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REGULAR SESSION
Ravenswood City ESD
March 25, 2021 6:30PM
This Meeting will be held via Zoom Video. Link to the webinar:https://ravenswoodschools.zoom.us/j/95572185542 Or iPhone one-tap : US: +16699009128,,95572185542# or +12532158782,,95572185542# Or Telephone: Dial(dial a number based on your current location): US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 Webinar ID: 955 7218 5542 International numbers available: https://ravenswoodschools.zoom.us/u/acGDExPWBm

1. CALL TO ORDER/ROLL CALL
Comments:

Note:

The Board will convene at 6:30 p.m., approve the Agenda and immediately go into Closed Session.

They are expected to resume Open Session at approximately 7:15 p.m.

2. APPROVAL OF AGENDA
Quick Summary / Abstract:


3. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957:
Quick Summary / Abstract:
Anyone wishing to address the Board on closed session matters may do so at this time.
3.A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/RESIGNATION.
3.B. CONFERENCE WITH LEGAL COUNSEL – Significant Exposure to Litigation Against the District, Pursuant to California Government Code Section 54956.9(d)(2) (One claim).
4. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a)
4.A. Update – Stipulation and proposed order to dismiss Ravenswood from Emma C. litigation
5. RETURN TO OPEN SESSION
5.A. REPORT OF ACTION TAKEN IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.1
6. FROM THE FLOOR
Quick Summary / Abstract:
The Board sits as a hearing body. All matters are referred to the Superintendent for follow-up. Legally, the Board of Trustees cannot take action on items that are not properly agendized.
7. CONSENT AGENDA
Quick Summary / Abstract:
Board action to approve the following items is taken simultaneously with one motion to “approve the consent agenda,” which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the Public so requests, any item shall be removed from this section and placed in the regular order of business. The action indicated on each item is deemed to have been considered in full, and action taken by the Board as worded therein.
7.A. Consideration to Approve Personnel Recommendations.
Attachments:
Personnel Recommendations 3.25.21
7.B. Consideration to approve the Minutes for the March 11, 2021 Regular Board Meeting.Was edited within 72 hours of the Meeting
Comments:
Updated minutes.
Attachments:
Draft minutes 03-11-2021
7.C. Consideration to approve Payments to Vendors, February 1 to 28, 2021.
Attachments:
Vendor memo Feb.2021
Vendor paymenats Feb 2021
7.D. Consideration to approve an agreement with The Stepping Stone to establish a bill rate for the candidates referenced in the contract: Grace Erhardt, OT [Special Education].
Quick Summary / Abstract:
Consideration to approve the Special Educators referenced above to support the needs of our students who have IEPs. 
Rationale:
There is a need to provide Special Education services to our students with special education needs.  Since there are not enough candidates applying internally we need to contract out in order to fill these positions.
 
Recommended Motion:
It is recommended that the Board of Trustees approve the contract with the Special Education teacher through The Stepping Stone.
Financial Impact:
The contractor will work 35 hours per week at $95 an hour.
Attachments:
The Stepping Stone Addendum -GErhardt
7.E. Consideration to approve the AVID Membership Contract for 2021-2022 school year.
Quick Summary / Abstract:
As Ravenswood seeks opportunities to better ready our middle school students for high school and beyond, we are incorporating AVID (Advancement Via Individual Determination), a nationally acclaimed program whose mission is to prepare students with college readiness skills by weaving WICOR (Writing, Inquiry, Collaboration, Organization and Reading) strategies throughout the curriculum. Ravenswood City School District would like to reenter into contract with the AVID Center during the 2020-2021 school year. The College Readiness System will provide students from Cesar Chavez Ravenswood Middle School the opportunity to participate in an AVID Elective class, in addition to supporting in implementing AVID strategies.
Recommended Motion:
It is recommended that the board approve the AVID membership contract.
Financial Impact:
The cost of the contract is $4,679, funded by Title I Part A.
Attachments:
2021-2022 AVID Agreement
7.F. Consideration to approve a Contract with Anaya Construction for Relocating P50, P51 and P52 Portables at Cesar Chavez-Ravenswood Middle School to Another Location on Campus.
Quick Summary / Abstract:

This proposal provides for all materials, labor and equipment to dismantle three (3) portables and temporarily relocate them to another location on campus.   

Rationale:

The district is planning to begin the Cesar Chavez-Ravenswood Middle School Phase 2 Construction this summer 2021.  These three portables need to be removed and temporarily relocated to facilitate the start of construction of a new two-story building in that same location. 

Anaya Construction has satisfactorily performed similar work for the district in the past.  They are listed on the District’s approved Registry of CUPCCAA licensed contractors.  Because the cost of this proposal falls well below the $ 60K threshold, the district was not required to invite competitive bids.

 
Recommended Motion:

It is recommended that the Board of Trustees approve a contract with Anaya Construction.

 

Financial Impact:

The total cost of this proposal is $36,650.00

Attachments:
Anaya RMS Proposal 2021-059
7.G. Consideration to approve a change order with Engie to facilitate solar panel installation.
Quick Summary / Abstract:

The board authorized district staff to apply for a grant from the California Energy Commission (CEC) to support the installation of solar panels. The grant comes in the form of a 0% interest loan where the energy savings from the solar panel installation would cover the cost of the loan. The district partnered with Engie to facilitate the application and the management of this program. 

Due to delays with CEC we should have been approved several months ago, but are currently expected to be approved this at the May CEC meeting. While nothing is official, we have received strong signals that our application will be approved. If the application is approved, Staff is recommending that the Board authorize the district to accept the loan and install solar panels at Los Robles-Ronald McNair and Belle Haven this summer and Costano and CCRMS next summer (we are still finalizing the specific locations for Costano and CCRMS pending other construction projects at the sites). 

If Staff is authorized to accept this loan, Engie will need to begin some drilling and testing before the CEC meeting. Engie is prepared to begin this work and taking all of the risk if the loan is not approved. If Engie waits until the district is officially awarded the loan, the panels will be installed during the school year instead of during the summer. 

In addition to the change order authorizing Engie to begin this work which also includes the draft layout, we are providing some additional information: 

  • A slide outlining several ways of paying for solar panels besides taking the loan - all of which would lower the districts emissions by three million pounds of CO2 annually.
  • A sample contract of the loan terms we anticipate the district accepting. Additionally, Engie guarantees the production of the panels making this essentially a no-risk proposition for the district (i.e. the district will either break-even or have significant savings over the life of the solar panel)
Recommended Motion:
It is recommended that the board approve this change order, thereby authorizing Engie to begin work and District Staff to accept the CEC loan should we be accepted. 
Financial Impact:
Per the terms of the loan, the district will not pay any interest on the loan but will need to repay the principal of the loan over a 17 or 18 year term. However, we expect that the energy savings from will offset the cost of the principal repayments. While we estimate that this will save the district ~$100,000 annually, more importantly we are highly confident that this will not lead to any additional net-cost to the district. 
Attachments:
CEC Sample Loan Agreement
Engie Change Order Authorizing Solar Panel Installation Preperation
RCSD ENGIE Solar Panel Backup
Solar Panel Funding Options and Tradeoffs
7.H. Consideration to approve the Boys and Girls Club of the Peninsula Data Sharing Agreement.
Quick Summary / Abstract:

Similar to past years, we are planning on operating a summer program in conjunction with BGCP. As part of this effort, we are hoping to share student directory information to support with recruitment. We have worked with County Counsel to develop this limited data sharing agreement. 

At a later point, we will present a full MOU to the board with broader terms. 

Recommended Motion:
It is recommended that the board approve this agreement. 
Financial Impact:
There is no financial implications from this data sharing agreement. However, at a later point, there will likely be a cost associated with the summer school partnership. 
Attachments:
BGCP Summer Program Data Sharing MOU
8. SUPERINTENDENT'S OFFICEWas edited within 72 hours of the Meeting
Quick Summary / Abstract:

Because the current conditions show a low positivity rate in the area as compared to the county, the district is preparing to restore in-person instruction and reopen all of our schools this spring pending the school board’s approval. This means that every student has the chance to come to their school for at least 6-10 weeks of in-person instruction before the end of the school year. 




Rationale:
Our school district, in partnership with our learning hubs, administration, classified and certificated staff, have proven that we can bring back our students on campus safely. Hundreds of students have been on our school campuses since September in learning hubs, teachers have already begun to pilot in-person instruction models with their students, and we have provided in-person one-one assessments for special education and group assessments like the ELPAC throughout the year. Over 60% of our staff have received the vaccine and will continue to take a weekly COVID test. The district is also prepared to scale up our weekly rapid COVID testing for students if a waiver is signed by the guardian. And of course, we are prepared to implement  the most current guidance from our county and state health department. 
 
Recommended Motion:
Approve the reopening school district-wide for all students and approve proposals to bring additional classes back to campus as part of the phase in process. 
Comments:
Updated summary, rationale and recommendation.
8.A. Consideration to approve Proposals to bring Additional Classes Back to Campus.
8.B. Consideration to approve Reopening School District-wide for All Students. Was edited within 72 hours of the Meeting
Comments:
Presentation added on 3-25-2021
Attachments:
Reopening slides 03-25-21
9. HUMAN RESOURCES DEPARTMENT
9.A. Consideration to approve Resolution 2020/2021 - 20: Reduction of Classified Services.
Quick Summary / Abstract:
Classified employees shall be subject to layoff for lack of work or lack of funds. If a classified employee is laid off, the order of layoff within the class shall be determined by length of service. The employee who has been employed the shortest time in the class, plus higher classes, shall be laid off first. Reemployment shall be in order of seniority. (Education Code Section 45308(a)). When, as a result of a bona fide reduction or elimination of the service being performed by any department, classified employees shall be subject to layoff for lack of work, affected employees shall be given notice of layoff not less than 60 days prior to the effective date of layoff, and informed of their displacement rights, if any, and reemployment rights (Education Code Section 45117(b)).
Rationale:
Due to enrollment decline, there is a bona fide reduction of the classified services which necessitates the reduction of classified services and necessitates the layoff of classified employees for lack of work.

 
Recommended Motion:
Approve Resolution 2020/2021 - 20: Reduction of Classified Services.
Financial Impact:
The District will save an estimated $775,000 on salaries and benefits for these classified reductions.
Attachments:
Resolution - Classified Layoff
10. BOARD OF TRUSTEES
10.A. Consideration to approve Resolution No. 2020/2021 -18, Board Members Excused Absences.
Attachments:
REsolution 2020-2021 -18 excabsenc.
10.B. Board Policy Revisions presented to the Board for First Reading: Board Policy 0420.42 - Charter School Renewal, Board Policy 3110 - Transfer of Funds, Board Policy 3230 - Federal Grant Funds, Administrative Regulation 3230 - Federal Grant Funds, Administrative Regulation 3311.2 -Lease-Leaseback Contracts, Administrative Regulation 3311.3 -Design-Build Contracts, Administrative Regulation 3320 - Claims and Actions Against the District, Board Policy 3452 - Student Activity Funds, Board Policy 3600 – Consultants, Exhibit 4112.9/4212.9/4312.9 -Employee Notifications, Administrative Regulation 4161.2/4261.2/4361.2 -Personal Leaves, Administrative Regulation 4161.8/4261.8/4361.8 - Family Care and Medical Leave, Board Policy 6142.8 - Comprehensive Health Education, Administrative Regulation 6142.8 - Comprehensive Health Education, Board Policy 7210 - Facilities Financing.
Quick Summary / Abstract:
This packet of Board Policies is presented to the Board for First Reading. The packet includes a guide sheet that identifies revisions made in the sample Board Policies.
Attachments:
BP/AR Updates 3-21-21
Guide Sheet 3-21-21
10.C. Board Reports/Communications.
10.D. Next Regular Board Meeting: April 15, 2021.
11. ADJOURNMENT
Comments:

BOARD MEETING ARE RECORDED.

 NOTE: Board Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Nelly Maldonado at least five working days before the meeting at 329-2800 ext. 60109. Notification in advance of the meeting will enable the district to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.


Published: March 22, 2021, 6:02 PM

The resubmit was successful.