Persons wishing to address the Board on matters NOT on the posted agenda may do so. Speakers are customarily limited to two minutes, but an extension can be provided at the discretion of the Board Chairperson. If there are more than five individuals wishing to speak during Public Comment, the Chairperson may choose to hear some speakers at this time and defer the rest of the speakers to a second Public Comment at the end of the Board meeting. In response to comments on a non-agenda item, the Board may briefly respond to statements made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However, the Board’s general policy is to receive the comment, and/or refer items to staff for comprehensive action or report.

The FFVP began as the Fresh Fruit and Vegetable Pilot Program, authorized by Congress under the Farm Security and Rural Investment Act of 2002 (Public Law 107-171) in a limited number of states and schools. The purpose of the pilot was to identify best practices for increasing fresh fruit and vegetable consumption among students and to determine feasibility and student interest.

The Food, Conservation, and Energy Act of 2008 (Farm Bill) amended the Richard B. Russell National School Lunch Act by adding Section 19, the FFVP. Section 19 authorized the program nationwide to 50 states (as well as the District of Columbia and the territories of Guam, Puerto Rico, and the Virgin Islands) and provided significant funding increases, beginning with $40 million in Federal Fiscal Year (FFY) 2009 and growing to $150 million by 2012. After FFY 2012, annual changes are made in accordance with the Consumer Price Index.

The following shows the tentative schedule for the process of seeking the new bids. The process begins with Board approval of the invitation of the Request for Proposal (RFP) inviting bidders to bid for the supply of fresh fruits and vegetables.

The tentative dates in the bid process include:

Board Meeting – RFP Invitation Approval               Thursday            03/14/2019

Release of Request for Proposal                                 Friday            06/14/2019

First Public Notice                                                        Friday            06/14/2019    

Second Public Notice                                                   Friday            06/21/2019    

Deadline for Submission of Sealed Proposal               Friday            07/05/2019

Proposal Evaluation                                                  Monday             07/08/2019                           

Board Meeting – Proposal Approval                       Thursday             TBA

The goal of the FFVP is to improve healthier school environments by providing healthier food choices and to:

Expand the fruits and vegetables children experience

Increase children’s fruit and vegetable consumption

Make a difference in children’s diets to affect their present and future health

The program is seen as an important catalyst for change in efforts to combat childhood obesity and by helping children learn more healthful eating habits.

The District’s contract for the Fresh Fruit & Vegetable Program will expire on June 30, 2019.

It is recommended that the Board of Trustees approve the issuance of the RFP for the Fresh Fruit & Vegetable program for the 2019-20 school year.

The annual cost of the fresh fruit and vegetable program is approximately $130,000 and recorded in Fund 13 – Cafeteria Fund. All actual costs will be reimbursed by the Fresh Fruit & Vegetable Program (2019-20).

Think Connected provided RCSD with the following:

1. Strategic assistance on any tactical items taking place during the timeframe of the assessment (VVAN replacement, Phone System replacement)
2. Independent feedback/assessment of the IT System house report.
3. Look at the district-wide server and network infrastructure and propose a forward-looking architecture (i.e. - look at the infrastructure more as what it would ideally be rather than how we simply replace existing equipment).
4. Review software systems, their purpose, and utilization. Additionally, review existing monitoring tools and network utilization to understand the actual bandwidth needs of the district.
5. Assess existing infrastructure and applications from the perspective of reducing the number of components within the IT infrastructure and utilizing cloud services to replace network and server hardware as well as application services.
6. Recommend a go-forward architecture for the IT infrastructure based on our findings.
7. Provide a 2-year budget and rough project timeline to implement the recommended go-forward architecture.

The Board will receive a report on the vision of the Information Technology (IT) department as it relates to the District's technology infrastructure, infrastructure upgrade, and related technology systems (phone, internet, bells, clocks, etc.).

This presentation will summarize the results of the December 2017 Technology Assessment & Recommendations Report and will inform the Board about the RCSD vision for technology & infrastructure upgrades throughout the District. In order to fulfill District LCAP & district strategic goals, these technology upgrades have been prioritized into five Phases which will be presented.

None, as this is a Report. The total estimated cost over the five Phases of technology upgrades will be approximately $7.6 million, funded from Measure H & S bond funds.

This Second Interim Report updates the 2018-19 budget and revises the projections for two (2) subsequent years (2019-20 & 2020-21). It is extremely important to understand the assumptions built into the projections, as they continue to change and may dramatically impact the financial projections. The actual LCFF calculation continues to be updated with the latest available information. In addition, the Local Control Accountability Plan (LCAP) guides the District’s budget.

Based on the current assumptions, and the continued implementation of the Fiscal Reform Package (FRP), it is expected that the District will be able to meet the financial obligations for the current and succeeding fiscal years and, therefore, it is recommended that the District file a positive certification.

Approval of Payments to Vendors for the month of February 2019

The Board of Trustees approves the payments to vendors for the month of February 2019

 Total amount of vendor payments = $1,666,061.27

Our districts mission is to empower students to be participants in a 21st century global society and my professional contribution is to provide a quality arts education that incorporates rigor and 21st century thinking skills. The National Art Education Association's National Convention is the largest opportunity worldwide which focuses on up to date research and pedagogical practices. This year's conference will be hosted in Boston, Massachusetts on March 14th-March 16th. On this weekend museum educators, art educators, and art researchers will come together to share knowledge and discover Boston's art culture.  My desire for attending is directly aligned with my desire to be the best teacher, colleague, and employee I can be and my belief that this conference propels me in that direction. In my time in our district I have participated in my site leadership team, TECHIE team, school site council/ ELAC, AVID, and facilitated professional development sessions. The breadth of my participation in this district stands to improve with opportunities like the National Conference.

Dates: March 14th – March 16th

Location: Boston, MA

That the Board approve that Amanda Garcia, Art Teacher attend the The National Art Education Association's National Convention.

The scope of the McNair Elementary School Campus Conversion began on July 2, 2018.  The original scope of work included the removal and replacement of four classrooms, the addition of a bathroom module to include four individual facilities, installation  of a new kinder playground and an upper elementary grade playground, the reconfiguration of the parking lot and drop off areas and slurry-coating of the existing basketball courts and play yard.  

Substantial Completion was achieved on August 22, 2018 in time for the start of school.  In order to meet the District’s compressed schedule of only six weeks, the General Contractor, Lewis & Tibbitts, Inc. had to make up for delays by other contractors on site, namely Silver Creek Inc., who manufactured and installed the classrooms, and Miracle Playgrounds, who supplied and installed the Elementary and Kinder playgrounds.  The delays by the latter two contractors resulted in premium work by Lewis & Tibbitts, Inc. and back charges to the District.

Two other contractors on site including Silver Creek, Inc. and Miracle Playgrounds were delayed in completing their work in time for the project to be completed in time for the fall school opening.  Their delay impacted the General Contractor, Lewis & Tibbitts, Inc., who could only meet the target completion by paying premium time to their subcontractors and causing work to be done during limited work hours once school started.   This resulted in back charges to the District for the impact by Silver Creek and Miracle Playgrounds. 

These changes were necessary to meet the schedule to have the classrooms ready in time for the start of the school year.  The Contractor performed all change orders in order to avoid a delay in the overall compressed 6-week construction schedule. Lewis & Tibbitts, Inc. have completed their work in accordance with their contract with the District.

It is recommended that the Board of Trustees approve the two (2) Payment Applications for Lewis & Tibbitts, Inc.

Total:  $ 52, 166.81 (Total of $54,912.43 less 5% retention)

Change Order No. 14:  Back charges related to Silver Creek, Inc.                $ 36,446.44

Change Order No. 15:  Back charges related to Miracle Playgrounds          $  12,163.99

Change Order No. 16:  Additional Striping as requested by the District         $   6,302.00

Payment Application #6:  Release of Final Retention*                                   $145,708.90

                                                                                                                      $  200,621.33

*Final Retention is equal to 5% of total contract value of $ 2,914,177.96.