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REGULAR SESSION
Ravenswood City ESD
September 12, 2019 6:30PM
Board Meeting Room 2120 Euclid Ave. East Palo Alto, CA 94303 The Board will convene at 6:30 p.m., approve the agenda and immediately go into Closed Session. They are expected to resume Open Session at approximately 7:15 p.m. NOTICE: Trustee Sharifa Wilson will attend the Meeting via teleconference from the following location: 1924 Manton Street, Philadelphia, PA

1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF AGENDA
Quick Summary / Abstract:


3. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957:
Quick Summary / Abstract:
Anyone wishing to address the Board on closed session matters may do so at this time.
3.A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
3.B. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.6
3.B.1. CONFERENCE WITH LABOR NEGOTIATOR. District Negotiator: Gina Sudaria, Interim Superintendent and Janae H. Novotny, Burke, Williams & Sorensen, LLP. Employee Organization: RTA – CSEA – Unrepresented Parties (Management/Confidential)
3.C. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957:
3.C.1. Public Employee Appointment/Employment (Gov. Code 54957) Title: “Superintendent”
4. RETURN TO OPEN SESSION
4.A. REPORT OF ACTION TAKEN IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.1
5. APPROVAL OF MINUTES
5.A. Consideration to approve the Minutes for the June 13, 2019 Regular Board Meeting
Attachments:
Draft minutes 06-13-19
5.B. Consideration to approve the Minutes for the June 26, 2019 Regular Board Meeting
Attachments:
Draft minutes 06-27-19
5.C. Consideration to approve the Minutes for the August 8, 2019 Regular Board Meeting
6. FROM THE FLOOR
Quick Summary / Abstract:

Persons wishing to address the Board on matters NOT on the posted agenda may do so. Speakers are customarily limited to two minutes, but an extension can be provided at the discretion of the Board Chairperson. If there are more than five individuals wishing to speak during Public Comment, the Chairperson may choose to hear some speakers at this time and defer the rest of the speakers to a second Public Comment at the end of the Board meeting. In response to comments on a non-agenda item, the Board may briefly respond to statements made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However, the Board’s general policy is to receive the comment, and/or refer items to staff for comprehensive action or report.

7. CONSENT AGENDA
Quick Summary / Abstract:
Board action to approve the following items is taken simultaneously with one motion to “approve the consent agenda,” which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the Public so requests, any item shall be removed from this section and placed in the regular order of business. The action indicated on each item is deemed to have been considered in full, and action taken by the Board as worded therein.
7.A. Consideration to Approve Personnel Recommendations.
Attachments:
Personnel Recommendations 9/12/19
7.B. Consideration to renew an Individual Service Agreement (ISA) for one student with Esther B. Clark, and to initiate an Individual Service Agreement for one student with Esther B. Clark.
Quick Summary / Abstract:

Two of our Ravenswood students are placed at a Non Public School, Esther B. Clark, these two student needs specialized support that can be provided at a non-public school.


Rationale:
Some students need more intensive supports that a comprehensive school site allows.  This student has been at this site for several years and this ISA is to continue for extended school year as ESY is identified as a need in her IEP.

 
Recommended Motion:
 It is recommended that the Board of Trustees approved the ISA with Arbor Bay School

Financial Impact:

Tuition: New student - $98,356, returning student - $109,420


Attachments:
ISA for EBC
7.C. Consideration to approve an MOU with Sequoia Union High School District to transport two of their students to Spectrum School in Pacifica
Quick Summary / Abstract:

Two Sequoia students are placed at a Non Public School,Spectrum, in Pacifica.  This MOU allows us to transport their students to and from school.  

Rationale:

Due to the distance it is mutually beneficial for both Sequoia Union High School District and Ravenswood to make one trip to Pacifica for our collective 3 students that attend school at Spectrum.

 
Recommended Motion:

It is recommended that the Board of Trustees approved the MOU with Sequoia Union High School District.  


Financial Impact:

In this agreement Sequoia Union High School District would split the cost of transportation with Ravenswood.  The total cost is $60,038.42 split is $30,019.20.  The board approved an MOU at the last meeting for Sequoia Union High School District to transport a Ravenswood student to Fremont.  This agreement is ultimately a cost savings for both districts as there is no added cost to either.   

Attachments:
Sequoia Mou, Spectrum transportation 2019 - 2020
7.D. Consideration to renew an agreement with Let's Play - Speech-Language Pathology Services: Rosalyn Leech
Quick Summary / Abstract:

Consideration to renew a contract with Let's play and renew with a contractor to support the needs of our students who have IEPs.  


Rationale:
There is a need to provide Special Education services to our students with special education needs.  Since there are not enough candidates applying internally we need to contract out in order to fill these positions.

 
Recommended Motion:

It is recommended that the Board of Trustees renew the contract with Rosalyn Leech through Let's Play..


Financial Impact:

The contractor will work 7.5 hours per day during the regular school year and 5 hours per day during Extended School Year for $87/hour totaling $138,112.50.


Attachments:
Let's Play Contract: Rosalyn Leech
7.E. Consideration to renew a Memorandum of Understanding between Ravenswood City School District and the San Mateo County Office to outline the responsibilities between SMCOE and Ravenswood when a student is placed in a County Special Education Program.
Quick Summary / Abstract:

The purpose of the MOU is to outline responsibilities between SMCOE and the districts when our students are placed in a county class.  This MOU allows for Ravenswood to be the District of Special Education Accountability and outlines the responsibilities of each party.  

Rationale:

School districts provide Special Education services for students residing in their attendance boundaries.  Occasionally schools will have a student with specialized needs.  The county has classes that can meet the specialized needs of students in our county where individual districts may only have one or two students with a specific type of need.  This MOU more clearly outlines the roles and responsibility of the county and the district when a student is placed in a county program.  

 
Recommended Motion:

 It is recommended that the Board of Trustees approved the MOU between the San Mateo County Office of Education and Ravenswood City School District.  


Financial Impact:

Ravenswood City School District has had 5 students placed in two separate county classes.  This agreement is to outline how the District and County Office operate - there is no fiscal impact in regards to this MOU.  There is a fiscal impact in regard to the 5 specific students and the San Mateo County office of Education will be providing those individual service agreements for approval at a future board meeting.  

Attachments:
SMCOE DSEA MOU
SMCOE MOU
7.F. Consideration to approve Maria Otadoy, Speech and Language Teacher, to attend an out of state conference on Assistive Technology in Special Education, Rehabilitation and Everyday Living
Quick Summary / Abstract:

Ms. Otadoy, SLP at Willow and Belle Haven,  has gone to school to get her certificate to complete AAC assessments and will be finished with her program at the end of September.  This conference will be instrumental in her applying her newly learned skills here in Ravenswood.  


Rationale:
Currently we have to hire an outside consultant/contractor to assist with any assessment for Assistive Technology. This conference will provide her with the skill set and practice to have one of our internal employees support with AAC assessments.  

 
Recommended Motion:

It is recommended that the Board of Trustees approve this out of state conference for Maria Otadoy to further her learning in Assistive Technology Assessment and application.  


Financial Impact:

This conference and travel will be paid for by a veteran teacher grant with the Ravenswood Education Foundation so there is no fiscal impact to the district.  

7.G. Consideration to approve MOU with Ravenswood Reads
Quick Summary / Abstract:

The proposed MOU would allow Ravenswood Reads to work with students in the Costano after school program to provide one-on-one individualized literacy tutoring in the early grades.

Rationale:

Ravenswood Reads trains tutors and provides one-on-one support to students who are in need of literacy tutoring.

 
Recommended Motion:

It is recommended that the board approve the MOU with Ravenswood Reads.

Financial Impact:

There is no financial impact to the district.

Attachments:
Ravenswood Reads
7.H. Consideration to approve MOU with Tzu Chi Foundation
Quick Summary / Abstract:

Tzu Chi would like to support PBIS at Belle Haven and attendance celebration for the entire district.

Rationale:

This partnership will support the efforts of positive school climate and recognizing perfect attendance for the district.

 
Recommended Motion:

It is recommended that Board approve the MOU with Tzu Chi and Ravenswood City School District.

Financial Impact:

There is no financial impact to the district.

Attachments:
Tzu Chi MOU
7.I. Consideration to approve MOU and Consultant Agreement with Edgility Consulting, LLC
Quick Summary / Abstract:
Edgility Consulting, LLC will work with Ravenswood to provide recruitment support related to the search for a Chief Business Officer.
Recommended Motion:

Recommendation for Board to approve.

Financial Impact:
There are no costs to the District. Edgility Consulting, LLC will be fully funded by the Ravenswood Education Foundation (REF).
Attachments:
Edgility Consulting Agreement
Edgility MOU
7.J. Consideration to approve MOU with Girlstart
Quick Summary / Abstract:

Girlstart will provide STEM lessons to girls in the after school program at Willow Oaks.

Rationale:

The continued partnership will expose students to STEM lessons in 4th and 5th grade during the after school program.

 
Recommended Motion:

It is recommended that the Board approve the MOU with Girlstart.

Financial Impact:

There is no financial impact to the district.

Attachments:
Girlstart MOU
7.K. Consideration to approve the Data Use Agreement with In Class Today
Quick Summary / Abstract:

In coordination of the work with the Big Lift, In Class Today supports the District's attendance efforts for students in K-2 through sending communication to families.


Rationale:

This is partnership is in conjunction with the work for the Big Lift.


 
Recommended Motion:

It is recommended to approve the Data Use Agreement with In Class Today.

Financial Impact:

There is no fiscal impact for the District.

Attachments:
In Class Today DUA
7.L. Consideration to Approve MOU between Ravenswood City School District and the San Mateo County Superintendent of Schools to implement the San Mateo County Teacher Induction Program.
Quick Summary / Abstract:

California has a two-tiered credentialing system for teachers. Preliminary programs prepare candidates to obtain an initial teaching credential through successful completion of required coursework, fieldwork, and a performance demonstration of their knowledge, skills, and abilities. The second tier of preparation is a two-year job-embedded individualized induction program that is focused on extensive support and mentoring to new teachers in their first and second year of teaching.



Rationale:

The San Mateo County Superintendent of Schools will provide the induction program and mentor teacher for teachers that cannot complete induction through the Teacher Induction Program with Sequoia Union High School District.



 
Recommended Motion:

Approve MOU between Ravenswood City School District and the San Mateo County Superintendent of Schools to implement the San Mateo County Teacher Induction Program.



Financial Impact:

$4,500 per teacher/per year ($2,500 for program fees/year and $2,000 for Mentor/year).



Attachments:
MOU for Induction w/SMCOE
7.M. Consideration to approve MOU with Sequoia Union High School District for the Teacher Induction Partnership for Success
Quick Summary / Abstract:

The proposed MOU with Sequoia Union High School District to participate in the Teacher Induction Partnership for Success (TIPS) would allow Ravenswood teachers with a preliminary credential to complete a Year 1 or Year 2 induction program.  Upon completion of 2 years of an induction program, teachers can clear their credential with the California Commission on Teacher Credentialing.  The induction program includes professional development, coaching cycles provided by Ravenswood coaches, and written reflections.

Rationale:

Providing a structured induction program is highly beneficial to our schools and our staff.  The state of California no longer requires districts to provide induction opportunity, so this is an important recruitment point to attract teachers to our district.  The program provides structured professional development and coaching opportunities to new teachers, which supports them to improve as educators and develop their teaching practice.  Teachers then benefit by clearing their credentials with CTC.



 
Recommended Motion:

It is recommended that the Board approve the MOU with Sequoia Union High School District to participate in the Teacher Induction Partnership for Success.

Financial Impact:

$1000 fee per teacher for 20 teachers; $20,000 total


Attachments:
MOU with Sequoia for Induction Program
7.N. Consideration to approve MOU with Palo Alto Unified School District (PAUSD) for Ongoing Professional Development for Reading Recovery Teachers
Quick Summary / Abstract:
The Reading Recovery team in Ravenswood City School District has an obiligation to maintain their certification and have support to provide service to our struggling readings.  Through Ongoing Professional Development (OPD), the Reading Recovery Teachers meet their required professional obligation of 6 trainings/sessions and also improve their skills through an opportunity to bring a child "Behind the Glass" for coaching.  

Rationale:
Ravenswood City School District no longer has a certified Reading Recovery Teacher Leader to have the OPD sessions internally.  Last year we began a relationship with Palo Alto Unified School District to provide the OPD sessions for our Reading Recovery Teachers, including access to the International Data Evaluation Center for them to enter their data each year.  We would like to provide this for the four remaining Reading Recovery Teachers again this year.  

 
Recommended Motion:

It is recommended that the Board approve the MOU with PAUSD.

Financial Impact:

$500 per teacher for 4 teachers; $2000 total

Attachments:
MOU with PAUSD for OPD for RR Teachers 19-20
7.O. Consideration to approve MOU with All Students Matter
Quick Summary / Abstract:
All Students Matters (ASM) supports various K-5 literacy initiatives in our district including placing a volunteer in each K-5 classroom, finding volunteers for an oral language development program for lower elementary students, and our book club for 5th graders.  All Students Matter provides the training, volunteers, and resources for each of the programs.  

Rationale:
With the support of ASM, we are able to better support our district initiatives of having all students meet grade level standards in literacy and English Language Development.  

 
Recommended Motion:

It is recommended that the Board approve the MOU with All Students Matter

Financial Impact:

There is no financial impact to the district.

Attachments:
ASM MOU 2019-2020
8. CURRICULUM AND INSTRUCTION
8.A. PUBLIC HEARING
Quick Summary / Abstract:
In compliance with Education Code Section 60119 (as revised by Chapter 704, Statutes of 2006 and California Code of Regulations (CCR), Title 5, Section 9531) Ravenswood City School District provided ten (10) days notice of the public hearing by posting it in the District Website and in at least three public places within the district stating the time, place, and purpose of the hearing, and held a public hearing on Thursday, September 12, 2019, at 7:30pm, which is on or before the eighth week of school (between the first day that students attend school and the end of the eighth week from that day) and which did not take place during or immediately following school hours.


Comments:

NOTICE OF PUBLIC HEARING

 NOTICE IS HEREBY GIVEN that the Board Of Trustees of the Ravenswood City School District will conduct a PUBLIC HEARING at which the governing board shall encourage participation by parents, teachers, members of the community interested in the affairs of the school district, and bargaining unit leaders, and shall make a determination, through a resolution, as to whether each pupil in each school in the district has sufficient textbooks or instructional materials, or both, that are aligned to the content standards adopted pursuant to Section 60605 in each of the following subjects, as appropriate, that are consistent with the content and cycles of the curriculum framework adopted by the state board: Mathematics, Science, History-social science, English/language arts, including the English language development component of an adopted program, as required by California Education Code Section 60119.

 Hearing Date:                 Thursday, September 12, 2019

Hearing Time:                7:30PM

Hearing Location:           Ravenswood City School District Board Room

                                      2120 Euclid Avenue, East Palo Alto, CA 94303


8.A.1. Opportunity for Members of the Public to comment on the Adequacy of Pupil Textbooks and Instructional Materials FY 2019-2020
8.A.2. Adjournment
8.B. Consideration to approve Resolution #2019/20 -3: Resolution on Sufficiency of Textbooks or instructional Materials FY 2019-20
Speaker:
Lara Burenin
Quick Summary / Abstract:
In order to be eligible to receive instructional materials funds, the governing board of each district and county office of education is required to hold an annual public hearing and adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the state board. 
Rationale:

In compliance with Education Code Section 60119 (as revised by Chapter 704, Statutes of 2006 and California Code of Regulations (CCR), Title 5, Section 9531) Ravenswood City School District provided ten (10) days notice of the public hearing by posting it in at least three public places within the district stating the time, place, and purpose of the hearing, and held a public hearing on Thursday, September 12, 2019, at 7:30pm, which is on or before the eighth week of school (between the first day that students attend school and the end of the eighth week from that day) and which did not take place during or immediately following school hours.


 
Recommended Motion:
Adopt Resolution 1246: Resolution on Sufficiency of Textbooks or Instructional Materials.

Financial Impact:
There is zero financial impact for RCSD.

Attachments:
Resolution 2019/20 -3
9. SUPERINTENDENT'S OFFICE
9.A. Superintendent's Report
9.B. Consideration to approve the response to the 2018-2019 Grand Jury Report entitled "Is San Mateo County at Risk of a Large Measles Outbreak?"
Quick Summary / Abstract:

This is the proposed response to a 2018-2019 Grand Jury Report entitled "Is San Mateo County at Risk of a Large Measles Outbreak?"

Rationale:

This allows the District to respond to the Grand Jury Report.

 
Recommended Motion:

It is recommended that the Board approve the response to the Grand Jury Report entitled "Is San Mateo County at Risk of a large Measles Outbreak?"

Financial Impact:

There is no fiscal impact to the district.

Attachments:
Response to Grand Jury Report on Measles
10. BUSINESS DEPARTMENT
10.A. Consideration to approve Resolution #2019/20 -1, Gann Appropriations Limit
Quick Summary / Abstract:

In accordance with Education Code section 42132, the District Governing Board shall adopt a resolution identifying its estimated appropriations limits for the current year and actual appropriations limit for the prior year. Enclosed are the appropriations limit calculations for the 2018-19 and 2019-20 fiscal years.  


Rationale:

In November 1979 the California voters approved Proposition 4, an initiative that added Article XIIIB to the California Constitution. This constitutional amendment, popularly known as the Gann Initiative, placed limits on the growth of expenditures for publicly funded programs. Division 9 of Title I, beginning with Section 7900 of the Government Code, was then added to law to specify the  process for calculating state and local government appropriation limits and  appropriations subject to limitation under Article XIIIB of the Constitution. These constitutional and statutory sections explain and define the appropriations limit and appropriations subject to limitation as they apply to state and local government, and require that each entity of government formally "adopt" its appropriations limit for a given year.

 
Recommended Motion:

It is recommended that the Board of Trustees approve Resolution # District Gann Appropriations Limit calculations.

 


Financial Impact:

There is no financial impact to the District.

Attachments:
2018-19 and 2019-20 Gann Limit Calculations
Resolution 2019-20 -1 Gann Appropriations Limit
10.B. Consideration to Approve the 2018-19 Unaudited Actuals Financial Reports. Attachment added at 6:38Was edited within 72 hours of the Meeting
Quick Summary / Abstract:

Education Code Section 42100 requires the governing board of each school district to submit the Unaudited Financial Reports to the County Superintendent of Schools on or before September 15 each year.

Included in this packet is a summary of the District’s financial activity, which is followed by the required State reports in their entirety.  This financial report is designed to provide the Board of Trustees with a general overview of the District’s finances, as well as illustrate in detail the money it received and expended.

During the Fall of 2019, the District’s external auditors, Chavan & Associates,LLP , will audit the records contained in this packet, and will render an opinion no later than December 2019. The results of which will be presented to the Board in January 2020.


Rationale:

Education Code Section 42100 requires the governing board of each school district to submit the Unaudited Financial Reports to the County Superintendent of Schools on or before September 15 each year.

Enclosed are the Unaudited Actuals Financial Reports for the fiscal year 2018-2019 which represents the District's actual revenues, expenditures, and fund balances of all funds. The 2018-2019 combined revenues with transfers-in in the General Fund amounted to $45,585,370 and combined expenditures with transfers-out were $42,044,405. As of June 30, 2019, the total Unrestricted General Fund ending fund balance is $6,832,628. The State required 3% reserve for Economic Uncertainties is $1,261,332. The total Restricted General Fund ending fund balance, which is limited for the restricted program use is $2,449,789.

In comparing the 2018-19 unaudited actuals to the 2018-19 estimated actuals that were presented in conjunction with the 2019-20 adopted budget, both revenues and expenditures ultimately came in at higher levels. The estimated actuals showed revenues at $41,872,595 while the unaudited actuals show revenue at 45,585,370. This difference can be attributed to the district receiving greater federal and state restricted revenue than what was originally budgeted.  Federal funds, in particular, were not properly budgeted and expended during the 2018-19 year and are now properly accounted for in the process of closing the books.

On the expenditure side the estimated actuals show total expenditures at $40,179,673 while the unaudited actuals show expenditures at $42,044,405.  The difference can be attributed to higher costs of employee benefits and an increase in other outgo (transfers to restricted and to other funds).

The following are the Unrestricted General Fund contributions to the restricted programs at year end: 

Program

Amount

Special Education

$5,851,284

Routine Restricted Maintenance

$ 1,218,352

After School Learning & Safe Neighborhood

Local Programs

$68,427

$ 157,827

 

Total Contributions to Restricted Programs

$ 7,295,890

 

 

The following fund balances are reported in the unaudited actuals report for the other funds:

 

 

 

Fund #

Fund Description

2018-2019

Unaudited

12

Child Development

$ 9,556

13

Cafeteria

$555,372

14

Deferred Maintenance

$238,678

21

Building Fund

$33,806,847

25

Capital Facilities

$ 5,214,502

51

Bond Interest and Redemption

$ 6,825,176

67

Self-Insurance

$161,336

 

Staff is now in the process of reviewing the 2019-20 adopted budget in light of the unaudited actualsand through a program by program analysis of projected revenues and expenditures. A number of budget expenditure items have been identified that will require updating as the district moves toward preparation of the first interim report later this Fall. It is likely that the first interim budget will reflect additional expenditures.

A source of revenue the district receives and appears to be underutilized is the community redevelopment agency funds not subject to LCFF. These are funds that come to the district from the former local redevelopment agencies that were the result of settlement agreements between the district and the former RDAs. While the majority of former RDA funds that come to the district are included in the LCFF calculation, these settlement funds are separate and come into the district as a restricted resource. Many districts convert these funds to the unrestricted side of the budget. It is estimated that Ravenswood will be receiving approximately $1.3 million in 2019-20 in these settlement funds.

The 2019-20 budget review process should be complete by the end of month. This will give the board and superintendent the information they will need to plan for the 2020-21 year and beyond.


 

 
Recommended Motion:

It is recommended that the Board of Trustees approve the Unaudited Actuals Financial Reports for the fiscal year 2018-19 as presented.

 


Financial Impact:

There is no financial impact to the District.

 

 

Attachments:
Unaudited Actuals 18-19
11. BOARD OF TRUSTEES
11.A. Subcommittee: Naming of School Process Proposal
11.B. Consideration to approve Resolution #2019/20 -2, Board Members Excused Absences.
11.C. Board Reports/Communications
11.D. Next Regular Board Meeting: September 26, 2019.
12. ADJOURNMENT
Quick Summary / Abstract:

PUBLIC NOTICE: BOARD MEETINGS ARE RECORDED.

NOTE: Board Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Nelly Maldonado at least three working days before the meeting at 329-2800 ext. 60109. Notification in advance of the meeting will enable the district to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.

Published: September 6, 2019, 6:03 PM

The resubmit was successful.