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REGULAR SESSION
Ravenswood City ESD
October 08, 2020 6:30PM
This Meeting will be held via Zoom webinar. Please click the link below to join the webinar: https://zoom.us/j/99628751467 Or iPhone one-tap : US: +16699009128,,99628751467# or +13462487799,,99628751467# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 346 248 7799 or +1 253 215 8782 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 996 2875 1467 International numbers: https://zoom.us/u/abkCE4GdjB

1. CALL TO ORDER/ROLL CALL
Quick Summary / Abstract:

Note:

The Board will convene at 6:30 p.m., approve the Agenda and immediately go into Closed Session.

They are expected to resume Open Session at approximately 6:45 p.m.

2. APPROVAL OF AGENDA
Quick Summary / Abstract:


3. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957:
Quick Summary / Abstract:
Anyone wishing to address the Board on closed session matters may do so at this time.
3.A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/RESIGNATION
4. RETURN TO OPEN SESSION
4.A. REPORT OF ACTION TAKEN IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.1
5. APPROVAL OF MINUTES
5.A. Consideration to approve the Minutes for the September 24, 2020 Regular Board Meeting.
Attachments:
draft minutes 09-24-2020
6. FROM THE FLOOR
Quick Summary / Abstract:
Persons wishing to address the Board on matters NOT on the posted agenda may do so. Speakers are customarily limited to two minutes, but an extension can be provided at the discretion of the Board Chairperson. If there are more than five individuals wishing to speak during Public Comment, the Chairperson may choose to hear some speakers at this time and defer the rest of the speakers to a second Public Comment at the end of the Board meeting. In response to comments on a non-agenda item, the Board may briefly respond to statements made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However, the Board’s general policy is to receive the comment, and/or refer items to staff for comprehensive action or report.
7. CONSENT AGENDA
Quick Summary / Abstract:
Board action to approve the following items is taken simultaneously with one motion to “approve the consent agenda,” which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the Public so requests, any item shall be removed from this section and placed in the regular order of business. The action indicated on each item is deemed to have been considered in full, and action taken by the Board as worded therein.
7.A. Consideration to Approve Personnel Recommendations.
Attachments:
Personnel Recommendations 10/8/20
7.A.1. Consideration to Approve the Permanent Classified Reemployment of James Fitch, Campus Relations Coordinator, effective October 6, 2020.
7.B. Consideration to approve Payments to Vendors, September 1 to 30, 2020.
Attachments:
Vendor payment memo Sept. 20
Vendor Payments -Sept. 2020
7.C. Consideration to approve MOU with Parent Institute for Quality Education (PIQE)Was edited within 72 hours of the Meeting
Quick Summary / Abstract:
PIQE will provide its Signature Parent Engagement Program for families of students enrolled at Cesar Chavez Ravenswood Middle School. The program includes sessions on collaborating between home, school, and community, fostering self-esteem and academic achievement, understanding the school system, and becoming familiar with college requirements.
Rationale:
The program will help support families build connections with the school and tools to navigate the public education system.
 
Recommended Motion:
It is recommended that the Board approve the MOU with Parent Institute for Quality Education (PIQE).
Financial Impact:
 Financial impact to the District: $3,000.
Comments:
Financial impact was updated on 10/07/2020
Attachments:
PIQE MOU
7.D. Consideration to approve MOU with Health Right 360
Quick Summary / Abstract:
HealthRight 360 is able to provide substance abuse drug treatment and mental health support, which includes individual and group therapy using culturally sensitive, trauma informed and evidenced based practices. They are able to provide support for students, consultation to staff and families, and workshops for families.
Rationale:
For students who may be struggling with substance abuse, this partnership would allow for targeted support for students and families.
 
Recommended Motion:
It is recommended that the Board approve the MOU with Health Right 360.
Financial Impact:
There is no financial impact to the district.
Attachments:
HealthRIGHT 360 MOU
7.E. Consideration to approve MOU with Boys and Girls Clubs of the Peninsula, Child Mind Institute, Counseling And Support Services for Youth, Children’s Health Council, One East Palo Alto, Ravenswood City School District, Ravenswood Education Foundation, Ravenswood Family Health Center, Stanford Children’s Health, and The Primary School
Quick Summary / Abstract:

This MOU with Boys and Girls Clubs of the Peninsula, Child Mind Institute, Counseling And Support Services for Youth, Children’s Health Council, One East Palo Alto, Ravenswood City School District, Ravenswood Education Foundation, Ravenswood Family Health Center, Stanford Children’s Health, and The Primary School would allow the Ravenswood City School District to continue as a member of the Ravenswood Wellness Partnership with the aim to increase capacity and access to youth mental health services in Ravenswood.

Rationale:
This partnership would allow us coordinate efforts with other local organizations to increase capacity and access to youth mental health services.
 
Recommended Motion:
It is recommended that the Board approve the MOU with Boys and Girls Clubs of the Peninsula, Child Mind Institute, Counseling And Support Services for Youth, Children’s Health Council, One East Palo Alto, Ravenswood City School District, Ravenswood Education Foundation, Ravenswood Family Health Center, Stanford Children’s Health, and The Primary School.
Financial Impact:
There is no financial impact to the District.
Attachments:
RWP MOU
7.F. Consideration to approve service agreement with Partners in Communication LLC
Quick Summary / Abstract:
In order to meet facilitate parent involvement in school activities and meet the Americans with Disabilities Act (ADA), we need to provide sign language interpreting for meetings. This services agreement with Partners in Communication LLC will allow us to use a trained sign language interpreter when needed.
Rationale:
We want to support parent participation in school activities and also comply with ADA.
 
Recommended Motion:
It is recommended that the Board approve the services agreement with Partners in Communication LLC.
Financial Impact:
The meetings that would need interpretation are SSC/ELAC and parent/teacher conferences. It is estimated that this will cost the district $2000 for the 2020-2021 school year.
Attachments:
Partners in Communication Service Agreement
7.G. Consideration to approve Consultant Agreement with NewVoice Interpreting Services.
Quick Summary / Abstract:




Rationale:

NewVoice Interpreting was founded in 2018 by two Court Certified Interpreters whose purpose is to provide our partners and community with exceptional language services.

The Consultant Agreement with NewVoice Interpretation Services would allow for the District office to have  qualified interpretation services as needed to support our families with their language needs when our interpretation team is not available and feedback from families is critical.




 
Recommended Motion:
It is recommended that the Board of Trustees approves the Consultant Agreement with NewVoice Interpreting effective October 9, 2020 - June 30, 2021.
Financial Impact:
The Consultant Agreement with NewVoice Interpreting shall not exceed $10,000.00, and the funding source to come from Title 3.


Attachments:
Consultant Agreement with NewVoice Interpreting
7.H. Consideration to approve contract with Explore Learning for use of Gizmos program
Quick Summary / Abstract:
Gizmos provides online science (and math) simulations.  They are highly interactive and allow students to see the effects of changing variables and allows them to run experiments virtually.  The district has provided licenses to our middle school science teachers for the last 4-5 years. When surveyed the teachers unanimously said they used the program and would continue to use it if we renewed the license with them.
Rationale:
The program is NGSS aligned and it is easy for teachers to search on gizmos to supplement the NGSS standard/performance expectation they are teaching.  While nothing can replace hands-on labs, this year in particular teachers need resources for virtual hands on science experiments and simulations.  It can enrich the curriculum by giving teachers additional resources and options for engagement with science. 
 
Recommended Motion:
It is recommended that the board approve the contract with Explore Learning.
Financial Impact:
The cost to the district is $7895 and funded by Title I Part A funds.
Attachments:
Explore Learning - Gizmos
7.I. Consideration to approve MOU with Kepler's Literary Foundation
Quick Summary / Abstract:

Kepler’s Literary Foundation is a 501(c)(3) nonprofit organization formed in partnership with Kepler’s Books, a well-known independent bookstore in Menlo Park, CA. Every year Kepler’s Literary Foundation produces 50 youth literary events and over 30 author events in schools reaching thousands of students. This year, Kepler's Literary Foundation has identified authors for virtual events for TK-2, 3-5, and 6-8th grades.  Each author will create two videos that introduce themselves and their stories to students.  Each student will be given a copy of the book the author introduces and a notebook for writing prompts. Distribution of the books and materials will be arranged with each campus. Each author will also be available for one webinar to answer student questions after classes have read the book.

Rationale:
Kepler’s Literary Foundation is committed to supporting the Ravenswood City School District goal of fostering student engagement in literacy and aims to ignite a passion for reading and writing in young students.  Given the uncertainty caused by the COVID pandemic KLF will partner with authors to create videos that allow for flexible delivery as learning models change throughout the school year.
 
Recommended Motion:
It is recommended that the board approve the MOU with Kepler's Literary Foundation.
Financial Impact:
There is no financial impact to the district.
Attachments:
Kepler's Literary Foundation MOU
7.J. Consideration to approve contract with Let's Go Learn
Quick Summary / Abstract:
Let’s Go Learn provides a system of diagnostic assessments that map each student’s individual math and reading skills, and employs captured data to inform complementary supplemental instruction. By leveraging each student’s assessment and progress data, teachers can inform district initiatives at an individual level, and accelerate each student’s achievement based on specific student needs identified within the platform.  Cesar Chavez Ravenswood Middle School will use the Let's Go Learn Assessments in Reading and Math as a benchmark assessment to assess student learning levels this year.
Rationale:
We need to assess our students in Reading and Math, and due to distance learning, use an assessment that is available to be administered online, and easy to navigate by staff to analyze results allowing them to monitor student learning throughout the year.  Let's Go Learn fulfills those purposes, and we have used it in past years for 9th grade placement assessment so it is familiar some staff.
 
Recommended Motion:
It is recommended that the board approve the contract with Let's Go Learn.
Financial Impact:
The cost is $9,590 for the year, funded by General Fund.
Attachments:
Let's Go Learn Contract
7.K. Consideration to Approve Notice of Completion for East Palo Alto Charter Roof Restoration Project.
Quick Summary / Abstract:

San Francisco Roofing Services, Inc. began construction in June of 2020.  The work was completed on August 21, 2020. 

Rationale:

This completes the roofing improvements to the East Palo Alto Charter school campus, which one of the goals was to insure that our students have a safe environment. This project achieved this by providing new metal roofs for all permanent buildings at the campus.


 
Recommended Motion:

It is recommended that the Board of Trustees approve the Notice of Completion for San Francisco Roofing Services, Inc.

Attachments:
7.K SF Roofing Notice of Complition -EPAC
7.L. Consideration to Approve Contract with HM Construction for the Los Robles-Ronald McNair Fencing Relocation Project.
Quick Summary / Abstract:

The RCSD Administration requested proposals from contractors for the installation of a new boundary fence between the Los Robles-McNair and Brentwood campuses.  The District advertised for this project in the local newspaper twice and posted the RFI in local trade journals as well.  There was also a mandatory job walk at the Los Robles-McNair campus for all prospective bidders, as well as a second walk the following day.  All contractors had an opportunity to review the areas of work.

 

Four (4) bid proposals were received and evaluated by District Administration, Telacu Construction Management, and SVA Architects. 

 

Based on the review and discussions of the proposals received, the recommendation is to award the contract to HM Construction, Inc., who was the lowest responsive bidder. Their bid was in the amount of $131,790.00.

Rationale:

This is the next part of the continuing improvements to the Los Robles-McNair campus, which one of the goals is ensuring that our students have a safe environment.  This project will achieve this by providing an expanded area for a science garden and future soccer pitches. 

 

 
Recommended Motion:

It is recommended that the Board of Trustees approve the contract with HM Construction, Inc.

 

Financial Impact:

The total estimated cost of the supply and installation of the fence is $131,790.00 which will be funded through Measure H & S bond funds.

Attachments:
7.L HM Const. contract for LR-McN fencing 10-8-2020
8. SUPERINTENDENT'S OFFICE
8.A. Hispanic Heritage Month Tribute
Quick Summary / Abstract:

Our nation observes National Hispanic Heritage Month from September 15 to October 15 to pay tribute to the many generations of Hispanic Americans who descend from Mexico, Central and South America, the Caribbean and Spain. 

Hispanic American contributions and influences are celebrated as they have positively impacted and enriched our nation. The National Hispanic Heritage Month is also significant because it highlights the anniversary of independence of many Latin American countries. Costa Rica, El Salvador, Guatemala, Honduras and Nicaragua celebrate their independence on September 15. Mexico and Chile celebrate their independence on September 16 and September 18, respectively.

The Board of Trustees and staff of Ravenswood City School District celebrate histories, cultures and contributions of our Hispanic and Latinx staff, students and their families during this month and throughout the year. We also acknowledge as a team where we need to grow as individuals as it relates to our own implicit biases we may have toward our hispanic community. We must ensure we address any inequities and oppression our students experience in our schools. Site administration is leading the charge this year to conduct implicit biases training and ensure our curriculum reflects our students’ history, heritage and accomplishments.


8.B. Distance Learning.
8.B.1. Engagement, Connectivity and Devices.
8.C. Report on Proposition 15
Quick Summary / Abstract:

California voters have been asked to vote on Prop 15 as part of this upcoming election. We estimate that Prop 15 would increase district revenue by $1-2m annually through increasing property taxes on commercial properties worth more than $3 million

Recommended Motion:
As this is a political matter, the district is not permitted to take a position on this issue. 
Attachments:
8.C Prop.15 Presentation 10-8-20
8.D. First Quarterly Report on Williams Uniform Complaints 2020-2021, Education Code §35186
Quick Summary / Abstract:
No complaints were filed with any school in the district during the 2020-2021 first quarter (July - September) regarding Instructional Materials and Textbooks, Facility Conditions and Teacher Vacancy or Misassignment.
Rationale:
All school districts are required to adopt a complaint procedure (or modify an existing procedure) to include complaints regarding instructional materials, facilities and teacher misassignments or vacancies. A notice must be posted in every classroom informing the public of the textbook sufficiency standard and the facility standard, and the availability of complaint forms. The procedure must establish where to file the complaint, who is responsible for resolution, and the time allowed for resolution of the complaint. The Williams Uniform Complaint form can be found at all school sites and on our district website under Human Resources. 
 
Attachments:
1st Williams UCQreport 20-21
9. STUDENT SERVICES DEPARTMENT
9.A. Consideration to approve a donation from Zenni Optical
Quick Summary / Abstract:
Zenni Optical would like to donate blue light-blocking Blokz glasses (prescription and non-prescription) to all students in the district. 
Rationale:
Blue light-blocking lens can help protect young eyes from digital eye strain, both indoors and out. While we continue distance learning and students are using screens more, this can help mitigate exposure to blue light.
 
Recommended Motion:
It is recommended that the Board accept the donation of glasses from Zenni Optical.
Financial Impact:
There is no financial impact to the District.
Attachments:
Donation from Zenni
10. CURRICULUM AND INSTRUCTION
10.A. PUBLIC HEARING
Quick Summary / Abstract:
In compliance with Education Code Section 60119 (as revised by Chapter 704, Statutes of 2006 and California Code of Regulations (CCR), Title 5, Section 9531) Ravenswood City School District provided ten (10) days notice of the public hearing by posting it in the District Website and in at least three public places within the district stating the time, place, and purpose of the hearing, and held a public hearing on Thursday, October 8, 2020, at 7:30pm, which is on or before the eighth week of school (between the first day that students attend school and the end of the eighth week from that day) and which did not take place during or immediately following school hours.


Comments:
 
Attachments:
20-21 Williams Public Hearing Notice
10.A.1. Opportunity for Members of the Public to comment on the Adequacy of Pupil Textbooks and Instructional Materials FY 2020-2021
10.A.2. Adjournment
10.B. Consideration to approve Resolution #2020/2021 -8: Resolution on Sufficiency of Textbooks or instructional Materials FY 2020-2021
Speaker:
Lara Burenin
Quick Summary / Abstract:
In order to be eligible to receive instructional materials funds, the governing board of each district and county office of education is required to hold an annual public hearing and adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the state board. 
Rationale:

In compliance with Education Code Section 60119 (as revised by Chapter 704, Statutes of 2006 and California Code of Regulations (CCR), Title 5, Section 9531) Ravenswood City School District provided ten (10) days notice of the public hearing by posting it in at least three public places within the district stating the time, place, and purpose of the hearing, and held a public hearing on Thursday, October 8, 2020, at 7:30pm, which is on or before the eighth week of school (between the first day that students attend school and the end of the eighth week from that day) and which did not take place during or immediately following school hours.


 
Recommended Motion:
Adopt Resolution 2020/2021 -8: Resolution on Sufficiency of Textbooks or Instructional Materials.

Financial Impact:
There is zero financial impact for RCSD.

Attachments:
Resolution 2020/2021 -8 Williams Textbooks Suffic.
11. BUSINESS DEPARTMENT
11.A. Facilities Williams ReportWas edited within 72 hours of the Meeting
Quick Summary / Abstract:

The 2004 Williams case required the district to asses the safety, cleanliness, and adequacy of school facilities. As part of that, CDE amended the School Accountability Report Card to require extended information on school facilities.

Each year, the County Conducts a surprise visit to schools in the early fall and assess the district across 15 categories.

There are three categories of evaluation:

•Ok – There are no issues or the materials are clean, safe, and functioning
•Deficiency – Clear evidence of the need for repair (not clean, safe, or functioning)
•Extreme Deficiency – Significant evidence of need for repair / in-operable equipment

Our Director of Operations revamped and led our inspection process this year. This year, 97.3% of our inspected spaces were found to be "OK" - that is, clean, safe, and functioning. No spaces were found to be extremely deficient. 

Comments:
Presentation updated on 10-6-2020
Attachments:
Updated presentation 20-21 Willaims Audit
11.B. Consideration to Approve Resolution # 2020/2021 -7, Authorization of Personnel to Sign Orders on District Funds
Speaker:
Mehdi Rizvi
Quick Summary / Abstract:

The Board will consider approval of Resolution #2020-2021 -7 Authorization of Personnel to Sign Orders on District Funds.


Rationale:

This will authorize, empower, and update the signatories for District banking. This resolution delegates to specific officers of Ravenswood City School District the authority to sign orders for the payment of lawful expenses of the District on funds of the District.

 
Recommended Motion:

It is recommended that the Board of Trustees approve Resolution #2020-2021 -7 Authorized Signatures

Financial Impact:
There is no financial impact to the District.
Attachments:
Authorized signatures
Resolution 2020/2021 -7 Auth.signatures
11.C. Consideration to approve Resolution 2020/2021 -9 Intention To Seek a State Board Of Education Waiver In Relation To Lease Methods For Surplus District Real Property Of The Flood School Site.
Quick Summary / Abstract:
On May 14, 2020, the board gave unanimous support for the district to pursue a waiver for the Flood Site. This state waiver for will provide the district additional flexibility, options and control over the surplus site including, most importantly, the ability to enter into a long term lease with a prospective tenant. 

The district is no longer pursuing employee housing on the Flood site, which would not have required a waiver. The district is exploring a number of options for the Flood Site. This flexibility to pursue numerous options is especially important given that lease income for the district has become an important part of the budget and will become even more important in an economic downturn, it would give greater value to the district at both sites to have the state waiver in place.

Recommended Motion:
It is recommended that the Board approve the resolution, allowing for greater flexibility and utility in future leasing agreements.
Attachments:
10.C Resolution 2020/2021 -9 Flood Site
11.D. Consideration to approve Resolution 2020/2021 -10 Intention To Seek a State Board Of Education Waiver In Relation To Lease Methods For Surplus District Real Property Of The Menlo Oaks Site.
Quick Summary / Abstract:
On May 14, 2020, the board gave unanimous support for the district to pursue a waiver for the Menlo Oaks Schools. This state waiver for will provide the district additional flexibility, options and control over the surplus site including, most importantly, the ability to enter into a long term lease with a prospective tenant. 

At Menlo Oaks the district has entered into renewable five year leases. A shorter term lease limits the ability of the lessee to make capital improvements to the site, which can impact its recruiting efforts and overall financial stability.   Given that lease income for the district has become an important part of the budget and will become even more important in an economic downturn, it would give greater value to the district at both sites to have the state waiver in place.

Recommended Motion:
It is recommended that the Board approve the resolution, allowing for greater flexibility and utility in future leasing agreements for the Menlo Oaks School.
Attachments:
10.D Res. 2020/2021 -10 Menlo Oaks
12. BOARD OF TRUSTEES
12.A. Consideration to approve Resolution No. 2020/2021 -12, Board Members Excused Absences.
Attachments:
Resolution 2020/2021 -12 exc.absence
12.B. Board Policy 0470 COVID-19 Mitigation Plan presented to the Board for Second Reading and Action.
Quick Summary / Abstract:

BP COVID-19 Mitigation Plan was presented at the last Board Meeting for first reading and now is presented for second reading and action.

This New policy presents options and best practices for districts as they reopen school campuses following extended closures due to the COVID-19 pandemic, and temporarily supersedes any conflicting provisions in existing policies or administrative regulations. Policy addresses support for students' mental health, instructional methods and schedules, evaluation of academic progress following campus closure, grading, health screening of students, student absence and attendance, social distancing requirements, personal protective equipment and hygiene practices, sanitization of facilities and equipment, food services, staff assignments, staff leave of absences, follow-up with infected persons and contact tracing, prohibition against discrimination based on medical condition, and community relations.

Rationale:

The policy is intended for use during the coronavirus (COVID-19) pandemic and supersedes conflicting provisions in other district policies and administrative regulations, thereby eliminating the need to temporarily revise multiple policies. When the Governing Board determines, consistent with state and local orders from health officials, that the need for this policy no longer exists, this policy should be removed from the district's policy manual.

Due to the unexpected nature of the pandemic, the evolving circumstances, and rapidly changing information about the virus, the topics covered in this policy may not be directly addressed in current law. Therefore, the policy presents options and best practices for districts as they reopen school campuses following extended closures due to the COVID-19 pandemic. Districts are encouraged to consult with local health officials, staff, students, parents/guardians, neighboring school districts, and the county office of education in comprehensive planning for safe operations following campus reopening.

Resources that provide additional information, such as applicable state and local guidelines from health officials, school schedules, handwashing instructions, and specific personal protective equipment (PPE) requirements, may be attached as exhibits to augment this policy and should be periodically reviewed and updated as necessary.

 

 
Attachments:
BP 0470 COVID-19 Mitigation Plan
12.C. Board Policy Revisions presented to the Board for First Reading: BP/E 3555 Nutrition Program Compliance; AR 4030 Nondiscrimination in Employment; BP/AR 4119.11/4219.11/4319.11 Sexual Harassment; AR 4119.12/4219.12/4319.12 Title IX Sexual Harassment Complaint Procedures; BP/AR 5141.22 Infectious Diseases; AR 5145.3 Nondiscrimination/Harassment; BP/E 5145.6 Parental Notifications; BP/AR 5145.7 Sexual Harassment; AR 5145.71 Title IX Sexual Harassment Complaint Procedures; BP/AR 6142.7 Physical Education and Activity; BP/AR 6159 Individualized Education Program; BP/AR 6159.1 Procedural Safeguards for Special Education; BP/AR 6159.2 Nonpublic, Nonsectarian School and Agency Services for Special Education.
Quick Summary / Abstract:

Descriptions identify revisions made to CSBA's sample board policies, administrative regulations, board bylaws, and/or exhibits. Editorial changes have also been made.

The "notes" provided in the samples are intended for reference only. They will be deleted after the BP/AR approval.

Attachments:
BP/AR 7-20 Update w/rec.
Guide Sheet BP/AR 7_20_10-8-2020
12.D. Board Reports/Communications
12.E. Next Regular Board Meeting: October 22, 2020.
13. ADJOURNMENT

Published: October 5, 2020, 6:01 PM

The resubmit was successful.