REGULAR SESSION Ravenswood City ESD September 12, 2019 6:30PM Board Meeting Room
2120 Euclid Ave.
East Palo Alto, CA 94303
The Board will convene at 6:30 p.m., approve the agenda and
immediately go into Closed Session. They are expected to
resume Open Session at approximately 7:15 p.m.
NOTICE: Trustee Sharifa Wilson will attend the Meeting via teleconference from the following location: 1924 Manton Street, Philadelphia, PA
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Anyone wishing to address the Board on closed session matters may do so at this time.
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Persons wishing to address the Board on matters NOT on the posted agenda may do so. Speakers are customarily limited to two minutes, but an extension can be provided at the discretion of the Board Chairperson. If there are more than five individuals wishing to speak during Public Comment, the Chairperson may choose to hear some speakers at this time and defer the rest of the speakers to a second Public Comment at the end of the Board meeting. In response to comments on a non-agenda item, the Board may briefly respond to statements made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However, the Board’s general policy is to receive the comment, and/or refer items to staff for comprehensive action or report. |
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Board action to approve the following items is taken simultaneously with one motion to “approve the consent agenda,” which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the Public so requests, any item shall be removed from this section and placed in the regular order of business. The action indicated on each item is deemed to have been considered in full, and action taken by the Board as worded therein. |
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Two of our Ravenswood students are placed at a Non Public School, Esther B. Clark, these two student needs specialized support that can be provided at a non-public school.
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Some students need more intensive supports that a comprehensive school site allows. This student has been at this site for several years and this ISA is to continue for extended school year as ESY is identified as a need in her IEP.
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It is recommended that the Board of Trustees approved the ISA with Arbor Bay School
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Tuition: New student - $98,356, returning student - $109,420
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ISA for EBC
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Two Sequoia students are placed at a Non Public School,Spectrum, in Pacifica. This MOU allows us to transport their students to and from school. |
Due to the distance it is mutually beneficial for both Sequoia Union High School District and Ravenswood to make one trip to Pacifica for our collective 3 students that attend school at Spectrum. |
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It is recommended that the Board of Trustees approved the MOU with Sequoia Union High School District.
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In this agreement Sequoia Union High School District would split the cost of transportation with Ravenswood. The total cost is $60,038.42 split is $30,019.20. The board approved an MOU at the last meeting for Sequoia Union High School District to transport a Ravenswood student to Fremont. This agreement is ultimately a cost savings for both districts as there is no added cost to either. |
Sequoia Mou, Spectrum transportation 2019 - 2020
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Consideration to renew a contract with Let's play and renew with a contractor to support the needs of our students who have IEPs.
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There is a need to provide Special Education services to our students with special education needs. Since there are not enough candidates applying internally we need to contract out in order to fill these positions.
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It is recommended that the Board of Trustees renew the contract with Rosalyn Leech through Let's Play..
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The contractor will work 7.5 hours per day during the regular school year and 5 hours per day during Extended School Year for $87/hour totaling $138,112.50.
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Let's Play Contract: Rosalyn Leech
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The purpose of the MOU is to outline responsibilities between SMCOE and the districts when our students are placed in a county class. This MOU allows for Ravenswood to be the District of Special Education Accountability and outlines the responsibilities of each party. |
School districts provide Special Education services for students residing in their attendance boundaries. Occasionally schools will have a student with specialized needs. The county has classes that can meet the specialized needs of students in our county where individual districts may only have one or two students with a specific type of need. This MOU more clearly outlines the roles and responsibility of the county and the district when a student is placed in a county program. |
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It is recommended that the Board of Trustees approved the MOU between the San Mateo County Office of Education and Ravenswood City School District.
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Ravenswood City School District has had 5 students placed in two separate county classes. This agreement is to outline how the District and County Office operate - there is no fiscal impact in regards to this MOU. There is a fiscal impact in regard to the 5 specific students and the San Mateo County office of Education will be providing those individual service agreements for approval at a future board meeting. |
SMCOE DSEA MOU SMCOE MOU
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Ms. Otadoy, SLP at Willow and Belle Haven, has gone to school to get her certificate to complete AAC assessments and will be finished with her program at the end of September. This conference will be instrumental in her applying her newly learned skills here in Ravenswood.
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Currently we have to hire an outside consultant/contractor to assist with any assessment for Assistive Technology. This conference will provide her with the skill set and practice to have one of our internal employees support with AAC assessments.
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It is recommended that the Board of Trustees approve this out of state conference for Maria Otadoy to further her learning in Assistive Technology Assessment and application.
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This conference and travel will be paid for by a veteran teacher grant with the Ravenswood Education Foundation so there is no fiscal impact to the district. |
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The proposed MOU would allow Ravenswood Reads to work with students in the Costano after school program to provide one-on-one individualized literacy tutoring in the early grades. |
Ravenswood Reads trains tutors and provides one-on-one support to students who are in need of literacy tutoring. |
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It is recommended that the board approve the MOU with Ravenswood Reads. |
There is no financial impact to the district. |
Ravenswood Reads
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Tzu Chi would like to support PBIS at Belle Haven and attendance celebration for the entire district. |
This partnership will support the efforts of positive school climate and recognizing perfect attendance for the district. |
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It is recommended that Board approve the MOU with Tzu Chi and Ravenswood City School District. |
There is no financial impact to the district. |
Tzu Chi MOU
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Edgility Consulting, LLC will work with Ravenswood to provide recruitment support related to the search for a Chief Business Officer.
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Recommendation for Board to approve. |
There are no costs to the District. Edgility Consulting, LLC will be fully funded by the Ravenswood Education Foundation (REF). |
Edgility Consulting Agreement Edgility MOU
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Girlstart will provide STEM lessons to girls in the after school program at Willow Oaks. |
The continued partnership will expose students to STEM lessons in 4th and 5th grade during the after school program. |
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It is recommended that the Board approve the MOU with Girlstart. |
There is no financial impact to the district. |
Girlstart MOU
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In coordination of the work with the Big Lift, In Class Today supports the District's attendance efforts for students in K-2 through sending communication to families.
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This is partnership is in conjunction with the work for the Big Lift.
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It is recommended to approve the Data Use Agreement with In Class Today. |
There is no fiscal impact for the District. |
In Class Today DUA
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California has a two-tiered credentialing system for teachers. Preliminary programs prepare candidates to obtain an initial teaching credential through successful completion of required coursework, fieldwork, and a performance demonstration of their knowledge, skills, and abilities. The second tier of preparation is a two-year job-embedded individualized induction program that is focused on extensive support and mentoring to new teachers in their first and second year of teaching.
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The San Mateo County Superintendent of Schools will provide the induction program and mentor teacher for teachers that cannot complete induction through the Teacher Induction Program with Sequoia Union High School District.
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Approve MOU between Ravenswood City School District and the San Mateo County Superintendent of Schools to implement the San Mateo County Teacher Induction Program.
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$4,500 per teacher/per year ($2,500 for program fees/year and $2,000 for Mentor/year).
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MOU for Induction w/SMCOE
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The proposed MOU with Sequoia Union High School District to participate in the Teacher Induction Partnership for Success (TIPS) would allow Ravenswood teachers with a preliminary credential to complete a Year 1 or Year 2 induction program. Upon completion of 2 years of an induction program, teachers can clear their credential with the California Commission on Teacher Credentialing. The induction program includes professional development, coaching cycles provided by Ravenswood coaches, and written reflections. |
Providing a structured induction program is highly beneficial to our schools and our staff. The state of California no longer requires districts to provide induction opportunity, so this is an important recruitment point to attract teachers to our district. The program provides structured professional development and coaching opportunities to new teachers, which supports them to improve as educators and develop their teaching practice. Teachers then benefit by clearing their credentials with CTC.
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It is recommended that the Board approve the MOU with Sequoia Union High School District to participate in the Teacher Induction Partnership for Success. |
$1000 fee per teacher for 20 teachers; $20,000 total
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MOU with Sequoia for Induction Program
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The Reading Recovery team in Ravenswood City School District has an obiligation to maintain their certification and have support to provide service to our struggling readings. Through Ongoing Professional Development (OPD), the Reading Recovery Teachers meet their required professional obligation of 6 trainings/sessions and also improve their skills through an opportunity to bring a child "Behind the Glass" for coaching.
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Ravenswood City School District no longer has a certified Reading Recovery Teacher Leader to have the OPD sessions internally. Last year we began a relationship with Palo Alto Unified School District to provide the OPD sessions for our Reading Recovery Teachers, including access to the International Data Evaluation Center for them to enter their data each year. We would like to provide this for the four remaining Reading Recovery Teachers again this year.
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It is recommended that the Board approve the MOU with PAUSD. |
$500 per teacher for 4 teachers; $2000 total |
MOU with PAUSD for OPD for RR Teachers 19-20
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All Students Matters (ASM) supports various K-5 literacy initiatives in our district including placing a volunteer in each K-5 classroom, finding volunteers for an oral language development program for lower elementary students, and our book club for 5th graders. All Students Matter provides the training, volunteers, and resources for each of the programs.
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With the support of ASM, we are able to better support our district initiatives of having all students meet grade level standards in literacy and English Language Development.
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It is recommended that the Board approve the MOU with All Students Matter |
There is no financial impact to the district. |
ASM MOU 2019-2020
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In compliance with Education Code Section 60119 (as revised by Chapter 704, Statutes of 2006 and California Code of Regulations (CCR), Title 5, Section 9531) Ravenswood City School District provided ten (10) days notice of the public hearing by posting it in the District Website and in at least three public places within the district stating the time, place, and purpose of the hearing, and held a public hearing on Thursday, September 12, 2019, at 7:30pm, which is on or before the eighth week of school (between the first day that students attend school and the end of the eighth week from that day) and which did not take place during or immediately following school hours.
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NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Board Of Trustees of the Ravenswood City School District will conduct a PUBLIC HEARING at which the governing board shall encourage participation by parents, teachers, members of the community interested in the affairs of the school district, and bargaining unit leaders, and shall make a determination, through a resolution, as to whether each pupil in each school in the district has sufficient textbooks or instructional materials, or both, that are aligned to the content standards adopted pursuant to Section 60605 in each of the following subjects, as appropriate, that are consistent with the content and cycles of the curriculum framework adopted by the state board: Mathematics, Science, History-social science, English/language arts, including the English language development component of an adopted program, as required by California Education Code Section 60119. Hearing Date: Thursday, September 12, 2019 Hearing Time: 7:30PM Hearing Location: Ravenswood City School District Board Room 2120 Euclid Avenue, East Palo Alto, CA 94303
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Lara Burenin |
In order to be eligible to receive instructional materials funds, the governing board of each district and county office of education is required to hold an annual public hearing and adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the state board.
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In compliance with Education Code Section 60119 (as revised by Chapter 704, Statutes of 2006 and California Code of Regulations (CCR), Title 5, Section 9531) Ravenswood City School District provided ten (10) days notice of the public hearing by posting it in at least three public places within the district stating the time, place, and purpose of the hearing, and held a public hearing on Thursday, September 12, 2019, at 7:30pm, which is on or before the eighth week of school (between the first day that students attend school and the end of the eighth week from that day) and which did not take place during or immediately following school hours.
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Adopt Resolution 1246: Resolution on Sufficiency of Textbooks or Instructional Materials.
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There is zero financial impact for RCSD.
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Resolution 2019/20 -3
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This is the proposed response to a 2018-2019 Grand Jury Report entitled "Is San Mateo County at Risk of a Large Measles Outbreak?" |
This allows the District to respond to the Grand Jury Report. |
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It is recommended that the Board approve the response to the Grand Jury Report entitled "Is San Mateo County at Risk of a large Measles Outbreak?" |
There is no fiscal impact to the district. |
Response to Grand Jury Report on Measles
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In accordance with Education Code section 42132, the District Governing Board shall adopt a resolution identifying its estimated appropriations limits for the current year and actual appropriations limit for the prior year. Enclosed are the appropriations limit calculations for the 2018-19 and 2019-20 fiscal years.
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In November 1979 the California voters approved Proposition 4, an initiative that added Article XIIIB to the California Constitution. This constitutional amendment, popularly known as the Gann Initiative, placed limits on the growth of expenditures for publicly funded programs. Division 9 of Title I, beginning with Section 7900 of the Government Code, was then added to law to specify the process for calculating state and local government appropriation limits and appropriations subject to limitation under Article XIIIB of the Constitution. These constitutional and statutory sections explain and define the appropriations limit and appropriations subject to limitation as they apply to state and local government, and require that each entity of government formally "adopt" its appropriations limit for a given year. |
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It is recommended that the Board of Trustees approve Resolution # District Gann Appropriations Limit calculations.
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There is no financial impact to the District. |
2018-19 and 2019-20 Gann Limit Calculations Resolution 2019-20 -1 Gann Appropriations Limit
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Education Code Section 42100 requires the governing board of each school district to submit the Unaudited Financial Reports to the County Superintendent of Schools on or before September 15 each year. Included in this packet is a summary of the District’s financial activity, which is followed by the required State reports in their entirety. This financial report is designed to provide the Board of Trustees with a general overview of the District’s finances, as well as illustrate in detail the money it received and expended. During the Fall of 2019, the District’s external auditors, Chavan & Associates,LLP , will audit the records contained in this packet, and will render an opinion no later than December 2019. The results of which will be presented to the Board in January 2020.
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Education Code Section 42100 requires the governing board of each school district to submit the Unaudited Financial Reports to the County Superintendent of Schools on or before September 15 each year. Enclosed are the Unaudited Actuals Financial Reports for the fiscal year 2018-2019 which represents the District's actual revenues, expenditures, and fund balances of all funds. The 2018-2019 combined revenues with transfers-in in the General Fund amounted to $45,585,370 and combined expenditures with transfers-out were $42,044,405. As of June 30, 2019, the total Unrestricted General Fund ending fund balance is $6,832,628. The State required 3% reserve for Economic Uncertainties is $1,261,332. The total Restricted General Fund ending fund balance, which is limited for the restricted program use is $2,449,789. In comparing the 2018-19 unaudited actuals to the 2018-19 estimated actuals that were presented in conjunction with the 2019-20 adopted budget, both revenues and expenditures ultimately came in at higher levels. The estimated actuals showed revenues at $41,872,595 while the unaudited actuals show revenue at 45,585,370. This difference can be attributed to the district receiving greater federal and state restricted revenue than what was originally budgeted. Federal funds, in particular, were not properly budgeted and expended during the 2018-19 year and are now properly accounted for in the process of closing the books. On the expenditure side the estimated actuals show total expenditures at $40,179,673 while the unaudited actuals show expenditures at $42,044,405. The difference can be attributed to higher costs of employee benefits and an increase in other outgo (transfers to restricted and to other funds). The following are the Unrestricted General Fund contributions to the restricted programs at year end: Program | Amount | Special Education | $5,851,284 | Routine Restricted Maintenance | $ 1,218,352 | After School Learning & Safe Neighborhood Local Programs | $68,427 $ 157,827 | Total Contributions to Restricted Programs | $ 7,295,890 | | |
The following fund balances are reported in the unaudited actuals report for the other funds: | | | Fund # | Fund Description | 2018-2019 | | | Unaudited | 12 | Child Development | $ 9,556 | 13 | Cafeteria | $555,372 | 14 | Deferred Maintenance | $238,678 | 21 | Building Fund | $33,806,847 | 25 | Capital Facilities | $ 5,214,502 | 51 | Bond Interest and Redemption | $ 6,825,176 | 67 | Self-Insurance | $161,336 | Staff is now in the process of reviewing the 2019-20 adopted budget in light of the unaudited actualsand through a program by program analysis of projected revenues and expenditures. A number of budget expenditure items have been identified that will require updating as the district moves toward preparation of the first interim report later this Fall. It is likely that the first interim budget will reflect additional expenditures. A source of revenue the district receives and appears to be underutilized is the community redevelopment agency funds not subject to LCFF. These are funds that come to the district from the former local redevelopment agencies that were the result of settlement agreements between the district and the former RDAs. While the majority of former RDA funds that come to the district are included in the LCFF calculation, these settlement funds are separate and come into the district as a restricted resource. Many districts convert these funds to the unrestricted side of the budget. It is estimated that Ravenswood will be receiving approximately $1.3 million in 2019-20 in these settlement funds. The 2019-20 budget review process should be complete by the end of month. This will give the board and superintendent the information they will need to plan for the 2020-21 year and beyond.
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It is recommended that the Board of Trustees approve the Unaudited Actuals Financial Reports for the fiscal year 2018-19 as presented.
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There is no financial impact to the District. |
Unaudited Actuals 18-19
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PUBLIC NOTICE: BOARD MEETINGS ARE RECORDED. NOTE: Board Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Nelly Maldonado at least three working days before the meeting at 329-2800 ext. 60109. Notification in advance of the meeting will enable the district to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.
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Published: September 6, 2019, 6:03 PM
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