bidders. In order to select qualified firms to provide the requisite plumbing services, the District is seeking bids from qualified contractors to provide services in conjunction with the District’s operations, and to support its maintenance and facilities programs.

Costs associated with issuance of the bids will be paid from various fund sources including but not limited to, Measure I, Deferred Maintenance, and Routine Restricted Maintenance Account.  Costs associated with the services provided subsequent to selection of firms will be budgeted and charged to the appropriate fund.

Financial Impact: Unit Price Cost

Funding Source: Measure I

Deferred Maintenance

Routine Restricted Maintenance Account

Due to the size of the documents mentioned above, they can be viewed at the District’s Web site on the Facilities and Construction Division page under the Bid opportunities attachments page.

It is recommended that authorization for unit bid for Districtwide plumbing services be approved, that District staff members be authorized to advertise for and solicit bids from qualified bidders, and that the Superintendent or designee be authorized to execute the necessary documents.

California Education Code Section 17280 states the Department of General Services under the police power of the State shall supervise the design and construction of any school building or the reconstruction or alteration of or addition to any school building, if not exempted under Section 17295, to ensure the plans and specifications comply with the rules and regulations adopted pursuant to building standards published in Title 24 of the California Code of Regulations, to ensure that the work of construction has been performed in accordance with the approved plans and specifications, for the protection of life and property. 

The following firms are recommended to be used as the list of approved DSA inspection firms:

• All American Inspection, Inc. 

• Team Inspections

• Knowland Construction Services

• Martin Brothers Consulting Services

This agenda item seeks approval of the following qualified DSA inspection services firms to the approved list of prequalified inspectors for the remainder of the Measure I projects in the 2020/21, 2021/22, and 2022/23 school years. This is a professional service that will be acquired according to each project. Approval of this agenda item does not commit the District to a contractual relationship with any firm.

It is recommended that the Board approve the Division of State Architect (DSA) Inspection Services Firms RFQ&P No. 2021-02 for the 2020/21, 2021/22, and 2022/23 school years, and that the Superintendent or designee be authorized to execute the necessary documents for each of the involved District sites.