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REGULAR SESSION
Ravenswood City ESD
February 14, 2019 6:30PM
Board Meeting Room 2120 Euclid Ave. East Palo Alto, CA 94303 The Board will convene at 6:30 p.m., approve the agenda and immediately go into Closed Session. They are expected to resume Open Session at approximately 7:15 p.m.

1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF AGENDA
Quick Summary / Abstract:


3. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957:
Quick Summary / Abstract:
Anyone wishing to address the Board on closed session matters may do so at this time.
3.A. PUBLIC EMPLOYEE APPOINTMENT
3.A.1. Consideration to approve the Appointment of Data and Assessment Coordinator to Interim Director of Curriculum & Instruction, effective February 4, 2019 through June 7, 2019.
3.B. PUBLIC EMPLOYEE EMPLOYMENT
3.B.1. Consideration to approve the Certificated Substitute Employment of Substitute Teacher, effective January 22, 2019.
3.B.2. Consideration to approve the Permanent Classified Employment of Driver/Operator, effective February 1, 2019.
3.B.3. Consideration to approve the Probationary Certificated Employment of Teacher, effective January 29, 2019.
3.B.4. Consideration to approve the Probationary Certificated Employment of Teacher, effective February 5, 2019.
3.C. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/RESIGNATION
3.C.1. Notice of Extended Illness Leave for Teacher, effective January 31, 2019 through June 14, 2019.
3.C.2. Notice of Family Medical Leave Act concurrent with California Family Rights Act Leave for Integrated Services Teacher, effective October 11, 2018 through October 17, 2018; October 23, 2018 through November 14, 2018; November 26, 2018 through December 21, 2018; January 11, 2019; January 15, 2019 through February 8, 2019.
3.C.3. Consideration to approve Extended Illness Leave w/o Pay for Illness for Integrated Services Teacher, effective February 11, 2019 through June 14, 2019.
3.C.4. Consideration to approve Extended Leave w/o Pay for Child Rearing for Integrated Services Program Specialist, effective March 19, 2019 through June 28, 2019.
3.C.5. Notice of Pregnancy Disability Leave concurrent with Family Medical Leave Act and Parental Leave for Lara Burenin, Director of Curriculum & Instruction, effective February 4, 2019 through June 7, 2019.
3.C.6. Notice of Pregnancy Disability Leave concurrent with Family Medical Leave Act for Secretary II for Curriculum & Instruction, effective February 4, 2019 through April 22, 2019.
3.C.7. Notice of accepted resignation of After School Program Class Leader, effective January 25, 2019.
3.C.8. Notice of accepted resignation of Teacher, effective June 14, 2019.
3.C.9. Notice of accepted resignation of Teacher, effective June 14, 2019.
3.C.10. Notice of accepted resignation of Teacher, effective June 14, 2019.
3.C.11. Notice of accepted resignation of Teacher, effective June 14, 2019.
3.C.12. Notice of accepted resignation of Teacher, effective June 14, 2019.
3.C.13. Notice of the Retirement of Teacher, effective June 14, 2019.
3.C.14. Notice of the Retirement of Teacher, effective June 14, 2019.
3.C.15. Notice of the Retirement of Teacher, effective August 12, 2019.
3.C.16. Consideration to approve and ratify notifications of non-reelection for certificated staff (Probationary Teachers) for the 2019-2020 school year pursuant to Education Code 44929.21. (A, B, C, D).
3.C.17. Consideration to approve the Release of a Temporary Teacher.
3.D. CONFERENCE WITH LABOR NEGOTIATOR
3.D.1. District Negotiator: Dr. Gloria M. Hernandez-Goff and appropriate staff member. Employee Organization: RTA – CSEA – Unrepresented Parties (Management/Confidential)
3.E. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9
3.E.1. Conference with Legal Counsel, Existing Litigation pursuant to Government Code 54956.9, Subdivision (d)(1). State Case No. WC-CM-611161 (A. Braxton)
3.E.2. Conference with Legal Counsel, Existing Litigation pursuant to Government Code 54956.9, Subdivision (d)(1). Name of the Case: Student v. Ravenswood City School District, OAH Case Number 201910923
3.E.3. Conference with Legal Counsel, Existing Litigation pursuant to subdivision (d)(1). Government Code Section 54956.9 Name of the Case: Grace Torsch, Claim Number: 5060-02-0034
3.E.4. Conference with Legal Counsel, Existing Litigation pursuant to subdivision (d)(1). Government Code Section 54956.9 Name of the Case: Monica Perez, Claim Number: 5060-03-0020/5060-04-0008/5060-05-0040
3.E.5. Conference with Legal Counsel – Anticipated Litigation (Gov. Code section 54956.9(d)(2)) Significant exposure to litigation – One case
4. RETURN TO OPEN SESSION
4.A. REPORT OF ACTION TAKEN IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.1
5. APPROVAL OF MINUTES
5.A. Consideration to approve the Minutes for the October 11, 2018 Regular Board Meeting
Attachments:
Draftminutes 101118
5.B. Consideration to approve the Minutes for the November 15, 2018 Regular Board Meeting
Attachments:
Draft Minutes 111518
5.C. Consideration to approve the Minutes for the January 10, 2019 Special Board Meeting
Attachments:
Draft Minutes 011019
6. FROM THE FLOOR
Quick Summary / Abstract:

Persons wishing to address the Board on matters NOT on the posted agenda may do so. Speakers are customarily limited to two minutes, but an extension can be provided at the discretion of the Board Chairperson. If there are more than five individuals wishing to speak during Public Comment, the Chairperson may choose to hear some speakers at this time and defer the rest of the speakers to a second Public Comment at the end of the Board meeting. In response to comments on a non-agenda item, the Board may briefly respond to statements made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However, the Board’s general policy is to receive the comment, and/or refer items to staff for comprehensive action or report.

7. SUPERINTENDENT'S OFFICE
7.A. Superintendent's Report
7.B. Consideration to Accept the $10,000 donation from Mr. & Mrs. Matt Tracy
Quick Summary / Abstract:
Mr. & Mrs. Tracy donated $10,000 to the Ravenswood City School District to be used for the betterment of our students.
Recommended Motion:
It is recommended that the Board of Trustees accept the $10,000 donation from Mr. & Mrs. Matt Tracy.
Financial Impact:


Attachments:
Board Cover Memo - Mr. & Mrs. Tracy Donation
8. BOARD OF TRUSTEES
8.A. Action to approve Preliminary Facilities Proposal to KIPP Valiant Charter School FY 2019-2020.
8.B. Consideration to approve Resolution 1253 – Board Members Excused Absences.
Attachments:
Resolution 1253
8.C. First Reading of Board Policy 4222 and Administrative Regulation 4222.
Attachments:
AR 4222
BP 4222
8.D. Board Reports/Communications
8.E. Next Regular Board Meeting: February 28, 2019.
9. HUMAN RESOURCES
9.A. Consideration to approve the addition of a BCLAD stipend to the Management/Confidential Salary Schedule.
Attachments:
Cover Letter
Management Salary Schedule
10. BUSINESS DEPARTMENT
10.A. Election of 2018, Series 2018 General Obligation (GO) Bond Issuance Wrap-up Presentation
Speaker:
Steven J. Eichman
Quick Summary / Abstract:

The District recently completed the issuance of the first series of General Obligation (GO) Bonds, the Election of 2018, Series 2018 GO Bonds. The bonds were authorized under Measure S and approved by voters in June 2018. The issuance provides $25 million for facilities improvement projects anticipated to commence during the summer of 2019. The District’s Financial Advisors, Eastshore Consulting LLC, will provide a report detailing the results of the issuance process.


Rationale:

This presentation will summarize the results of the issuance of the Election of 2018, Series 2018 GO Bonds and inform the Board and community about progress in funding the District’s Facilities Master Plan.

 
Recommended Motion:
No action is required.
Financial Impact:

None. The costs associated issuance are paid from proceeds of the bonds. All remaining proceeds are applied to prepayment of initial interest expenses and construction costs.

Attachments:
Board Cover Memo - Bond Wrap-up Presentation
Election of 2018 Series 2018 GO Bonds - Wrap-up Presentation
10.B. Consideration to Approve the Contract with Beals Martin and Associates, Inc. for the Ravenswood Middle School Realignment - Phase I Project
Speaker:
Steven J. Eichman
Quick Summary / Abstract:

RCSD Administration in conjunction with SVA Architects requested proposals from contractors for the Ravenswood Middle School Realignment - Phase I project. The District advertised for this project in the local newspaper twice and posted the RFI in the local trade journals as well. There was also a job walk at RMS for all prospective bidders so they had an opportunity to review the areas of work.

Four (4) bid proposals were received and evaluated by the Facilities Committee, Administration, Telacu Construction Management, and the Architect.  By law the District is required to award the bid to the lowest responsible bidder.

Based on the review and discussions of the proposals received, the recommendation is to award the contract to Beals Martin and Associates, Inc., which was the lowest bidder. Their bid was for $5,808,211.00.


Rationale:

As part of the continuing transformation of the RMS and the goal of ensuring that our students have the experiences, skills, and foundation to necessary to succeed in High School RCSD needs to provide our students with modern and updated science classrooms, music room, and locker rooms. The following is a brief description of the work that will be done for the four (4) new Science rooms:

The four new science labs will be approximately 1340 square feet each

Building A will receive a structural upgrade as required by code due to the wall changes

Each of the science labs will receive:

• New chemical resistant laboratory cabinets

• New teacher’s demonstration table

• New emergency shower and eye wash

• New resilient flooring

• New, more energy efficient windows

• New doors

• New wall finishes

• New whiteboards

• New HVAC system

• New LED lighting

• New acoustical ceilings

• Fume hoods are not required.

• Prep space is provided in the lab in lieu of a separate prep room and correspondingly smaller labs.

In addition to the new science rooms, a new music room will be provided at the current computer lab location behind the stage (where the old music room was). The existing office and storage spaces in this room will be reconfigured to provide three (3) practice rooms and an instrument storage room. The door to the stage will be removed and infilled and the stairs will be removed to provide more useable floor space.

Included in this project is revisions to the existing boys' and girls' locker rooms. They will receive new lockers, new flooring, whiteboards, LED lighting, ADA upgrades, and both locker rooms will be repainted.

 
Recommended Motion:
It is recommended that the Board of Trustees award the contract for the RMS realignment - Phase 1 project to Beals Martin and Associates.
Financial Impact:
The contract award to Beals Martin and Associates, Inc. is for $5,808,211.00 and will be funded by the General Obligation bond fund.
Attachments:
Addendums 1-5
Bid Proposal - Agbayani Construction Corporation
Bid Proposal - Beals Martin and Associates
Bid Proposal - Rodan Builders Inc.
Bid Proposal - Strawn Construction, Inc.
Bid Proposal Summary Sheet - RMS - Phase I
Bidders List
Board Cover Memo - Award of Bid
Construction Contract Documents
Pre-construction Sign In Sheet
Prequalification Questionnaire
Summary of Work
Supplemental Conditions
11. CONSENT AGENDA
Quick Summary / Abstract:
Board action to approve the following items is taken simultaneously with one motion to “approve the consent agenda,” which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the Public so requests, any item shall be removed from this section and placed in the regular order of business. The action indicated on each item is deemed to have been considered in full, and action taken by the Board as worded therein.
11.A. Consideration to Approve Payments to Vendors for January 2019
Quick Summary / Abstract:

Approval of Payments to Vendors, January 1 to 31, 2019


Recommended Motion:

It is recommended that the Board of Trustees approve the payments to vendors for January 2019.

Financial Impact:

Total amount of vendor payments is $1,328,593.47

Attachments:
Vendor Report of January 2019
11.B. Consideration to Approve the Following Contracts: 1)EdSped Solutions, 2) SMCOE - NPS/NPA, 3) Practi-Cal, 4) Department of Health Care Services, 5&6) Notre Dame de Namur University, 7) Pacific Oaks College, 8) SMC Health, Family Health Services Div., 9) Touch A Soul, 10) Central Drug System, Inc.
Quick Summary / Abstract:
The Board of Trustees will consider approval of current request from various schools and departments to hire individual contracts or consulting firms to provide specified services.
Rationale:
Proposals of contracted services typically appear on every Board meeting agenda.
 
Recommended Motion:
It is recommended that the Board of Trustees approve these contracts.
Financial Impact:
Addressed individually on the summary sheet.
Attachments:
Contract Details - 2-14-19
Contracts Summary - 2-14-19
12. ADJOURNMENT

Published: February 8, 2019, 7:51 PM

The resubmit was successful.