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REGULAR SESSION - UPDATED AGENDA
Ravenswood City ESD
October 10, 2019 6:30PM
Board Meeting Room 2120 Euclid Ave. East Palo Alto, CA 94303 The Board will convene at 6:30 p.m., approve the agenda and immediately go into Closed Session. They are expected to resume Open Session at approximately 6:45 p.m.

1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF AGENDA
Quick Summary / Abstract:


3. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.
3.A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
3.A.1. Consideration to Approve the Release of Classified Probationary Employee, effective September 3, 2019.
4. RETURN TO OPEN SESSION
4.A. REPORT OF ACTION TAKEN IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.1
5. FROM THE FLOOR
Quick Summary / Abstract:
The Board sits as a hearing body. All matters are referred to the Superintendent for follow-up. Legally, the Board of Trustees cannot take action on items that are not properly agendized.
6. CONSENT AGENDA
Quick Summary / Abstract:
Board action to approve the following items is taken simultaneously with one motion to “approve the consent agenda,” which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the Public so requests, any item shall be removed from this section and placed in the regular order of business. The action indicated on each item is deemed to have been considered in full, and action taken by the Board as worded therein.
6.A. Consideration to Approve Personnel Recommendations.
Attachments:
Personnel Recommendations 10/10/19
6.B. Consideration to approve the School Safety Plans
Quick Summary / Abstract:

Each year sites are to update the school safety plan. Schools work with their teams and align them to the San Mateo County coordinated efforts. Schools also work with their SSC/ELAC groups to finalize the plan prior to bringing the plans to the school board. 


Rationale:

Every year schools are to update the school safety plans for approval by the school board.

 
Recommended Motion:

It is recommended that the school board approve the school safety plans.

Financial Impact:

There is no fiscal impact to the district.

Attachments:
Belle Haven Safety Plan
Brentwood Safety Plan
Costano Safety Plan
Los Robles Ronald McNair Safety Plan
Ravenswood Middle School Safety Plan
Willow Oaks Safety Plan
6.C. Consideration to Approve Teacher Librarian Job Description.
Attachments:
Teacher Librarian JD
6.D. Consideration to Approve School Social Worker Job Description.
Attachments:
School Social Worker JD
6.E. Consideration to Approve Intervention Teacher Job Description.
Attachments:
Intervention Teacher JD
6.F. Consideration to Approve Newcomer/ELD Teacher Job Description.
Attachments:
Newcomer/ELD Teacher JD
6.G. Consideration to Approve Memorandum of Understanding and Agreement For the Employment of University Students Who Have an Intern Credential with California State University’s CalStateTEACH Program.
Quick Summary / Abstract:
This Agreement describes and confirms the expectations and responsibilities of the
Parties regarding the Internship Program through which University students who hold an intern
credential from the California Commission on Teacher Credentialing (“Paid Interns”) will gain
experience in the public school setting. This agreement does not apply to unpaid service learning
placements that are part of a credentialing program.
Rationale:
CalStateTEACH operates a program for the education and training of candidates pursuing a
California Preliminary Multiple Subject Teaching Credential with English Learner Authorization
(ELA) and is accredited by the California Commission on Teacher Credentialing (CTC) with
approval to offer intern options in these programs.
The District is authorized under Education Code 44320 et seq., to cooperate with institutions of
higher education in providing training and experience to credential candidates who hold an intern
credential ("Paid Intern").

 
Recommended Motion:
Approve Memorandum of Understanding and Agreement For the Employment of University Students Who Have an Intern Credential with California State University’s CalStateTEACH Program.
Financial Impact:

None.

Attachments:
MOU CalState TEACH Interns
6.H. Consideration to Approve Memorandum of Understanding and Agreement to Provide Student Teacher Placements to University Students with California State University’s CalStateTEACH Program.
Quick Summary / Abstract:
This agreement is between the Ravenswood City School District (“District”) and the California
State University’s CalStateTEACH Program (“University”), who may be referred to collectively
as the parties. This Agreement describes and confirms the expectations and responsibilities of the
Parties regarding the Student Teaching Program through which University students enrolled in
a credentialing program (“Student Teachers”) will gain experience in the public school setting.
Rationale:
The parties expressly understand and agree that all University students serving as Student Teachers
in District schools pursuant to this Agreement are doing so for educational purposes only, and
Student Teachers are not considered employees of the District for any purpose, including, but not
limited to, compensation for services, welfare and pension benefits, or workers’ compensation
insurance. It is the responsibility of University to provide notice to its student participants of the
provisions of this Section. The provisions of this Section shall survive the termination or
expiration of this Agreement.
 
Recommended Motion:
Approve Memorandum of Understanding and Agreement to
Provide Student Teacher Placements to University Students with California State University’s CalStateTEACH Program.
Financial Impact:

None.

Attachments:
MOU CalState TEACH Student Teachers
6.I. Consideration to approve MOU with Loaves and Fishes
Quick Summary / Abstract:

In the spring of 2019, Loaves and Fishes presented to the Board their program. They have no been able to expand to support families in our district. Loaves and Fishes will provide hot meals in the evenings for families to take home.

Rationale:

This allows families to have food at home in the evenings.

 
Recommended Motion:

It is recommended that the school board approve the MOU with Loaves and Fishes.

Financial Impact:

There is no financial impact to the district.

Attachments:
Loaves and Fishes MOU
6.J. Consideration to approve an agreement with The Stepping Stone Group to establish a bill rate for the candidates referenced in the contract: Rani Reddy
Quick Summary / Abstract:

Consideration to approve a Special Education teacher to support the needs of our students who have IEPs.  This contractor works for The Stepping Stone Group.


Rationale:
There is a need to provide Special Education services to our students with special education needs.  Since there are not enough candidates applying internally we need to contract out in order to fill these positions

 
Recommended Motion:

It is recommended that the Board of Trustees approve the contract with the Special Education teacher through The Stepping Stone Group.


Financial Impact:

The contractor will work 40 hours per week at $85 an hour. 


Attachments:
Rani Reddy - The Stepping Stone
6.K. Consideration to approve an Individual Service Agreement (ISA) for a student with Wings Learning Center
Quick Summary / Abstract:

One of our Ravenswood students is placed at a Non Public School, Wings Learning Center, that student needs specialized academic instruction, speech and language services and occupational therapy provided in a non-public setting.


Rationale:

Some students need more intensive supports that a comprehensive school site allows.  This students IEP team has identified the need for her to be in a setting that would provide more intensive supports. 


 
Recommended Motion:

It is recommended that the Board of Trustees approve the ISA with Wings Learning Center. 


Financial Impact:

The tuition for this student is $88,129.50


Attachments:
ISA with Wings Learning Center
6.L. Consideration to approve an Individual Service Agreement (ISA) for a student with Arbor Bay.
Quick Summary / Abstract:

One of our Ravenswood students is placed at a Non Public School, Arbor Bay, that student needs specialized academic instruction, speech and language services and occupational therapy provided in a non-public setting. This ISA is to correct a clerical error made by Arbor Bay on the agreement signed on 6/27.  The total cost on the original agreement was not listed.  This item is to correct that contract.  


Rationale:

Some students need more intensive supports that a comprehensive school site allows.  The students IEP determined that a site with more intensive supports was needed.     


 
Recommended Motion:
It is recommended that the Board of Trustees approved the ISA with Arbor Bay School

Financial Impact:

Tuition for this student is $43,713


Attachments:
Arbor Bay ISA
6.M. Consideration to approve Special Education contracted staff: Anisha Agrawal, to support the needs of our students who have IEPs.
Quick Summary / Abstract:

Consideration to approve Special Education staff to support the needs of our students who have IEPs.  


Rationale:
There is a need to provide Special Education services to our students with special education needs.  Since there are not enough candidates applying internally we need to contract out in order to fill positions. 

 
Recommended Motion:

It is recommended that the Board of Trustees approved the contract with Anisha Agrawal. 


Financial Impact:

The contractor will work 20 hours per week at $90 an hour.


Attachments:
Anisha Agrawal - Contract
6.N. Consideration to approve MOU with East Palo Alto Stanford Academy (EPASA)
Quick Summary / Abstract:

East Palo Alto Stanford Academy (EPASA) has a long standing partnership with the district to serve 7th and 8th grade students in a Saturday mentoring program in the school year as well as a five week summer program.  



Rationale:

Students receive mentoring and participate in project-based learning in the school year program, and receive academic enrichment in English Language Arts and Math, go on field trips, and participate in community service in the summer program.


 
Recommended Motion:

It is recommended that the Board of Trustees approve the MOU with EPASA.

Financial Impact:

There is no financial impact to the district.

Attachments:
MOU with EPASA 19-20
6.O. Consideration to approve MOU with Palo Alto Art Center
Quick Summary / Abstract:

Classes in each of our elementary schools participate in Cultural Kaleidoscope with the Palo Alto Art Center, a unique artists-in-the-schools program that links the neighboring and diverse communities of Palo Alto, East Palo Alto, and Menlo Park, building bridges through the arts. By partnering classrooms from Palo Alto Unified School District and Ravenswood City School District, the PAACF fosters connections between students from diverse backgrounds. The goals of the program are to promote visual arts and 21st century skills development. RCSD and PAACF have collaborated on this program since 1999.


Rationale:

Benefits of the Cultural Kaleidoscope program to Ravenswood students include:

  • Students look at and create cultural and cross-curricular artwork led by the PAACF Teaching Artists.

  • Students receive validation through a professionally-installed exhibition of their artwork at the Palo Alto Art Center.

  • Students explore the diversity of their communities by visiting new places and new classrooms on field trips and meeting new people on field trips, as applicable.



 
Recommended Motion:

It is recommended that the Board of Trustees approve the MOU with Palo Alto Art Center.

Financial Impact:

There is no financial impact to the district.

Attachments:
MOU with PAACF 19-20
6.P. Consideration to Approve MOU Between the Ravenswood City School District, San Mateo County Office of Education and the Association of California School Administrators Foundation for Educational Administration (ACSA).
Speaker:
Gina Sudaria
Attachments:
ACSA, SMCOE and Ravenswood 10-10-19
7. SUPERINTENDENT'S OFFICE
7.A. 1st Quarterly Report on Williams Uniform Complaints, Education Code §35186
Speaker:
Gina Sudaria
Attachments:
Wiliams UCP 1st Quarter Report 19-20
7.B. Superintendent's Report
8. CURRICULUM AND INSTRUCTION
8.A. Update on Improving Instruction
Speaker:
Lara Burenin
9. BUSINESS DEPARTMENT
9.A. Update to the 2019-2020 Budget and Multi-Year Projections in Preparation for Future District Budget Reductions
Speaker:
Jim Lianides and Mehdi Rizvi
Attachments:
Budget Presentation
Budget Update
10. BOARD OF TRUSTEES
10.A. Discussion and action regarding process and procedure for conducting a superintendent search.
10.B. Board Policy Revisions presented to the Board for Second Reading and Action: BP 1112: Media Relations; AR 3551: Food Service Operations/Cafeteria Fund; BP/AR 6142.2 World Language Instruction; BP/AR 6174: Education for English Learners; BP 6179: Supplemental Instruction.
Quick Summary / Abstract:

Revisions made to board policies, administrative regulations, board bylaws, and/or exhibits. Editorial changes have also been made.


Rationale:

CSBA policy services provide sample policies, administrative regulations, bylaws and exhibits as a resource for school districts and county offices of education to develop their own policy manual.  These samples reflect the law as of 07/19.

 
Attachments:
BP Updates Guidesheet
BP/AR Updates
10.C. BP/AR 5141.52 Suicide Prevention presented to the Board for First Reading and Action
Quick Summary / Abstract:

BP updated wit the CDE Model.

Regulation updated to reflect NEW LAW (SB 972) which requires districts that issue student identification cards to print specified suicide prevention hotline numbers on the cards effective July 1, 2019. Regulation also reflects NEW LAW (AB 1808) which requires CDE to identify online training programs that districts can use to train students and staff regarding suicide awareness and prevention.

Attachments:
AR 5141.52 Suicide Prevention
BP Suicide Prevention
10.D. BP/AR 1312.3 Community Relations presented to the Board for First Reading and Action.
Speaker:
Toni Stone
Quick Summary / Abstract:
BP/AR 1312.3 Updated to comply with FPM Requirements.
Attachments:
AR 1312.3
BP 1312.3
10.E. Subcommittee: Naming of School for Discussion and/or Action
10.F. Subcommittee: Facilities for Discussion and/or Action
10.G. Subcommittee: Curriculum & Instruction for Discussion and/or Action
10.H. Subcommittee: Budget for Discussion and/or Action
10.I. Subcommittee: Strategic Planning for Discussion and/or Action
10.J. Consideration to approve Resolution #2019/20 -2, Board Members Excused Absences.
Attachments:
Resolution 2019-20 -5 Bd. Excused Absences
10.K. Board Reports/Communications
10.L. Next Regular Board Meeting: October 24, 2019.
11. ADJOURNMENT
Quick Summary / Abstract:

PUBLIC NOTICE: BOARD MEETINGS ARE RECORDED.

NOTE: Board Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Nelly Maldonado at least three working days before the meeting at 329-2800 ext. 60109. Notification in advance of the meeting will enable the district to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.

Published: October 4, 2019, 6:16 PM

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