Persons wishing to address the Board on matters NOT on the posted agenda may do so. Speakers are customarily limited to two minutes, but an extension can be provided at the discretion of the Board Chairperson. If there are more than five individuals wishing to speak during Public Comment, the Chairperson may choose to hear some speakers at this time and defer the rest of the speakers to a second Public Comment at the end of the Board meeting. In response to comments on a non-agenda item, the Board may briefly respond to statements made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However, the Board’s general policy is to receive the comment, and/or refer items to staff for comprehensive action or report.

Payments to Vendors, November and December 2019.

The Board of Trustees approves the payments to vendors for the months of November and December 2019.

Consideration to approve a contract with ADROIT transportation who can provide specialized transportation for students with IEPs or students who are Homeless youth who require specialized transportation.  

Some students need specialized transportation in order to get from home to school and back and they may be temporarily living outside of our immediate area.  This happens in the case of Foster and Homeless youth circumstances.       

It is recommended that the Board of Trustees approve the contract with ADROIT transportation. 

Base Fare (Trip Fee) for the first 10 miles is $60.00.  The mile fee after 10 miles is $2.25.  

Two of our Ravenswood students are placed at a Non Public School that student needs specialized academic instruction provided in a non-public setting.

It is recommended that the Board of Trustees approved the ISA with Spectrum

Tuition for Student A is $67,130.00.  Tuition for student B is $86,064

Tuition for this student is $25,440.

Tuition for this student is $100,489.00

Document Tracking Services is an easy-to-use web service to streamline template-based documents, forms, and translation.  We can use their services for state document templates such as the School Plan for Student Achievement and Local Control Accountability Plan, as well as receive translated documents for our School Accountability Report Card.

The use of this service will be beneficial to our district in helping to streamline the use of California Department of Education (CDE) templates for compliance documents.  Administrators required to submit documentation will have accounts to log in and enter needed information in specific fields.

It is recommended that the board approve the license with Document Tracking Services.

$2650 for 5 documents

The Primary School currently expects to move into its new campus in July 2021. In the case where the new campus completion is delayed, School shall have one (1) twelve-month option to extend the term of this Third Amendment through June 30, 2022 (the "Extension Term"). If School does not provide written notice to District that it does not wish to exercise the Extension Term prior to March 31, 2021 then the Term shall automatically extend through the Extension Term.

Rent for first Extension Term (2020-2021) will be $18,440 monthly.

Rent for second Extension Term (2021-2022) will be $24,580 monthly.

It is our recommendation that the Board of Trustees approves the Third Amendment to the Property Lease between RCSD and The Primary School that extends the expiration date of the lease to June 30, 2021, with the option to extend the lease through the 2021-2022 school year.

 Amendment number 1 to the agreement for project management services with TELACU Construction Management, Inc. will allow for TELACU to advance to the next round of Bond projects in 2020. The original contract with TELACU was a 3 year contract that originated in 2017 and expired on December 31, 2019. The Ravenswood City School District desires to extend the term of this agreement starting on January 1, 2020 and ends on December 31, 2020 and 1 year staffing plan (Appendix A).

It is our recommendation that the Board of Trustees approves amendment number 1 to the agreement for Project management services with TELACU, for the time period of January 1, 2020 to December 31, 2020. 

No financial impact to the District's General funds. Amount of contract not to exceed $392,832.00, and to be paid using the District's Bond funds.

On January 6, 2020, the Board of Trustees interviewed three superintendent search firms and selected Leadership Associates to conduct the search on behalf of the district. The cost of the contract is $24,500 and the following services will be provided:

§ All expenses incurred by consultants

§ All meetings with the Board

§ Development and posting of the position description announcing the position

§ Cost of advertising in EdCal (Two consecutive publications)

§ Acceptance of applications and responding to all inquiries regarding the position

§ Recruitment of candidates and extensive background checks

§ Gathering of community and staff input and providing Board with a written

report, including online survey

§ Coordination of logistics of the search:

    o scheduling appointments

    o notification of unsuccessful candidates

    o scheduling community visit

§ Assisting in the development of interview questions and supporting the Board

with the interview process

§ Assisting the Board’s administrative assistant throughout the process with

templates, online posting updates and sample agenda language

§ Acting as an advisor to the Board of Education

§ Assisting the new superintendent and Board through transition and

community verification visit, if conducted

Leadership Associates is planning on meeting with the full board at the earliest possible date in order to launch the process and keep to the timeline that was discussed at the January 6 meeting.

It is recommended that the Board of Trustees approves the contract with Leadership Associates.

Our Ravenswood Middle School 6th grade students attended SMCOE Camp Jones Gulch Outdoor Education last week for four days and three nights. Students learned to work together as a community while exploring  forest and beach ecosystems. Ravenswood Middle School 6th grade teachers played an active role and worked with outdoor education staff to develop students' appreciation for the environment and the interdependence of living and non-linving things.

This is the first year that all our 6th grade students across the district attended the outdoor education program thanks to a substancial finacial contribution from the Peery Foundtion to Ravenswood Education Foundation ensuring our students receive an equitable and equal educational program at the Ravenswood Middle School.

Our students and staff were considered the best group the program had had all year. Students were happy to be there, curious and were ready and willing to try everything, while demonstrating respect and gratitude. Staff were characterized as being 100% involved, warm and caring with students. 

With continued support from the Ravenswood Education Foundation, Ravenswood City School District is looking forward to the opportunity to bring our 6th grade students to the outdoor eduction program in the years to come.

As the Board of Trustees consider their surplus property options and Prop 39 obligations, there are several key discussion points with criteria to consider:

1. On December 12, 2019 the Board of Trustees approved the 2019-2020 First Interim Financial Report based on the premise that the district will be able to meet its financial obligations for the current year and the two out years (2020-21 and 2021-22) by closing two elementary schools, utilizing one time former RDA funds, and leasing out one of the empty sites as a bridge to support the budget through the two out years.

2. Pursuant to Proposition 39 (Education Code section 47614 and its implementing regulations), KIPP Valiant TK-8 Charter School submitted a timely request for reasonably equivalent facilities from the Ravenswood City School District for the 2020-2021 school year. Ravenswood City School District is to provide a preliminary offer of facilities, along with detailed information about the offer and a draft of facilities use agreement by February 1, 2020. In order to meet the February1st timeline, the Board of Trustees needs to identify a site to offer KIPP Valiant.

3. Identification of a site to lease or rent must be made this evening in order to approve the 7-11 Committee Resolution to start the surplus property process  in time and to have the surplus property occupied in the fall.

4. The identified surplus site would be leased as is. Thus, bond monies would not be used at a surplus site for improvements.

It is recommended that the Board of Trustees offer Willow Oaks School for Prop 39 and identify Brentwood Academy as the surplus site.

This type of committee is needed if the district decides to sell, lease, or rent excess real property. (EC 17388) The 7-11 committee will review the projected school enrollment and other data as provided by the district to determine the amount of surplus space and real property; establish a priority list of uses that will be acceptable to the community; allow for community input to the committee on acceptable uses of the space; make a final determination of limits of tolerance of use of space; and forward to the Board of Trustees a report recommending uses of surplus space and real property. (EC 17389)

Education Code Section 64001 specifies that schools and districts that receive state and federal funding through the district’s Consolidated Application (ConApp) process prepare a School Plan for Student Achievement (SPSA) for any recipient school. The purpose of the SPSA is to describe school planning efforts across education services at the school. The SPSA was developed in collaboration with the School Site Council and shall address how funds provided to the school will be used to improve the academic performance of all pupils.

Approve the SPSAs for all schools

The budgets in the SPSAs are aligned to the 2019-2020 district budget.

State law requires that schools receiving state funding prepare and distribute a School Accountability Report Card (SARC). The purpose of the report card is to provide parents and the community with important information about each school, including reporting on school and district data aligned to the state priorities from the Quality Schooling Framework.

It is recommended that the board approve the schools' School Accountability Report Cards.

PUBLIC NOTICE:  BOARD MEETINGS ARE RECORDED

NOTE: Board Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Nelly Maldonado at least three working days before the meeting at 329-2800 ext. 60109. Notification in advance of the meeting will enable the district to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.