Note:

The Board will convene at 6:30 p.m., approve the Agenda and immediately go into Closed Session.

They are expected to resume Open Session at approximately 6:45 p.m.

This MOU with Boys and Girls Clubs of the Peninsula, Child Mind Institute, Counseling And Support Services for Youth, Children’s Health Council, One East Palo Alto, Ravenswood City School District, Ravenswood Education Foundation, Ravenswood Family Health Center, Stanford Children’s Health, and The Primary School would allow the Ravenswood City School District to continue as a member of the Ravenswood Wellness Partnership with the aim to increase capacity and access to youth mental health services in Ravenswood.

NewVoice Interpreting was founded in 2018 by two Court Certified Interpreters whose purpose is to provide our partners and community with exceptional language services.

The Consultant Agreement with NewVoice Interpretation Services would allow for the District office to have  qualified interpretation services as needed to support our families with their language needs when our interpretation team is not available and feedback from families is critical.

Kepler’s Literary Foundation is a 501(c)(3) nonprofit organization formed in partnership with Kepler’s Books, a well-known independent bookstore in Menlo Park, CA. Every year Kepler’s Literary Foundation produces 50 youth literary events and over 30 author events in schools reaching thousands of students. This year, Kepler's Literary Foundation has identified authors for virtual events for TK-2, 3-5, and 6-8^th grades.  Each author will create two videos that introduce themselves and their stories to students.  Each student will be given a copy of the book the author introduces and a notebook for writing prompts. Distribution of the books and materials will be arranged with each campus. Each author will also be available for one webinar to answer student questions after classes have read the book.

San Francisco Roofing Services, Inc. began construction in June of 2020.  The work was completed on August 21, 2020. 

This completes the roofing improvements to the East Palo Alto Charter school campus, which one of the goals was to insure that our students have a safe environment. This project achieved this by providing new metal roofs for all permanent buildings at the campus.

It is recommended that the Board of Trustees approve the Notice of Completion for San Francisco Roofing Services, Inc.

The RCSD Administration requested proposals from contractors for the installation of a new boundary fence between the Los Robles-McNair and Brentwood campuses.  The District advertised for this project in the local newspaper twice and posted the RFI in local trade journals as well.  There was also a mandatory job walk at the Los Robles-McNair campus for all prospective bidders, as well as a second walk the following day.  All contractors had an opportunity to review the areas of work.

Four (4) bid proposals were received and evaluated by District Administration, Telacu Construction Management, and SVA Architects. 

Based on the review and discussions of the proposals received, the recommendation is to award the contract to HM Construction, Inc., who was the lowest responsive bidder. Their bid was in the amount of $131,790.00.

This is the next part of the continuing improvements to the Los Robles-McNair campus, which one of the goals is ensuring that our students have a safe environment.  This project will achieve this by providing an expanded area for a science garden and future soccer pitches. 

It is recommended that the Board of Trustees approve the contract with HM Construction, Inc.

The total estimated cost of the supply and installation of the fence is $131,790.00 which will be funded through Measure H & S bond funds.

Our nation observes National Hispanic Heritage Month from September 15 to October 15 to pay tribute to the many generations of Hispanic Americans who descend from Mexico, Central and South America, the Caribbean and Spain. 

Hispanic American contributions and influences are celebrated as they have positively impacted and enriched our nation. The National Hispanic Heritage Month is also significant because it highlights the anniversary of independence of many Latin American countries. Costa Rica, El Salvador, Guatemala, Honduras and Nicaragua celebrate their independence on September 15. Mexico and Chile celebrate their independence on September 16 and September 18, respectively.

The Board of Trustees and staff of Ravenswood City School District celebrate histories, cultures and contributions of our Hispanic and Latinx staff, students and their families during this month and throughout the year. We also acknowledge as a team where we need to grow as individuals as it relates to our own implicit biases we may have toward our hispanic community. We must ensure we address any inequities and oppression our students experience in our schools. Site administration is leading the charge this year to conduct implicit biases training and ensure our curriculum reflects our students’ history, heritage and accomplishments.

In compliance with Education Code Section 60119 (as revised by Chapter 704, Statutes of 2006 and California Code of Regulations (CCR), Title 5, Section 9531) Ravenswood City School District provided ten (10) days notice of the public hearing by posting it in at least three public places within the district stating the time, place, and purpose of the hearing, and held a public hearing on Thursday, October 8, 2020, at 7:30pm, which is on or before the eighth week of school (between the first day that students attend school and the end of the eighth week from that day) and which did not take place during or immediately following school hours.

The 2004 Williams case required the district to asses the safety, cleanliness, and adequacy of school facilities. As part of that, CDE amended the School Accountability Report Card to require extended information on school facilities.

Each year, the County Conducts a surprise visit to schools in the early fall and assess the district across 15 categories.

There are three categories of evaluation:

Our Director of Operations revamped and led our inspection process this year. This year, 97.3% of our inspected spaces were found to be "OK" - that is, clean, safe, and functioning. No spaces were found to be extremely deficient. 

The Board will consider approval of Resolution #2020-2021 -7 Authorization of Personnel to Sign Orders on District Funds.

This will authorize, empower, and update the signatories for District banking. This resolution delegates to specific officers of Ravenswood City School District the authority to sign orders for the payment of lawful expenses of the District on funds of the District.

It is recommended that the Board of Trustees approve Resolution #2020-2021 -7 Authorized Signatures

The district is no longer pursuing employee housing on the Flood site, which would not have required a waiver. The district is exploring a number of options for the Flood Site. This flexibility to pursue numerous options is especially important given that lease income for the district has become an important part of the budget and will become even more important in an economic downturn, it would give greater value to the district at both sites to have the state waiver in place.

At Menlo Oaks the district has entered into renewable five year leases. A shorter term lease limits the ability of the lessee to make capital improvements to the site, which can impact its recruiting efforts and overall financial stability.   Given that lease income for the district has become an important part of the budget and will become even more important in an economic downturn, it would give greater value to the district at both sites to have the state waiver in place.

BP COVID-19 Mitigation Plan was presented at the last Board Meeting for first reading and now is presented for second reading and action.

This New policy presents options and best practices for districts as they reopen school campuses following extended closures due to the COVID-19 pandemic, and temporarily supersedes any conflicting provisions in existing policies or administrative regulations. Policy addresses support for students' mental health, instructional methods and schedules, evaluation of academic progress following campus closure, grading, health screening of students, student absence and attendance, social distancing requirements, personal protective equipment and hygiene practices, sanitization of facilities and equipment, food services, staff assignments, staff leave of absences, follow-up with infected persons and contact tracing, prohibition against discrimination based on medical condition, and community relations.

The policy is intended for use during the coronavirus (COVID-19) pandemic and supersedes conflicting provisions in other district policies and administrative regulations, thereby eliminating the need to temporarily revise multiple policies. When the Governing Board determines, consistent with state and local orders from health officials, that the need for this policy no longer exists, this policy should be removed from the district's policy manual.

Due to the unexpected nature of the pandemic, the evolving circumstances, and rapidly changing information about the virus, the topics covered in this policy may not be directly addressed in current law. Therefore, the policy presents options and best practices for districts as they reopen school campuses following extended closures due to the COVID-19 pandemic. Districts are encouraged to consult with local health officials, staff, students, parents/guardians, neighboring school districts, and the county office of education in comprehensive planning for safe operations following campus reopening.

Resources that provide additional information, such as applicable state and local guidelines from health officials, school schedules, handwashing instructions, and specific personal protective equipment (PPE) requirements, may be attached as exhibits to augment this policy and should be periodically reviewed and updated as necessary.

Descriptions identify revisions made to CSBA's sample board policies, administrative regulations, board bylaws, and/or exhibits. Editorial changes have also been made.

The "notes" provided in the samples are intended for reference only. They will be deleted after the BP/AR approval.