Note:

The Board will convene at 6:30 p.m., approve the Agenda and immediately go into Closed Session.

They are expected to resume Open Session at approximately 7:15 p.m.

This position will support with the implementation of Strategic Priority #4 - Partner with families and the community to support the whole child.

4.1 - Increase and improve collaboration with families to implement effective models for supporting students' education.

4.2 - Increase equitable access to high-quality community services for schools and students, including, but not limited to academic support, early childhood opportunities, enrichment, extracurricular, health and social services

Corovan has submitted a proposal for the Onsite Relocation of Classroom Furniture and Contents at Cesar Chavez-Ravenswood Middle School.  The scope includes moving the contents of twenty-one (21) classrooms to two (2) storage containers located on site.  The move will take place during the week of June 21, 2021. Corovan completed the successful 2018 Cross-Campus move for RCSD involving several schools.  Corovan is a well-known, highly professional moving firm in the industry, whose clients include the San Francisco Unified School District, Cupertino Union School District and Facebook. 

The proposal is a Time and Materials estimate and projected not to exceed $ 55,334.99.  Actual time and materials will be invoiced after the job is completed and we expect the actual cost to be lower.  Rates are based on prevailing wage.

Antigen tests are immunoassays that detect the presence of a specific viral antigen, such as COVID. The Partner has hired four (4) temporary medical assistants paid at a rate of $50 per hour to conduct these tests. It is estimated that they could test 800 RCSD students for COVID once a week. This would continue during the pandemic, including likely over the summer.  

The district agrees to reimburse the costs associated with this program, which are estimated to be up to $8,000 per week, and that this will likely run through the end of summer school, although either party cancel the contract with one week's notice. The specific amount will depending on mutually agreed upon staffing levels and the volume of work. The Parties agree that this volume of work may fluctuate throughout the agreement. It is anticipated that the district will use stimulus funds to reimburse for this expense.

As they have in the past, the District is partnering with the Boys and Girls Club of the Peninsula to provide summer school programming. Due to the changing nature of the pandemic, the full details of the program is being formed. However, the intent is for BGCP to support teacher-led academic instruction in the morning, and develop, implement, and manage all aspects of enrichment programming from 1pm-4pm, with reasonable levels of support from the District.  

While specific staffing and enrollment levels are being determined, the district plans to pay the partner based on the final enrollment levels. The district will cover costs incurred by the partner beyond the first 250 students at a rate of $2.00 per-student per-program hour. If the number of hours of program changes of the staffing ratio changes materially, this rate could change proportionally. Additionally, BGCP may hire additional teachers on behalf of the district which the district would reimburse BGCP for.   

While the specific amount will vary, if 750 students attended program for four hours a day for the five weeks, the cost would be $100,000.

Rationale: Government Accounting Standard Board (GASB) standards 74 and 75 were issued to determine and actuarially accrue retirement health benefits. Ravenswood City School District engaged with Total Compensation Systems, Inc (TCS). in 2018 for a GASB 75 valuation with a July 1, 2018 valuation date. A roll forward valuation was proposed for the next year. TCS proposed to do this roll forward study in its letter of April 25, 2019 but due to turnover in Business department this was not done. TCS is willing to honor this proposal now.

Recommended motion: It is recommended that the Board of Trustees approve the contract with Total Compensation Systems, Inc (TCS)

This month we are recognizing staff who embody the core value of Respect as an integral part of their character, as determined by a blind majority vote of the committee. 

Recipients will be awarded a certificate and a personalized coffee mug.

On March 25, 2021, the Board of Trustees approved the reopening of school district-wide. Every family will have the option to send their student back on campus for in-person learning or they can choose to keep their student in distance learning for the rest of the school year.

Staff will share an update on reopening school district-wide and present on the following items:

• Data on the number of students returning, number of students who will remain distance learning, and the number of students with whom we are trying to connect.

• Update on reopening classrooms this week at Belle Haven Elementary School,  Costano School of the Arts, and Los Robles Ronald McNair Academy.

• Provide timeline for the rest of the District's rollout of the classrooms at each school site through May 5th.

BOARD MEETING ARE RECORDED.

 NOTE: Board Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Nelly Maldonado at least five working days before the meeting at 329-2800 ext. 60109. Notification in advance of the meeting will enable the district to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.