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REGULAR SESSION
Ravenswood City ESD
June 25, 2020 6:30PM
This meeting will be held via Zoom webinar. Please click the link below to join the webinar: https://zoom.us/j/98828043803 Or iPhone one-tap : US: +16699009128,,98828043803# or +13462487799,,98828043803# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 Webinar ID: 988 2804 3803 International # available: https://zoom.us/u/abPJ3Rn4vU

1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF AGENDA
Quick Summary / Abstract:


3. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957:
3.A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/RESIGNATION
3.A.1. Public Employee Discipline/Dismissal/Release/Resignation
3.B. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Quick Summary / Abstract:
Anyone wishing to address the Board on closed session matters may do so at this time.
3.B.1. Terms and Conditions.
4. RETURN TO OPEN SESSION
4.A. REPORT OF ACTION TAKEN IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.1
5. APPROVAL OF MINUTES
5.A. Consideration to approve the Minutes for the June 11, 2020 Regular Board Meeting.
Attachments:
Draft minutes 06-11-2020
5.B. Consideration to approve the Minutes for the June 18, 2020 Special Board Meeting.
Attachments:
Draft Minutes 06-18-2020
6. FROM THE FLOOR
Quick Summary / Abstract:
The Board sits as a hearing body. All matters are referred to the Superintendent for follow-up. Legally, the Board of Trustees cannot take action on items that are not properly agendized.
7. CONSENT AGENDA
Quick Summary / Abstract:
Board action to approve the following items is taken simultaneously with one motion to “approve the consent agenda,” which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the Public so requests, any item shall be removed from this section and placed in the regular order of business. The action indicated on each item is deemed to have been considered in full, and action taken by the Board as worded therein.
7.A. Consideration to Approve Personnel Recommendations.
Attachments:
Personnel Recommendations 6.25.20
7.A.1. Consideration to Approve the Probationary Management Employment of John Colleton, Audio Visual Coordinator, effective July 1, 2020.
7.A.2. Consideration to Approve the Probationary Certificated University Intern Employment of Daphne Yang, Teacher, effective August 18, 2020.
7.A.3. Consideration to Approve the Probationary Certificated University Intern Employment of Carla Chavez, Teacher, effective August 18, 2020.
7.A.4. Consideration to Approve the Probationary Certificated University Intern Employment of Alexis Velazquez Olivera, Teacher, effective August 18, 2020.
7.A.5. Consideration to Approve the Probationary Certificated University Intern Employment of Lauran Irion, Special Education Teacher, effective August 18, 2020.
7.A.6. Consideration to Approve the Probationary Certificated University Intern Employment of Ashleigh Henderson, Teacher, effective August 18, 2020.
7.A.7. Consideration to Approve the Permanent Certificated Reemployment of Rachel Spector, ELA/SS Coach (Teacher on Special Assignment), effective August 18, 2020.
7.A.8. Consideration to Approve the Probationary Certificated University Intern Employment of Nicholas Fogel, Teacher, effective August 18, 2020.
7.A.9. Consideration to Approve the Probationary Certificated Employment of Linda Boyd, Teacher, effective August 18, 2020.
7.B. Consideration to approve Payments to Vendors: April 1 to 30, 2020, and May 1, to May 31, 2020.
Attachments:
Vendor Memo Ap.2020
Vendors Apr. 2020
Vendors May 2020
Vendors Memo May 2020
7.C. Consideration to Approve Updated Job Description for Literacy/ELD Coordinator.
Quick Summary / Abstract:
Under the direct supervision of the Director of Curriculum & Instruction, the Literacy Coordinator assists in administering, monitoring, and implementing high quality instruction and effective classroom implementation of Common Core State Standard aligned adopted curricula.
Rationale:
Job description updated to reflect current expectations and duties of the role.
 
Recommended Motion:
Approve Updated Job Description for Literacy/ELD Coordinator.
Financial Impact:
No financial impact to approve job description. Candidate hired for this position would be placed at Range 6  on the management salary schedule ($87,610-$105,519).
Attachments:
Literacy ELD Coordinator JD
7.D. Consideration to renew an Individual Service Agreement (ISA) for one student with Wings Learning Center.
Quick Summary / Abstract:
One of our Ravenswood students is placed at a Non Public School that student needs specialized academic instruction provided in a non-public setting. 
Rationale:
Some students need more intensive supports that a comprehensive school site allows.  This student placement is identified as a need in their IEP.
 
Recommended Motion:
It is recommended that the Board of Trustees approved the ISA with Wings Learning Center.
Financial Impact:
Tuition for this student is $113,941
Attachments:
Redacted ISA
7.E. Consideration to approve Resolution 2019/2020 - 18 Approving The San Mateo County Special Education Local Plan Area (SELPA) LOCAL PLAN 2020-2023
Quick Summary / Abstract:

The SELPA Local Plan has undergone a transition to the mandated CDE template, and every SELPA in California is working to submit a Local Plan to CDE by June 30 using the updated template.  Each Local Plan includes several components, including the Governance and Administration, Annual Budget Plan and Annual Service Plan components.  Additionally several attachments will be submitted annually (the Annual Budget Plan and Annual Service Plan) and for this Local Plan submission, we are also adding a new LEA member - KIPP Esperanza Charter School.  

Rationale:

The SELPA Governing Board will adopt a resolution adopting this Local Plan and then all LEAs must adopt a supporting resolution adopting the Local Plan as well. CDE is requesting that Resolutions and the Local Plan be submitted by June 30, 2020.

 
Recommended Motion:
It is recommended that resolution be approved.  
Financial Impact:
There is no fiscal impact to the district.  
Attachments:
BAI 6.2 SELPA Local Plan 2020-2023 Resolution
Ravenswood LEA Resolution Local Plan
San Mateo Section D Budget Annual Plan FINAL
SELPA 4100 Local Plan Attachements
SELPA 4100 Section B Governance Final
7.F. Consideration to approve an Individual Service Agreement (ISA) for two students with Arbor Bay.
Quick Summary / Abstract:
Two of our Ravenswood students are placed at a Non Public School that student needs specialized academic instruction provided in a non-public setting.
Rationale:
Some students need more intensive supports that a comprehensive school site allows.  These students placement is identified as a need in their IEP.   
 
Recommended Motion:
It is recommended that the Board of Trustees approved the ISA with Arbor Bay School
Financial Impact:

Tuition:

Student A: $4,744.50

Student B: $4,082.00


Attachments:
AAG ISA ESY Redacted
LAG ISA ESY Redacted
7.G. Consideration to renew an Individual Service Agreement (ISA) for two students with Esther B Clark.
Quick Summary / Abstract:
Three of our Ravenswood students are placed at a Non Public School those student needs specialized academic instruction provided in a non-public setting. 
Rationale:
Some students need more intensive supports that a comprehensive school site allows.  These students placement is identified as a need in their IEPs.
 
Recommended Motion:
It is recommended that the Board of Trustees approved the ISA with Esther B Clark.   
Financial Impact:

Tuition:

Student A: $115,252

Student B: $118,252

Student C: $104,752

Attachments:
Redacted ISA
7.H. Consideration to approve MOU with Second Harvest Food Bank
Quick Summary / Abstract:
Second Harvest of Silicon Valley would like to continue providing food to families and community on Saturdays weekly at the Cesar Chavez Ravenswood Middle School.
Rationale:
This partnership would allow the Ravenswood City School District to provide a space for our families and community to have food for the household.
 
Recommended Motion:
It is recommended to approve the MOU with the Second Harvest of Silicon Valley and the District.
Financial Impact:
The cost to the district is for the overtime for 1 custodian to open and close the site.
Attachments:
MOU for Second Harvest 20-21
Previous agreement with Second Harvest
7.I. Consideration to approve MOU with Second Harvest of Silicon Valley
Quick Summary / Abstract:
This MOU would allow for the District to be reimbursed by Second Harvest for adult meals up to a total of $20,000 during the Summer Food Service Program.
Rationale:
The District is able to provide meals for minors in the community during the summer. This MOU would allow the district to provide adult meals and be reimbursed by Second Harvest during the Summer Food Service Program.
 
Recommended Motion:
It is recommended that the Board approve the MOU with Second Harvest of Silicon Valley.
Financial Impact:
This MOU would allow the district to be reimbursed up to $20,000 for providing meals to adults during the Summer Food Service Program.
Attachments:
MOU with Second Harvest for Summer 2020
7.J. Consideration to approve MOU with Counseling and Support Services for Youth
Quick Summary / Abstract:
Counseling and Support Services for Youth (CASSY) will provide mental health services at all school sites with 7 full time therapists for the District.
Rationale:
Our students need access to mental health services in one on one or group opportunities. This partnership with CASSY allows our students to access these supports on school campuses.
 
Recommended Motion:
It is recommended that the Board approves the MOU with Counseling and Support Services for Youth (CASSY).
Financial Impact:

There is no financial impact to the district.

The cost of the program of $555,000 will be covered by the Ravenswood Education Foundation ($270,000) and CASSY's fundraising ($285,000).

Attachments:
MOU for CASSY 20-21
7.K. Consideration to approve MOU with Samaritan House
Quick Summary / Abstract:
Samaritan House is a nonprofit organization that provides services to assist low or no income households. This potential agreement would allow for the District to publicize the various services Samaritan House  offers at the various sites in the District.
Rationale:
Partnering with the Samaritan House will allow the District to quickly access resources to share with families who are in need of the services.
 
Recommended Motion:
It is recommended that the Board approve the MOU with the Samaritan House.
Financial Impact:
There is no cost to the district.
Attachments:
MOU for Samaritan House 20-21
7.L. Consideration to approve MOU with Child Mind Institute (CMI)
Quick Summary / Abstract:
Child Mind Institute will provide mental health interventions and training for students, caregivers, and educators across all schools in the District.
Rationale:
This partnership would allow for the District to provide supports for students, caregivers, and educators. Some interventions for students includes groups for students who have suffered trauma.
 
Recommended Motion:
It is recommended that the Board approve the MOU with Child Mind Institute.
Financial Impact:
There is no cost to District for this partnership. Child Mind Institute has outside funding sources to support their work with the District.
Attachments:
MOU for Child Mind Institute 20-21
7.M. Consideration to approve the Letter of Intent with Playworks
Quick Summary / Abstract:

This is a non-binding letter of intent for the District to consider with Playworks. Playworks offers structured recess and class game times.

This letter of intent is presented for Board consideration since it is unclear the level of services that can be provided.

Rationale:
Playworks provides a coach who leads structured games at recess and opportunities for student leadership with Playworks junior coaches. Playworks also supports individual classes with class game time. 
 
Recommended Motion:
It is recommended that the Board approve the letter of intent with Playworks.
Financial Impact:

The letter of intent is non-binding and does not have a fiscal impact to the district.

 

In the future, an MOU would come forward for Board decision and that would have a financial impact of $79,500 for a coach at each of the three elementary sites.

Attachments:
Letter of Intent for Playworks 20-21
7.N. Consideration to approve MOU with Children's Health Council
Quick Summary / Abstract:
This MOU allows the Children's Health Council to collaborate with the District to provide mental health services, including workshops and consultations, for teachers, staff, and parents to support students with identified social-emotional and behavioral needs.
Rationale:
The partnership with Children's Health Council allows for staff to consult and share resources with families to support students. Additionally, the Children's Health Council is able to provide workshops and training for parents and staff.
 
Recommended Motion:
It is recommended that the Board approve the MOU with the Children's Health Council.
Financial Impact:
There is no financial impact to the District.
Attachments:
MOU for Children's Health Council 20-21
7.O. Consideration to approve the MOU with the Boys and Girls Club of the Peninsula
Quick Summary / Abstract:
This MOU would allow for the Boys and Girls Club to provide the after school programs for all four of the Ravenswood District schools.
Rationale:
Given the additional fundraising efforts the BGCP is able to do, the number of students served in after school would be comparable to the total number of students who were able to be in the after school program from the 2019-2020 school year despite losing funding from the state due to school closures.
 
Recommended Motion:
It is recommended that the Board approve the MOU with the Boys and Girls Club of the Peninsula.
Financial Impact:

There is no financial impact to the district.

All of the allotted After School Education and Safety (ASES) Program funds that the District receives would be transferred to the Boys and Girls Club of the Peninsula to support the after school programs. 

Attachments:
7.0_BGCP MOU updated 6-25-20
7.P. Consideration to approve the MOU with Rape Trauma Services
Quick Summary / Abstract:
This MOU with Rape Trauma Services (RtS) would allow for the District to host workshops for students in middle school and 4th-5th grade focused on the specific topics. 6th - 8th grade students would have prevention and education program focused on Boundaries and Consent and Sexual Harassment. 4th - 5th grade students would have prevention and education program focused on Boundaries and Healthy Relationships.
Rationale:
These workshops hosted by trained RTS staff will help students better understand boundaries, consent and sexual harassment, and healthy relationships.
 
Recommended Motion:
It is recommended that the Board approve the MOU with Rape Trauma Services.
Financial Impact:
There is no financial impact to the District.
Attachments:
Rape Trauma Servs. MOU 06-25-20
7.Q. Consideration to approve MOU with FoodCorps
Quick Summary / Abstract:
FoodCorps connects kids to healthy food in school, so they can lead healthier lives and reach their full potential.  In partnership with AmeriCorps, FoodCorps operates a service program that places emerging leaders into limited-resource schools for a year of service.  The FoodCorps program is built on three evidence-based areas of service that support healthy school food environments: 1) Hands-on Learning 2) Healthy School Meals and 3) Schoolwide Culture of Health.  The FoodCorps agreement will place one FoodCorps leader at Los Robles-Ronald McNair Academy for the 2020-2021 school year to promote health, support with the school garden, and connect food, gardening, and science instruction in the classroom.
Recommended Motion:
It is recommended that the Board of Trustees approve the MOU with FoodCorps.
Financial Impact:
The cost of this partnership is $7,500, funded by Title I.
Attachments:
FoodCorps MOU 2020-2021
7.R. Consideration to approve contract with Illuminate
Quick Summary / Abstract:
Illuminate Education provides the student data system that we have used in the district for many years. We use Illuminate to store, view, and run reports on student data from local and state assessments.
Rationale:
With use of the Illuminate data system, we are able to continue to track student assessment data for the current school year and view historical data.
 
Recommended Motion:
It is recommended that the Board of Trustees approve the contract with Illuminate Education.
Financial Impact:
The cost of this contract is $9.743.80.
Attachments:
Illuminate Contract
7.S. Consideration to approve an MOU with All Students Matter
Quick Summary / Abstract:
For the last 12 years All Students Matter has had a strong partnership with RCSD. ASM exclusively supports the District and is guided by the RCSD staff, principals and teachers. ASM's mission is to provide trained volunteers to support RCSD elementary school classroom teachers and literacy coaches.  ASM's almost 200 dedicated ASM volunteers have been going into the Ravenswood schools every week, all school year, with a strong commitment to the staff, teachers and students of RCSD. In March 2020 due to the global pandemic the support pivoted to the implementation of a virtual tutoring program to replace in-person tutoring. The partnership with ASM for 2020-2021 will adapt to the context of our COVID-19 return to school plan.


Recommended Motion:
It is recommended that the Board of Trustees approve the MOU with All Students Matter.
Financial Impact:
There is no financial cost to this partnership.
Attachments:
ASM MOU 2020-2021
7.T. Consideration to Approve Geotechnical Services with Cleary Consultants, Inc. for CGS Soils Survey at All Five Site
Attachments:
7.T Cleary Consultants for CGS Solis Survey
7.U. Consideration to Approve Notice of Completion for Agbayani Construction, Inc. for the Brentwood Kindergarten Playground Renovation
Attachments:
7.U Agbayani Brent K Playground
7.V. Consideration to Approve Notice of Completion for Lewis & Tibbitts, Inc. for the Los Robles-McNair Perimeter Fencing Project
Attachments:
7.V Lewis & Tibbits 6-25-20
7.W. Consideration to Approve Revocable License Agreement with the San Francisco Public Utilities Commission (SFPUC) with regard to the Costano Kinder Play Area Renovation Project
Attachments:
7.W SFPUC Revocable Truste 6-25-20
7.X. Consideration to Approve Change Order #1 with Lewis & Tibbitts, Inc. for the Costano Kinder Play Area Renovation Project
Attachments:
7.X Lewis & Tibbits Change Order No. 1 6-25-20
7.Y. Consideration to Approve Futility Resolution 2019/2020 -21 for Amendment #1 to Lewis & Tibbitts, Inc. for Change Order #2 for the Costano Kinder Play Area Renovation ProjectWas edited within 72 hours of the Meeting
Quick Summary / Abstract:
Updated attachment
Attachments:
Resolution 2019-2020 -21
7.Z. Consideration to Approve SVA Design Services for Additional Lockers at Cesar Chavez-Ravenswood Middle School
Attachments:
7.Z SVA Additional Lockers 6-25-20
7.AA. Consideration to Approve SVA Design Services for Los Robles-McNair ES Fencing Relocation
Attachments:
7.AA SVA Fencing LR 6-25-20
7.BB. Consideration to Approve SVA Design Services for Amendment #1 For Cesar Chavez-Ravenswood Middle School Phase 2 Design
Attachments:
SVA Amend. No. 1 RMS 6-25-20
7.CC. Consideration to Award Contract to AMS.net for RFP #RCSD-P5IT, Phase 5 Schools and District Office IT Infrastructure Upgrade Project
Quick Summary / Abstract:
The requested project is for site upgrades to four locations, where all wired and wireless network infrastructure, battery backup systems and power distribution units will be replaced. The sites where the upgrades will occur are Costaño Elementary, Los Robles McNair Academy, Belle Haven School, and the District Office.

The Ravenswood City Elementary School District (RCSD) invited proposals from qualified vendors to submit a proposal to assist with upgrading and modernizing the wired and wireless networks and IT infrastructure at four remaining sites.

The Phase 5 Schools and District Office IT Infrastructure Upgrade Project is part of Bond Measure H and S funds that were passed in 2018-19 for modernizing the school district.



Rationale:

In late 2017 an IT assessment was conducted and presented to the school board to support our Local Control & Accountability Plan (LCAP). These recommendations became the basis for our Five Phase approach to upgrading the IT infrastructure of the schools and district. The IT Infrastructure Project is replacing old technology infrastructure and cabling at schools in order to fulfill district goals, including the implementation of a new online curricula, new distance learning initiatives, and providing teachers and staff with the tools they need to provide a quality education to our students. The last major upgrade of this infrastructure at Ravenswood was in 1998.

Phases 1 (New Phone System) & 2 (New Paging, Network, & Audiovisual [AV] systems at RMS) have been completed. This RFP contract is a part of the completion of the remaining IT Infrastructure Upgrades which include:

  • Phase 3 – Backup District Data Center at RMS School Site (under construction thru 6/30)
  • Phase 4 – Central Data Center Upgrade (under construction thru 6/30)
  • Phase 5 – Cabling, Network, AV Upgrades at Remaining Sites – (this RFP)

As presented during the 3/14/19 Technology Vision Report to the Board, the technology infrastructure at school sites and the District Office is antiquated and in need of upgrade. In addition, the age of equipment, lack of reliability and redundancy is a concern during our COVID-19 crisis distance learning planning.



 
Recommended Motion:

It is recommended that the Board of Trustees approve the contract with AMS.NET, Inc. for the Phase 5 Schools and District Office IT Infrastructure Upgrade Project.



Financial Impact:

The total cost for the Phase 5 Schools and District Office IT Infrastructure Upgrade Project is $1,726,195.40. All funding will come from Measure H & S Bond Funds.







Comments:


Attachments:
AMS.net Contract Board Memo, RFP RCSD-P5IT
RFP RCSD-P5IT and Attachments
RFP RCSD-P5IT Proposals - Part 2
7.DD. Consideration to Award Contract to AMS.net for RFP #RCSD-P5CBL, Phase 5 Schools and District Office Structured Cabling Upgrades Project
Quick Summary / Abstract:

The requested project is for site upgrades to four locations, where all network cabling and network infrastructure will be replaced. The sites where the upgrades will occur are Costaño Elementary, Los Robles McNair Academy, Belle Haven School, and the District Office. The Main Distribution Frame (MDF) at the District Office will also be remodeled during this phase.

The Ravenswood City Elementary School District (RCSD) invited qualified vendors to submit a proposal to assist with replacing and upgrading all network cabling  and network infrastructure at four remaining district sites.

The Phase 5 Schools and District Office Structure Cabling Upgrades Project is part of Bond Measure H and S funds that were passed in 2018-19 for modernizing the school district.


Rationale:

In late 2017 an IT assessment was conducted and presented to the school board to support our Local Control & Accountability Plan (LCAP). These recommendations became the basis for our Five Phase approach to upgrading the IT infrastructure of the schools and district. The IT Infrastructure Project is replacing old technology infrastructure and cabling at schools in order to fulfill district goals, including the implementation of a new online curricula, new distance learning initiatives, and providing teachers and staff with the tools they need to provide a quality education to our students. The last major upgrade of this infrastructure at Ravenswood was in 1998.

Phases 1 (New Phone System) & 2 (New Paging, Network, & Audiovisual [AV] systems at RMS) have been completed. This RFP contract is a part of the completion of the remaining IT Infrastructure Upgrades which include:

  • Phase 3 – Backup District Data Center at RMS School Site (under construction thru 6/30)
  • Phase 4 – Central Data Center Upgrade (under construction thru 6/30)
  • Phase 5 – Cabling, Network, AV Upgrades at Remaining Sites – (this RFP)

As presented during the 3/14/19 Technology Vision Report to the Board, the technology infrastructure at school sites and the District Office is antiquated and in need of upgrade. This infrastructure is even more critical now during our COVID-19 crisis distance learning implementations.




 
Recommended Motion:

It is recommended that the Board of Trustees approve the contract with AMS.NET, Inc. for the Phase 5 Schools and District Office Structured Cabling Upgrades Project.



Financial Impact:

The total cost for the Phase 5 Schools and District Office Structured Cabling Upgrades Project is $1,236,462.30. All funding will come from Measure H & S Bond Funds.





Comments:


Attachments:
AMS.net Contract Board Memo, RFP RCSD-P5CBL
RFP RCSD-P5CBL and Attachments
RFP RCSD-P5CBL Proposals - Part 2
7.EE. Consideration to Award Contract to AMS.net for RFP #RCSD-P5AV, Phase 5 School and District Office Audio/Visual Upgrades Project
Quick Summary / Abstract:

The requested project is for site upgrades to four locations, where classroom audiovisual (A/V) systems and site paging/intercom/clocks will be replaced. . The sites where the upgrades will occur are Costaño Elementary, Los Robles Ronald McNair Academy, Belle Haven School, and the District Office. Televisions will be installed in classrooms for teaching and instruction.

The Ravenswood City Elementary School District (RCSD) invited qualified vendors to submit a proposal to assist with replacing and upgrading all audiovisual equipment and paging infrastructure at four remaining district sites.

The Phase 5 School and District Office Audio/Visual Upgrades Project is part of Bond Measure H and S funds that were passed in 2018-19 for modernizing the school district.





Rationale:

In late 2017 an IT assessment was conducted and presented to the school board to support our Local Control & Accountability Plan (LCAP). These recommendations became the basis for our Five Phase approach to upgrading the IT infrastructure of the schools and district. The IT Infrastructure Project is replacing old technology infrastructure and cabling at schools in order to fulfill district goals, including the implementation of a new online curricula, new distance learning initiatives, and providing teachers and staff with the tools they need to provide a quality education to our students. The last major upgrade of this infrastructure at Ravenswood was in 1998.

 

Phases 1 (New Phone System) & 2 (New Paging, Network, & Audiovisual [AV] systems at RMS) have been completed. This RFP contract is a part of the completion of the remaining IT Infrastructure Upgrades which include:

  • Phase 3 – Backup District Data Center at RMS School Site (under construction thru 6/30)
  • Phase 4 – Central Data Center Upgrade (under construction thru 6/30)
  • Phase 5 – Cabling, Network, AV Upgrades at Remaining Sites – (this RFP)

As presented during the 3/14/19 Technology Vision Report to the Board, the technology infrastructure at school sites and the District Office is antiquated and in need of upgrade. This infrastructure is even more critical now when we return to campuses after the COVID-19 crisis and implement more blended learning models.




 
Recommended Motion:

It is recommended that the Board of Trustees approve the contract with AMS.NET, Inc. for the Phase 5 School and District Office Audio/Visual Upgrades Project.



Financial Impact:

The total cost for the Phase 5 School and District Office Audio/Visual Upgrades Project is $1,255,854.69. All funding will come from Measure H & S Bond Funds.






Comments:


Attachments:
AMS.net Contract Board Memo, RFP RCSD-P5AV
RFP RCSD-P5AV and Attachments
RFP RCSD-P5AV Proposals - Part 2
7.FF. Consideration to Award Contract to AMS.net for RFP #RCSD-P5ELEC, Phase 5 Schools and District Office IT Electrical Upgrades Project
Quick Summary / Abstract:

The requested project is for site upgrades to four locations, where some electrical will be replaced for networking purposes. The sites where the upgrades will occur are Costaño Elementary, Los Robles McNair Academy, Belle Haven School, and the District Office. The Main Distribution Frame (MDF) at the District Office will also be remodeled during this phase.

The Ravenswood City Elementary School District (RCSD) invited qualified vendors to submit a proposal to assist with replacing and upgrading all network-related electrical circuits in cabinets.

The Phase 5 School and District Office IT Electrical Upgrades Project is part of Bond Measure H and S funds that were passed in 2018-19 for modernizing the school district.






Rationale:

In late 2017 an IT assessment was conducted and presented to the school board to support our Local Control & Accountability Plan (LCAP). These recommendations became the basis for our Five Phase approach to upgrading the IT infrastructure of the schools and district. The IT Infrastructure Project is replacing old technology infrastructure and cabling at schools in order to fulfill district goals, including the implementation of a new online curricula, new distance learning initiatives, and providing teachers and staff with the tools they need to provide a quality education to our students. The last major upgrade of this infrastructure at Ravenswood was in 1998.

Phases 1 (New Phone System) & 2 (New Paging, Network, & Audiovisual [AV] systems at RMS) have been completed. This RFP contract is a part of the completion of the remaining IT Infrastructure Upgrades which include:

  • Phase 3 – Backup District Data Center at RMS School Site (under construction thru 6/30)
  • Phase 4 – Central Data Center Upgrade (under construction thru 6/30)
  • Phase 5 – Cabling, Network, AV Upgrades at Remaining Sites – (this RFP)

As presented during the 3/14/19 Technology Vision Report to the Board, the technology infrastructure at school sites and the District Office is antiquated and in need of upgrade. This infrastructure is even more critical now during our COVID-19 crisis distance learning implementations.




 
Recommended Motion:

It is recommended that the Board of Trustees approve the contract with AMS.NET, Inc. for the Phase 5 Schools and District Office IT Electrical Upgrades Project.




Financial Impact:

The total cost for the Phase 5 School and District Office IT Electrical Upgrades Project is $135,823.00. All funding will come from Measure H & S Bond Funds.







Attachments:
RFP RCSD-P5ELEC and Attachments
TSE Co. Contract Board Memo, RFP RCSD-P5ELEC
7.GG. Consideration to approve an MOU between the Ravenswood City School District and Instruction Partners
Quick Summary / Abstract:
Over the 2019-20 school year, Instruction Partners supported Ravenswood Middle School to build deeper understanding of the standards in math and ELA for teachers and leaders, to help teachers internalize curriculum and plan for lessons aligned to these standards, and to provide observation and coaching for teachers alongside school leaders. Based on the needs identified during our work this school year, we propose the following focus areas for RMS support in 2020-21:

Planning for reentry to school and/or additional scenarios of distance learning for the fall of 2020, including specific guidance on curriculum materials and instructional planning and training supports for teachers. This support for RMS leaders around designing instruction and student support for reentry would include ongoing progress monitoring and frequent plan revisions through the fall based on data analysis and feedback from teachers, students, and families.

Ongoing capacity building for RMS leaders and teacher leaders around instructional planning and teacher observation and feedback. RMS leaders and teacher leaders would engage in initial teacher professional learning and instructional planning sessions in the fall as learners and then would receive deeper support from Instruction Partners team members to prepare them to facilitate regular content planning sessions and instructional observations.

Multiple cycles of observing lessons, intervention supports, and/or teacher planning to understand quality of instruction and implementation and then revise reentry and improvement plans based on data and feedback.

As part of planning for 2021-22, manage the process of selecting new curriculum materials, designing implementation plans, and providing initial training to teachers and leaders in at least one content area.

Rationale:

 
Recommended Motion:
It is our recommendation that the Board of Trustees approves the contract with Instruction Partners, effective June 18, 2020 - June 30, 2021.
Financial Impact:

The total costs of the contact with Instruction Partners shall not exceed $66,500.00. All costs for this contract to be coved by the Ravenswood Education Foundation (REF) with no impact to the Ravenswood general funds.

 

Attachments:
MOU between Ravenswood and Instruction Partners
7.HH. Consideration to approve contract with IXL Learning for use of their online personalized learning program
Quick Summary / Abstract:
IXL Learning is an online personalized learning program that we have been using at Cesar Chavez Ravenswood Middle School for extended independent practice in Mathematics since fall 2019.  During Student Dismissal due to COVID-19, we had the opportunity to do a free pilot of the program in Social Studies, English Language Arts, and Science as well.  We found the program to be a helpful way to give students the opportunity to practice skills in those subject areas at their individual levels so we would like to extend our contract to include those subjects in addition to Mathematics.
Rationale:
Given that we will need to use Distance Learning partially or fully at different times next year, we want to employ useful online resources to support students' academic growth and development.  Our current IXL Learning Contract for Mathematics extends for 2 more school years, so we would like to add ELA, Social Studies, and Science for this duration as well.
 
Recommended Motion:
It is recommended that the board approve the contract with IXL Learning.
Financial Impact:
The cost is $12,870.  This cost will be funded by Title I.
Attachments:
IXL Quote ELA Sci SS
7.II. Consideration to Approve Addendum to Master Contract with New Leaders, Inc.
Quick Summary / Abstract:

The Addendum to the Master Contract with New Leaders, Inc. includes the following three components:

• Instructional Leadership for Leaders of Systems and Leaders of Schools for a combined cohort of up to 20 district and school leaders;

• Instructional Leadership Team Summits for up to 25 school based leaders; and

• Executive Coaching for Superintendent Gina Sudaria (offered pro-bono)

This scope of work represents a few key differences/additions:

1) We have included the addition of Instructional Leadership Team Summits programming for up to 25 school based leaders, along with continued training and support for district and school leaders as well as continued pro-bono Executive Coaching for Superintendent Sudaria.

2) Program content across the board in 2020-21 will focus on Instructional Leadership in ELA and Math, aligning training and support for all participant leaders at every level.

3) We have included additional coaching hours (up to 20 hours total) for up to ten district and school leaders (principals). 

Recommended Motion:
It is recommended that the Board of Trustees approve the Addendum to the Master Contract with New Leaders, Inc. 
Financial Impact:
The overall cost of the program is now $313,390 vs. $389,000 given that we will deliver programming virtually through at least September 2020. There is no financial impact to the District's budget as the Master Contract with New Leaders, Inc is being funded by the Ravenswood Education Foundation.
Attachments:
Addendum Proposal from New Leaders, Inc
MOU with New Leaders, Inc
7.JJ. Consideration to Approve the Consultant Contract Between the Ravenswood City School District and Jim Lianides
Quick Summary / Abstract:

Consultant agrees to provide leadership support, and advising to the District’s Chief Business Official and/or Controller on an “as-needed” basis, at the request of the District’s Superintendent.  Specifically, Consultant will periodically meet with, and provide coaching and support for, the District’s Chief Business Official and/or Controller and provide other advice and assistance to the Chief Business Official and/or Controller in transitioning into their position with the District. 

Rationale:

The District wishes to retain Consultant to provide consultant and advising support for the District’s Business Services during the 2020-21 fiscal year.

 
Recommended Motion:

It is recommended that the Board of Trustees approve the consultant contract with Jim Lianides to provide consultant, leadership, and advising support for the District’s Business Services department from July 1, 2020 - June 30, 2021.

Financial Impact:

Consultant’s billing rate is $100.00 (one hundred dollars) per hour. Consultant shall submit a monthly invoice to the District for services rendered under this Agreement no later than the 10th day of the next succeeding month. 

Consultant is a member or former member of CalSTRS. The post-retirement earnings limit for the 2020–21 school year is $46,451. The District will report Consultant’s earnings to CalSTRS.

Attachments:
Consultant Services Agreement with Jim Lianides
8. SUPERINTENDENT'S OFFICE
8.A. Superintendent's Report
8.A.1. Re-Open School Task Force UpdateWas edited within 72 hours of the Meeting
Quick Summary / Abstract:
Attachment added on June 25.
Attachments:
20-06-25 Supt. Board Update Reopening Schools Task Force
8.A.2. School Merge UpdateWas edited within 72 hours of the Meeting
Quick Summary / Abstract:
Updated attachment added on June 26.
Attachments:
Updated School Merger Report
9. CURRICULUM AND INSTRUCTION
9.A. Request for Affirmation of Board Adopted Curricula for 2020-2021, Williams Instructional Materials List
Speaker:
Lara Burenin
Quick Summary / Abstract:

The Williams Case is a landmark Superior Court case that provides all students equal access to instructional materials, safe schools, and quality teachers. In compliance with the Williams case, Ravenswood City School District provides every pupil access to all board adopted curricula (See Attachment).

Recommended Motion:
It is recommended that the Board of Trustees approve the Williams Instructional Materials List for 2020-2021.
Financial Impact:
There is no financial impact to the district.
Attachments:
RCSD Williams Instructional Materials List 20-21
9.B. Consideration to approve the renewal of the Summit Platform and Curriculum Adoption for Cesar Chavez Ravenswood Middle School
Speaker:
Lara Burenin
Quick Summary / Abstract:
The Cesar Chavez Ravenswood Middle School has been using both the Summit Platform and the Summit curricula for Mathematics, English Language Arts, Science and Social Studies for the 2018-19 and 2019-20 school years. We would like to extend the adoption for the 2020-2021 school year.
Rationale:
We would like to extend use of the Summit curriculum and platform into the 2020-2021 school year in order to continue implementation of the Summit Learning approach, including values of teaching self-directed learning, providing a school-wide mentoring program, and engaging students through projects and relevant texts.  We also found it valuable to have an online curriculum when we went on Student Dismissal due to the COVID-19 emergency, so we would like to continue with a familiar online curriculum so we can continue to serve our students this way under the evolving parameters of the pandemic.
 
Recommended Motion:
It is recommended that the board approve the renewal for the Summit adoption.
Financial Impact:
There is no cost to the district for use of the Summit platform and curriculum.
9.C. Consideration to approve the COVID-19 Operations Written Report
Speaker:
Lara Burenin
Quick Summary / Abstract:
California Governor's Executive Order N-56-20 requires that all LEAs complete a written report to explain the changes to program offerings that the LEA has made in response to school closures to address the COVID-19 emergency, the major impacts of such closures on students and families, and a description of how the LEA is meeting the needs of its unduplicated students.
Rationale:
An LEA’s local governing board or body must approve the COVID-19 Operations Written Report.
 
Recommended Motion:
It is recommended that the Board of Trustees approve the COVID-19 Operations Written Report.
Financial Impact:
There is no financial impact to the district.
Attachments:
COVID-19 Operations Written Report
10. BUSINESS DEPARTMENT
10.A. PUBLIC HEARING regarding the adoption of Resolution # 2019-2020 -17 to raise developer fees on Level 1 residential, commercial and industrial property to the most recent adopted amount authorized by Government Code 65995. The justification study that will be presented to the Board of Trustees is available at https://bit.ly/Justification Report
10.A.1. Adjournment
10.B. Consideration to approve Resolution 2019/2020 -17 to Raise Level 1 Developer Fees.
Quick Summary / Abstract:

It has been over ten years since the Ravenswood City School District has updated its developer fees that are assessed on new development of residential and commercial property within its boundaries.  As such, the district’s fees have been frozen at an old level and the district is not collecting what it is due under Government Code Section 66001.  The irony in this is that this does not mean developers within the community are paying a lower rate. The Sequoia Union High School District has kept up with the changes and has conducted justification studies that allow it to collect the maximum Level 1 rate.  This means that Sequoia is able to keep a portion of the developer fees collected that otherwise would go to Ravenswood.  Per the Government Code Level 1 developer fees should be divided between an elementary and high school district servicing the same community on a 60%-40% basis.  This is because an elementary district serves nine grade levels and a high school district serves four.

The Sequoia Union High School District has already approved its own resolution to current allowable levels of Adoption of the Resolution before the Board to adopt the school facility fee justification study and now imposes $4.08 per ft on residential, and $0.66 per ft on commercial/industrial.  Because Sequoia has kept up with justification studies over the years and Ravenswood has not, Sequoia is keeping over 50% of the fees within the boundaries of the Ravenswood City School District.  The approval of the Resolution by the Ravenswood City School District will not increase fees on developers as they are already paying the maximum allowed by law.  The effect of the Resolution will only restore the 60%-40% division of the fees as intended in the Government Code.

Since most recent development with the boundaries of the Ravenswood School District has been commercial, the loss of fees over the past years by the District has not been major.  However, there are new residential housing projects in the pipeline and the approval of the Resolution will ensure the District will collect its proper share (60%) of future fees.

The Justification Study uses a methodology to justify increased fees based on capitol improvement needs of the District based on the facilities master plan as opposed to a methodology based on new enrollment exceeding capacity.

The Government Code regulation the District posted the notice for the public hearing twice in a local newspaper and disseminated the notice of the public hearing to all regular recipient of Board materials.  Upon approval a copy of the Resolution will be sent to City/County Planning/Building Departments, Sequoia Union High School District, and the Office of Statewide of Health Planning and Development.  The new fee will go into effect 60 days after the Resolution is passed.

Recommended Motion:

It is recommended that the Board of Trustees approves the attached Resolution to adopt the School Facilities Fee Justification Study.

Attachments:
Developer Fee Justification Study
Resolution 2019/2020 -17 Developer Fees
10.C. Consideration to approve the 2020-21 Proposed Ravenswood City School District Budget.
Quick Summary / Abstract:

Attached is the report on the proposed budget and multiyear projection.  It was reviewed by the Board in its previous meeting, June 11, that also included a public hearing.  Since the State budget has yet to be passed, the revenue assumptions built into the proposed budget reflect the Governor’s May Revise LCFF revenue projections.  The final state budget, once signed, may contain some revisions to these LCFF projections.  If that is the case, they will be reflected in the first interim budget the Board will consider in December.

Recommended Motion:
It is recommended that the Board of Trustees approves the proposed 2020-21 district budget and multiyear projection.
Attachments:
2020-21 Reserves
2021 Proposed Budget 6-25-20
Dart Board May Revise 6-25-20
May revise Budget Present. 6-25-20
Proposed 20-21 budget intro
10.D. Consideration to approve Resolution 2019/2020 -19 For Temporary Interfund Tranfer (Loan) at Year End.
Attachments:
Res 2019-2020 -19 Temp. Interfund Transfer at Year End
10.E. Resolution 2019-2020 -20 For Budgetary Increases And Transfers At Year End
Attachments:
Resoluion 2019-2020 -20 Budgetary Increases & Transfers at Year End
11. STUDENT SERVICES
11.A. Presentation on Strategic Priority 4:Partner with families and the community to support the whole child
Speaker:
Cynthia Chin
Quick Summary / Abstract:
This is a presentation to update the Board on progress and next steps for Strategic Priority 4.
Attachments:
12.A Presentation SP 4 06-25-20
12. HUMAN RESOURCES
12.A. Consideration to approve a Memorandum of Understanding between the Ravenswood City School District ("District") and the California School Employees Association and its Chapter 303 (“CSEA”) regarding New Job Classifications of Operations Coordinator, Outreach Coordinator, Student Culture Coordinator, and Small Group Instructor.
Quick Summary / Abstract:
Effective July 1, 2020, the District desires to contract services from the BGCP to operate the after-school program at the District, however, the District acknowledges that it will not outsource any CSEA bargaining unit work unless; (1) it has negotiated with CSEA and, (2) the sub-contracting arrangement would not result in the layoff or involuntary displacement of any CSEA unit member. This agreement is a product of those negotiations and is intended to comply with the provisions of Section 45103.1 of the California Education Code and will not result in the involuntary displacement or layoff of any CSEA unit member.
Rationale:
Due to declining enrollment and facing a $1.2M deficit, the District is moving forward with the merging of schools. Historically, the Boys and Girls Club of the Peninsula (hereafter “BGCP”) has operated After School Program at Belle Haven Elementary and Brentwood Academy. In an attempt to provide consistent after school programming, the District entered into a one (1) year “trial period” partnership BGCP to provide after school programming at Ravenswood Middle School for the 2019-2020 school year. It is anticipated that student enrollment in District operated After School Programs will continue to be significantly limited by the After-School Education and Safety (ASES) grant funding. As such, an expanded partnership with the BGCP is expected to serve an increased number of students than a District operated program. 
 
Recommended Motion:
Approve a Memorandum of Understanding between the Ravenswood City School District ("District") and the California School Employees Association and its Chapter 303 (“CSEA”) regarding New Job Classifications of Operations Coordinator, Outreach Coordinator, Student Culture Coordinator, and Small Group Instructor.
Financial Impact:
All of the positions created and filled by this Memorandum of Understanding will be funded by REF. REF has allocated $410,000 to cover the salary and benefit expenses of these positions/staff.
Attachments:
CSEA MOU
12.B. Consideration to approve a Memorandum of Understanding between the Ravenswood City School District ("District") and the California School Employees Association and its Chapter 303 (“CSEA”) regarding insulin injections.
Quick Summary / Abstract:
Ravenswood may have pupils which require medical injections (e.g. insulin) and/or emergency medications (e.g. epinephrine injections or seizure medication such as Diastat or medication used to treat an emergency drug overdose). The District has an interest in using unit members (and specifically unit members in the Paraeducator II job classification) to administer injections and emergency medications when no expressly authorized person (school nurse, school physician, RN or LVN employed by the district, or contracted RN, LVN, or public health nurse in the county health department) is available. 
Rationale:
CSEA represents the unit members of the District who may volunteer to be trained in the administration of injections for diabetes management and/or emergency medications used for allergic reactions, seizures or overdose management. This Memorandum of Understanding outlines the responsibilities of the District and unit members.
 
Recommended Motion:
Approve a Memorandum of Understanding between the Ravenswood City School District ("District") and the California School Employees Association and its Chapter 303 (“CSEA”) regarding insulin injections.
Financial Impact:
No financial impact. 
Attachments:
CSEA MOU Injections
12.C. Consideration to Adopt the Declaration of Need for Fully Qualified Educators.
Quick Summary / Abstract:

The Commission on Teacher Credentialing requires Local Education Agencies to submit a completed Declaration of Need for Fully Qualified Educators (form CL-500) before any permits can be issued. The governing board of the school district must adopt the Declaration of Need for Fully Qualified Educators at a regularly scheduled public meeting certifying that there is an insufficient number of certificated persons who meet the district’s specified employment criteria.

Rationale:
The Declaration of Need for Fully Qualified Educators certifies that there is an insufficient number of certificated persons who meet the district’s specified employment criteria for teachers with CLAD/English Learner Authorization, Bilingual Authorization (Spanish), Resource Specialists, Single Subject Teaching Credentials, and Special Education. 
 
Recommended Motion:

Adopt the Declaration of Need for Fully Qualified Educators.

Financial Impact:
No fiscal impact.
Attachments:
Declaration of Need
13. BOARD OF TRUSTEES
13.A. Consideration to approve Resolution No. 2019/2020 -15, Board Members Excused Absences.
Attachments:
Resolution 2019-2020 -15 exc. absences
13.B. Consideration to approve the Schedule of the 2020-2021 Board Meetings
Attachments:
Schedule of 2020-2021 Board Meetings
13.C. BP/AR 4158/4258/4358 Employee Security -Presented to the Board for Second Reading and Action.
Quick Summary / Abstract:

Policy updated to add staff training on procedures for responding to an active shooter situation, condense options on pepper spray to recommend that any possession of pepper spray by employees require advance written permission, and reflect renumbering of legal cite pertaining to pepper spray. Regulation updated to clarify the reporting of an attack, assault, or threat and to modify section on pepper spray consistent with revisions to the BP.

Attachments:
BP/AR 4158-4258-4358 06-25-2020 Employee Security
13.D. Board Reports/Communications
13.E. Next Regular Board Meeting:
14. ADJOURNMENT

Published: June 22, 2020, 6:22 PM

The resubmit was successful.