banner

REGULAR SESSION
Ravenswood City ESD
August 08, 2019 6:30PM
Board Meeting Room 2120 Euclid Ave. East Palo Alto, CA 94303 The Board will convene at 6:30 p.m., approve the agenda and immediately go into Closed Session. They are expected to resume Open Session at approximately 7:15 p.m.

1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF AGENDA
Quick Summary / Abstract:


3. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957:
Quick Summary / Abstract:
Anyone wishing to address the Board on closed session matters may do so at this time.
3.A. PUBLIC EMPLOYEE EMPLOYMENT
3.A.1. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.2. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.3. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.4. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.5. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.6. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.7. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.8. Consideration to Approve the Probationary Certificated Emergency Permit Employment Teacher, effective August 13, 2019.
3.A.9. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.10. Consideration to Approve the Probationary Certificated Emergency Permit Re-employment of Teacher, effective August 13, 2019.
3.A.11. Consideration to Approve the Temporary Certificated Emergency Permit Re-employment of Teacher, effective August 13, 2019.
3.A.12. Consideration to Approve the Probationary Certificated Emergency Permit Re-employment of Teacher, effective August 13, 2019.
3.A.13. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.14. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.15. Consideration to Approve the Temporary Certificated Employment of Teacher, effective August 13, 2019.
3.A.16. Consideration to Approve the Probationary Certificated Employment of Teacher, effective August 13, 2019.
3.A.17. Consideration to Approve the Probationary Certificated Management Employment of Principal, effective August 1, 2019.
3.A.18. Consideration to Approve the Permanent Certificated Re-employment of District Nurse, effective August 15, 2019.
3.B. PUBLIC EMPLOYEE LEAVES OF ABSENCE
3.B.1. Notice of Pregnancy Disability Leave Concurrent with Family Medical Leave Act/California Family Rights Act for Teacher, effective August 15, 2019 through January 6, 2020.
3.B.2. Notice of Extension of Pregnancy Disability Leave/FMLA/CFRA and Education Code Parental Leave for Teacher, effective August 29, 2019 through October 9, 2019.
3.B.3. Notice of Extension of Pregnancy Disability Leave/FMLA/CFRA and Education Code Parental Leave for CSEA Unit Member, effective August 13, 2019 through September 2, 2019.
3.C. PUBLIC EMPLOYEE RESIGNATION
3.C.1. Notice of Accepted Resignation of Teacher, effective June 14, 2019.
3.C.2. Notice of Accepted Resignation of Classified Management Employee, effective June 28, 2019.
3.C.3. Notice of Accepted Resignation of CSEA Unit Member, effective June 14, 2019.
3.D. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
3.D.1. Public Employee Discipline, Dismissal, and Release.
3.E. CONFERENCE WITH LABOR NEGOTIATOR
3.E.1. CONFERENCE WITH LABOR NEGOTIATOR. District Negotiator: Gina Sudaria, Interim Superintendent and Janae H. Novotny, Burke, Williams & Sorensen, LLP. Employee Organization: RTA – CSEA – Unrepresented Parties (Management/Confidential)
4. RETURN TO OPEN SESSION
4.A. REPORT OF ACTION TAKEN IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.1
5. FROM THE FLOOR
Quick Summary / Abstract:

Persons wishing to address the Board on matters NOT on the posted agenda may do so. Speakers are customarily limited to two minutes, but an extension can be provided at the discretion of the Board Chairperson. If there are more than five individuals wishing to speak during Public Comment, the Chairperson may choose to hear some speakers at this time and defer the rest of the speakers to a second Public Comment at the end of the Board meeting. In response to comments on a non-agenda item, the Board may briefly respond to statements made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However, the Board’s general policy is to receive the comment, and/or refer items to staff for comprehensive action or report.

6. SUPERINTENDENT'S OFFICE
6.A. Strategic Planning Update
6.B. Discussion: Middle School Consolidation, Cesar Chavez Academy and Ravenswood Middle School.
6.C. Discussion: Naming of Schools
Attachments:
BP 7310 Naming of Facility
7. BUSINESS DEPARTMENT
7.A. Consideration to Approve Resolution # 1264 -2018-19 Budgetary Increases and Transfers at Year End.
Attachments:
Resolution 1264 Budgetary Increases and Transfers at Year End
8. TECHNOLOGY DEPARTMENT
8.A. Consideration to approve a Donation of Obsolete laptop Netbook computers
Quick Summary / Abstract:

Approve Donation of Obsolete Netbook Laptop Computers.

The district has 582 old Netbook laptop computers that have not been useful for classrooms for a couple of years, are too old to support and cannot be used for CAASPP testing. They were all purchased before 2013 and have zero financial value.




Rationale:
In accordance with Board Policy 3270: Sale And Disposal Of Books, Equipment And Supplies, it is recommended that the 582 obsolete Netbook computers be disposed of by donation to Ravenswood City School District students and families, consistent with Education Code Section 60510(d).


 
Financial Impact:
There is zero financial impact to the RCSD general fund.
9. HUMAN RESOURCES
9.A. Consideration to Adopt the Declaration of Need for Fully Qualified Educators.
Quick Summary / Abstract:
The Commission on Teacher Credentialing requires Local Education Agencies to submit a completed Declaration of Need for Fully Qualified Educators (form CL-500) before any permits can be issued. The governing board of the school district must adopt the Declaration of Need for Fully Qualified Educators at a regularly scheduled public meeting certifying that there is an insufficient number of certificated persons who meet the district’s specified employment criteria. 
Rationale:

The Declaration of Need for Fully Qualified Educators certifies that there is an insufficient number of certificated persons who meet the district’s specified employment criteria for teachers with CLAD/English Learner Authorization, Bilingual Authorization (Spanish), Resource Specialists, Single Subject Teaching Credentials, and Special Education.



 
Recommended Motion:

Adopt the Declaration of Need for Fully Qualified Educators.



Financial Impact:

No fiscal impact.



Attachments:
2019-2020 Declaration of Need
10. CONSENT AGENDA
Quick Summary / Abstract:
Board action to approve the following items is taken simultaneously with one motion to “approve the consent agenda,” which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the Public so requests, any item shall be removed from this section and placed in the regular order of business. The action indicated on each item is deemed to have been considered in full, and action taken by the Board as worded therein.
10.A. Consideration to Approve the MOU With Facebook, Inc. Regarding the School Crossing Program
Attachments:
Face Book Agreement re: Crossing Guards
10.B. Consideration to Approve the MOU with Turnaround Arts: California
Quick Summary / Abstract:

Turnaround Arts: California is a partner of Turnaround: Arts National, which is a program of the President's Committee on the Arts and the Humanities in partnership with American for the Arts. The obligations of the program between each party begin on June 15, 2019, and end on June 14, 2020, with the expectation that this agreement will be revisited and resigned at the end of each year for at least the first three years after acceptance into the program so long as both parties agree at the conclusion of each term. 


Recommended Motion:

That the Board of Trustees approve this MOU between Turnaround Arts: California and the Ravenswood City School District.

Financial Impact:

There is no fiscal impact on the District. 

Attachments:
Ravenswood MOU with TACA
10.C. Consideration to approve 2019-2020 LCAP Small Revisions
Quick Summary / Abstract:

The 2019-2020 LCAP was approved by the Board of Trustees at the June 27, 2019 meeting.  Small revisions were needed for county approval, including clarifying some metrics, and adding details to the Stakeholder Engagement and Unduplicated Pupils sections.


Rationale:

Revisions added for clarity; planned goals, actions, services as well as financial information are unchanged.

 
Recommended Motion:

Approve the revisions to the 2019-2020 LCAP.

Financial Impact:

None.  Budget information in the approved 2019-2020 LCAP has not changed.


Attachments:
LCAP Small Changes 8-8-19
10.D. Consideration to approve MOU with Children's Health Council
Quick Summary / Abstract:

Children's Health Council (CHC) will partner with RCSD to provide mental health services, including workshops and consultations, to teachers and staff, with the purpose of providing support for students with identified social-emotional and behavioral needs.


Rationale:

This community partnership helps address social-emotional and behavioral needs and supports for all stakeholders.

 
Recommended Motion:

Approve MOU between Children's Health Council (CHC) and Ravenswood City School District

Financial Impact:

There is no financial impact to the District.

Attachments:
Children's Health Council MOU
10.E. Consideration to approve MOU with StarVista
Quick Summary / Abstract:

StarVista will provide mental health clinician at Brentwood and a summer school location to support social-emotional and behavioral needs of students.

Rationale:

Partnering with StarVista allows for the District to have mental health support at Brentwood and a summer school location.

 
Recommended Motion:

Approve the MOU between StarVista and Ravenswood.

Financial Impact:

There is no fiscal impact to the District.

Attachments:
StarVista MOU
10.F. Consideration to Approve the Revised Lease with Aspire/East Palo Alto Charter School
Attachments:
Aspire -Lease and Use Agreement
10.G. Consideration to approve MOU with Music in the Schools Foundation
Quick Summary / Abstract:

Music in the Schools will provide general music instruction at Los Robles McNair Academy, after-school string instruction (Los Robles McNair Academy and Willow Oaks), and after-school folk-dance instruction (Los Robles McNair Academy and Willow Oaks).

Rationale:

Music in the Schools provides general music instruction at Los Robles McNair Academy so that all of the elementary schools in the district will have general music instruction. Additionally, providing after school instruction in strings and folk dance gives enrichment opportunities to students at Los Robles McNair and Willow Oaks.

 
Recommended Motion:

Approve the MOU between Music in the Schools and Ravenswood

Financial Impact:

The cost to the district is $40,000. This is the same cost from the previous year.

Attachments:
Music in the Schools MOU
10.H. Consideration to approve MOU with Child Mind Institute
Quick Summary / Abstract:

Child Mind Institute will provide mental health interventions and trainings for students, caregivers, and educators within the Ravenswood City School District in partnership with the Boys and Girls Clubs of the Peninsula.

Rationale:

Child Mind Institute will be able to provide interventions and trainings during the school day with the schools who are partnered with the Boys and Girls Clubs of the Peninsula.

 
Recommended Motion:

Approve the MOU between the Child Mind Institute and Ravenswood

Financial Impact:

There is no fiscal impact for the District.

Attachments:
Child Mind Institute MOU
10.I. Consideration to approve MOU with One East Palo Alto
Quick Summary / Abstract:

One East Palo Alto's Behavioral Health Advisory Group Ambassador Team (BHAGAT) will provide culturally competent crisis response to RCSD middle school students experiencing trauma as a result of violent crime in the East Palo Alto community so as to meet their needs as victims and enhance their recovery.



Rationale:

BHAGAT can provide crisis response to RCSD middle school students experiencing trauma as result of violent crime in the East Palo Alto so as to meet their needs as victims and enhance their recovery.

 
Recommended Motion:

Approve the MOU with One East Palo Alto and Ravenswood


Financial Impact:

There is no fiscal impact to the district

Attachments:
One EPA MOU
10.J. Consideration to Approve Internship Credential Program Agreement with National University.
Quick Summary / Abstract:

The purpose of this Agreement is to establish a formal working relationship between the parties and to set forth the operative conditions, which will govern this partnership. The District and the University will form a partnership in providing coordinated services as part of the Intern Program. The District and the University wish to partner to support the following Programs:
Teacher Education Internship Credential
Special Education Internship Credential
Preliminary Administrative Services Internship Credential
Pupil Personnel Services Internship Credential – School of Counseling
Pupil Personnel Services Internship Credential – School of Psychology

Rationale:

Due to the statewide teaching shortage, there is a need for quality Teaching Interns to serve our students. California Education Code Sections 44452 and 44321 authorize a public school district in cooperation with an approved college or university to establish an internship program meeting the provisions of applicable California statutes and CTC regulations. The District is a public school district and the University is an approved university within the meaning of Ed Code Section 44452.



 
Recommended Motion:

Approve the Internship Credential Program Agreement with National University.

Financial Impact:

Zero financial impact.

Attachments:
Internship Credential Program Agreement
10.K. Consideration to Approve Student Teaching and Practicum Agreement with National University.
Quick Summary / Abstract:

The University desires that the District provide student teaching to students enrolled in the University's teacher training curricula and/or practicum experience to students enrolled in the University's student counseling and other credential curricula. The District agrees to provide such student teaching and/or practicum experience on the terms and conditions specified in this Agreement. The District and the University wish to partner to support the following Student Teaching & Practicum Programs:
Teacher Education Credential
Special Education Credential
Preliminary Administrative Services Credential
Pupil Personnel Services Credential – School of Counseling
Pupil Personnel Services Credential – School of Psychology


Rationale:

Section 35160 of the California Education Code provides that the governing board of any school district may initiate and carry on any program or activity, or may otherwise act in any manner which is not in conflict with, or inconsistent with, or pre-empted by, any law and which is not in conflict with the purposes for which school districts are established. An agreement by a school district to provide student teaching or practicum experience to students enrolled in an education credential program offered by an institution of higher education approved by the California Commission on Teacher Credentialing (the "Commission") is not inconsistent with the purposes for which schools districts are established. The University is accredited by the Western Association of Schools and Colleges, and its education credential programs have been approved by the Commission.

 
Recommended Motion:

Approve the Student Teaching and Practicum Agreement with National University.

Financial Impact:

Zero financial impact. 

Attachments:
STUDENT TEACHING AND PRACTICUM AGREEMENT
10.L. Consideration to approve an agreement with Maxim to establish a bill rate for the candidate referenced in the contract: Metchell Repollo.
Quick Summary / Abstract:
Consideration to approve a Special Education teacher to support the needs of our students who have IEPs.  This contractor works for Maxim Staffing Solutions

Rationale:

There is a need to provide Special Education services to our students with special education needs.  Since there are not enough candidates applying internally we need to contract out in order to fill these positions.  

  



 
Recommended Motion:
It is recommended that the Board of Trustees approve the contract with the Special Education teacher through Maxim Staffing Solutions.

Financial Impact:
The contractor will work 37.5 hours per week at $85 an hour. 

Attachments:
Maxim Contract - Metchell Repallo
10.M. Consideration to approve an agreement with StaffRehab to establish a bill rate for the candidates referenced in the contract: Jacqueline Thrash, OT and Valtierra Cook, SLPA.
Quick Summary / Abstract:

Consideration to approve an Occupational Therapist and a Speech and Language Assistant to support the needs of our students who have IEPs. These contractors work for Staff Rehab


Rationale:
There is a need to provide Special Education services to our students with special education needs.  Since there are not enough candidates applying internally we need to contract out in order to fill these positions. 

 
Recommended Motion:

It is recommended that the Board of Trustees approve the individual contracts with Staff Rehab

Financial Impact:

Occupational Therapist - $95 per hour for 35 hours per week

SLPA - $60 per hour for 37.5 hours per week.

Attachments:
Cook ISA SLPA
Thrash OT ISA - Staff Rehab
10.N. Consideration to renew an Individual Service Agreement (ISA) for two students with AchieveKids
Quick Summary / Abstract:

Two of our Ravenswood students are placed at a Non Public School, Achieve Kids, those two students need specialized special education support.


Rationale:

Some students need more intensive supports that a comprehensive school site allows.  These students have been at this site for multiple years and this ISA is to continue their services for the 2018 - 2019 school year.


 
Recommended Motion:

It is recommended that the Board of Trustees approved the ISA with Achieve Kids.


Financial Impact:

Student A: Tuition, behavior intervention and transportation services - $99,894.

Student B: Tuition, speech and language, occupational therapy, individual and group counseling, parent counseling and transportation - $111,999

Attachments:
DP - Achieve Kids
MR - Achieve Kids
10.O. Consideration to approve an Individual Service Agreement (ISA) for one student with Arbor Bay.
Quick Summary / Abstract:

Consideration to place a 5th grade student at a Non Public School, Arbor Bay, That student needs specialized academic instruction, speech and language services and occupational therapy provided in a non-public setting.


Rationale:
Some students need more intensive supports that a comprehensive school site allows.  This student has been at this site for several years and this ISA is to continue for extended school year as ESY is identified as a need in her IEP.   

 
Recommended Motion:
It is recommended that the Board of Trustees approved the ISA with Arbor Bay School

Financial Impact:

The tuition for this student is $44,856 per year.

Attachments:
AA - Arbor Bay
10.P. Consideration to renew an agreement with The Stepping Stone to establish a bill rate for the candidates referenced in the contract: Jamie Morrissey Psych, Reyna Alvarado Psych, Aliah Spencer SPED Teacher, Wanyi Lin SPED teacher and Holly VanHofwegen
Quick Summary / Abstract:

Consideration to renew the Master Contract with The Stepping Stone group and 3 individual service agreements for three special education teachers and two individual service agreements for 2 school psychologists.  


Rationale:
There is a need to provide Special Education services to our students with special education needs.  Since there are not enough candidates applying internally we need to contract out in order to fill these positions. 

 
Recommended Motion:

It is recommended that the Board of Trustees renew the contract with The Stepping Stone Group and the three Individual Service Agreements (ISAs) with 3 special education teachers and 2 school psychologists.

Financial Impact:

Three Special Education teachers $85 per hour for 40 hours per week.  Two school psychologists for $110 for 40 hours per week.


Attachments:
Jamie Morrissey - The Stepping Stong
Master Contract - The Stepping Stone
Reyna Alvarado - The Stepping Stone
Wanyi, Holly and Aliah - The Stepping Stone
10.Q. Consideration to renew a contract with Nova Health Therapies and continued agreement with the teacher referenced in the contract: Angel Shen
Quick Summary / Abstract:

Consideration to approve a contract with Nova Health Tharapies to support the need to staff our schools with Special Education Teachers and one Speech and Language teacher.  


Rationale:

There is a need to provide Special Education services to our students with special education needs.  Since there are not enough candidates applying internally we need to contract out in order to fill these positions.  

  



 
Recommended Motion:

It is recommended that the Board of Trustees approve the contract with Nova Health Therapies and the individual contract with a speech and language teacher.


Financial Impact:

The contractor will work 40 hours per week at $90 an hour.



Attachments:
Nova Master Contract
10.R. Consideration to approve contract with Therapia Staffing for District Nurse
Quick Summary / Abstract:

Therapia Staffing has an LVN who is able to provide nurse services for the school year in order to meet the health needs of the students.

Rationale:

The students of the District have health needs that need to be met and this contract would allow the District to meet the medical needs.

 
Recommended Motion:

Approve the contract with Therapia Staffing for the District Nurse

Financial Impact:

The fiscal impact is $70.00/hr for 37.5 hours per week for 36 weeks. The total impact would be $94,500.

Attachments:
Contract Therapia Staffing
10.S. Consideration to approve MOU with Second Harvest of Silicon Valley
Quick Summary / Abstract:

Second Harvest of Silicon Valley provides free food for families and community on three Saturdays a month. This partnership would allow this work to continue at the Costano Elementary School campus and Willow Oaks Elementary.


Rationale:

In order to support our community and their food needs, this partnership allows the District to connect Second Harvest of Silicon Valley to the families of East Palo Alto.

 
Recommended Motion:

Approve the MOU with Second Harvest of Silicon Valley

Financial Impact:

The fiscal impact is for a custodian 4 hours, three times per month for a total of $5106.24.


Attachments:
Second Harvest Agreement
Second Harvest MOU
10.T. Consideration to approve the Lewis & Tibbitts, Inc. Change Order #1 – Los Robles-McNair to provide and install new sod in lawn areas at new school entrance adjacent to Pulgas Ave.
Quick Summary / Abstract:

RCSD Administration in conjunction with SVA Architects requested a design change to provide and install new sod in lawn areas at new school entrance adjacent to Pulgas Ave.

 

Based on the review and discussions of the proposal received, the recommendation is to award Change Order #1 to the contract with Lewis & Tibbitts, Inc. in the amount of $33,082.00.

 
Rationale:
 

This is the next part of the continuing improvements to the Los Robles-McNair Elementary School campus, which one of the goals is ensuring that our students have a safe environment. The following is a brief description of the work that will be done for the campus site: 

  • Install new sod landscaping

  • Soils testing and amending

  • New header board

  • 60-day maintenance period

 
Recommended Motion:

It is recommended that the Board of Trustees approve Change Order #1 to the contract with Lewis & Tibbitt, Inc.

Financial Impact:

The total cost of this Change Order is in the amount of $ 33,082.00 which will be funded through Measure H & S bond funds.

Attachments:
Lewis & Tibbits, Inc. Change Order #1
10.U. Consideration to approve the Silver Creek, Inc. Change Order #1 – McNair Elementary School Campus Conversion
Quick Summary / Abstract:

RCSD Administration in conjunction with SVA Architects requested a design changes during 2018 construction of the four new classrooms at the McNair campus on Pulgas Ave.   

 

Based on the review and discussions of the three (3) proposals received, the recommendation is to award Change Order #1 to the contract with Silver Creek Industries, Inc. in the amount of $ 20,364.61.

 


Rationale:

This is the next part of the continuing improvements to the Los Robles-McNair Elementary School campus, which one of the goals is ensuring that our students have a safe environment. The following is a brief description of the work: 

  • Engineering changes

  • Acceleration of stucco work to meet schedule completion

 
Recommended Motion:

It is recommended that the Board of Trustees approved Change Order #1 to the contract with Silver Creek Industries, Inc.

Financial Impact:

The total cost of this Change Order is in the amount of $ 20,364.61 which will be funded through Measure H & S bond funds.

 

Attachments:
Silver Creek Industries,Change Order #1
10.V. Consideration to approve data sharing request from Attuned Education Partners for the strategic planning process
Quick Summary / Abstract:

This data request outlines the key strategic questions we seek to address with student-level data in our strategic planning partnership and the specific data elements required.  Agreement with the school district required for the district to share student-level data.



Rationale:
Excellent school district strategies are grounded in rigorous, holistic and diagnostic analysis of student and school performance.  This includes data on student outcomes observed over multiple years and in multiple outcome areas including enrollment, assessment, coursetaking, attendance, behavior and program participation.  
 
Recommended Motion:

Approve the data sharing agreement with Attuned Education Partners.

Financial Impact:

None.

Attachments:
Attuned RCSD Strategic Planning Data Request
11. BOARD OF TRUSTEES
11.A. Consideration to approve Resolution 1263 – Board Members Excused Absences.
Attachments:
Resolution 1263-Bd Excused Absences
11.B. Board Reports/Communications
11.C. Next Regular Board Meeting: August 22, 2019. Was edited within 72 hours of the Meeting
Quick Summary / Abstract:
Date of the Next Regular Board Meeting changed from August 8, 2019 to August 22, 2019
11.D. Board Policy 5141.41 and Administrative Regulation 5141.41 presented to the Board for First Reading and Action.
Attachments:
AR 5141.41
BP 5141.41
12. ADJOURNMENT
Quick Summary / Abstract:

PUBLIC NOTICE: BOARD MEETINGS ARE RECORDED.


Comments:




Published: August 5, 2019, 5:44 PM

The resubmit was successful.