Regular Meeting of the Board of Trustees Fullerton Joint Union HSD June 08, 2021 6:00PM Meeting will be held via Zoom
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Pupil Personnel Matters/Advice From Legal Counsel – Existing and Anticipated Litigation (Disclosure of Case Name Would Jeopardize Potential Settlement Negotiations)/Real Property/Liability Claims/Public Employee Appointments – Discipline – Dismissal – Release/Employer-Employee Relations-Negotiations |
President Buchi called the meeting to order at 5:00 p.m. for Closed Session via Zoom teleconference. |
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Board Members were updated on confidential personnel and pupil matters. |
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Board Members were updated on negotiations.
President Buchi declared a recess at 5:20 p.m.
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President Buchi reconvened the meeting to Open Session at 6:06 p.m. |
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The flag salute was led by Assistant Superintendent of Business Services Joan Velasco. |
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Approval Recommended. |
Passed with a motion by Vicki Calhoun and a second by Dr. Chester Jeng. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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It was moved, seconded, and carried by a unanimous roll call vote to approve the agenda. |
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It is recommended that the minutes from the following Board meetings be approved: May 11, 2021 Board Meeting May 18, 2021 Special Board Meeting May 25, 2021 Special Board Meeting June 2, 2021 Special Board Meeting June 3, 2021 Special Board Meeting |
Passed with a motion by Lauren Klatzker and a second by Dr. Chester Jeng. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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It was moved, seconded and carried by a unanimous roll call vote to approve the minutes of the following meetings: Regular Board Meeting: May 11, 2021 Special Board Meetings: May 18, 2021; May 25, 2021; June 2, 2021; and, June 3, 2021 |
Minutes June 2, 2021 Special Board Meeting Minutes June 3, 2021 Special Board Meeting Minutes May 11, 2021 Board Meeting Minutes May 18, 2021 Special Board Meeting Minutes May 25, 2021 Special Board Meeting
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The Principals provided information on events at the campus. |
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President Buchi thanked the Principals for the outstanding job they did in celebrating the 2021 graduates at the graduation ceremonies. Dr. Scambray thanked the principals and staff members for being flexible and for having a positive attitude while facing the challenges of last year. Dr. Scambray also thanked the principals for organizing the graduations and doing an outstanding job in recognizing the graduates. Assistant Superintendent of Human Resources introduced Ruben Hernandez, new Assistant Superintendent of Business Services. Mr. Hernandez introduced his wife and children who were in attendance. |
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FSTO President Angie Cencak and CSEA President Joe Sliker thanked retiring Assistant Superintendent of Business Services Joan Velasco for her assistance and guidance over the years. Ms. Cencak and Mr. Sliker each presented Ms. Velasco with a gift on behalf of their unit members. |
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CLICK HERE TO FILL OUT A PUBLIC COMMENT CARD Note: All public comments will be read by the submitter of the comment. In order for a comment to be read. The submitter must be in attendance (virtually) to read their comments. |
The following individuals submitted a comment card and were present virtually to read their comments.
Brooke Harper, Ruthi Hanchett, George Rico, Shelly Arsneault, Alison Dover, Marcia Taborga, Ph.D., Susan Luevano, Jasamin Rostam, Harry Langenbacher, Jacquelyn Moran, Miguel Lopez, Mike Rodriguez, Chris Hutton, Katie Peckham, and Craig Lamascus commented they are in support of an ethnic studies requirement in the District.
Mark Ang, Heather Huertas commented they are not in support of an ethnic studies requirement in the District.
Jennifer Morley requested that the District follow the California State timeline for implementation of required coursework for ethnic and cultural studies.
Robert Denham, Fritz & Cindy von Coelln, Viorela, Laura Rosenkranz, Christian Pop, Steve Hahm, and Shawna Stewart requested that the District not hurry into putting a curriculum regarding ethnic studies in place until it is thoroughly evaluated and includes input from parents.
Anita Axe expressed concerns regarding the content included in the proposed California ethnic studies curriculum. |
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The textbooks on the attached list are proposed for addition to the basic textbook list effective for the 2021/22 school year. In accordance with District Administrative Regulation 6711.1, the textbooks have been reviewed by teachers and submitted to department leaders for evaluation. The members of the appropriate curriculum committee(s), meeting with the administrative liaison(s), have completed evaluation forms indicating that the books have been properly reviewed. The proposed additions have also been approved by the Assistant Principals, Instruction/Operations, the Administrative Council, and the Superintendent. |
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Information on the proposed basic textbooks are presently available in the Education and Assessment Services Division for review by any interested persons. The textbooks will be recommended for adoption at the June 22, 2021 Board meeting.
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Assistant Superintendent of Education and Assessment Services Sylvia Kaufman presented the new basic textbook list revisions, addendum #4. The new textbooks are proposed for addition to the basic textbook list effective for the 2021/22 school year. Dr. Kaufman reported that information on the proposed basic textbooks are presently available in the Education and Assessment Services Division for review by any interested persons. The textbooks will be recommended for adoption at the June 22, 2021 Board meeting. |
Textbook Addendum 4
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Legislation enacted in 2013/14 changed both the way the State allocates funding to school districts and the way the State supports and intervenes in underperforming districts. In addition to creating a new funding formula, the legislation established a new set of rules relating to school district transparency and accountability. Under the new rules, school districts are required to adopt a Local Control and Accountability Plan (LCAP). Districts that do not meet the goals specified in their LCAP, and fail to improve educational outcomes, are required to receive assistance through a system of support and intervention. Each LCAP must include a school district’s annual goals as they encompass each of eight specified State priorities that are intended to encompass the key ingredients of high-quality educational programs. The plans must include both districtwide goals and goals for each identified student subgroup, which includes Foster Youth (FY), Low Income (LI), and English Learners (EL). A district’s LCAP must specify the actions the district plans to take to achieve its annual goals. The specified actions must be aligned with the district’s adopted budget. In preparing the LCAP, the district is required to use a template developed by the State Board of Education (SBE). The template is intended to create consistency in LCAPs across the State and assist districts in developing their plans. One of the main procedural requirements is that each district consult with a parent advisory committee and EL parent advisory committee. The advisory committees review and comment on the proposed plan. The district’s superintendent must respond in writing to the comments of the advisory committees. Districts were required to adopt the LCAP by July 1, 2014, and annually thereafter. Each year, districts must update and adopt the LCAP prior to the adoption of their budget plans. Annual updates must review the district’s progress towards meeting the goals set forth in its LCAP, assess the effectiveness of the specific actions taken toward achieving these goals, and describe any changes the district will make as a result of the review and assessment. The district must specify the expenditures for the next fiscal year that will be used to support EL, LI, and FY students. Districts are required to hold at least two public hearings; one to discuss the LCAP and another to adopt the LCAP. Within five days of updating and adopting the LCAP, the District must submit the plan to the Orange County Department of Education (OCDE) for review. Before August 15 of each year, OCDE can seek clarification in writing from the District about the contents of the LCAP. The District must respond to the requests within 15 days. Within 15 days of receiving the District’s response, OCDE can submit recommendations for amendments to the LCAP back to the District. The District must consider OCDE recommendations at a Public Hearing within 15 days, but the District is not required to make changes to the plan.
CURRENT STEP IN REQUIRED PROCESS As stated above, State guidelines require that a Public Hearing be held to solicit the recommendations and comments of the members of the public regarding the specific actions and expenditures proposed to be included in the LCAP. After a brief report regarding this matter, it is recommended that the Board of Trustees conduct a Public Hearing. No action is required by the Board of Trustees at this meeting. In accordance with State regulation, comments received from the Public Hearing will be responded to in writing by the Superintendent. |
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At the June 22, 2021 Board meeting, the Board will be asked to approve/adopt the LCAP. |
Director of Educational Services Steve Zamora presented the proposed 2021/22 LCAP. Each LCAP must include a school district's annual goals as they encompass each of eight specified State priorities that are intended to encompass the key ingredients of high-quality educational programs. The plans must include both districtwide goals and goals for each identified student subgroup, which includes Foster Youth (FY), Low Income (LI), and English Learners (EL).
Mr. Zamora reviewed the actions the district plans to take to achieve its annual goals. The specified actions must be aligned with the district's adopted budget. State guidelines require that a Public Hearing be held to solicit the recommendations and comments of the members of the public regarding the specific actions and expenditures proposed to be included in the LCAP. President Buchi declared a public hearing open for comments at 8:55 p.m. No comments were heard; therefore, President Buchi declared the public hearing closed at 8:56 p.m. At the June 22, 2021, Board meeting, the Board of Trustees will be asked to approve/adopt the District's Local Control Accountability Plan.
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2020/21 LCAP Draft
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The District currently has a three-year contract agreement with the California School Employees Association, and its Chapter #82 (CSEA), which is in effect until June 30, 2021. Language contained in Article XXIV: Term of the 2018-2021 Agreement, states that Article VII: Compensation, Article VIII: Employee Insurance Benefits, and up to two (2) additional articles of choice by each party will be opened for year three of the contract.
The negotiation process will begin in the near future, once the two parties establish a mutually agreeable negotiation session.
The Initial Management Sunshine Proposal for Successor CSEA Contract to 2018-2021 Collective Bargaining Agreement, is provided for information.
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It is recommended that the Board President conduct a Public Hearing. |
Assistant Superintendent, Human Resources, Ed Atkinson presented the Initial Management Sunshine Proposal for Successor CSEA Contract to 2018-2021 Collective Bargaining Agreement. The Rodda Act requires that a public hearing take place to provide for public comment on the initial proposal from Management. President Buchi declared a public hearing open for comments at 8:57 p.m. No comments from the public were received; therefore, President Buchi declared the public hearing closed at 8:58 p.m.
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Management Sunshine Proposal CSEA
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Board Policy 6310 Pupil Attendance Calendar was adopted by the Board of Trustees on December 10, 2019. In reviewing the calculations of student days attended per month, the following error was discovered under the heading of “Days School Will Be In Session”: Student Days Corrected Student School Months Attended Days Attended August 16 – September 10 18 19 May 9 – June 2 19 18 Correcting the two months identified above will not affect the number of student days attended for the 2021/2022 school year. Revised Board Policy 6310 Pupil Attendance Calendar for 2021/2022 was presented for first reading/information at the May 11, 2021 Board Meeting. |
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Revised Board Policy 6310, Pupil Attendance Calendar for 2021/22, is submitted for second reading/adoption. |
. Passed with a motion by Joanne Fawley and a second by Lauren Klatzker. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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It was moved, seconded, and carried by a unanimous roll call vote to adopt revised Board Policy 6320, Pupil Attendance Calendar for 2021/22. |
Revised BP6310 2021-22
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Background Information AB 1200 requires the Board of Trustees, through a public hearing process, adopt the District’s annual budget. In addition to adopting the budget for the next fiscal year, the District must present projections for the subsequent two years, 2022/23 and 2023/24, and certify that it will be able to meet its reserve requirement (3%) for both the budget and the two following years, along with explanations for any reserve amounts above the 3% minimum reserve levels in the General Fund. After the State Budget is adopted by the legislature and signed by the Governor, the District will have 45 days to revise its 2021/22 budget and revise its projections for the 2022/23 and 2023/24 fiscal years. School districts are required to adopt a budget prior to June 30, 2021, for the fiscal year beginning July 1, 2021. Current Considerations This agenda item presents the 2021/22 District Budget, which reflects the Local Control Accountability Plan (LCAP) and the ending 2020/21 General Fund balances (with explanations for reserve levels exceeding the 3% minimum amount). As required by law, Board Members will conduct a Public Hearing on the 2021/22 LCAP, 2021/22 Fiscal Year Budget, and ending 2020/21 General Fund balances on June 8, 2021. The 2021/22 Fiscal Year Budget has been available for public inspection at the Education Center and on the District website since Friday, May 21, 2021. In addition, the Public Hearing for both the LCAP and 2021/22 Fiscal Year Budget was duly noticed in the Orange County Register on May 10, 2021. The Budget was provided to Board Members on June 4, 2021, for review and consideration. The Budget can be viewed at the District’s website on the Business Services Division page under the 2021/22 Budget Information and Financial Resources link. A printed copy is also available for review at the District office. The June 8, 2021, Board meeting agenda item will involve a discussion and presentation of the Estimated Actuals for the 2020/21 year, which includes information related to the General Fund ending balances, the 2021/22 Fiscal Year Budget, and projections for 2022/23 and 2023/24 General Fund accounts. Following the presentation, it is recommended that the Board President conduct a Public Hearing on this information and provide input on the Budget to District staff members as appropriate. On June 22, 2021, the Board of Trustees will be asked to approve and adopt the final 2021/22 Fiscal Year Budget and authorize the Superintendent or designee to file the requisite documents with the Orange County Department of Education. |
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It is recommended that the Board President conduct a Public Hearing.
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Assistant Superintendent of Business Services Joan Velasco presented information on the 2021/22 Fiscal Year Budget, which reflects the Local Control 2020/21 General Fund balances (with explanations for reserve levels exceeding the 3% minimum amount). State guidelines require that a Public Hearing be held to solicit comments from members of the public on the 2021/22 Fiscal Year Budget and ending 2020/21 General Fund balances. President Buchi declared a public hearing open for comments at 9:15 p.m. No comments from the public were received; therefore, President Buchi declared the public hearing closed at 9:16 p.m. On June 22, 2021, the Board of Trustees will be asked to approve and adopt the final 2021/22 Fiscal Year Budget and authorize the Superintendent or designee to file the requisite documents with the Orange County Department of Education. |
2020-21 Estimated Actuals Report & 2021-22 Budget Report 2020-21 Estimated Actuals Report & 2021-22 Budget Report Presentation
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Action by the Board in adoption of “Consent Calendar” means that all items appearing in this section are adopted by one single motion, unless a Member of the Board or the Superintendent requests that any such item be removed from the “Consent Calendar” and voted upon separately. Generally, “Consent Calendar” items are enacted upon in one action to conserve time and permit focus on other-than-routine matters.
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Passed with a motion by Lauren Klatzker and a second by Dr. Chester Jeng. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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Prior to approval of the Consent Calendar, Item 6.4.6 Approval of Proposal from National Demographic Corporation to Provide Demographic Services to the District was pulled for separate consideration.
A public comment was received from the following individual regarding an agenda item. Laura Rosenkranz was present virtually and asked the following questions regarding agenda item 6.4.6 Approval of Proposal from National Demographic Corporation to Provide Demographic Services to the District: (1) there are two options (timelines) presented in the proposal; has the Board made a decision which option they will choose? (2) how will the public be informed regarding public engagement and participation?
It was moved, seconded, and carried by a unanimous vote to approve the Consent Calendar, with the exception of item 6.4.6, which was pulled for separate consideration and vote.
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Background and Current Consideration School Services of California, Inc. (SSC), has had an ongoing agreement with the District since 1981. SSC provides consulting services in the areas of school finance, school budgeting, general fiscal issues, State-mandated program cost claims process, and legislation that impacts the District. The firm has provided extremely valuable counsel and services to the District for over 30 years. The base contract includes a variety of services, which are outlined in the attached agreement and 12 direct service hours. Additional consultation hours may be secured on an as needed basis at the applicable hourly rate for the person(s) performing the services. |
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The annual fee for fiscal and management information services for 2021/22 is $4,080. There is an additional fee of $1,000 for CADIE and SABRE reports, bringing the total cost of the agreement to $5,080. A copy of the agreement is attached for Board Members’ consideration and approval. Financial Impact: $5,080 Funding Source: Fund 01 - General Fund Contract Period: July 1, 2021 – June 30, 2022 |
It is recommended that an agreement with School Services of California, Inc., for fiscal and management information services for the 2021/22 school year (EC 2021/22 #19) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with School Services of California, Inc., for fiscal and management information services for the 2021/22 school year (EC 2021/22 #19), and authorized the Superintendent or designee to execute the necessary documents.
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Agreement with School Services of California, Inc.
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Background The California Department of General Services (DGS) utilizes the California Multiple Award Schedules (CMAS) to offer a wide variety of commodities, non-IT services, and information technology products and services at prices that have been assessed to be fair, reasonable, and competitive. Governmental agencies, including school districts, may utilize a CMAS agreement at any time without the need to bid competitively. The use of CMAS is optional and is available to State and local government agencies. Current Considerations This agenda item seeks approval of an agreement with DI Technology Group Inc., dba Data Impressions for the purchase of information technology goods and services through the following CMAS agreement: Department of General Services California Multiple Award Schedule (CMAS) DI Technology Group, Inc., dba Data Impressions CMAS Contract No. 3-17-70-0697P Supplement No. 2 CMAS Category: Information Technology Goods and Services CMAS Contract Term: April 17, 2017 through March 31, 2022 Base GSA Schedule No. GS-35F-0097Y Utilization of the CMAS agreement is determined to be in the District’s best interest as it allows the District to purchase competitively bid information technology goods and services. Upon acceptance and approval of the CMAS agreement with DI Technology Group, Inc., dba Data Impressions by the Board of Trustees, the District will execute the necessary authorization and issue the requisite purchase order(s). The DI Technology Group, Inc., dba Data Impressions CMAS agreement is attached for Board Members’ review and consideration. A printed copy is also available for review at the Business Services office by contacting Edgar Manalo, Director of Purchasing, Contracts, Warehouse, & Food Services, at (714) 870-2812 or via email emanalo@fjuhsd.org. |
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Staff members seek approval to utilize the CMAS agreement with DI Technology Group, Inc., dba Data Impressions to purchase technology equipment goods and services as the District installs, upgrades, and maintains various technologies throughout the District. Costs associated with this agreement will be paid out of various funding sources depending on the type of expenditure. Actual costs under this agreement will depend upon the quantity of products ordered. Technology services will be purchasing equipment and services for instruction and learning loss at all campuses. Staff members are requesting a one time not to exceed $2 million for the 2021/22 school year to help with learning loss related to COVID-19. The breakdown of the technology equipment for the 2021/22 school year is as follows: Estimated Cost of Agreement : $3,000,000 (2021/22 School Year) Funding Source: Various Sources Contract Terms: April 17, 2017 through March 31, 2022 |
It is recommended that an agreement with DI Technology Group, Inc., dba Data Impressions for the purchase of information technology goods and services via California Multiple Award Schedule master agreement contract #3-17-70-0697P (EC 2021/22 #51) be approved and the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with DI Technology Group, Inc., dba Data Impressions for the purchase of information technology goods and services via California Multiple Award Schedule master agreement contract #3-17-70-0697P (EC 2021/22 #51), and authorized the Superintendent or designee to execute the necessary documents. |
CMAS Agreement with DI Technology
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Background The National Federation of High School Network School Broadcast Program specializes in streaming live and on-demand high school sports through partnerships with more than forty-four high school state athletic associations and PlayOn! Sports. All NFHS Network events are available to watch online and through the network's live app, providing fans with the ability to stream high school sports on any device. Current Considerations The NFHS Network School Broadcast Program allows the continuous involvement of our community with Fullerton Joint Union High School District athletics during COVID-19 restrictions. It provides an additional viewing option for the term of the districtwide agreement. This agenda item seeks approval of an agreement with NFHS Network School Broadcast Program to provide District sites with the Pixellot camera equipment and software tools needed to produce and broadcast professional-grade events online. In order for unlimited students and families to access home games streamed online, the District has purchased a regular-season content fee for each site for a total cost of $18,000 annually ($3,000 per school site). A copy of the agreement with NFHS Network School Broadcast Program is attached for Board Members’ consideration and approval.
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Financial Impact: $18,000 annually Primary Funding Source: Fund 01 - General Fund Contract Terms: July 1, 2021 - June 30, 2026 |
It is recommended that an agreement with the National Federation of High School (NFHS) Network School Broadcast Program for District use of Pixellot cameras and software tools (EC 2021/22 #52) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved agreement with the National Federation of High School (NFHS) Network School Broadcast Program for District use of Pixellot cameras and software tools (EC 2021/22 #52), and authorized the Superintendent or designee to execute the necessary documents.
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Agreement with the National Federation of High School Network School Broadcast Program
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Background On December 1, 2018, the Board of Trustees approved a Request for Proposal (RFP) for yearbook printing and delivery services. On March 5, 2019, the Board of Trustees awarded the contract for these services to four vendors: Jostens, Inc., Herff Jones, Inc., Friesens Corporation, and Walsworth Yearbooks. The term of the original agreement was for the 2019/20 school year with the option of extending the agreement for two additional years if mutually agreed upon by both parties. Current Consideration This agenda item seeks approval of a one-year extension with the following vendors for yearbook printing and delivery services for the 2021/22 school year. Jostens, Inc. Herff Jones, Inc. Friesens Corporation Walsworth Yearbooks
Approval of this extension will be the first year of a possible two-year extension. |
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The estimated cost for yearbook printing and delivery services Districtwide is approximately $325,000 annually. Costs associated with this agreement will be paid from the Associated Student Body (ASB). Yearbooks are purchased through ASB and sold to students. Financial Impact: $325,000 (total estimate between all vendors) Funding Source: Associated Student Body Contract Period: July 1, 2021 – June 30, 2022 |
It is recommended that an extension of agreements with various vendors for yearbook printing and delivery services for the 2021/22 school year (RFP No. 1819-06) (EC 2021/22 #26) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the extension of agreements with various vendors for yearbook printing and delivery services for the 2021/22 school year (RFP No. 1819-06) (EC 2021/22 #26), and authorized the Superintendent or designee to execute the necessary documents.
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Extension Agreement with Friesens Extension Agreement with Herff Jones Extension Agreement with Jostens Extension Agreement with Walsworth
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Background and Current Consideration The District annually contracts with the Orange County Department of Education (OCDE) to provide certain ongoing network support and cyber security services and assistance. This agenda item seeks approval of an agreement with the OCDE for network support and cyber security services for the 2021/22 school year. This agreement with OCDE will allow the District to continue to have access to these network support services. The specific modules included in this agreement are: - Payroll Services - Financial (Separate contract required) - Human Resources (Separate contract required) - Time and Attendance (Separate contract required) - Imaging/Workflow (Separate contract required) - Data Center Site Services (Separate contract required) - Technical Support/Professional Services (Separate contract required) - Security Consulting Services (Separate contract required) - Security awareness training - Security assessment against Center for Intenet Security (CIS) for effective cyber defense controls - Security program road mapping - Security program document development - Vulnerability assessment - Security testing |
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The cost of the agreement with the OCDE for the 2021/22 school year is $10,600. Costs associated with this agreement will be paid out of the General Fund. A copy of the agreement is attached for Board Members’ consideration and approval. Financial Impact: $10,600 Funding Source: General Fund |
It is recommended that an agreement with the Orange County Department of Education for network support and cyber security services for the 2021/22 school year (EC 2021/22 #29), be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with the Orange County Department of Education for network support and cyber security services for the 2021/22 school year (EC 2021/22 #29), and authorized the Superintendent or designee to execute the necessary documents. |
Agreement with OCDE for Network Support and Cyber Security
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Background The District annually contracts with the Orange County Department of Education (OCDE) to provide internet access support services. Current Consideration This agreement will allow the District to continue these support services through the period commencing July 1, 2021, and ending on June 30, 2022. |
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There is no cost for the agreement with the OCDE for the 2021/22 school year. A copy of the agreement is attached for Board Members’ consideration and approval.
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It is recommended that an agreement with the Orange County Department of Education for internet access support services for the 2021/22 school year (EC 2021/22 #30), be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with the Orange County Department of Education for internet access support services for the 2021/22 school year (EC 2021/22 #30), and authorized the Superintendent or designee to execute the necessary documents.
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Agreement with OCDE for Internet Access Support
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Background and Current Consideration The District annually contracts with the Orange County Department of Education (OCDE) to provide certain ongoing software support and assistance. This agreement provides the District with Data Center site services that includes server hardware rack space to mount and house the District’s content filter and firewall.
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The cost for the agreement with the OCDE is $125 per month per 2U rack space. The District will need approximately 10U of rack space to house its current filtering solution. The cost will be $2,500 per month, or $30,000 for the period July 1, 2021 through June 30, 2022, and will be paid from the General Fund. A copy of the agreement is attached for Board Members’ consideration and approval. Financial Impact: $30,000 Not to Exceed Amount Funding Source: General Fund Contract Term: July 1, 2021 – June 30, 2022 |
It is recommended that an agreement with the Orange County Department of Education for Data Center Site Services (EC 2021/22 #32) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with the Orange County Department of Education for Data Center Site Services (EC 2021/22 #32), and authorized the Superintendent or designee to execute the necessary documents. |
Agreement with OCDE for Data Center Site Services
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Background and Current Consideration The District annually contracts with the Orange County Department of Education (OCDE) to provide certain ongoing software support and assistance. The agreement will allow the District access to the OCDE’s financial/accounting system. The specific modules included in this agreement are: Basic Financial/Budget School Site Finance Stores Inventory Fixed Assets
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The cost of the agreement with OCDE for the 2021/22 school year is $80,000. Costs associated with this agreement will be paid out of the General Fund. A copy of the agreement is attached for Board Members’ consideration and approval. Financial Impact: $80,000 Funding Source: General Fund Contract Period: July 1, 2021 – June 30, 2022 |
It is recommended that an agreement with the Orange County Department of Education for Business-Plus System Support Implementation and Software Support Services for the 2021/22 school year (EC 2021/22 #40) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with the Orange County Department of Education for Business-Plus System Support Implementation and Software Support Services for the 2021/22 school year (EC 2021/22 #40), and authorized the Superintendent or designee to execute the necessary documents. |
Agreement with OCDE for Business-Plus System Support
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Background and Current Consideration The District annually contracts with the Orange County Department of Education (OCDE) to provide certain ongoing software support and assistance. The agreement will allow the District access to OCDE’s Human Resources Application, which provides the District with employee database, position control, and employee benefits tracking systems.
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The cost of the agreement with OCDE for the 2021/22 school year is $55,000. Costs associated with the agreement will be paid out of the General Fund. A copy of the agreement is attached for Board Member consideration and approval. Financial Impact: $55,000 Funding Source: General Fund Contract Period: July 1, 2021 – June 30, 2022 |
It is recommended that an agreement with the Orange County Department of Education for Human Resources Application Implementation and Software Support Services for the 2021/22 school year (EC 2021/22 #41) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with the Orange County Department of Education for Human Resources Application Implementation and Software Support Services for the 2021/22 school year (EC 2021/22 #41), and authorized the Superintendent or designee to execute the necessary documents. |
Agreement with OCDE for the Human Resources Application
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Background The CALNET Program offers cellular voice and data services via competitively bid State contracts available to local government entities. Public schools are also eligible to utilize the CALNET Cellular Services for K-12 Schools. To support the District’s Hybrid and Distance Learning Model (On-Line) due to the COVID-19 pandemic and regular on-going purchases, the District requires wireless equipment and services to support students and staff members while attending school and working remotely. Current Consideration This agenda item seeks approval of an agreement with CALNET Cellular Services for K-12 Schools, utilizing the Authorization To Order (ATO) Cellular Category 19.1 with Verizon Wireless for the purchase of equipment and services: Verizon Cellular Agreement Agreement with CALNET Cellular Services for K-12 Schools, Authorization To Order (ATO) Cellular Category 19.1 Participation in the CALNET program allows the District to purchase competitively bid equipment and services under the same terms and conditions as the original agreement. Upon acceptance and approval of the agreement for the purchase of wireless equipment, the District will execute the necessary authorization and issue the requisite purchase order(s). |
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Estimated Cost of Agreement: $3,000,000 (2021/22 school year) $1,000,000 annually thereafter Funding Source: Fund 01 – General Fund Contract Terms: July 1, 2021 - May 22, 2023 |
It is recommended that an agreement with CALNET Cellular Services for K-12 Schools, utilizing the Authorization To Order Cellular Category 19.1 (EC 2021/22 #53) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with CALNET Cellular Services for K-12 Schools, utilizing the Authorization To Order Cellular Category 19.1 (EC 2021/22 #53), and authorized the Superintendent or designee to execute the necessary documents.
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Agreement with CALNET
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Background A master consultant agreement with Alan Smith Consulting for districtwide fitness center consulting and training services has been in place since September 2019. Current Considerations This agenda item seeks approval of a new agreement with Alan Smith Consulting for districtwide fitness center consulting and training services. Consulting services include assessment of the fitness facilities and recommended quality training program(s). Upon approval from the Board of Trustees, the District will execute the necessary authorization including, but not limited to, the District’s contracting standard procedures. |
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The total estimated cost for the agreement with Alan Smith Consulting for districtwide fitness center consulting and training services for the period July 1, 2021 through December 31, 2021, is not to exceed $40,000. Costs associated with this agreement will be paid out of the General Fund. A copy of the Master Consultant Services Agreement is attached for Board Members’ consideration and approval. A summary of relevant information is provided below. Estimated Cost of Agreement: $40,000 Funding Source: General Fund (Unrestricted) Service/Project Contract Period: July 1, 2021 – December 31, 2021 |
It is recommended that an agreement with Alan Smith Consulting for districtwide fitness center consulting and training services (EC 2021/22 #43) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with Alan Smith Consulting for districtwide fitness center consulting and training services (EC 2021/22 #43), and authorized the Superintendent or designee to execute the necessary documents.
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Agreement with Alan Smith Consultant Services
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Background On September 3, 2019, the Board of Trustees awarded a contract to Cantrell & Cantrell, Inc., dba Cantrell’s Feed Bin for agricultural feed products. The term of the original agreement was for ten months, September 4, 2019 through June 30, 2020, with the option of extending the agreement for two additional one-year periods if mutually agreed upon by both parties. Current Considerations This agenda item seeks approval of a one-year extension with Cantrell and Cantrell, Inc., dba Cantrell’s Feed Bin for agricultural feed products for the 2021/22 school year. |
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The estimated annual cost for the agreement is $30,000. Financial Impact: $30,000 (estimated annual cost) Funding Source: General Fund Contract Term: July 1, 2021 – June 30, 2022 |
It is recommended that an extension of an agreement with Cantrell & Cantrell, Inc., dba Cantrell’s Feed Bin for agricultural feed products, Bid No. 1920-02 (EC 2021/22 #42) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved an extension of the agreement with Cantrell & Cantrell, Inc., dba Cantrell’s Feed Bin for agricultural feed products, Bid No. 1920-02 (EC 2021/22 #42), and authorized the Superintendent or designee to execute the necessary documents.
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Extension Letter with Cantrell & Cantrell, Inc., dba Cantrell's Feed Bin
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Background The North Orange County Regional Occupational Program (NOCROP) District provides Career Technical Education classes to the Anaheim Union High School District, the Brea Olinda Unified School District, the Fullerton Joint Union High School District, the Placentia-Yorba Linda Unified School District and the Los Alamitos Unified School District through a Joint Powers Agreement. Current Considerations This agenda item seeks approval of a Joint Powers Agreement with NOCROP. The Joint Powers Agreement shall become effective and binding on July 1, 2021 upon the five participating school district’s approval of the agreement. This agreement shall continue in effect until terminated by each individual district. Attached for Board Members’ information is a copy of the Joint Powers Agreement.
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Funds paid to NOCROP, per the attached Appendix A, by the District from the District’s General Fund are as follows: Maximum Number of Sections | Cost per Section | Projected Total Annual Cost per District | Projected Monthly Invoice Amount for District | 101 | $26,276 | $2,653,876 | $265,388 |
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It is recommended that a Joint Powers Agreement with North Orange County Regional Occupational Program to establish a Regional Occupational Program for the 2021/22 school year (EC 2021/22 #47) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the Joint Powers Agreement with North Orange County Regional Occupational Program to establish a Regional Occupational Program for the 2021/22 school year (EC 2021/22 #47), and authorized the Superintendent or designee to execute the necessary documents.
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2021-22 NOCROP JPA Agreement
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Background The District provides Career Guidance Specialist (CGS) staff members for North Orange County Regional Occupational Program (NOCROP). In order for NOCROP to reimburse the District for the services provided by District CGS staff members for the 2021/22 school year, the District needs to have in place a 2021/22 Career Guidance Specialist agreement. Current Considerations This agenda item seeks approval of an agreement with NOCROP for reimbursement to the District for providing career guidance specialist staff members for NOCROP for the 2021/22 school year. Attached for Board Members’ information is a copy of the agreement. |
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Funds paid to the District by NOCROP will reimburse the District’s General Fund as follows: 2021/22 | 2022/23 on | $1,250 per section Currently 100 sections Est. Amount $125,000 |
$0 |
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It is recommended that an agreement with North Orange County Regional Occupational Program for reimbursement to the District for providing Career Guidance Specialist staff members for the 2021/22 school year (EC 2021/22 #48) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreement with North Orange County Regional Occupational Program for reimbursement to the District for providing Career Guidance Specialist staff members for the 2021/22 school year (EC 2021/22 #48), and authorized the Superintendent or designee to execute the necessary documents.
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2021-22 ROP Career Guidance Specialist Agreement
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Background District school sites are often required to execute contracts for goods and services, and the use of facilities. A contract is a legally binding document that must be carefully reviewed prior to execution. All contracts relating to school sites must be in accord with District Board Policies and Administrative Regulations regarding the staff member designated to execute and/or sign contracts, and must be approved by the Board of Trustees (Education Code Sections 42630 – 42632). Any document requiring one party to do any specific action and receive consideration of any kind in return is considered a contract. Contracts may be called many things, including agreements, letters, memorandum of understanding, and grants. A contract may be for a single event or for events that repeat throughout the school year. A contract sets forth an obligation for payment of goods and services. A contract might also guarantee payment to the school site for allowing access or advertisement. In an effort to provide proper disclosure and transparency to the public, as well as to comply with Education Code Section 42630, District staff members will bring these contracts before the Board for consideration and approval. Current Considerations & Financial Implications District school sites are considered part of the District entity; therefore, Business Services staff members have the same responsibility and authority over school site contracts as with any District contract. For this reason and because of the complexities of contract law, school site contracts must be reviewed by Business Services staff members before contracts are signed by the appropriate staff member. This would include: A review from Risk Management for potential liability and indemnity from contracts. A review from the Purchasing Department to ensure that terms are clearly stated and understood. A review from Business Services to ensure that financial considerations are clear and have been fully factored into the decision. When necessary, contacting District legal counsel for advice and guidance.
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This agenda item seeks approval of the following school site agreements: Date | School | Vendor | Description | Financial Impact | Funding Source | 7/1/21 | SOHS | Lisa Emch, A.T.C. | Athletic Trainer Services | NTE $27,000 | School Site Funds | 8/1/21 | BPHS | Outreach Concern | Counseling and Support Services | $17,000 | School Site Funds | 9/29/21 | LHHS | Parent Institute for Quality Education | Parent Engagement Program | $8,000 | Title I- School Site Funds |
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It is recommended that the agreements on behalf of District schools with various vendors for the purchase of goods and services (EC 2021/22 #54) be approved and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreements on behalf of District schools with various vendors for the purchase of goods and services (EC 2021/22 #54), and authorized the Superintendent or designee to execute the necessary documents. |
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Background Associated Student Body (ASB) organizations are often required to execute contracts for goods and services, and the use of facilities. A contract is a legally binding document that must be carefully reviewed prior to execution. All contracts relating to ASB must be in accord with District Board Policies and Administrative Regulations regarding the staff member designated to execute and/or sign contracts, and must be approved by the Board of Trustees (Education Code Sections 42630 – 42632). Any document requiring one party to do any specific action and receive consideration of any kind in return is considered a contract. Contracts may be called many things, including agreements, letters, memorandum of understanding, and grants. A contract may be for a single event or for events that repeat throughout the school year. A contract sets forth an obligation for payment of goods and services. A contract might also guarantee payment to the student organization for allowing access or advertisement. In an effort to provide proper disclosure and transparency to the public, as well as to comply with Education Code Section 42630, District staff members will bring these contracts before the Board for consideration and approval. Current Considerations and Financial Implications Student organizations are considered part of the District entity; therefore, Business Services staff members have the same responsibility and authority over ASB contracts as with any District contract. For this reason and because of the complexities of contract law, ASB contracts must be reviewed by Business Services staff members before contracts are signed by the appropriate staff member. This would include: A review from Risk Management for potential liability and indemnity from contracts. A review from the Purchasing Department to ensure that terms are clearly stated and understood. A review from Business Services to ensure that financial considerations are clear and have been fully factored into the decision. When necessary, contacting District legal counsel for advice and guidance.
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This agenda item seeks approval of the following agreements: Date | School | Vendor | Description | Financial Impact | Funding Source | 4/2/2022 | TRHS | Leadership Inspirations | 2022 Prom | $4,750 | TRHS ASB Budget | 4/2/2022 | TRHS | Old Ranch Country Club | 2022 Prom | $23,881.50 | TRHS ASB Budget |
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It is recommended that the agreements on behalf of the Associated Student Body Organization at District high schools with various vendors for the purchase of goods and services (EC 2021/22 #55) be approved, and that the Superintendent or designee be authorized to execute the necessary documents.
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Approved the agreements on behalf of the Associated Student Body Organization at District high schools with various vendors for the purchase of goods and services (EC 2021/22 #55), and authorized the Superintendent or designee to execute the necessary documents.
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Background On November 6, 2012, California voters approved Proposition 30, which prevented significant cuts to California K-12 education funding. Approval of Proposition 30 promulgated certain reporting requirements upon local school districts, including an accounting of how the revenues received subsequent to the proposition are spent. Current Considerations With approval of this resolution and the expenditure detail attached, the District will satisfy its reporting requirements for the 2021/22 fiscal year under the California Constitution Article XIII, Section 36, et seq., which requires the reporting of how funds received as a result of the passage of the proposition will be spent. There is no fiscal impact as a result of this resolution and reporting. The revenues received as a result of the passage of Proposition 30 have already been incorporated into the District’s 2021/22 Budget. |
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It is recommended that Resolution 2021/22 #3 to receive and determine the spending of Education Protection Account funds for fiscal year 2021/22 be adopted, and that the Superintendent or designee be authorized to execute the necessary documents. |
It was moved, seconded, and carried by a unanimous roll call vote to adopt Resolution 2021/22 #3 to receive and determine the spending of Education Protection Account funds for fiscal year 2021/22, and authorized the Superintendent or designee to execute the necessary documents. |
Education Protection Account Resolution
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Background Board Policy 3842.2 and Education Code Section 17545 et seq., provide the framework for school districts to dispose of personal property such as furniture, equipment, computers, vehicles, library books (not textbooks), etc. Determination of obsolescence and disposal of textbooks and instructional materials is handled separately and is addressed in Education Code Section 60500 et seq. Education Code Section 17546 provides that if the governing board, by a unanimous vote of those members present, finds that the property, whether one or more items, does not exceed in value the sum of two thousand five hundred dollars ($2,500), the items may be sold at private sale without advertising. If the Board of Trustees finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be either donated to a charitable organization deemed appropriate by the Board, or it may be disposed of in the local public dump. In the case of electronic and computer equipment, such equipment will be disposed of via an e-waste recycler. Current Consideration Attached is a list of technology equipment that is obsolete and/or not worth repairing and is recommended for disposal in accordance with Education Code Section 17546 as outlined above. Because the items have an individual value of less than $2,500, District staff members will be able to sell/dispose of these items without conducting a formal public auction. Once declared obsolete by the Board of Trustees, these items will be removed from the District’s inventory record and sold/disposed
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It is recommended that the Board of Trustees approve the sale/disposal of surplus District personal property identified on the attached list, and authorize District staff members to dispose of the obsolete items in accordance with Education Code Section 17546.
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Approved the sale/disposal of surplus District personal property and authorized District staff members to dispose of the obsolete items in accordance with Education Code Section 17546.
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FUHS Surplus List Transportation Surplus List
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Resolution 2020/21 #40 for Transfer of Funds #12 is attached and recommended for approval. |
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Adoption by majority vote recommended. |
It was moved, seconded, and carried by a unanimous roll call vote to adopt Resolution 2020/21 #40 for Transfer of Funds #12 as attached. |
Resolution #40 Transfer of Funds #12
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In accordance with the law, Purchase Order Report 2020/21 #12 is recommended for approval. The report lists all purchase orders issued May 3, 2021 through May 30, 2021. |
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Approval recommended. |
Approved Purchase Order Report 2020/21 #12, which lists all purchase orders issued May 3, 2021 through May 30, 2021. |
Purchase Order Report #12
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In accordance with the law, Warrant Listing Report 2020/21 #12 is recommended for approval. The report includes all warrants issued May 3, 2021 through May 30, 2021.
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Approval recommended. |
Approved Warrant Listing Report 2020/21 #12, which includes all warrants issued May 3, 2021 through May 30, 2021.
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Warrant Report #12
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The following gifts were donated to the District: Craig and Jeannie Sievers donated $250.00 for a scholarship in support of the agriculture program at Sonora High School. The Wilson W. Phelps Foundation donated $41,620.00 in support of the eSports program at Buena Park High School. The Orange County Farm Bureau donated $5,000.00 in support of the agriculture program at Fullerton Union High School.
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It is recommended that the gifts mentioned above, which have been donated to the Fullerton Joint Union High School District, be accepted and that a letter of appreciation be written to the donors. |
Approved the following gifts, which have been donated to the Fullerton Joint Union High School District, and that a letter of appreciation be written to the donors: Craig and Jeannie Sievers donated $250.00 for a scholarship in support of the agriculture program at Sonora High School. The Wilson W. Phelps Foundation donated $41,620.00 in support of the eSports program at Buena Park High School. The Orange County Farm Bureau donated $5,000.00 in support of the agriculture program at Fullerton Union High School. |
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The attached Employer-Employee Relations/Personnel Report 2020/21 #14, which includes hiring, resignations, contract adjustments, and retirements for certificated and classified employees has been completed without irregularities and in compliance with the law, District policy, administrative regulations, rules, procedures, direction of the supervisor, and all information has been fully disclosed. |
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It is recommended that Employer-Employee Relations/Personnel Report 2020/21 #14, which includes hiring, resignations, contract adjustments, and retirements for certificated and classified employees be ratified. |
Ratified Employer-Employee Relations/Personnel Report 2020/21 #14, which includes hiring, resignations, contract adjustments, and retirements for certificated and classified employees. |
Final EER 6-8-21
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This Memorandum of Understanding (“MOU”), entered into by the Fullerton Joint Union High School District (“District”) and the California School Employees Association, Chapter #82 (“CSEA”) on May 11, 2021, communicates the plan for the District to compensate all CSEA bargaining unit members who serve in classifications assigned to less than a 12-month work year and who, outside of their normally scheduled work year, provide direct support during the 2021 Summer School. Such unit members will be compensated at the rate of 1.53 multiplied by the employee’s existing rate of compensation, including longevity. Such classifications shall include: - Bus Driver
- Instructional Aide
- Food Service Worker
- Senior Food Service Worker
- Cafeteria Lead
- Campus Supervisor Aide
- Campus Supervisor Liaison
- LVN
Additionally, any other CSEA bargaining unit classification that works less than a 12-month work year, that provides direct support to the Summer School program during 2021 may also be compensated.
This MOU will remain in effect through July 8, 2021.
The Memorandum of Understanding: Summer School Compensation Between Fullerton Joint Union High School District and California School Employees Association (CSEA), Chapter #82 is provided for information.
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It is recommended that a Memorandum of Understanding: Summer School Compensation Between Fullerton Joint Union High School District and California School Employees Association (CSEA), Chapter #82 be ratified and that the Superintendent or designee be authorized to execute the necessary documents. |
Ratified the Memorandum of Understanding: Summer School Compensation Between Fullerton Joint Union High School District and California School Employees Association (CSEA), Chapter #82 and authorized the Superintendent or designee to execute the necessary documents. |
CSEA MOU 5-11-21
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Four students from Fullerton Union High School (FUHS) will participate in the JROTC Leadership Bowl, Washington, District of Columbia, from Monday, July 19, 2021, to Friday, July 23, 2021. Due to summer break no classroom time will be missed and no substitute teacher will be required. Supervision will be provided by FUHS certificated staff member Michael Albertson and classified staff member Herminia Ayala Hall.
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It is recommended that the extended field trips described above be approved. |
Approved the following field trip: Four students from Fullerton Union High School (FUHS) will participate in the JROTC Leadership Bowl, Washington, District of Columbia, from Monday, July 19, 2021, to Friday, July 23, 2021. |
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An important aspect of career technical education (CTE) curriculum standards is the partnership with industry professionals and the insight they provide CTE teachers. In order to fulfill this component of CTE programs, Education and Assessment Services proposes that the District continue to contract with Vital Link Education Business Consortium as it has for the past several years in order to provide teachers of CTE pathways the opportunity to meet with and develop partnerships with industry leaders through advisory committees and in developing work-based learning opportunities. |
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The term of the contract will be for the 2021/22 school year. Services included in the contract are industry advisory committee facilitation, professional learning communities management, professional development workshops, as well as opportunities for regional collaboration. The total cost of the agreement with Vital Link will not exceed $7,150 for the 2021/22 school year and will be paid from Strengthening Career and Technical Education for the 21st Century Act (Perkins V) funds. |
It is recommended that an consultant agreement with Vital Link Education Business Consortium to provide career technical education support services for the 2021/22 school year (EC 2021/22 #13) be approved in an amount not to exceed $7,150 and that the Superintendent or designee be authorized to execute the agreement. |
Approved the consultant agreement with Vital Link Education Business Consortium to provide career technical education support services for the 2021/22 school year (EC 2021/22 #13) in an amount not to exceed $7,150 and authorized the Superintendent or designee to execute the agreement. |
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Arrangements have been made with North Orange County Community College District (NOCCCD) to provide a College and Career Access Pathway (CCAP): Dual Enrollment Partnership Agreement for the 2021/22, 2022/23, and 2023/24 fall, spring, and summer semesters. The purpose of this agreement is to offer or expand dual enrollment opportunities, consistent with the provisions of Assembly Bill (AB) 288, for high school students “who may not already be college bound or who are underrepresented in higher education with the goal of developing seamless pathways from high school to community college for career technical education or preparation for transfer improving high school graduation rates, and assisting high school students to achieve college and career readiness” and “underachieving students, those from groups underrepresented in postsecondary education, those who are seeking advanced studies while in high school, and those seeking a career technical education credential or certificate.” All instruction will be provided by, and under the immediate supervision and control of, an appropriately-credentialed staff member who serves as an adjunct professor for NOCCCD. Courses identified for the 2021/22 school year will include Culinary Arts (HRC) at FUHS; Administration of Justice (AJ) at BPHS and LHHS; Business (BUS) at BPHS and SOHS; Computer Information Systems (CISG) at BPHS; Communication Studies (COMM) at BPHS; Digital Arts (DART) at SOHS; Library Technology (LIB) at BPHS; Mindfulness (MIND) at TRHS; Nutrition (NUTR) at SOHS; Sociology (SOC) at FUHS, LHHS and TRHS; Welding (WELD) at LHHS and SOHS; and Counseling (COUN) at BPHS, FUHS, LHHS, LS/LVHS, SOHS, SHHS, and TRHS. Courses will be held at District school sites after regular school hours.
Courses offered as part of this agreement shall be community college credit courses acceptable towards a career technical education credential or certificate, or preparation for transfer, or appropriate to improve high school graduation rates or help high school students achieve college and career readiness. The term of the CCAP agreement shall be for one year beginning on July 1, 2021, and ending on June 30, 2024, unless otherwise terminated. |
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The District will provide and maintain facilities, equipment, textbooks, and instructional supplies and materials that are necessary. Students shall not be assessed any fee for the courses. NOCCCD will claim apportionment for District students enrolled in a community college course under the CCAP agreement.
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It is recommended that an agreement between North Orange County Community College District and the District to provide a College and Career Access Pathway: Dual Enrollment Partnership for the 2021/22, 2022/23, and 2023/24 school years (EC 2021/22 #14), be approved and that the Superintendent or designee be authorized to execute the agreement.
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Approved the agreement between North Orange County Community College District and the District to provide a College and Career Access Pathway: Dual Enrollment Partnership for the 2021/22, 2022/23, and 2023/24 school years (EC 2021/22 #14) and authorized the Superintendent or designee to execute the agreement.
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Arrangements have been made with Goodwill Industries of Orange County DEAFinitely Professional Interpreting Services (DPI), a consultant, located in Santa Ana, California, to provide American Sign Language interpreting services for students residing in the District pursuant to an Individualized Education Program (IEP). Additionally, pursuant to Parents Notice of Procedural Safeguards, parents may request to have information presented to them in their primary form of communication. |
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The agreement shall not exceed $175,000, and covers the period of service from July 1, 2021, to June 30, 2022. The contract provides flexibility to add students through the 2021/22 school year without a break in services.
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It is recommended that a consultant agreement with Goodwill Industries of Orange County DEAFinitely Professional Interpreting Services to provide American Sign Language interpreting services to Special Education students (EC 2021/22 #20) be approved for the period of service from July 1, 2021, to June 30, 2022, in an amount not to exceed $175,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the consultant agreement with Goodwill Industries of Orange County DEAFinitely Professional Interpreting Services to provide American Sign Language interpreting services to Special Education students (EC 2021/22 #20) for the period of service from July 1, 2021, to June 30, 2022, in an amount not to exceed $175,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement. |
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Dania Beach, Florida, to provide support to the District Special Education Staff with a research-based digital instructional planning platform and instructional learning tools so that all students can access rigorous and engaging instruction for the 2021/22 school year. Proposal for the 2021/22 School Year: |
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Terms of Agreement and Financial Implications: Effective: July 1, 2021 - June 30, 2022 Nearpod Premium Plus: $ 75,000.84 Funds Used: Elementary Secondary School Emergency Relief (ESSER) |
It is recommended that an Agreement with Nearpod, Inc., to provide support with a research-based digital instructional planning platform and instructional planning tools to District Special Education staff (EC 2021/22 #21) be approved for the period of services from July 1, 2021 through June 30, 2022, in an amount not to exceed $75,000.84, and that the Superintendent or designee is authorized to execute the agreement. |
Approved the agreement with Nearpod, Inc., to provide support with a research-based digital instructional planning platform and instructional planning tools to District Special Education staff (EC 2021/22 #21) for the period of services from July 1, 2021 through June 30, 2022, in an amount not to exceed $75,000.84, and authorized the Superintendent or designee to execute the agreement. |
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In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into separate agreements with nonpublic nonsectarian agencies to provide the services included in a pupil’s Individualized Education Program (IEP) when such services cannot be provided by the district. West Shield Adolescent Services, located in Huntington Beach, California, transports adolescents to programs and facilities throughout the United States and across the world. West Shield Adolescent Services are based on nonviolent crisis intervention techniques, which emphasize communication to resolve conflict. The safety of the adolescent, compassion, patience, trust, professionalism and affordability are the cornerstones on which West Shield builds its foundational approach in the transport and care of the student. West Shield Adolescent Services operates one of the most highly trusted and well-known companies with already provided transportation services to more than 14,000 adolescents in over 25 years in the industry. The contract provides flexibility to add students throughout the 2021/22. Contracts for future school years will be initiated as prescribed by law.
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The agreement shall not exceed $25,000, and covers the period of service from July 1, 2021, to June 30, 2022.
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It is recommended that an agreement with West Shield Adolescent Services, a nonpublic nonsectarian agency, to provide secure transportation to residential treatment centers (EC 2021/22 #22) to students residing in the District, be approved at the per-unit rate cost for the dates indicated for a total cost of $25,000, and that the Superintendent or designee be authorized to execute the agreement. |
Approved the agreement with West Shield Adolescent Services, a nonpublic nonsectarian agency, to provide secure transportation to residential treatment centers (EC 2021/22 #22) to students residing in the District at the per-unit rate cost for the dates indicated for a total cost of $25,000, and authorized the Superintendent or designee to execute the agreement. |
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Arrangements have been made with Continental Interpreting Services, Inc., (CIS) located in Yorba Linda, California, to provide interpretation and translation services to special education students residing in the District pursuant to the Notice to Parent/Guardian/Surrogate Notice of Procedural Safeguards, which states that parents may request to have their child’s Individualized Education Program (IEP) and assessment reports translated into their primary language. The Local Control Accountability Plan (LCAP) for the 2021/22 school year allocates funds for continued translation of District and site documents into primary languages of English Learner (EL) families, as well as interpretation services from outside agencies. The LCAP outlined that $110,000 would be set aside for translation and interpretation. The contract will cover both special education needs as well as LCAP goals. The contract provides flexibility to add students throughout the 2021/22 school year without a break in service. The cost of services will be paid out of Local Control Funding Formula (LCFF) Supplemental funds and Special Education funds. The total cost for annual services will not exceed $260,000. Local Control Funding Formula (LCFF) Supplemental funds will cover $110,000 of the total annual cost, and Special Education will cover $150,000 of the total annual cost for services.
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The agreement shall not exceed $260,000, and covers the period of service from July 1, 2021, to June 30, 2022. |
It is recommended that a consultant agreement with Continental Interpreting Services, Inc., to provide interpreting and translation services to District students and families for the 2021/22 school year (EC 2021/22 #23) be approved for the period of service from July 1, 2021 to June 30, 2022, in an amount not to exceed $260,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement. |
Approved the consultant agreement with Continental Interpreting Services, Inc., to provide interpreting and translation services to District students and families for the 2021/22 school year (EC 2021/22 #23) for the period of service from July 1, 2021 to June 30, 2022, in an amount not to exceed $260,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement. |
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In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into separate agreements with nonpublic nonsectarian schools to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district. An IEP has been developed for one District student that calls for services from a nonpublic nonsectarian school. Ocean View School, located in Laguna Niguel, California, will serve as the nonpublic nonsectarian school. |
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The agreement totals $1,823.16, and covers the period of service from July 1, 2021, to July 9, 2021. |
It is recommended that an agreement with Ocean View School, a nonpublic nonsectarian school, to provide special education services (EC 2021/22 #24) be approved at the per-unit rate cost for the dates indicated for a total cost of $1,823.16, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the agreement with Ocean View School, a nonpublic nonsectarian school, to provide special education services (EC 2021/22 #24) at the per-unit rate cost for the dates indicated for a total cost of $1,823.16, and authorized the Superintendent or designee to execute the agreement. |
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Arrangements have been made with TTC4SUCCESS (Tasha’s Training and Consulting), a consultant, located in Murrieta, California, to provide mental health consultations for special education staff members and students and/or direct mental health services for special education students residing in the District pursuant to an Individualized Education Program (IEP).
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The agreement will not exceed $100,000, and covers the period of service from July 1, 2021, to June 30, 2022. The contract provides flexibility to add students through the 2021/22 school year without a break in services. |
It is recommended that a consultant agreement with TTC4SUCCESS (Tasha’s Training and Consulting) to provide mental health consultations for special education staff members and students and/or direct mental health services for special education students (EC 2021/22 #27) be approved for the period of service from July 1, 2021, to June 30, 2022, in an amount not to exceed $100,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the consultant agreement with TTC4SUCCESS (Tasha’s Training and Consulting) to provide mental health consultations for special education staff members and students and/or direct mental health services for special education students (EC 2021/22 #27) for the period of service from July 1, 2021, to June 30, 2022, in an amount not to exceed $100,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement.
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Arrangements have been made with Diana Brandin, dba Diana Brandin Realtime Captioning and Sign Language Services located in Tujunga, California, to provide Communication Access Realtime Translation (CART) services for two special education students residing in the District pursuant to the Americans with Disabilities Act (ADA). The contract provides flexibility to add students through the 2021/22 school year. Contracts for future school years will be initiated as prescribed by law. |
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The agreement will not exceed $450,000, and covers the period of service from July 1, 2021, to June 30, 2022. |
It is recommended that a consultant agreement with Diana Brandin, dba Diana Brandin Realtime Captioning and Sign Language Services to provide Communication Access Realtime Translation (CART) services for two special education students (EC 2021/22 #28) be approved for the period of service from July 1, 2021, to June 30, 2022, in an amount not to exceed $450,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the consultant agreement with Diana Brandin, dba Diana Brandin Realtime Captioning and Sign Language Services to provide Communication Access Realtime Translation (CART) services for two special education students (EC 2021/22 #28) for the period of service from July 1, 2021, to June 30, 2022, in an amount not to exceed $450,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement. |
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The Orange County Department of Education provides special education schools/programs and services for severely disabled students ages 3 through 22 requiring intensive individual educational services through an agreement with the Orange County Superintendent of Schools. The District currently has eight special education students being served in County-operated special education programs. The placement of the eight District special education students has been reviewed by District staff members and it has been determined that the students would continue to be appropriately served in the current County-operated programs. The District does not have an appropriate Least Restrictive Environment that provides programs and services to address the unique needs of these special education students. The Memorandum of Understanding provides flexibility to add students through the 2021/22 school year. |
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It is recommended that a Memorandum of Understanding between the Orange County Superintendent of Schools and the District to provide special education programs for individuals with exceptional needs for the 2021/22 school year be approved, and that the Superintendent or designee be authorized to execute the Memorandum. |
Approved the Memorandum of Understanding between the Orange County Superintendent of Schools and the District to provide special education programs for individuals with exceptional needs for the 2021/22 school year, and authorized the Superintendent or designee to execute the Memorandum. |
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Arrangements have been made with Seneca, Family of Agencies located in Oakland, California, to provide mental health, consultation, wraparound, assessment and treatment planning services, to students in addition to professional development for District staff members for the 2021/22 school year. Student Intervention Services, such as Individual Behavior, Social Emotional Skills, Individual Student Counseling, Family Counseling, and/or Case Management, are few of the services to which Seneca, Family of Agencies has dedicated itself to provide. Seneca Family of Agencies will provide services to at-risk students, including students with disabilities, who are experiencing behavioral/emotional/mental health difficulties preventing them from being successful in school. |
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The cost of services will be paid out of Local Control Funding Formula (LCFF) Supplemental funds and General Special Education funds. The total cost for annual services will not exceed $250,000. Local Control Funding Formula (LCFF) Supplemental funds will cover $150,000 out of the total annual cost, and General Special Education will cover $100,000 out of the total annual cost for services. |
It is recommended that an agreement with Seneca Family of Agencies, to provide mental health services to general and special education students and training for District staff members for the 2021/22 school year (EC 2021/22 #31) be approved in an amount not to exceed $250,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the agreement with Seneca Family of Agencies, to provide mental health services to general and special education students and training for District staff members for the 2021/22 school year (EC 2021/22 #31) in an amount not to exceed $250,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement.
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In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into separate agreements with nonpublic nonsectarian schools to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district. An IEP has been developed for four District students that calls for services from a nonpublic nonsectarian school. Cleta Harder Developmental School, located in La Habra, California, will serve as the nonpublic nonsectarian school.
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The agreements total $340,425, and cover the period of service from July 1, 2021, to June 30, 2022.
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It is recommended that the agreements with Cleta Harder Developmental School, a nonpublic nonsectarian school, to provide special education services (EC 2021/22 #33 through #36) be approved at the per-unit rate cost for the dates indicated for a total cost of $340,425, and that the Superintendent or designee be authorized to execute the agreements. |
Approved the agreements with Cleta Harder Developmental School, a nonpublic nonsectarian school, to provide special education services (EC 2021/22 #33 through #36) at the per-unit rate cost for the dates indicated for a total cost of $340,425, and authorized the Superintendent or designee to execute the agreements. |
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In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into separate agreements with nonpublic nonsectarian schools to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district. An IEP has been developed for two District students that call for services from a nonpublic nonsectarian school. Olive Crest Academy, dba Approach Learning and Assessment Centers, Inc., located in Orange, California, will serve as the nonpublic nonsectarian school. |
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The agreements total $104,133.84, and cover the period of service from July 1, 2021, to June 30, 2022. |
It is recommended that the agreements with Olive Crest Academy, dba Approach Learning and Assessment Centers, Inc., a nonpublic nonsectarian school, to provide special education services (EC 2021/22 #37 and #38) be approved at the per-unit rate cost for the dates indicated for a total cost of $104,133.84, and that the Superintendent or designee be authorized to execute the agreements. |
Approved the agreements with Olive Crest Academy, dba Approach Learning and Assessment Centers, Inc., a nonpublic nonsectarian school, to provide special education services (EC 2021/22 #37 and #38) at the per-unit rate cost for the dates indicated for a total cost of $104,133.84, and authorized the Superintendent or designee to execute the agreements. |
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The application for Agricultural Career Technical Education Incentive Grant funds will be submitted on June 30, 2021. In order for the District to receive the allocation, the application requires approval from the Board of Trustees. |
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It is recommended that the Board approve the submission of the application for receiving Agricultural Career Technical Education Incentive Grant funds. |
Approved the submission of the application for receiving Agricultural Career Technical Education Incentive Grant funds. |
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In accordance with Education Code Sections 56365 and 56366, a school district is required to enter into separate agreements with nonpublic nonsectarian agencies to provide the services included in a pupil's Individualized Education Program (IEP) when such services cannot be provided by the district. Arrangements have been made with Dr. Douglas W. Stephey, O.D., M.S., located in Covina, California, to provide vision therapy services to a District special education student. Dr. Douglas W. Stephey and his optometry team are committed to providing advanced vision care in a professional and comfortable environment. Dr. Stephey’s primary eye care service includes a complete eye exam that analyzes eye health and vision function. |
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The agreement totals $3,300, and covers the period of service from April 30, 2021, to June 30, 2022.
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It is recommended that an agreement with Douglas W. Stephey, O.D., M.S, to provide working memory vision therapy services to a District special education student (EC 2020/21 #214) be ratified at the per-unit rate cost for the dates indicated for a total cost of $3,300, and that the Superintendent or designee be authorized to execute the agreements. |
Ratified the agreement with Douglas W. Stephey, O.D., M.S, to provide working memory vision therapy services to a District special education student (EC 2020/21 #214) at the per-unit rate cost for the dates indicated for a total cost of $3,300, and authorized the Superintendent or designee to execute the agreement. |
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Arrangements have been made with D & D Education Consultants and Jo-Anne Cooper, Consultant, to provide technical assistance in the preparation of the Comprehensive Coordinated Early Intervening Services (CCEIS) Plan, which addresses the issue of the District being found in Significant Disproportionality in the area of Hispanic/Specific Learning Disability. The District was notified in January 2021 of being found in Significant Disproportionality in the area of Hispanic/Specific Learning Disability. In essence, the finding identifies school districts that have identified more than 3% of a traditionally underserved population for Special Education. There are over twenty potential findings that the state can identify for a school district. The Fullerton Joint Union High School District had only one finding. The CCEIS Plan is to be submitted to the California Department of Education (CDE) Special Education Division by September 30, 2021. |
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Costs for D & D Consulting will be $10,000. Costs for Jo-Anne Cooper, Consultant services $7,500. Costs will be paid out of Special Education funding specifically set aside for the CCEIS plan as a requirement of the Significant Disproportionality process.
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It is recommended that an agreement with D & D Education Consultants and Jo-Anne Cooper, Consultant, to provide technical assistance to the District to develop a plan to address Significant Disproportionality status in Special Education (EC 2021/22 #50) be approved in an amount not to exceed $17,500, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the agreement with D & D Education Consultants and Jo-Anne Cooper, Consultant, to provide technical assistance to the District to develop a plan to address Significant Disproportionality status in Special Education (EC 2021/22 #50) in an amount not to exceed $17,500, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement. |
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Arrangements have been made with Phoenix House to provide mental health services, such as individual counseling, behavioral intervention design & planning, and group counseling to District students for the 2021/22 school year. Clinical supervision will be executed by a licensed LMFT or LCSW registered with the Board of Behavioral Sciences in the State of California overseeing Social Work and/or Marriage and Family Therapist trainees provided by Phoenix House. Phoenix House will provide direct services to at-risk students, including the unduplicated population of students identified in the LCAP who are experiencing emotional/mental difficulties preventing them from being successful in school. These services will be provided to students throughout the 2021/22 school year. A mental health interventionist will be provided at each school site to address student’s social emotional needs. Services will be provided on a weekly basis to ensure that District resources are maximized to meet students' social emotional needs across the District. |
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The cost of services for District students will be $6,250 per month and will be paid out of Local Control Funding Formula (LCFF) supplemental funds. In accordance with the LCAP, the total annual cost for services will not exceed $75,000. |
It is recommended that a consultant agreement with Phoenix House to provide mental health services to District students for the 2021/22 school year (EC 2021/22 #39) be approved in an amount not to exceed $75,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the consultant agreement with Phoenix House to provide mental health services to District students for the 2021/22 school year (EC 2021/22 #39) in an amount not to exceed $75,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement.
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As a support to the science curriculum, ExploreLearning Gizmos are science simulations that power inquiry and understanding. Hundreds of online simulations are available with lesson materials, supporting research-based strategies to build deep conceptual understanding in math and science. ExploreLearning provides powerful interactive content that helps teachers use research-proven instructional strategies more effectively, more easily and more often. Gizmos allow students to go deeper in terms of problem solving and critical thinking. ExploreLearning Gizmos will: Provide new knowledge in graphic/nonlinguistic forms Generate and test hypotheses about new knowledge Use computer-based manipulatives to explore and practice using new knowledge Teach students new knowledge directly through demonstration and explanation
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The fee for 11,700 student licenses for ExploreLearning is $87,750. The District will receive a discount of $20,621.25 for a 24-month contract. The total cost for the 2021/22 and 2022/23 school years is $67,128.75 and will be paid out of ESSER funds. |
It is recommended that an agreement with ExploreLearning to provide digital licenses for science Gizmos for the 2021/22 and 2022/23 school years (EC 2021/22 #18) be approved in an amount not to exceed $67,128.75, and that the Superintendent or designee be authorized to execute the agreement. |
Approved the agreement with ExploreLearning to provide digital licenses for science Gizmos for the 2021/22 and 2022/23 school years (EC 2021/22 #18) in an amount not to exceed $67,128.75, and authorized the Superintendent or designee to execute the agreement. |
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Arrangements have been made with Jack and/or Cindy Griswold, Heart to Heart, Inc., to provide First Aid and Cardiopulmonary Resuscitation (CPR) training for District staff members and for walk-on athletic coaches. The training is required by California Education Code Section 35179.5 that establishes the minimum qualifications for persons employed by school districts on a temporary basis to supervise the athletic practices and interscholastic contests of students. Heart to Heart, Inc., will provide at least six First Aid and six CPR classes during the 2021/22 school year.
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The total fee for the First Aid and CPR trainings will not exceed $12,500 and will be paid from the 2021/22 General Fund. |
It is recommended that a consultant agreement with Jack and/or Cindy Griswold, Heart to Heart, Inc., to provide First Aid and CPR trainings for District staff members and walk-on athletic coaches (EC 2021/22 #45) be approved in an amount not to exceed $12,500, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement. |
Approved the consultant agreement with Jack and/or Cindy Griswold, Heart to Heart, Inc., to provide First Aid and CPR trainings for District staff members and walk-on athletic coaches (EC 2021/22 #45) in an amount not to exceed $12,500, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement. |
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Arrangements have been made with Congruent Lives, Inc., a nonpublic nonsectarian agency, located in Fullerton, California, to provide mental health services for special education students residing in the District pursuant to an Individualized Education Program (IEP). |
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The agreement will not exceed $468,000, and covers the period of service from July 1, 2021, to June 30, 2022 and will be paid out of District Mental Health funds. The contract provides flexibility to add students throughout the 2021/22 school year without a break in services. |
It is recommended that a consultant agreement with Congruent Lives, Inc., a nonpublic nonsectarian agency, to provide mental health services to District special education students (EC 2021/22 #46) be approved for the period of service from July 1, 2021, to June 30, 2022, in an amount not to exceed $468,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement. |
Approved the consultant agreement with Congruent Lives, Inc., a nonpublic nonsectarian agency, to provide mental health services to District special education students (EC 2021/22 #46) for the period of service from July 1, 2021, to June 30, 2022, in an amount not to exceed $468,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement. |
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During the 2021/22 school year, Bernard Yost, a retired District Assistant Principal, will serve on the three-member Administrative Hearing Panel for the purpose of conducting expulsion hearings. Panel member responsibilities include reviewing the information related to the hearing, attending each hearing and listening to testimony regarding the case, and participating in deliberations with other panel members..
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The fee of $65 per hour, not to exceed $8,000, will be paid from the 2021/22 Administrative Services General budget.
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It is recommended that a consultant agreement with Bernard Yost to serve as a member of the District’s Administrative Hearing Panel for the 2021/22 school year (EC 2021/22 #15) be approved in an amount not to exceed $8,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the consultant agreement with Bernard Yost to serve as a member of the District’s Administrative Hearing Panel for the 2021/22 school year (EC 2021/22 #15) in an amount not to exceed $8,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement.
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During the 2021/22 school year, Ron Anderson, a retired District Principal, will serve on the three-member Administrative Hearing Panel for the purpose of conducting expulsion hearings. Panel member responsibilities include reviewing the information related to the hearing, attending each hearing and listening to testimony regarding the case, participating in deliberations with other panel members, and providing written recommendations to the Board of Trustees.
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The fee of $65 per hour, not to exceed $8,000, will be paid from the 2021/22 Administrative Services General budget.
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It is recommended that a consultant agreement with Ron Anderson to serve as a member of the District’s Administrative Hearing Panel for the 2021/22 school year (EC 2021/22 #16) be approved in an amount not to exceed $8,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the consultant agreement with Ron Anderson to serve as a member of the District’s Administrative Hearing Panel for the 2021/22 school year (EC 2021/22 #16) in an amount not to exceed $8,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement. |
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During the 2021/22 school year, Scott MacIntyre, a retired District Assistant Principal, will serve on the three-member Administrative Hearing Panel for the purpose of conducting expulsion hearings. Panel member responsibilities include reviewing the information related to the hearing, attending each hearing and listening to testimony regarding the case, and participating in deliberations with other panel members.
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The fee of $65 per hour, not to exceed $8,000, will be paid from the 2021/22 Administrative Services General budget. |
It is recommended that a consultant agreement with Scott MacIntyre to serve as a member of the District’s Administrative Hearing Panel for the 2021/22 school year (EC 2021/22 #17) be approved in an amount not to exceed $8,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and that the Superintendent or designee be authorized to execute the agreement.
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Approved the consultant agreement with Scott MacIntyre to serve as a member of the District’s Administrative Hearing Panel for the 2021/22 school year (EC 2021/22 #17) in an amount not to exceed $8,000, including all expenses such as mileage, meals, parking, transportation, lodging, and materials, and authorized the Superintendent or designee to execute the agreement.
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Aeries SIS is an online student information system for teachers, administrators, students, and parents. Aeries allows users to view student information such as attendance records, grades, assignments, and completed college requirements. The current contract with Aeries SIS expires on June 30,2021. The purpose of this agenda item is to seek approval to renew the contract. |
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The cost of the agreement with Aeries SIS is $99,556.20 per year. Financial Impact: $99,556.20 per year (not to exceed) Funding Source: Fund 1 – General Fund Contract Period: July 1, 2021 – June 30, 2022 |
It is recommended that an agreement with Aeries SIS for student information system software (EC 2021/22 #91) be approved, and that the Superintendent or designee be authorized to execute the necessary agreement. |
Approved the agreement with Aeries SIS for student information system software (EC 2021/22 #91), and authorized the Superintendent or designee to execute the necessary agreement. |
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Background
At the September 1, 2020 Board meeting, Board Members ratified a Memorandum of Understanding (MOU) between Big Brothers Big Sisters of Orange County and the District for participation in the Bigs with Badges Program at Buena Park High School (BPHS) for the 2020/21 school year. BPHS administrators would like to continue with the Bigs with Badges Program for the 2021/22 school year.
Current Considerations
In addition to the Bigs with Badges program, the MOU for the 2021/22 school year includes the addition of the following programs: College Bigs, High School Bigs, and Workplace Mentoring. A copy of the 2021/22 MOU is attached and includes a description of the new programs.
The MOU mentions the term “tiered mentoring system.” A tired mentoring system is designed for students to have the opportunity to be both mentors and mentees. For example: if a high school student is a mentor to an elementary school student in the High School Bigs program, they also have the opportunity to be mentored through the College Bigs Program. |
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It is recommended that the Memorandum of Understanding Between Big Brothers Big Sisters of Orange County and the Fullerton Joint Union High School District for Participation in Bigs with Badges, College Bigs, High School Bigs, and Workplace Mentoring at Buena Park High School for the 2021/22 school year be approved and that the Superintendent or designee be authorized to execute the Memorandum. |
Approved the Memorandum of Understanding Between Big Brothers Big Sisters of Orange County and the Fullerton Joint Union High School District for Participation in Bigs with Badges, College Bigs, High School Bigs, and Workplace Mentoring at Buena Park High School for the 2021/22 school year and authorized the Superintendent or designee to execute the Memorandum. |
Memorandum of Understanding
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Background On May 17, 2016, the Board of Trustees adopted a map of proposed Trustee areas and recommended that the Orange County Committee on School District Organization approve and establish Trustee areas from which Fullerton Joint Union High School District Board Members will be elected in a By-Trustee Area Election Process. On June 13, 2016, the Orange County Committee on School District Organization approved the establishment of trustee areas and the change to a by-trustee area method of election. Current Considerations Education Code section 5019.5(b) requires that the boundaries of the trustee areas be adjusted by the governing board of each district before the first day of March of the year following the year in which the results of each decennial census are released, which is March 1, 2022. Education Code section 5019.5(a) requires that following each decennial federal census, and using population figures as validated by the Demographic Research Unit of the Department of Finance as a basis, the governing board of each district in which trustee areas have been established, and in which each trustee is elected by the residents of the area the trustee represents, shall adjust the boundaries of any or all of the trustee areas of the district so that one or both of the following conditions is satisfied: 1. The population of each area is, as nearly as may be, the same proportion of the total population of the district as the ratio that the number of governing board members elected from the area bears to the total number of members of the governing board. 2. The population of each area is, as nearly as may be, the same proportion of the total population of the district as each of the other areas. Rationale The purpose of this agenda item is to seek approval of a proposal from National Demographic Corporation to provide demographic services to the District in order to comply with the release of the census data. National Demographics Corporation facilitated the previous redistricting process for the District. A copy of the proposal is attached. |
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It is recommended that the Board of Trustees approve the proposal from National Demographics Corporation to provide demographic services to the District, and that the Superintendent or designee be authorized to execute the necessary paperwork. |
Passed with a motion by Joanne Fawley and a second by Dr. Chester Jeng. |
Yes Marilyn Buchi. Yes Vicki Calhoun. Yes Joanne Fawley. Yes Dr. Chester Jeng. Yes Lauren Klatzker.
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This item was pulled from the Consent Calendar for separate consideration. Board Members asked questions regarding including the options that are in the proposal. Executive Director of Administrative Services Karl Zener stated that the options that are mentioned in the proposal can be added and that he will follow up with Director of Technology Weston Baughn and NDC regarding the website services that are described in the proposal. It was moved, seconded, and carried by unanimous vote to approve the proposal from National Demographics Corporation to provide demographic services to the District. |
Proposal National Demographics Corporation
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The District requires the services of professionals to complete projects related to small projects, maintenance, and repair services. Services consist of routine, recurring, and usual maintenance work for the preservation and protection of any District facility for its intended purpose. To assist with the successful delivery of projects, the District is seeking a qualified firm to furnish all labor, materials, and equipment required for services Districtwide. Public Contract Code Section 20111 (a) provides that the governing board of any school district shall let any contracts involving an expenditure of more than $92,600 for any of the following: - The purchase of equipment, materials, or supplies to be furnished, sold, or leased to the district.
- Services, except construction services.
- Repairs, including maintenance as defined in Section 20115, that are not a public project as defined in subdivision (c) of Section 22002.
Contracts shall be let to the lowest responsive responsible bidder or else reject all bids. Purchases of equipment, materials, supplies, services, and repairs/maintenance in amounts less than $92,600 need not be bid. In accordance with Public Contract Code Section 20111, District staff members will advertise for and solicit bids from qualified bidders. In order to select qualified firms to provide the requisite maintenance, repair, and general construction services, the District is seeking bids from qualified contractors to provide services in conjunction with the District’s operations, and to support its maintenance and facilities programs. |
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Costs associated with issuance of the bids will be paid from various fund sources including but not limited to, Measure I and General Fund. Costs associated with the services provided subsequent to selection of firms will be budgeted and charged to the appropriate fund. Financial Impact: Varies Year to Year Funding Source: Measure I General Fund Due to the size of the documents mentioned above, they can be viewed at the District’s Web site on the Facilities and Construction Division page under Bid opportunities attachments page. |
It is recommended that authorization for unit bid for general construction be approved, and that District staff members be authorized to advertise for and solicit bids from qualified bidders, and that the Superintendent or designee be authorized to execute the necessary documents. |
Approved authorization for unit bid for general construction, authorized District staff members to advertise for and solicit bids from qualified bidders, and authorized the Superintendent or designee to execute the necessary documents. |
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On September 17, 2019, the Board approved an agreement with Pest Options, Inc. for pest control and weed abatement services. The term of the agreement is five years, renewed annually through June 30, 2024. This agenda item seeks approval to adjust the annual contract with Pest Options, Inc aligning to the current increase cost in fuel, insurances, materials, and prevailing wages to a 2.2% increase for both agreements. |
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Funding Source: Various Weed Abatement | Current Rate | Requested New Rate | Annual Rate: Monthly Rate: | $68,000.00 $7,026.67 | 2.2% Increase $69,496.00 $7,181.26 | Pest Control | Current Rate | Requested New Rate | Monthly Rate: FUHS LHHS SOHS BPHS SHHS TRHS LVHS EC DTC DSC | $101.05 $101.05 $101.05 $101.05 $101.05 $101.05 $52.71 $52.71 $52.71 $52.71 | 2.2% Increase $103.27 $103.27 $103.27 $103.27 $103.27 $103.27 $53.87 $53.87 $53.87 $53.87 |
Pest Control | Current Rate | Requested New Rate | As Needed Service: FUHS Fullerton Auditorium Bell Tower LHHS SOHS BPHS SHHS TRHS LVHS EC DTC DSC | $44.00 $32.00 $32.00 $44.00 $44.00 $44.00 $44.00 $44.00 $32.00 $32.00 $44.00 $44.00 | 2.2% Increase $44.97 $32.70 $32.70 $44.97 $44.97 $44.97 $44.97 $44.97 $32.70 $32.70 $44.97 $44.97 |
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It is recommended that the Board of Trustees approve the price adjustment to the annual contracts with Pest Options, Inc. for unit bid pest control services, Bid #1920-08 (EC 2019/20 #145) and unit bid weed abatement services, Bid # 1920-05 (2019/20 #144), and that the Superintendent or designee be authorized to execute the necessary documents. |
Approved the price adjustment to the annual contracts with Pest Options, Inc. for unit bid pest control services, Bid #1920-08 (EC 2019/20 #145) and unit bid weed abatement services, Bid # 1920-05 (2019/20 #144), and authorized the Superintendent or designee to execute the necessary documents. |
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Staff members are requesting the following unit bids be renewed for the 2021/22 school year. Vendor | Service | Agreement # | Alltech Industries | Districtwide security patrol services | 2018/19 #193 | Brightview | Unit bid districtwide tree trimming | 2019/20 #135 | New Image Cleaning Services (formerly Myers Building Service) | Janitorial services for leased building, 1021 W. Bastanchury Road | 2016/17 #124 | Danny Ryan Precision Contracting, Inc. | Unit bid hazardous materials abatement services | 2018/19 #215 | GMS Elevator Services, Inc. | Districtwide monthly elevator maintenance services | 2016/17 #96 | Intercom Clock and Signal Service | Unit bid low voltage | 2019/20 #121 | J.L. Cobb Painting | Unit bid painting | 2019/20 #146 | KYA Services | Purchase, warranty, and installation of floor covering and related products CMAS | 2019/20 #219 | KYA Services | Sports flooring surfaces CMAS | 2018/19 #237 | KYA Services | Carpet and resilient flooring piggyback | 2018/19 #201 | KYA Services | Synthetic turf piggyback | 2018/19 #202 | Pest Options, Inc. | Unit bid districtwide pest control | 2019/20 #145 | Pest Options, Inc. | Unit bid districtwide weed abatement | 2019/20 #144 | Pro-Craft Construction, Inc. | Unit bid plumbing | 2017/18 #107 | Republic Services | Unit bid districtwide solid waste and trash services | 2020/21 #81 | Security Partners, Inc. | Districtwide security monitoring services | 2016/17 #151 | Shade Structures, Inc. dba USA Shade & Fabric Structures | Piggyback shade structures | 2018/19 #215 | Southern California Landscape, Inc. | Unit bid districtwide landscape | 2017/18 #141 | Waxie | Unit bid districtwide janitorial supplies | 2019/20 #160 | Waterline Technologies | Swimming pool chemicals and supplies | 2018/19 #146 | |
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It is recommended that the Board of Trustees approve the renewal of agreements/increased fee per contract for unit bids for the 2021/22 school year, and that the Superintendent or designee be authorized to execute the necessary documents. |
Approved the renewal of agreements/increased fee per contract for unit bids for the 2021/22 school year, and authorized the Superintendent or designee to execute the necessary documents. |
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Staff members are requesting the following legal and professional service contracts be renewed for various Districtwide projects for the 2020/21 school year: Vendor | Service | Bainbridge Environmental | AHERA Reporting, Asbestos and Abatement Monitoring Services Districtwide | Clifton Larsen Allen LLP | Measure I Performance Audit Services | Cumming | Facility Program Consulting Services | Hancock Park & DeLong, Inc. | School Facility Program Funding Consulting Services, RFQ&P | Maintenance Login | Work Order System | Smart School House | Maintenance Program Services | Facilitron | Facility Use Management | Orbach Huff Suarez Henderson LLP | Legal Services | Quint & Thimmig, LLP | Bond Disclosure Counsel Services | School Site Solutions | CEQA | Koppel & Gruber Public Finance | Developer Fee, Community Facilities District Reporting, and Fee Justification Services | Ghataode Bannon Architects | Architectural/Design Services | Square 1 Design Group | Architectural/Design Services | Little Diversified Architectural Consulting | Architectural/Design Services | PBK Architects | Architectural/Design Services | PJHM Architects | Architectural/Design Services | American Engineering Laboratories, Inc. | Materials Testing | CTE South | Materials Testing | SCST, LLC | Materials Testing | Converse Consultants | Materials Testing | John R. Byerly | Materials Testing | California Testing & Inspection | Materials Testing | Martin Brothers Consulting Services | DSA Inspection Services | Knowland Construction Services | DSA Inspection Services | All American Inspection | DSA Inspection Services | Team Inspections | DSA Inspection Services | Util Locate | Underground Utility Services |
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It is recommended that the Board of Trustees approve the renewal of agreements for legal and professional service contracts for the 2021/22 school year, and that the Superintendent or designee be authorized to execute the necessary documents. |
Approved the renewal of agreements for legal and professional service contracts for the 2021/22 school year, and authorized the Superintendent or designee to execute the necessary documents. |
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The Citizens’ Bond Oversight Committee (CBOC) must consist of at least seven (7) members appointed by the Board of Trustees from a list of candidates submitting written applications, and based on criteria established in the CBOC Bylaws. Committee members serve no more than three consecutive terms. CBOC members are divided into two groups, Group 1 and Group 2. This will ensure a staggering of committee members to maintain both institutional knowledge and continued new member involvement. The names of the current CBOC members and their term of office are listed below: Group 1 (Term July 1, 2020 – June 30, 2022) - James Bobbett
- Community at-large- Fullerton
- David MacLeod
- Community at-large- La Habra
Group 2 (Term July 1, 2021- June 30, 2023) - Karen Allen
- Parent active in parent-teacher organization or school site council
- Drew Passalacqua
- Bona fide taxpayers’ organization
- Catherine Gach
- Senior Citizens’ Organization
In an effort to seek new CBOC members, community outreach was conducted with the public, seeking any individuals interested in serving on the CBOC. Interested individual(s) completed a brief application, which outlined their qualifications and explained why they wanted to serve on the committee. The District received one application and two returning members, listed above in the “Group 2” section. A copy of the CBOC application received is available for review as an attachment. |
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It is recommended the Board of Trustees appoint the new applicant and returning member named in “Group 2” to serve as members of the Measure I Citizens’ Bond Oversight Committee, and the Superintendent or designee be authorized to execute the necessary actions to assemble the committee. |
Approved the appointment of the new applicant and returning member named in “Group 2” listed below to serve as members of the Measure I Citizens’ Bond Oversight Committee, and authorized the Superintendent or designee to execute the necessary actions to assemble the committee: Group 1 (Term July 1, 2020 – June 30, 2022) James Bobbett: Community at-large- Fullerton David MacLeod: Community at-large- La Habra Group 2 (Term July 1, 2021- June 30, 2023) Karen Allen: Parent active in parent-teacher organization or school site council Drew Passalacqua: Bona fide taxpayers’ organization Catherine Gach: Senior Citizens’ Organization |
New BOC Member Application
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The purpose of this agenda item is to seek Board approval of Deductive Construction Change Order #1 with Optima RPM, Inc. for the gymnasium modernization at Buena Park High School. Change orders must be processed and approved. Failure to process change order requests in a timely manner can result in delaying the scheduled completion. Although anticipated, the entire allowance for unforeseen conditions was not required for construction of the gymnasium modernization at Buena Park High School resulting in a net savings to the District of ($34,125.73). Project | Original Contract Amount | Deductive Change Order Amount | Revised Contract Amount | Contractor | Gymnasium Modernization at BPHS | $2,449,000.00 | ($34,125.73) | $2,414,874.27
| Optima RPM, Inc. | TOTAL SAVINGS: |
| ($34,125.73) |
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Financial Impact: Reduction of $34,125.73 Funding Source: Fund 24- General Obligation Bond, 2014 Election |
It is recommended that Deductive Construction Change Order #1 with with Optima RPM, Inc. for the gymnasium modernization at Buena Park High School Bid #04-118070 (EC 2020/21 #59) be approved in the amount of ($34,125.73), and that the Superintendent or designee be authorized to execute the necessary documents. |
Approved Deductive Construction Change Order #1 with Optima RPM, Inc. for the gymnasium modernization at Buena Park High School Bid #04-118070 (EC 2020/21 #59) in the amount of ($34,125.73), and authorized the Superintendent or designee to execute the necessary documents. |
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President Buchi declared the meeting adjourned at 9:33 p.m. in accordance with Government Code Section 54956.9 (a,b,c)
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