Payments to Vendors, October 1 to 31, 2019.

The Board of Trustees approves the payments to vendors for the month of October 2019.

The Stanford branch of WYSE (Women and Youth Empowering Each Other) would like to continue its partnership of mentoring the middle school students of Ravenswood during the after school program.

This MOU allows for middle school students to continue their goal setting and planning with a mentor during the after school program.

It is recommended to approve the MOU with WYSE.

There is no financial impact to the district.

The MOU with San Mateo County Office of Education allows for the district run after school programs at Costano, Los Robles Ronald McNair, and Willow Oaks to provide additional support to students through the Academic Centers. 

Students in targeted grade levels in the after school program will receive additional small group instruction with certificated teachers to address academic needs.

It is recommended that the Board approve the MOU with the San Mateo County Office of Education for the Academic Centers.

The District would receive a grant of $33,000 from San Mateo County Office of Education and pledge to match 40% of the amount ($13,200) to go towards Academic Centers.

This MOU would allow for the Ravenswood City School District to provide professional development for campus relations coordinators, school support staff, and after school program staff around social emotional learning and working with students.

This training was offered to staff through the San Mateo County Office of Education last year after school. Staff who were able to attend recommended the training for more of our staff. January 6th is a professional development day for the district and this would allow the staff to participate in the learning.

It is recommended that the Board approve the MOU with the Global Kindness Initiative. 

There will be no financial impact to the district since the cost of the training, $1750, will be covered through REF.

Nature Bridge overnight environmental science programs in Yosemite National Park offer students the opportunity to engage in inclusive, hands-on learning experiences in one of the world's most iconic national parks. Students explore the deep valleys, grand meadows, and sequoia forests, while challenging themselves physically, building meaningful relationships and discovering a caring relationship with the natural world. They will collaborate with Cesar Chavez Ravenswood Middle School to ensure the program experience meets our educational goals. There will be two group trips to accommodate the entire 7^th grade class.  The first will take place February 5^th-7^th and the second will be February 12^th -14^th.

It is our goal to provide enriching out of the classroom experiences to our students that relate to the core curriculum, help develop students' social emotional skills, and provide opportunities students may not otherwise receive.  The Nature Bridge field trip for all 7th graders is an excellent opportunity to contribute to the students' enriched experience.

This partnership is funded by the Peery Foundation middle school grant.

Boys and Girls Clubs of the Peninsula, Counseling And Support Services for Youth, Children’s Health Council, Community Collaboration for Children's Success initiative, One East Palo Alto, Ravenswood City School District, Ravenswood Education Foundation, Ravenswood Family Health Center, San Mateo County Behavioral Health and Recovery Services, Stanford Children’s Health, and The Primary School would like to enter an agreement in order to apply for funds to increase capacity and access to youth mental health services in Ravenswood.

There is a need for more mental health services for our community and our organizations want to collaborate in grant applications in order to secure funds from available grants.

It is recommended that the Board approve the MOU to include Ravenswood City School District in the collaborative to apply for grants to increase capacity and access to youth mental health services in Ravenswood.

There is no financial impact to the district.

It is recommended that the Board of Trustees approved the ISA with Achieve Kids

Tuition for this student is $82,546

Consideration to approve an SLP to support the needs of our students who have IEPs.  This contractor works for BMR.

It is recommended that the Board of Trustees approve the contract with the Special Education teacher through BMR.

The contractor will work 140 hours at $95 an hour with a salary not exceeding $106,400

Consideration to approve a School Psychologist to support the needs of our students who have IEPs.  This contractor works for The Stepping Stone.

It is recommended that the Board of Trustees approve the contract with The Stepping Stone

The contractor will work 40 hours per week at $110 an hour.

Consideration to approve a psychologist to support the needs of our students who have IEPs.  This contractor works for Staff Rehab.

It is recommended that the Board of Trustees approve the contract with the Special Education teacher through Staff Rehab.

The contractor will work 40 hours per week at $110 an hour. 

Consideration to approve a Nurse to support the needs of one of our students who has IEPs.  This contractor works for Therapia.

There is a need to provide individual nursing services to one of our students with special education needs. 

It is recommended that the Board of Trustees approve the contract with the Nurse through Therapia.

The contractor will work 37.5 hours per week at $80 an hour.

Title I, Part A, of the Elementary and Secondary Education Act (ESEA) reauthorized as the Every Student Succeeds Act (ESSA), ensures that local educational agencies (LEAs) and schools provide parents and families of Title I students with the information they need to make well-informed choices for their children including more effectively sharing responsibility for their child’s success, and helping their children’s schools develop effective and successful programs.  The Willow Oaks Parent Family Engagement Policy was developed in consultation with their School Site Council / English Learner Advisory Committee (SSC/ELAC).

It is recommended that the board approve the Parent Family Engagement Policy.

N/A

Eastshore Consulting LLC, will help maintain and manage the District's existing General Obligation Bond Program and prepare for each issuance related to its General Obligation Bond authorizations or as otherwise required, Eastshore Consulting will provide the District with the following Financial Planning Services;

(EXHIBIT A)

1. Financial Planning and Municipal Advisory Services

2.Compliance Services

3. Oversight Committee Services

1. financial PLANNING AND MUNICIPAL ADVISORY Fees

   For Financial Planning and Municipal Advisory Services provided in connection with the issuance of authorized new money General Obligation bonds, compensation shall be not exceed $50,000 per General Obligation Bond Issuance, 

   For Financial Advisory Services provided in connection with the issuance of refunding General Obligation bonds, compensation shall be $30,000 per issuance, unless such issuance is conducted in combination with a new money General Obligation Bond issuance, in which case the compensation shall be $25,000.

   For Financial Advisory Services provided in connection with the issuance of Certificates of Participation, compensation shall not exceed $50,000 per issuance.

   For Financial Advisory Services provided in connection with the issuance of Bond Anticipation Notes, compensation shall not exceed $25,000 per issuance.All Financial Planning and Municipal Financial Advisory Fees may be paid as a part of the cost of issuance of each bond and are not required to be paid from General Fund sources. Also, fees associated with the issuance of Certificates of Participation or Bond Anticipation Notes should be rare, as our advice would generally be to avoid such financings through conservative planning for a General Obligation Bond program.

    

2. COMPLIANCE fees

   For Compliance Services, compensation shall be $1,500 per year if filings are prepared and disseminated by the Advisor. No fee shall be incurred if the District opts to prepare and disseminate disclosures on its own behalf or chooses another dissemination agent to perform such services.

    

3. oversight committee fees

   For Oversight Committee Services, compensation shall be $1,000 per year if the District should require such activities related to expenditure of GO Bond Proceeds obtained in prior years. No fee shall be incurred if the District opts to lead such activities on its own behalf or does not require such activities.

1. Expenses 

   Reimbursable expenses, including data purchases, travel and costs of materials required for meetings, will be reimbursed after submission of an itemized accounting to the District for approval and are due in alignment with the payment of other fees. Bond issuance expenses shall not exceed $3,000 for any issuance. Continuing Disclosure expenses shall not exceed $1,500 per year, should Eastshore perform such services. Oversight Committee expenses shall not exceed $1,000 per year, should Eastshore perform such services.

    

This contract extends the partnership with New Teacher Center (NTC), currently only funded through December 2019, through June 2020.  The partnership includes in-field mentoring of our district instructional coaches, developing and monitoring instructional coaching program goals, engaging in in-field coaching sessions with program leaders to support the development of mentors/coaches, and consulting with the program leader around the overall implementation and sustainability of the program. The contract also includes co-facilitation support for the five remaining Instructional Coaching Forums.

The support and training provided by NTC has been critical for creating and sustaining our instructional coaching program.  The funding for our partnership expires in December 2019, so we would like to extend the supports through the end of this school year.  This includes ongoing mentoring and training for current coaches, and the opportunity to build capacity for internal leadership of our coaching team.  

It is recommended that the board approve the contract with the New Teacher Center.

This partnership is funded by the Ravenswood Education Foundation. 

Superintendent's Report presentation was attached on 11/13/19.

Attachment updated on 11/14/19

On October 31, 2019, the San Mateo County Office of Education provided the annual report for fiscal year 2019-2020 as required by Education Code section 1240(c)(2)(B) pursuant to the Williams Settlement. 

This report presents the results of the San Mateo County Office of Education (SMCOE) Williams validation visit to the Williams monitored schools in the Ravenswood City School District.

The results of the documentation review and validation visit to the Williams monitored schools in the Ravenswood City School District indicate that the monitored schools are in compliance with the instructional materials, School Accountability Report Card (SARC), facilities, and teacher misassignment and teacher vacancy mandates of the Williams Settlement and legislation.

BP 0410 Nondiscrimination in District Programs and Activities was updated in June 2018.  However, the "Protected Status" needs to be updated to add medical information, first paragraph:

"District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on medical information, race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics."

BP/AR 5145.3 Nondiscrimination/Harassment was updated in June 2018.  However, the "Protected Status" needs to be updated to add medical information, first paragraph: 

BP  The Board prohibits, at any district school or school activity, unlawful discrimination, including discriminatory harassment, intimidation, and bullying, targeted at any student by anyone, based on the student's actual or perceived medical information, race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics.

AR  The district designates the individual(s) identified below as the employee(s) responsible for coordinating the district's efforts to comply with applicable state and federal civil rights laws, including Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act, and the Age Discrimination Act of 1975, and to answer inquiries regarding the district's nondiscrimination policies. The individual(s) shall also serve as the compliance officer(s) specified in AR 1312.3 - Uniform Complaint Procedures as the responsible employee to handle complaints alleging unlawful discrimination targeting a student, including discriminatory harassment, intimidation, or bullying, based on the student's actual or perceived medical information, race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, genetic information, or any other legally protected status or association with a person or group with one or more of these actual or perceived characteristics.

Policy 5146 updated to reflect NEW LAW (AB 2289) which requires notification to parents/guardians and to pregnant and parenting students of their rights under the law; authorizes an excused absence for a parenting student to care for a sick child without a physician's note; provides that a pregnant or parenting student is entitled to eight weeks of parental leave, or longer if deemed medically necessary by the student's physician; and authorizes the use of uniform complaint procedures for complaints alleging noncompliance with the law.

 This Policy also meets the CDE requirements for Married/Pregnant/Parenting students including the appropriate Lactation Accommodations.