Regular Meeting of the Board of Trustees Fullerton Joint Union HSD May 11, 2021 6:00PM Meeting will be held via Zoom
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Pupil Personnel Matters/Advice From Legal Counsel – Existing and Anticipated Litigation (Disclosure of Case Name Would Jeopardize Potential Settlement Negotiations)/Real Property/Liability Claims/Public Employee Appointments – Discipline – Dismissal – Release/Employer-Employee Relations-Negotiations |
President Buchi called the meeting to order at 4:30 p.m. for Closed Session via Zoom teleconference. |
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Board Members and Cabinet Members participated in a conference call with legal counsel regarding employee discipline/dismissal/release. |
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Board Members were updated on confidential personnel and pupil matters. |
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Board Members were updated on negotiations.
President Buchi declared a recess at 5:15 p.m. |
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President Buchi reconvened the meeting to Open Session at 6:08 p.m. |
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The flag salute was led by Student Board Member Jenna Beining. |
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Approval Recommended. |
Passed with a motion by Lauren Klatzker and a second by Vicki Calhoun. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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It was moved and seconded to approve the agenda as amended (Item 6.2.4 Revised BP 6310, Pupil Attendance Calendar - was moved to Reports under item 5.3 Human Resources and item 2.8 School Reports was moved to follow the recess). Student Board Member Jenna Beining cast a preferential vote in favor of the motion. The motion was carried by a unanimous roll call vote.
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The minutes from the April 13, 2021 Board Meeting and the minutes from the April 27, 2021 Special Board Meeting are attached and recommended for approval. |
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Note: Minutes from a Board Meeting are not official until they approved. |
Approval Recommended. |
Passed with a motion by Lauren Klatzker and a second by Joanne Fawley. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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It was moved and seconded to approve the minutes of the April 13, 2021 Regular Board Meeting. Student Board Member Jenna Beining cast a preferential vote in favor of the motion. The motion was carried by a unanimous roll call vote. It was moved, seconded, and carried by a unanimous roll call vote to approve the minutes of the April 27, 2021 Special Board Meeting. |
Minutes from the April 13, 2021 Board Meeting Minutes from the April 27, 2021 Special Board Meeting
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Student Board Member Jenna Beining presented her final school report. Following the school report, Jenna thanked the Board for being an integral part of her senior year and expressed appreciation for the opportunity to serve the students, staff members, and community members in the District. Jenna stated that advocating on behalf of the students has been the most rewarding and amazing experience of her high school career. Jenna thanked her mother, father, and grandparents for their support and stated that she will continue her studies at UCI and major in Environmental Science and Policy. |
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The role of the Student Board Member has been filled in an exemplary fashion during the 2020/21 school year by Jenna Beining. Jenna has also served as Chair of the Student Advisory Council during the 2020/21 school year. The Board of Trustees appreciates the student insight provided by Jenna to the Board’s decision-making on educational issues; and the Board of Trustees appreciates Jenna’s positive leadership of the student leaders throughout the Fullerton Joint Union High School District.
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It is recommended that a Proclamation be presented to Jenna Beining by the Fullerton Joint Union High School District.
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On behalf of the Board of Trustees, President Buchi presented a proclamation recognizing Jenna Beining as a leader among students, an achiever at Sunny Hills High School, and a valued member of the Board of Trustees.
Board Members commended Jenna for her contributions to the Board of Trustees and the Student Advisory Council during the 2020/21 school year. Board Members expressed appreciation to Jenna for her input and discussion on agenda items and wished her the best as she continues her studies at the UCI.
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Student Board Member Proclamation
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Student Board Member Jenna Beining introduced Grace Lee, the 2021/22 Student Board Member. SAC Vice-Chair Stephanie Duan introduced the 2021/22 SAC Vice-Chair Atticus Kim. Both Grace and Atticus will be introduced again at the August 10, 2021 Board Meeting. |
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The Principals provided information on events at the campus. |
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President Buchi presented the names of the employees selected as site Teacher and Classified School Employees of the Year:
BPHS Certificated Employee: Rob Shetland Classified Employee: Shant Arslanian FUHS Certificated Employee: Jodi Flynn Classified Employee: James Crouch LHHS Certificated Employee: Eric Gulley Classified Employee: Paula Wheeler LSHS Certificated Employee: Sovey Long-Latteri Classified Employee: Jill Brand LVHS Certificated Employee: Jina Iglesias Classified Employee: T.J. Herman SOHS Certificated Employee: Jackie Nia Classified Employee: Rey Hernandez SHHS Certificated Employee: Leiana Volen Classified Employee: Evelyn Casillas TRHS Certificated Employee: Laurie Downum Classified Employee: Jonathan Hill DSC Classified Employee: Joe Tessanne DTC Classified Employee: Joshua Wallace EC Classified Employee: Veronica Lew President Buchi reported that each of the honorees were recognized at their sites when the announcements were made in February. Principals and Supervisors have each prepared a video with comments about their honoree and the videos can be viewed on the District Website. Assistant Superintendent of Human Resources Ed Atkinson introduced the principals from SOHS, BPHS, and LSHS to recognize the following District Employees of the Year. Sonora High School Principal Marvin Atkin introduced Rey Hernandez, District Classified Employee of the Year. Buena Park High School Principal Sonje Berg introduced Rob Shetland, one of the two 2020/21 District Teachers of the Year. La Sierra High School Principal Sandi Layana introduced Sovey Long-Latteri, one of the two 2020/21 District Teachers of the Year. Ms. Layana reported that Sovey was also named an an Orange County Teacher of the Year. Rey, Rob, and Sovey were presented with business cards, a plaque, an Employee of the Year pin, and their names will be added to the perpetual plaque permanently on display in the Board Room.
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FSTO President Angie Cencak introduced the following FSTO scholarship recipients who will be pursuing an education in the field of education: FUHS: Carina Alonso SOHS: Melissa Bredow SHHS: Kathryn Aurelio SHHS: Ellian Kim TRHS: Alexis Hartman |
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President Buchi declared a recess at 7:02 p.m. President Buchi reconvened the meeting at 7:12 p.m. |
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FSTO President Angie Cencak thanked the Board Members for their resilience and their tenacity throughout this ever changing school year. Ms. Cencak reported that FSTO is working with the Independent Study Program to include language in the contract that reflects what independent study does so it will be an option for students who may not yet be comfortable coming back to a full day program. CSEA President Joe Sliker thanked Board Members for their recognition of the hard work classified staff members are doing to make sure the grounds at all sites are in good shape. Mr. Sliker presented each of the Board Members with a pin in celebration of Classified School Employee Week, May 16-22, 2021. |
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Fullerton Council Co-Presidents Wendy Reid and Christy Carter submitted the following update: "Fullerton Council PTA would like to thank all of the teachers, staff, and administrators for all the work that has been done this past year and the care shown to students. We would also like to thank Dr. Scambray for everything he has done while being a part of the FJUHSD family. We have seen some great improvements during these last several years. We wish Dr. Scambray all the best in his retirement and his next chapter. Finally, Fullerton Council would like to congratulate the class of 2021! This has been a challenge this year but you have shown us all how to be resilient in the face of confusion and uncertainty. We are very proud of each of you, and wish you all the best for your coming years!" |
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National Teacher Appreciation Week is celebrated annually in May. It is a week-long celebration in recognition of teachers and the contributions they make to education and society. It began in 1953 when Eleanor Roosevelt encouraged members of Congress to set aside an official date to honor and recognize educators. The California Department of Education recognizes May 4, 2021 as National Teacher Day. The selected theme for 2021 is, “#ThankATeacher.”
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It is recommended that Resolution 2020/21 #37 proclaiming May 3 through May 7, 2021 to be National Teacher Appreciation Week and May 4, 2021 as National Teacher Day in the Fullerton Joint Union High School District be adopted. |
Passed with a motion by Joanne Fawley and a second by Vicki Calhoun. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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It was moved and seconded to adopt Resolution 2020/21 #37 proclaiming May 3 through May 7, 2021 to be National Teacher Appreciation Week and May 4, 2021 as National Teacher Day in the Fullerton Joint Union High School District. Student Board Member Jenna Beining cast a preferential vote in favor of the motion. The motion was carried by a unanimous roll call vote. Board Member Joanne Fawley read the resolution and a copy of the resolution was given to FSTO President Angie Cencak. |
Teacher Appreciation Week Resolution
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The California State Legislature adopted a resolution in 1986 declaring the third full week in May of each year as Classified School Employee week recognizing the many outstanding contributions and services provided by classified school employees. The selected vision for 2021 is, “Essential Workers: Getting it Done.” Classified School Employee Week celebrates the support staff and paraprofessionals who help our schools succeed. Classified employees perform essential work, but it is often behind the scenes. This special week provides an opportunity to honor and express appreciation to District classified employees and recognize the contributions they make to the educational community. |
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It is recommended that Resolution 2020/21 #36 proclaiming May 16 through May 22, 2021 to be Classified School Employee Week in the Fullerton Joint Union High School District be adopted. |
Passed with a motion by Vicki Calhoun and a second by Lauren Klatzker. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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It was moved and seconded to adopt Resolution 2020/21 #36 proclaiming May 16 through May 22, 2021 to be Classified School Employee Week in the Fullerton Joint Union High School District. Student Board Member Jenna Beining cast a preferential vote in favor of the motion. The motion was carried by a unanimous roll call vote. Board Member Chester Jeng read the resolution and a copy of the resolution was given to CSEA President Joe Sliker. |
Classified Employees Resolution
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New Board Bylaw 9005: Governance Standards has been developed to provide a shared framework for effective school district governance. A draft copy of proposed new Board Bylaw 9005: Governance Standards is attached. New Board Bylaw 9005: Governance Standards was presented at the April 13, 2021, Board Meeting for first reading/information. |
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New Board Bylaw 9005: Governance Standards is presented for second reading/adoption. |
Passed with a motion by Lauren Klatzker and a second by Vicki Calhoun. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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It was moved and seconded to adopt New Board Bylaw 9005: Governance Standards. Student Board Member Jenna Beining cast a preferential vote in favor of the motion. The motion was carried by a unanimous roll call vote. |
BB9005 Governance Standards
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During discussion at the April 13, 2021 Board Meeting, a request was made by a Board Member to change the date of the July 13, 2021 Board Meeting to July 20, 2021 due to a scheduling conflict. Revised Board Bylaw 9321, 2021 Schedule of Regular Meetings of the Board of Trustees is presented for first reading/information.
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Passed with a motion by Joanne Fawley and a second by Vicki Calhoun. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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Revised Board Bylaw 9321, 2021 Schedule of Regular Meetings of the Board of Trustees was presented for first reading/information. The Board waived the second reading. It was moved and seconded to adopt revised Board Bylaw 9321, 2021 Schedule of Regular Meetings of the Board of Trustees. Student Board Member Jenna Beining cast a preferential vote in favor of the motion. The motion was carried by a unanimous roll call vote. |
Revised Board Bylaw 9321
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The textbooks on the attached list are proposed for addition to the basic textbook list effective for the 2021/22 school year. In accordance with District Administrative Regulation 6711.1, the textbooks have been reviewed by teachers and submitted to department leaders for evaluation. The members of the appropriate curriculum committee(s), meeting with the administrative liaison(s), have completed evaluation forms indicating that the books have been properly reviewed. The proposed additions have also been approved by the Assistant Principals, Instruction/Operations, the Administrative Council, and the Superintendent. The proposed additions to the basic textbook list were presented at the April 13, 2021 Board meeting for first reading/information and have since been on display in the District Education and Assessment Services office for review and comments. To date, no comments have been received.
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It is recommended that the basic textbooks on the attached list be adopted for use in the District effective for the 2021/22 school year and that the titles be added to the approved textbook list. |
Passed with a motion by Joanne Fawley and a second by Dr. Chester Jeng. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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It was moved and seconded to adopt the basic textbooks for use in the District effective for the 2021/22 school year and that the titles be added to the approved textbook list. Student Board Member Jenna Beining cast a preferential vote in favor of the motion. The motion was carried by a unanimous roll call vote. |
Textbook Addendum 3
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Prior to the presentation the following individuals submitted a comment card and were present virtually to read their comments: Christian Pop: Does not support accelerating the adoption of an ethnic studies requirement until it is fully understood. Mike Rodriguez: Does support the adoption of a resolution to make ethnic studies a high school requirement for the 2022 school year. Logan Zeppieri: Does not support the FJUHSD and other districts adopting ethnic studies curriculum. Assistant Superintendent of Education and Assessment Services Dr. Sylvia Kaufman provided a brief overview of the new ethnic studies curriculum model framework developed by the State Board of education. Dr. Kaufman explained that while its use is not mandated, the curriculum is intended to supply local school districts with the background ideas and examples to begin local discussions on ethnic studies. State legislation proposing to make ethnic studies a graduation requirement in California is under consideration. Dr. Kaufman presented a possible timeline, which follows the typical course adoption timeframe for other courses in the district. Following the presentation, Dr. Kaufman answered questions from Board Members. |
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Prior to the presentation the following individuals submitted a comment card and were present virtually to read their comments: Faith Koontz: Questioned why the District went to 4 day/week in-person instruction instead of 5 day/week in-person instruction. Ms. Koontz requested a commitment from the Board to return to 5 day/week in-person instruction for the 2021/22 school year. Lisa Lamascus: Requested a commitment from the Board to return to 5 day/week in-person instruction for the 2021/22 school year. Jolene Denhan: Requested a commitment from the Board to return to 5 day/week in-person instruction for the 2021/22 school year. Laura Rosenkranz: Requested a commitment from the Board to return to 5 day/week in-person instruction for the 2021/22 school year. Anita Axe: Requested a commitment from the Board to return to 5 day/week in-person instruction for the 2021/22 school year. Assistant Superintendent of Education and Assessment Services Dr. Sylvia Kaufman gave a short presentation regarding return to full time, in-person instruction for the 2021/22 school year. The options for the return to school on August 16, 2021 are: •Students can choose to attend their school full time in person •Students can choose to transfer and enroll in the iSierra Online Academy The iSierra Online Academy is a-g and NCAA approved and has been available to District students for over 10 years. It has digital curriculum with a self-paced independent schedule. Weekly teacher meetings are required. Teacher support is available during all school hours, online or in person. Registration is open now
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Executive Director of Facilities and Construction Todd Butcher provided an update on Measure I projects. Mr. Butcher discussed the remaining projects on the list and the fact that money is getting short. The Board provided direction to proceed with the scenario that was presented, which includes: 1. Removing all kitchen modernizations 2. Reducing the LHHS theater modernization by $700,000 |
Measure I Update Measure I Update
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Action by the Board in adoption of “Consent Calendar” means that all items appearing in this section are adopted by one single motion, unless a Member of the Board or the Superintendent requests that any such item be removed from the “Consent Calendar” and voted upon separately. Generally, “Consent Calendar” items are enacted upon in one action to conserve time and permit focus on other-than-routine matters.
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Passed with a motion by Lauren Klatzker and a second by Dr. Chester Jeng. |
Yes Marilyn Buchi. No Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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Prior to approval of the Consent Calendar, the following individuals submitted a comment card and were present virtually to read their comments regarding agenda item 6.1.1 Deauthorization of Booster Clubs to Operate in the FJUHSD:
Erik Arnold: As treasurer of boys’ soccer booster club, Mr. Arnold requested an extension to allow time to complete paperwork before the soccer booster club is deauthorized.
Laura Gonzalez: As treasurer of the FUHS boys’ soccer booster club, Ms. Gonzalez requested an extension to allow time to complete paperwork before the soccer booster club is deauthorized.
Board Members requested clarification regarding deauthorization of booster clubs. Assistant Superintendent of Business Services Joan Velasco stated that all activity for a deauthorized booster clubs will run through the ASB next year. Parents can continue to be involved with the program and can do fundraising. The money received will go into a specific account for that activity and any expenditures against the activity can be made. Booster clubs could then re-qualify the following year, which would make them active again in 2223.
It was moved and seconded to approve the Consent Calendar. The motion was carried by a 4-1 vote roll call vote (Board Member Calhoun voted no). |
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Background Board Policy 1231 states, “The Governing Board recognizes that parents/guardians and community members may wish to organize parent organizations and/or booster clubs for the purpose of supporting the district's educational and extracurricular programs.” Activities by school-connected organizations shall be conducted in accordance with law, Board policies, administrative regulations, and any rules of the sponsoring school. The Superintendent or designee shall establish appropriate rules for the relationship between school-connected organizations and the district. Administrative Regulation AR 1231 states for the school-connected organization to be authorized by the school district, various information must be presented to District staff members. This administrative regulation authorizes the district to audit the group’s financial records. When deemed necessary by the Board or the Superintendent or designee, the authorization for a school-connected organization to conduct activities in the district may be revoked at any time. Current Considerations
In following the above stated Board Policy and Administrative Regulation, the Business Services department requested records to audit each of the District’s booster clubs. The first request was sent out in October, 2020. Several extensions were granted, with the final extension concluding with a final submission date of April 16, 2021. As of April 28, 2021 insufficient information has been submitted to the Business Services department from the following Booster Clubs in order for a full audit of their Club records. As a result of non-compliance with the request for information, it is recommended that the following Booster Clubs be deauthorized: Fullerton Union High School: Aquatics Baseball Boys Soccer Boys Volleyball Golf Softball Tennis Wrestling
Sonora High School: Once approval is received to deauthorize the Booster Clubs, any money remaining in these Booster Club accounts, or any additional assets purchased with money raised for the benefit of the District’s students, will be submitted to the District and a separate Associated Student Body (ASB) account will be set up to receive these funds. All future Booster Club activities will be run through the ASB account in order to continue the support of this program. |
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Financial Implications There is no financial impact to the District. |
Recommendation It is recommended that the Board of Trustees approve the deauthorization of the Booster Clubs listed above, and that the Superintendent or designee be authorized to execute the necessary documents. |
Approved the deauthorization of the following Booster Clubs, and authorized the Superintendent or designee to execute the necessary documents. FUHS: Aquatics, Baseball, Boys Soccer, Boys Volleyball, Golf, Softball, Tennis, and Wrestling SOHS: Track |
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Background COVID-19 continues to pose a risk to communities and requires all school districts to follow recommended precautions. While strategies to reopen school athletic activities are being implemented, the District will continue to follow COVID-19 guidelines from the California Department of Education (CDE), the California Department of Public Health (CDPH), the National Federation of State High School Associations (NFHS), the Sports Medicine Advisory Committee (SMAC), CDE Arts Education Guidance 2020/21, and the Orange County Health Care Agency (OCHCA). The Provider previously hired by the District to test all athletic participants was unable to meet the District’s needs. Therefore, it is recommended that the District contract with Rapid COVID Labs (RCL) to provide COVID testing to all students and coaches involved in the athletic programs for the remainder of the 2020/21 school year. RCL is currently providing COVID testing to all District employees. Expanding the scope to include students and coaches in the athletic programs will be a smooth transition. In addition, RCL will provide staffing at each school site to administer testing protocols. Current Considerations The District needs to provide COVID testing to all students and coaches involved in athletics for the remainder of the 2020/21 school year. The District is seeking to contract with RCL to provide such services. RCL’s fee to provide a COVID testing management program is $25 per test. The fee includes RCL staff to be onsite to administer the test and maintain testing protocols. RCL will seek to bill insurance providers for the cost of the PCR COVID test. If the insurance provider is unable to pay, RCL will seek reimbursement from the State of California CARES Act. In the event RCL has exhausted all options and is unable to recoup the cost, the District may be responsible for the $65 per test costs, in an amount not to exceed $50,000 per calendar week. In compliance with testing cadence guidelines, students and coaches in the athletics program will be tested each week prior to any participation in any competition. Test kits for saliva will be utilized. Parents must provide consent prior to any testing, and all results will be sent directly to the families within 24-36 hours from the date of the test. The District and participants will receive a report from RCL of students and coaches who participate in the test. |
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Financial Implications Financial Impact: COVID Testing Program Management Fee: $25 per test, not to exceed $360,000 Approximately 2,400 tests weekly COVID-19 test cost, $65, per test Not to exceed $50,000 per calendar week (Only if insurance provider is unable to pay and CARES Act is exhausted) Funding Source: ESSER II - COVID Funds Service Contract Period: July 1, 2020 - June 30, 2021
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Recommendation It is recommended that an agreement with Rapid COVID Labs, LLC for COVID-19 testing for District athletic programs (EC 2020/21 #200) be ratified, and that the Superintendent or designee be authorized to execute the necessary documents. |
Ratified the agreement with Rapid COVID Labs, LLC for COVID-19 testing for District athletic programs (EC 2020/21 #200), and authorized the Superintendent or designee to execute the necessary documents. |
Rapid COVID Labs, LLC for COVID-19 Testing
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Background As part of their ongoing fiscal responsibilities, school districts are required to secure certain professional services from outside consultants, most important of which is the annual financial report prepared by the independent auditor. In addition to the audit, actuarial valuation studies are to be performed on various benefit programs provided to employees to determine the liability costs associated with providing the benefits. The GASB 10 Statement establishes accounting and financial reporting standards for risk financing and insurance-related activities of state and local governmental entities. The risks of loss that are included within the scope of this Statement include torts; theft of, damage to, or destruction of assets; business interruption; errors or omissions; job-related illnesses or injuries to employees; acts of God; and any other risks of loss assumed under a policy or participation contract issued by a public entity risk pool. Also included are risks of loss resulting when an entity agrees to provide accident and health, dental, and other medical benefits to its employees. Government Code Section 53060 provides that legislative bodies may contract with outside individuals and/or firms to furnish special services and advice in “financial, economic, accounting, engineering, legal, or administrative matters if such persons are specially trained and experienced.” Current Considerations This agenda item seeks approval of an agreement with Perr & Knight to provide actuarial study services for the District’s Workers’ Compensation program. A copy of Perr & Knight’s engagement letter is attached for Board Members’ consideration and approval.
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Financial Implications The total estimated cost of the agreement with Perr & Knight to provide actuarial study services for GASB 10 compliance is $8,000. Costs associated with this agreement will be paid out of Fund 1 – General Fund.
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Recommendation It is recommended that an agreement with Perr & Knight to provide actuarial study services (EC 2020/21 #202) be approved and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with Perr & Knight to provide actuarial study services (EC 2020/21 #202) and authorized the Superintendent or designee to execute the necessary documents. |
Perr & Knight Actuarial Study Services
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Background Government Code Section 53060 provides that legislative bodies may contract with outside individuals and/or firms to furnish special services and advice in “financial, economic, accounting, engineering, legal, or administrative matters if such persons are specially trained and experienced…” Even though professional services are typically selected through a competitive process, a district is not limited or restricted to selecting the lowest cost firm. A district may select the firm or firms that, in its opinion, demonstrate the best level of experience, qualifications, competence, and value to cost. Current Considerations In an effort to increase the number of free/reduced meal applications within the District, the Food Services Department would like to engage the services of professional marketing firm Manalei Media to launch a food services marketing campaign and implement strategies to increase free/reduced meal applications. This agenda item seeks approval of an agreement with Manalei Media for a food services marketing campaign for the 2021/22 school year. A copy of the agreement with Manalei Media is attached for Board Members’ consideration and approval. |
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Financial Implications Financial Impact: $9,000 Primary Funding Source: Fund 01 - General Fund Contract Terms: July 1, 2021 - October 31, 2021 |
Recommendation It is recommended that an agreement with Manalei Media for a food services marketing campaign for the 2021/22 school year (EC 2021/22 #4) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with Manalei Media for a food services marketing campaign for the 2021/22 school year (EC 2021/22 #4), and authorized the Superintendent or designee to execute the necessary documents.
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Food Services Marketing Proposal
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Background An agreement with Gold Star Foods for frozen, refrigerated, processed commodity, and dry food products and services was approved at the August 8, 2017, Board meeting. Terms of the agreement were for one year with an option to extend the contract for two (2) additional consecutive years, the final year ending June 30, 2021. Per the attached letter dated February 14, 2020, Gold Star Foods has offered to extend the current contract for the 2021/22 school year with a price increase of 2.27% based on CPI. All other terms and conditions of the agreement shall remain the same. Current Considerations This agenda item seeks approval of a one-year extension to the agreement with Gold Star Foods for frozen, refrigerated, processed commodity, and dry food products and services for the 2021/22 school year. Gold Star Foods will be in the third year of a three-year contract with this contract extension. |
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Financial Implications The District currently spends approximately $450,000 per year on frozen, refrigerated, processed commodity, and dry food products. The products are used in the School Breakfast Program and National School Lunch Program at District school sites. The cost will depend on the actual amount of products that are purchased. Financial Impact: $450,000 (estimated annual amount) Funding Source: Fund 13 – Cafeteria Fund Contract Period: July 1, 2021 – June 30, 2022 |
Recommendation It is recommended that an extension of the agreement with Gold Star Foods for frozen, refrigerated, processed commodity, and dry food products and services for the 2021/22 school year (EC 2021/22 #5) be approved and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved an extension of the agreement with Gold Star Foods for frozen, refrigerated, processed commodity, and dry food products and services for the 2021/22 school year (EC 2021/22 #5), and authorized the Superintendent or designee to execute the necessary documents.
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Gold Star Renewal (2021-2022)
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Background NoRedInk has been identified as a company that will provide valuable curriculum writing services to staff members and students districtwide. NoRedInk helps to build stronger writers through interest-based curriculum, adaptive exercises, and actionable data by providing additional curriculum writing support and training for improving student composition skills. |
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Financial Implications The annual cost for NoRedInk to provide curriculum writing and training services districtwide is $182,037.32 for a three year contract and would be paid out of the General Fund - CARES Act Funding budget. A copy of the agreement is attached for Board Members’ information and consideration. Financial Impact: $182,037.32 Funding Source: General Fund - CARES Act Funding Budget Contract Terms: August 1, 2021 through July 31, 2024 |
Recommendation It is recommended that an agreement with NoRedInk for curriculum writing and training services Districtwide (EC 2021/22 #7) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with NoRedInk for curriculum writing and training services Districtwide (EC 2021/22 #7), and authorized the Superintendent or designee to execute the necessary documents.
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NoRedInk Districtwide Contract
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Background Government Code Section 53060 provides that legislative bodies may contract with outside individuals and/or firms to furnish special services and advice in “financial, economic, accounting, engineering, legal, or administrative matters if such persons are specially trained and experienced…” Even though professional services are typically selected through a competitive process, a district is not limited or restricted to selecting the lowest cost firm. A district may select the firm or firms that, in its opinion, demonstrate the best level of experience, qualifications, competence, and value to cost. Education Code Section 15280 (a)(2) states: The governing board of the district shall provide the citizens’ oversight committee with responses to any and all findings, recommendations, and concerns addressed in the annual, independent financial and performance audits required by subparagraphs (C) and (D) of paragraph (3) of subdivision (b) of Section 1 of Article XIII A of the California Constitution within three months of receiving the audits. The District is required to conduct an annual performance audit of Measure I Bond Fund expenditures in accordance with the California Constitution Article XIIA Section 1(b)(3)(C). In order to satisfy this requirement, the District has had an agreement with CliftonLarsonAllen LLP for the duration of the Bond. Current Considerations It is the opinion of District staff members that CLA is a well-qualified firm and will continue to meet the needs of the District. This agenda item seeks approval of a successor agreement with CLA for Measure I financial and performance audit services for the 2021/22, 2022/23, 2023/24 school years. Services are to be provided in accordance with Education Code Section 15280 et seq. and California Constitution Article XIIA Section 1(b)(3)(C). A copy of the agreement from CLA for Measure I financial and performance audit services for the 2021/22, 2022/23, and 2023/24 school years is attached for Board Members’ consideration and approval. |
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Financial Implications The total estimated cost for the agreement with CLA for Measure I financial and performance audit services for the 2021/22, 2022/23, and 2023/24 school years is not to exceed $8,925 per year. Funding for services will be paid from Measure I Bond Funds. Financial Impact: $8,925 per year (not to exceed amount) Primary Funding Source: Fund 27 - Measure I Bond Funds |
Recommendation It is recommended that an agreement with CliftonLarsonAllen LLP for Measure I financial and performance audit services for the 2021/22, 2022/23, and 2023/24 school years (EC 2021/22 #11) be approved, and the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with CliftonLarsonAllen LLP for Measure I financial and performance audit services for the 2021/22, 2022/23, and 2023/24 school years (EC 2021/22 #11), and authorized the Superintendent or designee to execute the necessary documents.
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2022 FJUHSD District Measure I Audit Engagement Letter
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Background Government Code Section 53060 provides that legislative bodies may contract with outside individuals and/or firms to furnish special services and advice in “financial, economic, accounting, engineering, legal, or administrative matters if such persons are specially trained and experienced…” Even though professional services are typically selected through a competitive process, a district is not limited or restricted to selecting the lowest cost firm. A district may select the firm or firms that, in its opinion, demonstrate the best level of experience, qualifications, competence, and value to cost. Current Considerations The District has had a continuing relationship with CliftonLarsonAllen LLP (CLA) for the past few years. It is the opinion of District staff members that CLA is a well-qualified firm and will continue to meet the needs of the District. This agenda item seeks approval of a successor agreement with CLA for professional financial audit and consulting services, and preparation of annual financial statements. Services for the 2021/22, 2022/23, and 2023/24 school years are to be provided in accordance with Education Code Section 41020. A copy of the agreement from CLA for professional audit and consulting services, and preparation of annual financial statements for the 2021/22, 2022/23, 2023/24 school years is attached for Board Members’ consideration and approval. |
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Financial Implications The total estimated cost for the agreement with CLA, for professional audit and consulting services, and preparation of annual financial statements will depend on the actual services provided. However, the contract’s annual cost for audit services and pre-closing audit services contains a not to exceed amount as listed below. Funding for services will be paid from the General Fund and will be budgeted and charged to the appropriate accounts. Financial Impact: $55,650 (2021/22 not to exceed amount) $58,275 (2022/23 not to exceed amount) $59,850 (2023/24 not to exceed amount) Primary Funding Source: Fund 01 - General Fund
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Recommendation It is recommended that an agreement with CliftonLarsonAllen LLP for professional audit and consulting services, and preparation of annual financial statements for the 2021/22, 2022/23, and 2023/24 school years (EC 2021/22 #12) be approved, and the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with CliftonLarsonAllen LLP for professional audit and consulting services, and preparation of annual financial statements for the 2021/22, 2022/23, and 2023/24 school years (EC 2021/22 #12), and authorized the Superintendent or designee to execute the necessary documents. |
2022 FJUHSD Audit Engagement Letter
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Background District school sites are often required to execute contracts for goods and services, and the use of facilities. A contract is a legally binding document that must be carefully reviewed prior to execution. All contracts relating to school sites must be in accord with District Board Policies and Administrative Regulations regarding the staff member designated to execute and/or sign contracts, and must be approved by the Board of Trustees (Education Code Sections 42630 – 42632). Any document requiring one party to do any specific action and receive consideration of any kind in return is considered a contract. Contracts may be called many things, including agreements, letters, memorandum of understanding, and grants. A contract may be for a single event or for events that repeat throughout the school year. A contract sets forth an obligation for payment of goods and services. A contract might also guarantee payment to the school site for allowing access or advertisement. In an effort to provide proper disclosure and transparency to the public, as well as to comply with Education Code Section 42630, District staff members will bring these contracts before the Board for consideration and approval. Current Considerations & Financial Implications
District school sites are considered part of the District entity; therefore, Business Services staff members have the same responsibility and authority over school site contracts as with any District contract. For this reason and because of the complexities of contract law, school site contracts must be reviewed by Business Services staff members before contracts are signed by the appropriate staff member. This would include: A review from Risk Management for potential liability and indemnity from contracts. A review from the Purchasing Department to ensure that terms are clearly stated and understood. A review from Business Services to ensure that financial considerations are clear and have been fully factored into the decision. When necessary, contacting District legal counsel for advice and guidance.
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This agenda item seeks approval/ratification of the following school site agreements:
Date | School | Vendor | Description | Financial Impact | Funding Source | 4/9/21 | LHHS | In-N-Out Burger | Cookout Agreement | $5,647.40 | School Site Fund | 5/11/21 | SOHS | Quizizz | Learning Platform | $4,000 | School Site Fund | 5/11/21 | SOHS | Walsworth | Yearbook Services | $42,500 | School Site Fund | 5/17/21 | BPHS | Elite Digital Media Productions | Graduation Ceremony Videography | $7,500 | General Funds | 5/24/21 | LHHS/SOHS | Pacific Coast Entertainment | Graduation Ceremony Videography | $25,008.26 | General Funds | 7/7/21 | FUHS | Hobsons | Software Solutions | $9,904 | School Site Fund | 8/29/21 | BPHS | Rosetta Stone | Language Learning Suite | $23,400 | School Site Fund | 5/24/22 | LHHS | Knott’s Berry Farm | Senior Lunch | $25,200 | School Site Fund |
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Recommendation It is recommended that the agreements on behalf of District schools with various vendors for the purchase of goods and services (EC 2020/21 #201) be approved/ratified and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved/ratified the agreements on behalf of District schools with various vendors for the purchase of goods and services (EC 2020/21 #201), and authorized the Superintendent or designee to execute the necessary documents.
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Background In order to mitigate the impact of development, collect school facility fees, and facilitate the sale of bonds or other obligations to finance the construction of facility-related projects within the District, the District has created and put in place three separate Community Facilities Districts (CFDs) which are listed below. The Fullerton School District (elementary) is the lead agency for the first two CFDs. However the Fullerton Joint Union High School District is the lead agency for the third CFD, CFD 2005-1. At the March 8, 2005 Board meeting, a public hearing was conducted and an election was held within the landowners of Community Facilities District (CFD) No. 2005-1 regarding the formation of CFD No. 2005-1, the levy of the special tax therein, the issuance of bonded indebtedness by CFD No. 2005-1, and the establishment of an appropriations limit within CFD No. 2005-1. In response to results of the election, the Board of Trustees authorized the collection of the special taxes in the same manner as ordinary ad valorem taxes. The Board acting as legislative body of Community Facilities District No. 2005-1 took action to officially form the CFD on June 15, 2004. In order to collect the special taxes each year that are needed to pay the debt service, the Board of Trustees, acting as the legislative body of the CFD, must take action to authorize the tax levy for the coming year, in this case fiscal year 2021/22. As an accountability measure, Government Code Sections 50075.3 and 53411 require the filing of certain information and annual reports on all voter-approved special taxes and bonded indebtedness. The reports are to be filed annually with the Board of Trustees no later than January 1st following the close of the prior fiscal year. The most recent report and additional supporting information regarding the CFD is available on the District’s Web site on the Business Services Division page under the Community Facilities District No. 2005-01 page. A printed copy of the documents is also available for review at the District’s Business Services office by contacting Joan Velasco, Assistant Superintendent, Business Services at (714) 870-2810. Current Considerations This agenda item seeks approval of Resolution 2021/22 #1 Resolution of the Board of Trustees of the Fullerton Joint Union High School District, Orange County, California, Acting as the Legislative Body of Community Facilities District No. 2005-1, Authorizing the Annual Levy of Special Tax for Fiscal Year 2021/22. The maximum allowable tax rate per parcel for 2021/22 as authorized by the Resolution is $1,782.00. However, the District will only levy $1,392.72 per parcel, the amount needed to service the debt and cover the CFD administrative expenses. General information related to CFD 2005-1 is provided below.
Number of Residential Parcels | 117 | Estimated Annual Special Tax per Parcel for 2021/22 | $1,392.72 | Maximum Allowed Annual Special Tax | $1,782.00 | Amount Levied as a Percentage of Maximum Allowable Tax | 78% | Total Tax Levy for 2021/22 All Parcels | $162,948.24 | Estimated Debt Service | $123,241 | Estimated Administrative Expenses | $25,000 |
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Financial Implications There are no direct fiscal impacts to the District as a result of the approval of this resolution.
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Recommendation It is recommended that Resolution 2021/22 #1 acting as the legislative body of Community Facilities District No. 2005-1, authorizing the annual levy of special tax for fiscal year 2021/22 be adopted, and that the Superintendent or designee be authorized to execute the resolution.
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It was moved, seconded and carried by a roll call vote to adopt Resolution 2021/22 #1 acting as the legislative body of Community Facilities District No. 2005-1, authorizing the annual levy of special tax for fiscal year 2021/22, and authorized the Superintendent or designee to execute the resolution.
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2021-22 CFD 2005-1 Resolution to Levy
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Background Board Policy 3842.2 and Education Code Section 17545 et seq., provide the framework for school districts to dispose of personal property such as furniture, equipment, computers, vehicles, library books (not textbooks), etc. Determination of obsolescence and disposal of textbooks and instructional materials is handled separately and is addressed in Education Code Section 60500 et seq. Education Code Section 17546 provides that if the governing board, by a unanimous vote of those members present, finds that the property, whether one or more items, does not exceed in value the sum of two thousand five hundred dollars ($2,500), the items may be sold at private sale without advertising. If the Board of Trustees finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be either donated to a charitable organization deemed appropriate by the Board, or it may be disposed of in the local public dump. In the case of electronic and computer equipment, such equipment will be disposed of via an e-waste recycler. Current Consideration
Attached is a list of technology equipment that is obsolete and/or not worth repairing and is recommended for disposal in accordance with Education Code Section 17546 as outlined above. Because the items have an individual value of less than $2,500, District staff members will be able to sell/dispose of these items without conducting a formal public auction. Once declared obsolete by the Board of Trustees, these items will be removed from the District’s inventory record and sold/disposed |
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Recommendation It is recommended that the Board of Trustees approve the sale/disposal of surplus District personal property identified on the attached list, and authorize District staff members to dispose of the obsolete items in accordance with Education Code Section 17546.
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Approved the sale/disposal of surplus District personal property, and authorize District staff members to dispose of the obsolete items in accordance with Education Code Section 17546.
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District Transportation Center Surplus Sunny Hills High School Surplus Technology Services Surplus (List 1) Technology Services Surplus (List 2)
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Resolution 2020/21 #35 for Transfer of Funds #11 is attached and recommended for approval. |
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Adoption by majority vote recommended. |
It was moved, seconded and carried by a roll call vote to adopt Resolution 2020/21 #35 for Transfer of Funds #11 as attached. |
Transfer of Funds #11
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In accordance with the law, Purchase Order Report 2020/21 #11 is recommended for approval. The report lists all purchase orders issued April 5, 2021 through May 2, 2021. |
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Approval recommended. |
Approved Purchase Order Report 2020/21 #11, which lists all purchase orders issued April 5, 2021 through May 2, 2021. |
Purchase Order Report #11
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In accordance with the law, Warrant Listing Report 2020/21 #11 is recommended for approval. The report includes all warrants issued April 5, 2021 through May 2, 2021. |
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Approval recommended. |
Approved Warrant Listing Report 2020/21 #11, which includes all warrants issued April 5, 2021 through May 2, 2021. |
Warrant Report #11
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The following gifts were donated to the District: The Troy Warriors Booster Club donated $1,368.64 for the team room in support of the Football Program at Troy High School. The Troy Support Organization donated $43,958.92 in support of the education of students at Troy High School. William Bud Lang donated camera equipment with a fair market value of $200 in support of the visual arts program of students at Fullerton Union High School.
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It is recommended that the gifts mentioned above, which have been donated to the Fullerton Joint Union High School District, be accepted and that a letter of appreciation be written to the donors. |
Approved the following gifts, which have been donated to the Fullerton Joint Union High School District, and that a letter of appreciation be written to the donors: The Troy Warriors Booster Club donated $1,368.64 for the team room in support of the Football Program at Troy High School. The Troy Support Organization donated $43,958.92 in support of the education of students at Troy High School. William Bud Lang donated camera equipment with a fair market value of $200 in support of the visual arts program of students at Fullerton Union High School.
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The attached Employer-Employee Relations/Personnel Report 2020/21 #13, which includes hiring, resignations, contract adjustments, and retirements for certificated and classified employees has been completed without irregularities and in compliance with the law, District policy, administrative regulations, rules, procedures, direction of the supervisor, and all information has been fully disclosed. |
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It is recommended that Employer-Employee Relations/Personnel Report 2020/21 #13, which includes hiring, resignations, contract adjustments, and retirements for certificated and classified employees be ratified. |
Ratified Employer-Employee Relations/Personnel Report 2020/21 #13, which includes hiring, resignations, contract adjustments, and retirements for certificated and classified employees. |
Final EER 5-11-21
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The California Interscholastic Federation (CIF) State Constitution Article 2, Section 25, states that each local school district board of education or trustees will annually identify individuals and alternates who will be school representatives to the athletic leagues for the upcoming year. Because the Freeway League is composed of the six District comprehensive high schools, the League representatives and alternates will be identified from staff members of the six comprehensive high schools. The District would like to continue with the appointments of the high school Principals as the school representatives to the Freeway League and the Assistant Principals of Student Affairs of the respective schools as the alternates to the Freeway League.
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It is recommended that the appointments of the Principals as the school representatives to the Freeway League and the Assistant Principals of Student Affairs of the respective schools be identified as the alternates to the Freeway League for the 2021/22 school year as required by the California Interscholastic Federation State Constitution are approved. |
Approved the appointments of the Principals as the school representatives to the Freeway League and the Assistant Principals of Student Affairs of the respective schools be identified as the alternates to the Freeway League for the 2021/22 school year as required by the California Interscholastic Federation State Constitution. |
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Education Code 37220 states in section (a)(3) that Lincoln Day must be observed on the Monday or Friday of the week in which February 12 occurs. For the 2021/22 school year, that would be either Monday February 7 or Friday February 11 because February 12 falls on a Saturday.
EC 37220 further states in section (e) that “except for Veterans Day, as designated in paragraph (8) of subdivision (a), the governing board of a school district, by adoption of a resolution, may revise the date upon which the schools of the district close in observance of any of the holidays identified in subdivision (a).”
Board Policy 6310 Pupil Attendance Calendar for 2021/22 was adopted by the Board of Trustees on December 10, 2019. The date approved for observance of Lincoln Day is Monday, February 14, 2022.
In order to comply with EC 37220, the Board will need to adopt a resolution to move this holiday to February 14, 2022. No changes to the Pupil Attendance regarding the date of Lincoln Day will be necessary.
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It is recommended that Resolution 2021/22 #2 designating the observance of Lincoln Day on February 14, 2022 and the observance of Washington Day on February 21, 2022 be adopted. |
It was moved, seconded, and carried by a roll call vote to adopt Resolution 2021/22 #2 designating the observance of Lincoln Day on February 14, 2022 and the observance of Washington Day on February 21, 2022. |
Resolution 2021/22 # 2
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Board Policy 6310 Pupil Attendance Calendar was adopted by the Board of Trustees on December 10, 2019. In reviewing the calculations of student days attended per month, the following error was discovered under the heading of “Days School Will Be In Session”:
Student Days Corrected Student
School Months Attended Days Attended August 16 – September 10 18 19 May 9 – June 2 19 18 Correcting the two months identified above will not affect the number of student days attended for the 2021/2022 school year. |
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Revised Board Policy 6310 Pupil Attendance Calendar for 2021/2022 is presented for first reading/information and will be submitted for second reading/adoption at the June 8, 2021, Board Meeting. |
This item was moved to Reports under Human Resources. Assistant Superintendent of Human Resources Dr. Ed Atkinson presented revised Board Policy 6310 Pupil Attendance Calendar for 2021/2022 for first reading/information and will be submitted for second reading/adoption at the June 8, 2021, Board Meeting.
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AMENDED BP6310 2021-22 PAC 5-11-21
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On October 6, 2020, the Board approved Agreement EC 2020/21 #116 with Behavioral Emotional & Academic Mentoring (BEAM), LLC, located in Whittier, California, to provide learning loss mitigation services to the District Special Education Students in research-based methodologies, so that all students can access rigorous and engaging instruction for the 2020/21, 2021/22 school years. The original per-unit rate to cover the period from October 6, 2020, through June 30, 2022, totaled $500,000. Learning Loss Mitigation funds were used to cover the cost of services, and it did not exceed $500,000. It is necessary to amend Agreement EC 2020/21 #116 in the amount of $650,000, to cover the period of October 6, 2020, through June 30, 2022 to provide increased support to District students, such as Educational Assessment, Specialized Academic Instruction (SAI), Speech and Language, and Counseling. The new total amended agreement dollar amount will not exceed $1,150,000. Elementary Secondary School Emergency Relief Funds (ESSER) funds will be used to cover the cost of services and will not exceed the added amount of $650,000.
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The addition in increased support to District students increases the total cost of the agreement by $650,000, bringing the total agreement cost to $1,150,000, for the period from October 6, 2020, through June 30, 2022. Contracts for future years will be initiated as prescribed by law. |
It is recommended that an amendment to the agreement with Behavioral Emotional & Academic Mentoring (BEAM), LLC, to provide learning loss mitigation services to District Special Education Students (EC 2020/21 #116) be ratified for the period of service of October 6, 2020 through June 30, 2022, and that the Superintendent or designee is authorized to execute the agreement.
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Ratified an amendment to the agreement with Behavioral Emotional & Academic Mentoring (BEAM), LLC, to provide learning loss mitigation services to District Special Education Students (EC 2020/21 #116) for the period of service of October 6, 2020 through June 30, 2022, and authorized the Superintendent or designee to execute the agreement.
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As Board Members may recall, the District participates in programs designed to recover costs associated with providing services to District students. The Local Education Agency Medi-Cal Billing Option program (LEA Billing) allows the District to claim reimbursement for Medi-Cal services currently provided to eligible children within the school environment. Examples of services include health, psychological, and behavioral assessments and therapies. Reimbursement monies can help to increase the amount of funding districts have to improve and enhance health services to their students. San Joaquin County Office of Education (SJCOE) will provide Local Education Agency (LEA) Medi-Cal Billing Option Claimant Services as outlined in the California State Plan under Title XIX of the Social Security Act, including all future approved Amendments to the California State Plan (SPA 15-021) to District. Terms and Conditions of Agreement: Responsibilities: SJCOE agrees to: Provide training, continuing education, and forms required by the District staff for the preparation of data required for the submission of the claims for interim reimbursement. Maintain knowledge of current billing procedures, rules, and laws for California’s Medi-Cal LEA Billing Option.
Establish and maintain procedures for the timely preparation of claims to Medi-Cal. Provide monthly management reports to the District. Prepare and submit weekly claims to Medi-Cal for payment. Provide technical assistance to the District with gathering and maintaining data required for claiming.
District agrees to: Ensure that all Medi-Cal covered services are furnished by qualified practitioners acting within their scope of practice. Ensure that individuals submitting claims for LEA Medi-Cal billing Option program are also included in the quarterly School Based Medi-Cal Administrative Activities (SMAA) Random Moment time Survey (RMTS). Input all electronic entries into the SEIS Billings and assure its accuracy. Notify SJCOE of any incorrect data should such submission occur.
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It is recommended that an agreement with San Joaquin County Office of Education Special Education Information System Billing Services (EC 2021/22 #6) be approved, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the agreement with San Joaquin County Office of Education Special Education Information System Billing Services (EC 2021/22 #6), and authorized the Superintendent or designee to execute the agreement. |
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On September 1, 2020, the Board approved Agreement EC 2020/21 #107 with Maxim Healthcare Services Holdings, Inc., a nonpublic nonsectarian agency, to provide Para Educator/Instructional Aide Korean Speaking for Interpreting and Translation Services. The fee for a Para Educator/Instructional Aide is $30 per hour for a maximum of 40 hours per week. The original per-unit rate costs to cover the period from August 11, 2020, through June 30, 2021, totaled $51,600. On March 9, 2021, the Board approved an amendment to the agreement to include Licensed Vocational Nurse Services. The approved amended amount totaled $80,400. It is necessary to amend the agreement again to include a Para Educator/Instructional Aide for the provision of 1:1 services for a District student for the period of April 28, 2021 through June 30, 2021. The fee for the Para Educator/Instructional Aide is $30 per hour for a maximum of 40 hours per week.
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The new total amended agreement amount will not exceed $129,600.
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It is recommended that an amendment to the agreement with Maxim Healthcare Services Holdings, Inc., a nonpublic nonsectarian agency, to provide Para Educator/Instructional Aide Korean speaking for interpreting and translation services (EC 2020/21 #107) be ratified in an amount not to exceed $129,600, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Ratified an amendment to the agreement with Maxim Healthcare Services Holdings, Inc., a nonpublic nonsectarian agency, to provide Para Educator/Instructional Aide Korean speaking for interpreting and translation services (EC 2020/21 #107) in an amount not to exceed $129,600, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement. |
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During the spring of 2021, La Habra High School worked to develop a fourth-year Computer Science course offering. Honors Apple iOS App Development will serve as a capstone course for La Habra High School’s Computer Science Pathway, providing students with a robust programming environment as they learn current approaches to app development in order to earn industry-level professional certification as an Apple iOS App Developer. In order to meet the priority as established by the Board of Trustees and the Superintendent to continue to develop content standards and course outlines, La Habra High School Computer Science teachers and administration worked together in the integration of California CTE standards in the course outline development process. Developing course objectives that parallel and are at least, if not more, rigorous than the state standards, the teachers also identified benchmarks and evidence appropriate for the standards. Benchmarks describe what students are expected to know and be able to do at the completion of a course. Evidence describes the types of student work that might be expected of a student. Once a draft of the proposed standards and course outlines was developed, input from other teachers and administrators was used to refine the standards and course outlines. Several iterations were reviewed before the standards and course outlines in their current form were completed. The Honors Apple iOS App Development course outlines translate the standards into course descriptions, goals, content statements, and student learner objectives. Alignment between the proposed standards and the proposed outlines is critical if students are to be positioned to meet state performance expectations. With an eye to the importance of the alignment between the state standards and the proposed District standards and course outlines, the District Curriculum Council took action to support the recommended standards and course outlines. Copies of the proposed Honors Apple iOS App Development Computer Science content standards and course outlines are attached and available to the public for review.
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It is recommended that the District Computer Science course outlines be adopted as presented. |
It was moved, seconded, and carried by a roll call vote to adopt District Computer Science course outlines. |
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In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into separate agreements with nonpublic nonsectarian schools to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district. An IEP has been developed for one District student that calls for services from a nonpublic nonsectarian school. Rossier Park School, located in Buena Park, California, will serve as the nonpublic nonsectarian school.
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The agreement total $10,367.55, and covers the period of service from April 21, 2021, to June 30, 2021.
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It is recommended that the agreement with Rossier Park School, a nonpublic nonsectarian school, to provide special education services (EC 2020/21 #203) be ratified at the per-unit rate cost for the dates indicated for a total cost of $10,367.55, and that the Superintendent or designee be authorized to execute the agreements. |
Ratified the agreement with Rossier Park School, a nonpublic nonsectarian school, to provide special education services (EC 2020/21 #203) at the per-unit rate cost for the dates indicated for a total cost of $10,367.55, and authorized the Superintendent or designee to execute the agreement. |
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In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into separate agreements with nonpublic nonsectarian schools to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district. An IEP has been developed for one District student that calls for services from a nonpublic nonsectarian school. Cleta Harder Developmental School, located in La Habra, California, will serve as the nonpublic nonsectarian school.
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The agreement totals $10,150.56, and covers the period of service from May 3, 2021, to June 30, 2021.
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It is recommended that an agreement with Cleta Harder Developmental School, a nonpublic nonsectarian school, to provide special education services (EC 2020/21 #205) be ratified at the per-unit rate cost for the dates indicated for a total cost of $10,150.56, and that the Superintendent or designee be authorized to execute the agreement. |
Ratified the agreement with Cleta Harder Developmental School, a nonpublic nonsectarian school, to provide special education services (EC 2020/21 #205) at the per-unit rate cost for the dates indicated for a total cost of $10,150.56, and authorized the Superintendent or designee to execute the agreement. |
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In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into a separate agreement with nonpublic nonsectarian schools to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district. An IEP has been developed for two District students that calls for services from a nonpublic nonsectarian residential treatment center school. Mountain Valley Child and Family Services, Inc., Mountain Valley School, located in Sacramento, California, will serve as the nonpublic nonsectarian residential treatment center school.
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The agreements total $573,241.50, and cover the period of service from July 1, 2021, to June 30, 2022.
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It is recommended that the agreements with Mountain Valley Child and Family Services, Inc., Mountain Valley School, a nonpublic nonsectarian residential treatment center school, to provide special education services (EC 2021/22 #8 and #9) be approved at the per-unit rate cost for the dates indicated for a total cost of $573,241.50, and that the Superintendent or designee be authorized to execute the agreements.
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Approved the agreements with Mountain Valley Child and Family Services, Inc., Mountain Valley School, a nonpublic nonsectarian residential treatment center school, to provide special education services (EC 2021/22 #8 and #9) at the per-unit rate cost for the dates indicated for a total cost of $573,241.50, and authorized the Superintendent or designee to execute the agreements.
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In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into separate agreements with nonpublic nonsectarian schools to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district. An IEP has been developed for one District student that calls for services from a nonpublic nonsectarian school. Beacon Day School, located in La Palma, California, will serve as the nonpublic nonsectarian school.
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The agreement totals $194,009, and covers the period of service from July 1, 2021, to June 30, 2022. |
It is recommended that an agreement with Beacon Day School, a nonpublic nonsectarian school, to provide special education services (EC 2021/22 #10) be approved at the per-unit rate cost for the dates indicated for a total cost of $194,009, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the agreement with Beacon Day School, a nonpublic nonsectarian school, to provide special education services (EC 2021/22 #10) at the per-unit rate cost for the dates indicated for a total cost of $194,009, and authorized the Superintendent or designee to execute the agreement. |
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The District has surplus personal property, which is no longer serviceable or is obsolete. Board Policy 3842.2, Disposal of Personal Property provides for the sale and/or disposal of surplus District personal property owned by the District. The property includes, but is not limited to, supplies, equipment, library books and textbooks (list attached). District property shall be leased, sold, or disposed of only by action of the Board of Trustees and in accordance with Education Code. |
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It is recommended that the Board of Trustees approve the sale/disposal of surplus District personal property, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the sale/disposal of surplus District personal property, and authorized the Superintendent or designee to execute the necessary documents.
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LS/LV Textbooks 5-11-21
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Arrangements have been made with Margaret T. Vento-Wildon, SLPEDIA, located in Signal Hill, California, to provide Augmentative Alternative Communication (AAC) training to one District Student, Parent, and District Staff members for the 2020/21 and 2021/22 school years. Margaret Vento-Wilson, Ph.D., CCC-SLP is the founder and owner of SLPEDIA. Dr. Vento-Wilson worked for many years as a school-based speech-language pathologist and is currently an assistant professor at California State University, Long Beach in the Speech-Language Pathology department. Dr. Vento-Wilson’s expertise is in augmentative and alternative communication (AAC) and autism spectrum disorder. Dr. Vento-Wilson is an active member of the American-Speech-Language-Hearing Association and is licensed by the State of California. SLPEDIA’s perspective is to work collaboratively with its clients and their families as a means of increasing communicative competence, whether through the improvement of speech production, language structure, social interaction, or through the use of AAC systems. SLPEDIA recognizes that each client is a member of a family, a neighborhood, and a community, and understands the critical role language plays in navigating those worlds. SLPEDIA offers both in-person and virtual services and professional development to school districts, special education teams, and private sessions in the areas of AAC assessment and therapy, literacy instruction, and service delivery. |
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AAC Training Terms and Financial Implications Financial Impact Not to exceed $2,500 Financial Funds Medi-Cal Health (LEA) Number of Hours/Sessions 10 Terms of Service May 19, 2021 - June 30, 2022 |
It is recommended that an agreement with Margaret T. Vento-Wilson, SLPEDIA, to provide Augmentative Alternative Communication (AAC) training to one District Student, Parent, and District staff members for the 2020/21 and 2021/22 school years, be approved in an amount not to exceed $2,500, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the agreement with Margaret T. Vento-Wilson, SLPEDIA, to provide Augmentative Alternative Communication (AAC) training to one District Student, Parent, and District staff members for the 2020/21 and 2021/22 school years (EC 2020/21 #206) in an amount not to exceed $2,500, and authorized the Superintendent or designee to execute the agreement.
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Background
Apex Learning offers a comprehensive, standards-based online curriculum containing a variety of courses, which can be taught in one period as listed in a school’s master schedule. The company provides multimedia instructional content that can motivate and engage students as well as provide multiple representations of concepts and address different learning styles. Students are able to move at their own pace, which allows students to take as much or as little time as needed to master the material.
Current Consideration
This agenda item seeks approval of an agreement with Apex Learning for summer school online comprehensive courses from June 1, 2021 through July 8, 2021.
Financial Implications
The fee to provide the online health summer school subscriptions is $112,000. The total cost of the agreement will not exceed $112,000 and will be paid from the ESSER-11-COVID Fund budget.
A summary of relevant information is provided below:
Financial Impact:
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$112,000
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Funding Source:
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ESSER-11-COVID Fund
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Service Start Date:
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June 1, 2021
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Service Completion Date:
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July 8, 2021
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Recommendation
It is recommended that an agreement with Apex Learning to provide online health summer school subscriptions (EC 2020/21 #204) be approved, and that the Superintendent or designee be authorized to execute the necessary documents. |
Approved the agreement with Apex Learning to provide online health summer school subscriptions (EC 2020/21 #204), and authorized the Superintendent or designee to execute the necessary documents. |
APEX SS Health Quote
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Equipment, Materials, Supplies, and Repairs/Maintenance Public Contract Code Section 20111 (a) provides that the governing board of any school district shall let any contracts involving an expenditure of more than $96,500 for any of the following: - The purchase of equipment, materials, or supplies to be furnished, sold, or leased to the district.
- Services, except construction services.
- Repairs, including maintenance as defined in Section 20115, that are not a public project as defined in subdivision (c) of Section 22002.
Contracts shall be let to the lowest responsive responsible bidder or else reject all bids. Purchases of equipment, materials, supplies, services, and repairs/maintenance in amounts less than $96,500 need not be bid. The purpose of this agenda item is to seek Board authorization to proceed with the solicitation of bids for a contract, which includes a 'piggyback' component. Pursuant to Public Contract Code Section 20118, a contract with a piggyback component permits other public corporations or agencies to procure personal property under a contract previously entered into between the original district, Fullerton Joint Union High School District, (FJUHSD) and a vendor. District staff members are proposing to include a piggyback component in a formally bid contract for the Division of State Architect (DSA) Preapproved Shade Structures (Districtwide). If subsequently awarded, a contract for DSA Preapproved Shade Structures (Districtwide) that includes a piggyback component would allow other public corporations or agencies to purchase DSA Preapproved Shade Structures on the same terms as the District. A piggyback contract offers (1) other public entities the ease of procuring products without formal bidding because those products were bid by another entity (FJUHSD) and (2) the vendor an opportunity to sell its product on a scale larger than to just one public entity. District staff members believe more favorable pricing will be obtained because of an "economy of scale" since the vendors should provide more favorable pricing if more entities can procure the vendor's products by piggybacking onto FJUHSD's contract. In accordance with Public Contract Code Section 20111, District staff members will advertise for and solicit bids from qualified bidders for shade structures, with a contract including a 'piggyback' component for DSA Preapproved Shade Structures. In order to select qualified firms to provide the requisite equipment, the District is seeking bids from qualified contractors to provide services in conjunction with the District’s operations, and to support its maintenance and facilities programs. |
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Financial Impact: $559,810.00 Funding Source: Deferred Maintenance |
It is recommended that an agreement with Bligh Roof Co. DBA Bligh Pacific for the Sonora High School Bldg. 400/ Locker Room Roofing Project, Bid #2021-05 (EC 2020/21 #207) be approved, and that the Superintendent or designee be authorized to execute the necessary documents. |
Approved the agreement with Bligh Roof Co. DBA Bligh Pacific for the Sonora High School Bldg. 400/ Locker Room Roofing Project, Bid #2021-05 (EC 2020/21 #207), and authorized the Superintendent or designee to execute the necessary documents. |
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Fullerton Union High School (FUHS) needs a new aquatics facility, which requires the services of an experienced architect for design and project administration process. PJHM Architects, chosen from the list of Board approved architect firms, proposed to perform the requisite work for a fixed fee of $520,000 based on the scope of work described in their proposal dated August 31, 2020. This agenda item seeks approval of the following items. - Authorization to enter into an agreement for architectural services with PJHM Architects for the design and project administration of the aquatics facility at FUHS for a fixed fee of $520,000.
- Authorization to commence the design work for the FUHS aquatics facility project.
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Financial Impact: Not to exceed $520,000 Funding Source: Fund 24-Measure I Bond Fund |
It is recommended that the Board of Trustees authorize District staff members to enter into an architectural service agreement with PJHM Architects for construction of an aquatics facility at Fullerton Union High School (EC 2020/21 #137), that District staff members to be authorized to commence the design work for the Fullerton Union High School aquatics facility project, and for the Superintendent or designee to be authorized to execute the necessary documents. |
Approved authorization for District staff members to enter into an architectural service agreement with PJHM Architects for construction of an aquatics facility at Fullerton Union High School (EC 2020/21 #137), authorized District staff members to commence the design work for the Fullerton Union High School aquatics facility project, and authorized the Superintendent or designee to execute the necessary documents. |
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On June 2, 2020, the Board of Trustees gave authorization to bid differed maintenance projects districtwide. Advertisements were placed in the Orange County Register on April 1 and April 8, 2021 and eight bids were received on May 4, 2021. This Board agenda item recommends approval of an agreement with Bligh Roof Co. DBA Bligh Pacific. Contractor | Bid | Bligh Roof Co. DBA Bligh Pacific | $559,810.00 | Stone Roofing Co., Inc. | $605,700.00 | Chapman Coast Roof Co., Inc. | $607,585.00 | Commercial Waterproofing Systems, Inc. | $678,900.00 | Best Contracting Service, Inc. | $698,766.00 | Letner Roofing Company | $708,600.00 | C.I. Services, Inc. | $745,223.00 | FC and Sons Roofing | $836,071.00 | Bligh Roof Co. DBA Bligh Pacific submitted the lowest responsive and responsible base bid of $559,810.00. Reference checks verified that the selected bidder is both responsive and responsible. |
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Financial Impact: $559,810.00 Funding Source: Deferred Maintenance |
It is recommended that an agreement with Bligh Roof Co. DBA Bligh Pacific for the Sonora High School Bldg. 400/ Locker Room Roofing Project, Bid #2021-05 (EC 2020/21 #207) be approved, and that the Superintendent or designee be authorized to execute the necessary documents. |
Approved the agreement with Bligh Roof Co. DBA Bligh Pacific for the Sonora High School Bldg. 400/ Locker Room Roofing Project, Bid #2021-05 (EC 2020/21 #207), and authorized the Superintendent or designee to execute the necessary documents. |
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President Buchi declared the meeting adjourned at 9:25 p.m. in accordance with Government Code Section 54956.9 (a,b,c) |
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