State Roofing Systems, Inc. began construction in June of 2020.  The work was completed on
September 30, 2020. 

This completes the roofing improvements to the Belle Haven Elementary School campus, which one of the goals was to insure that our students have a safe environment. This project achieved this by providing a new roof over the Library/Administration building.

It is recommended that the Board of Trustees approve the Notice of Completion for State Roofing Systems, Inc.

The District awarded the construction contract to Lewis & Tibbitts, Inc. on April 4, 2019 for theconstruction of a new kinder playground including new play structures, security fencing, play yard and landscaping.  The project was deemed high priority at the time and it was critical that the project move forward immediately in order to be completed by the end of summer 2019.  In May of 2019 the project was suspended when it was discovered that the Hetch Hetchy pipeways exist directly beneath the project site.  The District and consultants worked under the guidance, direction and cooperation with SFPUC in the year-long redesign of the entire project.  Change Orders 1 and 2 reflecting the changes to the Contractor’s scope of work as a result of the redesign, was approved by the Board on June 25, 2020.  

Lewis & Tibbitts remobilized at the site on July 9, 2020 and construction finally began the next day. Various unforeseen conditions and adjustments arose and are reflected in the attached Change Order #3. 

This is the next part of the continuing improvements to the Costano Elementary School campus, which one of the goals is ensuring that our students have a safe environment.  This project will achieve this by providing the long awaited and much needed kindergarten playground area. 

It is recommended that the Board of Trustees approve Change Order #3 to the contract with Lewis & Tibbitts, Inc. for the Costano Elementary School Kindergarten Playground Modification.

The total cost of this change order #3 is $ 27,808.09

Experts suggest that getting a flu shot this year. We are making getting the annual flu shot easier for our staff by setting up flu shot clinics at our each of schools. These shots will be available to staff at no cost to them.

It is recommended that the board approve this agreement.

On May 14, 2020, the Ravenswood Elementary School Board directed the Superintendent to seek a waiver from the California Department of Education pursuant to Education Code 33050 related to any potential Naylor Act and public bidding requirements for the former Flood School site.   Prior to the application being filed with the California State Board of Education a public hearing must be held to provide the opportunity for community members to address the Board in relation to this waiver request.  The rationale for seeking the waiver is to allow the district to select the tenants and land uses that represent the best balance of public interests, while maximizing income potential without imposing high-impact new land uses on District school sites.  Such waiver requests are routinely granted to other school districts by the State Board of Education and this approach is commonly used to provide the greatest benefit to the school district and surrounding community. 

Without the waiver, the district would be required to conduct a public auction process for the Flood site without control over its potential use and be subject to provisions of the Naylor Act (Education Code §§ 17485-17500), which would require that the surplus property be first offered to local governmental agencies. Either situation would likely lead to delays and/or loss of needed revenue for the district.

It is recommended that the Board, after convening a public hearing to obtain any public input in support of or opposition to the waiver approach, continue its direction to the Superintendent to proceed with the submittal of a General Waiver Request to the California State Board of Education, pursuant to Education Code 33050.

On May 14, 2020, the Ravenswood Elementary School Board directed the Superintendent to seek a waiver from the California Department of Education pursuant to Education Code 33050 related to any potential Naylor Act and public bidding requirements for the Menlo Oaks site.   Prior to the application being filed with the California State Board of Education a public hearing must be held to provide the opportunity for community members to address the Board in relation to this waiver request.  The rationale for seeking the waiver is to allow the district to select the tenants and land uses that represent the best balance of public interests, while maximizing income potential without imposing high-impact new land uses on District school sites.  Such waiver requests are routinely granted to other school districts by the State Board of Education and this approach is commonly used to provide the greatest benefit to the school district and surrounding community. 

Without the waiver, the district would be required to conduct a public auction process for the Flood site without control over its potential use and be subject to provisions of the Naylor Act (Education Code §§ 17485-17500), which would require that the surplus property be first offered to local governmental agencies. Either situation would likely lead to delays and/or loss of needed revenue for the district.

This month we are kicking off our staff recognition process to honor staff who embody our core values. We will recognize individuals six times a year at board meetings in August, October, December, February, April, and June. Staff who embody the core value of the month will be honored as follows:

October 22, 2020: Student-Centered

December 10, 2020: Empowerment

February 25, 2021: Innovation

April 15, 2021: Respect

June 10, 2021: Excellence

August 2021 (Date TBD): Integrity

We will receive nominations during a two week period and the recipients will be selected by the Staff Recognition Committee, comprised of:

1 site administrator - Amanda Kemp

1 classified coordinator - Aida Campara

1 certificated coordinator - Claudia Conti

1 RTA Executive Team Member - Ronda White

1 CSEA Executive Team Member -Randy Jackson

1 Board Member - Trustee Ana Maria Pulido

Recipients will be awarded a certificate and a personalized coffee mug. There will be no maximum number of recipients per month so any staff member that embodies the core value as an integral part of their character will receive recognition, as determined by a blind majority vote of the committee. 

We look forward to this new practice boosting staff morale and keeping us grounded in our newly adopted core values!

Strategic Priority 6 of our 5-year Strategic Plan:  Work collaboratively and share responsibility for our core values. 

Developing a recognition system for core values specifically for staff completes one of the milestones for this strategic priority.

On July 17, 2020, the California Department of Public Health (“CDPH”) issued guidance stating: “Once schools are re-opened to at least some in-person instruction, it is recommended that surveillance testing be implemented based on the local disease trends. … School districts and schools shall test staff periodically, as testing capacity permits and as practicable.”

The San Mateo County Office of Education has completed a contractual agreement with Curative to conduct COVID-19 testing for SMCOE programs and in the process created a piggyback contract for any interested public school districts in the county. The executed contract between Curative Labs, Inc. and the San Mateo County Office of Education is attached, and the piggyback contract for districts is included as Exhibit B.

Curative’s mission is to end the COVID-19 pandemic by providing simple-to-use and painless testing at scale to produce reliable data for patients and health officials. We know that broad access to testing, robust contact tracing, and a vaccine are necessary to end the pandemic. Curative was founded in January 2020 with the initial aim of developing a new test for sepsis. The company pivoted to COVID-19 testing in early March 2020 as supply chains became strained and the need for new testing process arose.

• Districts will individually determine with Curative the cadence for testing and identify who to test.
• Tests kits are ordered and shipped to the testing location.
• Tests are self-administered mouth swabs, but require a test facilitator who distributes the test kit, prints the test label, collects the sample, and places in the UPS shipping bag. The test facilitator should be a district employee, but does not need special medical training other than what Curative provides.
• Curative bills employee insurance and assesses no administrative fees to the district.
• Employees receive their results directly.
• The employee registration process includes a signed consent form, and the Curative portal allows a designated HR administrator to access employee results for follow up and local contact tracing.
  

There is no cost to the District for Services provided to its employees. Curative will bill the District’s employees’ insurance or other third-party payors directly for the Services rendered pursuant to this Agreement. COVID-19 testing is a medically necessary basic health plan service for essential workers, including staff­ in the education sector. Health care plans must cover testing for school staff­ even if they are asymptomatic and there is no known or suspected exposure to a person with COVID-19. 

If the District requests that Services be provided to its students, Curative will make good faith efforts to bill students’ insurance or other third-party payors directly for the Services. If Curative does not receive payment from third party insurance programs for the Services provided to students including but not limited to, due to lack of required authorization, non-covered charges, lapsed patient coverage, or outdated or incorrect patient or insurance plan submitted, Curative will bill the District directly within forty-five (45) days of third-party payor denial and the District will be responsible for payment of either $30-40 per student tested, depending on which option below is utilized:

1. $30 per student – Swabs from five students are placed in one test tube for “pool” testing.  If the pool tests positive, it would require another test of the five students from Curative, or potentially utilize an “on hand” antigen test at the school to detect the positive student.
   
2. $40 per student – Swabs from five students are placed in individual test tubes and the lab mixes them, which would result in a slightly lower sensitivity.  If the “pool” were to test positive, Curative could then run individual tests.

(A)  In sections where a supporting document is referenced, include a brief summary of the content and a hyperlink to the supporting document.

Pursuant to requirements of Prop 39, Measures “H” and “S” General Obligation (GO) Bonds require formation of a Citizens’ Oversight Committee (COC) to review and affirm bond proceeds were expended on projects as identified in each bond measure’s ballot language and project list. The COC is required to meet no less than once per a fiscal year to conduct its activities – however in practice, it is likely that between two and three meetings will occur each fiscal year. The COC is to be comprised of up to seven members. At this time we have no members carrying over from prior COCs, however, the four applicants presented tonight will be sufficient to achieve a quorum for a new COC meeting which will be scheduled in the next month. We are still seeking three additional applicants to fill all positions on the COC.

COC membership must satisfy certain criteria for five positions, leaving two “at-large” positions rounding out the roster. The required positions include:

1. One member active in a business organization representing the business community located within the District
2. One member active in a senior citizens’ organization
3. One member active in a bona fide taxpayers’ organization
4. One member that is a parent or guardian of a child enrolled in the District
5. One member that is a parent or guardian of a child enrolled in the District and active in a parent-teacher organization

Employees, vendors, consultants and contractors are precluded from serving on a COC. Each member serves a two year term with the option to serve up to three consecutive terms, if required.

Subsequent to the passage of Measure “H” in 2016, the District formed a COC which reviewed expenditures of bond proceeds and provided a report to the Board of Trustees on June 28, 2018 for the FYE June 30, 2017. Thereafter, the committee was unable to form a quorum due to the departure of certain members. While efforts were made to reconvene the COC in 2019, the terms of its original members lapsed and certain prior members, were no longer able to participate.  Efforts to reform the COC were conducted in late 2019, however, during that time, one member’s children matriculated from RCSD and another member passed away. Shortly thereafter, the onset of the pandemic precluded the ability to recruit members.

Over the past months, efforts to reconnect with individuals who expressed an interest in participating in the COC and recruit new members were conducted. Currently the District has four applications to serve on the COC which is sufficient to conduct meetings so long as all members are present. Current applicants include:

Drake Diedrich –           Parent of a Student

Bridget Grant –             Member of a Business Organization/Senior Citizen’s Organization

Nicole Sbragia –            Parent of a Student and Member of a Parent Teacher Organization (DAC/DELAC)

Loren C. Skinner II –     Member of a Business Organization

These four applicants will meet 4 of the 5 required COC positions. Subsequent to Board of Trustee approval, it is anticipated that an initial meeting will be conducted within a month and commence with the review of expenditures for the fiscal years ending June 30, 2018 through FYE June 30, 2020. The initial meeting will be conducted electronically to comply with current health and safety orders.

The COC will be responsible for carrying out oversight activities for both outstanding GO Bond measures of the District and it was affirmed with legal counsel that a single COC can conduct activities for multiple GO Bond measures. Recruitment of additional members to fill the remaining three positions will be ongoing and as viable applications are received, they will be presented to the Board of Trustees at future meetings for approval. It is anticipated that annual reports for the fiscal years ending June 30, 2018 and June 30, 2019 will be presented to the Board by the end of the current calendar year. The report for FYE June 30, 2020 will be provided in 2021, subsequent to completion of the financial audits for that fiscal year.

This packet of Board Policies was sent to the Board and Cabinet in September for their review and recommendations and presented for First Reading at the last Board Meeting with recommended track changes from Cabinet.  It is now presented for Second Reading and Action. The packet includes a guide sheet that identifies revisions made in the sample Board Policies.

The "notes" provided in the samples are intended for reference only. They will be deleted after the BP/AR approval.

PUBLIC NOTICE: BOARD MEETINGS ARE RECORDED