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Regular Board Meeting
Ravenswood City ESD
October 14, 2021 6:30PM
Board Meeting Room 2120 Euclid Ave. East Palo Alto, CA 94303 The Board will convene at 6:30 p.m., approve the agenda and immediately go into Closed Session. They are expected to resume Open Session at approximately 7:15 p.m.

1. CALL TO ORDER/ROLL CALL
Speaker:
Board President, Mele K. Latu
2. APPROVAL OF AGENDA
Speaker:
Board President, Mele K. Latu
Quick Summary / Abstract:


3. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957:
Speaker:
Board President, Mele K. Latu
Quick Summary / Abstract:
Anyone wishing to address the Board on closed session matters may do so at this time.
3.A. Public Employee Discipline/Dismissal/Release/Resignation
3.B. Conference with Labor Negotiator
3.B.1. 1. District Negotiator: Gina Sudaria and appropriate staff member. Employee Organization: RTA – CSEA – Unrepresented Parties (Management/Confidential)
Speaker:
Human Resources Director, Toni Stone
4. RETURN TO OPEN SESSION
Speaker:
Board President, Mele K. Latu
4.A. Report of action taken in Closed Session pursuant to Government Code Section 54957.1
Speaker:
Board President, Mele K. Latu
5. FROM THE FLOOR
Speaker:
Board President, Mele K. Latu
Quick Summary / Abstract:
The Board sits as a hearing body. All matters are referred to the Superintendent for follow-up. Legally, the Board of Trustees cannot take action on items that are not properly agendized.
6. CONSENT AGENDA
Speaker:
Board President, Mele K. Latu
Quick Summary / Abstract:
Board action to approve the following items is taken simultaneously with one motion to “approve the consent agenda,” which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the Public so requests, any item shall be removed from this section and placed in the regular order of business. The action indicated on each item is deemed to have been considered in full, and action taken by the Board as worded therein.
6.A. Consideration to approve Personnel Recommendations.
Speaker:
Human Resources Director, Toni Stone
Attachments:
Personnel Recommendations 10/14/21
6.B. Consideration to approve District’s Response to the 2020-2021 Grand Jury Report entitled “Building a Racially & Ethnically Diverse Teaching Workforce: A Challenge for Our Schools.”
Speaker:
Human Resources Director, Toni Stone
Quick Summary / Abstract:

The San Mateo County Civil Grand Jury prepared the above-referenced report and forwarded it to the school districts in the County, including the Ravenswood City School District.  The report finds that the ethnic diversity of teachers in the County does not closely mirror the diversity of the students that they teach and it also makes a number of findings regarding challenges that school districts in San Mateo County confront in increasing the ethnic diversity of teachers.  The District agrees with many of the findings in the report but lacks sufficient information to either agree or disagree with other findings.   

The Grand Jury Report also recommends that school districts include a commitment to teacher diversity in strategic plan, goals and/or objectives, using the strategic plan developed by the San Mateo County Office of Education as a guide. 

The District agrees with this recommendation and has, in fact, already implemented it. 

Rationale:
Pursuant to California law, the governing board of each public agency to which a county civil grand jury directs a report must respond to the report within 90 days of receipt by indicating whether the public agency agrees with the findings and whether the local agency will implement any of the recommendations in the report that are directed to the local agency.  Staff has reviewed the San Mateo County Grand Jury’s report referenced above and has prepared for the Board’s consideration and action the response included with this agenda item.  Again, the response reflects general agreement with the report’s finding and the one recommendation directed to the District.
 
Recommended Motion:

Approve the District’s Response to the 2020-2021 Grand Jury Report entitled “Building a Racially & Ethnically Diverse Teaching Workforce: A Challenge for Our Schools” and authorize and direct the Superintendent to transmit the response to the Presiding Judge of the San Mate County Grand Jury and to distribute as otherwise required.

Financial Impact:
No financial impact.
Attachments:
Grand Jury Response
6.C. Consideration to approve the Minutes for the September 23, 2021 Regular Board meeting
Speaker:
Superintendent, Gina Sudaria
Attachments:
Draf Board Meeting Minutes 09-23-21
6.D. Consideration to approve an agreement with Ed Sped Solutions Inc. to establish a bill rate for AAC [augmentative and alternative communication] assesments. [Special Education]
Speaker:
Chief Academic Officer, Jennifer Gravem
Quick Summary / Abstract:
Consideration to approve a contract to allow Ravenswood to partner with Ed Sped to conduct AAC assessments.
Rationale:
There is a need to provide Special Education services to our students with special education needs.  AAC assessments must be completed by specialists.  This contract allows us to connect with specialists who can complete these assessments.  . 
 
Recommended Motion:
It is recommended that the Board of Trustees approve the contract with the Special Education teacher through Ed Sped.
Financial Impact:
We are contracting for 6 assessments at $1,950 for up to $11,700.
Attachments:
AAC assessment agreement
6.E. Consideration to enter in to a Memorandum of Understanding between Ravenswood City School District and Mindful Life Project.
Speaker:
Chief Academic Officer, Jennifer Gravem
Quick Summary / Abstract:
The Golden State Warriors have contracted with the Midful Life Project to provide children and staff free mindfulness trainings in the form of staff professional development and assemblies. These training swill take place during Site PD for staff and via assesmblies with children throughout the year.
Rationale:
In these trainings staff and children will learn the brain science behind mindfulness and strategies to use in order to be mindful.  
 
Recommended Motion:
It is recommended that the Board of Trustees approve the MOU with Mindful Life
Financial Impact:
There is no fiscal impact to the district. 
Attachments:
Mindful Life MOU
6.F. Consideration to approve a Memorandum of Understanding between Santa Clara County Office of Education and Ravenwood for a student to attend the deaf and hard of hearing program.
Speaker:
Chief Academic Officer, Jennifer Gravem
Quick Summary / Abstract:
One of our Ravenswood students needs a placement in a program that specializes in supporting students who are deaf and hard of hearing.  
Rationale:
Some students need more intensive support than a comprehensive school site allows.  This student placement is identified as a need in their IEP.     
 
Recommended Motion:

It is recommended that the Board of Trustees approved the ISA with the Santa Clara County Office of Education.  


Financial Impact:
Tuition for this program is $70,510
Attachments:
MOU Santa Clara County
6.G. Consideration to approve contract with Stericycle
Speaker:
Student Services Director, Cynthia Chin
Quick Summary / Abstract:
The contract with Stericycle would allow the District to properly dispose of medical waste that is accumulated through the school year.
Rationale:
Previously the county insurance group held the contract for all school districts. They notified districts that they need to make their own contracts with Stericycle in order to dispose of medication waste. Over the school year, our medical waste can include sharps from insulin injections, expired prescription medication, and expired epi-pens.
 
Recommended Motion:
It is recommended that the Board approve the contract with Stericycle.
Financial Impact:
Per gallon container (150-180 syringe cap) disposal is $56.82. We do this service approximately twice a year.
Attachments:
Contract with Stericycle
6.H. Consideration to approve an addendum to the MOU with Ravenswood Reads, adding Boys and Girls Club of the Peninsula
Speaker:
Director of Curriculum and Instruction, Lara Burenin
Quick Summary / Abstract:
The MOU with Ravenswood Reads was approved on August 26, 2021, and because the tutoring occurs during the after school program run by the Boys and Girls Club of the Peninsula (BGCP), this addendum specifies the role of BGCP in relation to the tutoring program.
Rationale:
By specifying the roles of different partner organizations, we can better ensure smooth operation and evaluation of the program.
 
Recommended Motion:
It is recommended that the board approve the MOU addendum with Ravenswood Reads and BGCP.
Financial Impact:
There is no cost to the district.
Attachments:
Ravenswood Reads MOU Addendum with BGCP 21-22
6.I. Consideration to approve travel to out-of-state conference, Career Tech Vision 2021 in New Orleans, LA, December 1-4
Speaker:
Director of Curriculum and Instruction, Lara Burenin
Quick Summary / Abstract:

ACTE CareerTech Vision 2021 is the national conference for the largest trade organization supporting Career Technical Education. As the CTE pathways at CCRMS continue to develop and grow, opportunities to attend professional conferences will help our district build a great program.


Rationale:

The Ravenswood City School district was awarded the “Middle School Foundations Academy Implementation Grant” in order to build Career Technical Education pathways aligning our middle school CTE classes to the CTE programs at Menlo Atherton High school.  This grant provides funding to support attendance to the national and state ACTE conferences, as well as funding for materials and equipment for the CTE program.  The middle school CTE teacher and STEM TOSA would like to attend the ACTE CareerTech Vision 2021.  This is the largest conference for educators in CTE and brings together teachers from around the country to share resources and best practices in the field.  Teaching during COVID has been particularly isolating, this conference will be a great way to reconnect with peers and colleagues and get energized for the work ahead.  This conference is being held December 1-4, 2021 in New Orleans, Louisiana.

If the conference is canceled due to COVID or any other reasons, then this travel will not occur.


 
Recommended Motion:

It is recommended that the Board of Trustees approve out of state travel for 2 people to attend the ACTE Career Tech Vision 2021 in New Orleans, LA.


Financial Impact:

This is fully funded by the MSFIG, no cost to the district


6.J. Consideration to approve district license with Newsela
Speaker:
Director of Curriculum and Instruction, Lara Burenin
Quick Summary / Abstract:
Newsela is an online instructional content tool that allows teachers to find articles with appropriate reading levels for their students.  Teachers can engage students with topics they care about, while building the background knowledge and vocabulary they need to become active, engaged readers.
Rationale:
Newsela will give teachers access to an array of articles online that they can use to supplement their distance learning curriculum, and ensuring that all students have access to the needed text.
 
Recommended Motion:
It is recommended that the board approve the license for Newsela.
Financial Impact:
The cost is $12,850, funded by Title I Part A.
Attachments:
Newsela License 21-22
6.K. Consideration to approve disposal of obsolete math curriculum
Speaker:
Director of Curriculum and Instruction, Lara Burenin
Quick Summary / Abstract:

In June 2019, the Board of Trustees approved the adoption of the Summit platform and curriculum for 6th to 8th grades including the Illustrative Math curriculum.  The previously adopted 6th to 8th grade math curriculum, Big Ideas, has been replaced by the current adoption so it is obsolete.

Rationale:
In accordance with Board Policy 3270: Sale And Disposal Of Books, Equipment And Supplies, it is recommended that the Big Ideas math curricula be disposed of consistent with Education Code Section 60510(d).
 
Recommended Motion:
It is recommended that the board approve the disposal of the obsolete math curriculum.
Financial Impact:
There is no cost to the district.
6.L. Consideration to approve MOU with BGCP
Speaker:
CBO, William Eger
Quick Summary / Abstract:
The state budget revised the After School Education and Safety (ASES) program up by 14.6%. We wanted to update this contract to reflect those increased amounts. Nothing else material changed in this contract. Changing the amounts in this contract allow us to maximize our reimbursement from the ASES program.  
Recommended Motion:
It is recommended that the board approve this contract.
Financial Impact:
There is no net financial impact; the district is receiving additional funds from the ASES program and this document will pass those additional revenues to BGCP. 
Attachments:
SY21-23 BGCP Programming (ASES) with revised amounts
6.M. Consideration to accept donation of Teqball table
Speaker:
CBO, William Eger
Quick Summary / Abstract:

Teqball is a new football based sport - think pingpong with your feet and a soccer ball, see a video here: https://www.youtube.com/watch?v=35P6NYQE8DY

Due to our partnership with the US Soccer Foundation, which donated at mini-pitch at Belle Haven, a separate organization they have also donated a Teqball table to Cesar Chavez Ravenswood Middle School. The table is movable and, if popular, could lead to additional tables.

This document accepts the donation of these tables. 

Recommended Motion:
It is recommended that the board accept this donation.
Financial Impact:
There is no financial impact.
Attachments:
Teqball Donation Letter
6.N. Consideration to approve District's ESSER III Expenditure Plan
Speaker:
CBO, William Eger
Quick Summary / Abstract:

School districts that receive Elementary and Secondary School Emergency Relief (ESSER) funds under the American Rescue Plan (ARP) Act, referred to as ESSER III funds, are required to develop a plan for how they will use ESSER III funds to, at a minimum, address students’ academic, social, emotional, and mental health needs, as well as the opportunity gaps that existed before, and were exacerbated by, the COVID-19 pandemic. The plan must be adopted by the local governing board or body of the LEA at a public meeting on or before October 29, 2021 and must be submitted for review and approval within five days of adoption.

This plan summarizes the significant work that went into the development of the district's LCAP and budget, as well as various other reports. There is no new information contained in this report. 

Recommended Motion:
It is recommended that the board approves this plan.
Attachments:
Ravenswood ESSER III Expenditure Plan
6.O. Consideration to approved Revised Lease Agreement with All Five for additional classroom previously used by Family Connections
Speaker:
CBO, William Eger
Quick Summary / Abstract:

This past summer the lease for the Family Connections expired. As part of that process we ran an open process for bids and received several proposals. We advanced with two organizations and used a variety of criteria to evaluate the proposals. Ultimately we reached an agreement where Family Connections would move to the Los Robles Ronald McNair site and All Five would expand into the existing Family Connections classroom. 

Instead of adding a flat rate for rent, we wanted to create a process where we incentivized All Five to send more students to RCSD. To this point, we have increased their overall rent by $10k but have allowed them to earn a rent credit based on the percent of transitioning students who come to the district. That is, if no students come to RCSD, All Five would pay $10k in rent. If 80% of transitioning students come to the district, they would pay $0 in rent. And if 40% of students came to the district, they would pay $5k in rent (40/80 being 50%).

Although we still expect this approach to in maximum revenue to the district, given the proposed options, we do not view this change as a significant revenue generator, but instead as a way to incentivize All Five to work closely with the district to encourage their students to join us after graduating.

Note that instead of addressing this through a separate MOU with All Five, for the simplicity of having all information in one document we have restructured the existing lease with them and added a sub-section. 

Recommended Motion:
It is recommended that the board approve this contract.
Financial Impact:
See above - variable based on enrollment. 
Attachments:
Finalized Revised RCSD - All Five Lease
6.P. Consideration to approve CCRMS Phase 1 haul road irrigation line bypass Contract with Landscape Construction
Speaker:
CBO, William Eger
Quick Summary / Abstract:
In order to build the haul road at CCRMS we need to adjust the irrigation system by the field off of Bay Road. We sought multiple proposals informally and Landscape Construction came in at the lowest amount. 
Recommended Motion:
It is recommended that the board approve this contract.
Financial Impact:
This contract is for $24,800 and we plan on paying for this through bond funds. 
7. SPECIAL RECOGNITION
Speaker:
Board President, Mele K. Latu
7.A. Consideration to approve Resolution 2021-2022 -6: Recognizing October 2021 as LGBTQ+ History Month
Speaker:
Board President, Mele K. Latu
Attachments:
ProclamationResolution20212022-6.docx.pdf
8. TECHNOLOGY DEPARTMENT
Speaker:
Board President, Mele K. Latu
8.A. Consideration to approve the agreement with Page & Turnbull and JUST Design Proposal for Design and Engineering Services for the 8to80 Esports Center Project at CCRMS.
Speaker:
Director of Technology, Solomon Hill
Quick Summary / Abstract:

Page & Turnbull and JUST Design Agreement for Design and Engineering  Services for the 8to80 Esports Center Project at CCRMS.





Rationale:

The East Palo Alto 8to80 Zone Esports Center is a unique public-private collaboration to introduce underserved young people in East Palo Alto and east Menlo Park to career paths in STEAM (Science, Technology, Engineering, Arts, and Mathematics) through competitive video gaming or Esports. This agreement is for Page & Turnbull + Just Design to provide design and construction administration services for a 6,500 square foot building on the Cesar Chavez Ravenswood Middle School campus. This Phase 1 final product and documentation will be used by the newly forming non-profit EPA 8to80 Zone Esports Center 501c3 for fundraising for Phase 2 and for DSA submittal.

Significant funding for the building (estimated at ~$8M) is to be provided by partners including the Forever Young Foundation (FYF), a charitable nonprofit founded by NFL Hall of Fame (and former San Francisco 49er) quarterback Steve Young. FYF serves children facing significant physical, emotional, and financial challenges by providing them with academic, athletic, and therapeutic opportunities currently unavailable to them. For the 8to80 Zone concept, Steve Young partnered with former teammate and fellow Hall of Famer, Jerry Rice (8to80 Zone is a play on their jersey numbers) and other National Football League charitable organizations. Initially, the 8to80 Zones’ mission was to expose students to the digital world and the internet. Initial study determined that access to multimedia studios empowered young people to use those resources to master their technical skills and tell powerful stories. Subsequently, eight 8to80 Zone Multimedia Centers were built throughout the United States between 2008 and 2018.


 
Recommended Motion:

It is recommended that the Board of Trustees approve the Agreement with Page & Turnbull + JUST Design for Design and Engineering Services for the 8to80 Esports Center Project at CCRMS.


Financial Impact:

The cost of the services provided by Page & Turnbull + JUST Design is not to exceed $130,000 and will be paid for with Measure H & S Bond funds


Attachments:
8to80ZoneCenter_Phase1.pdf
9. BUSINESS DEPARTMENT
Speaker:
Board President, Mele K. Latu
9.A. Consideration to Adopt a Policy Targeting 17% General Fund Reserves Goal
Speaker:
CBO, William Eger
Quick Summary / Abstract:

Last year the district ran a modest surplus offsetting prior deficits. Over this year and the next few future years, the district plans to run surpluses to build up reserves and plans on running a modest surplus over the next few years to build up further reserves. We then plan on spending that down over time to gradually phase out programming instead of abruptly stopping initiatives. 

To help make this approach more transparent and understandable, we are proposing a 17% reserve target in the general fund. This is a target, not a hard floor, meaning that the district will work to achieve that level of reserves but can dip below that, if needed. 

Surplus funds will be moved to Fund 17 where we will be able to more clearly track the level of funds available to spend down over time. 

Recommended Motion:
It is recommended that the board approve this policy. 
Attachments:
Reserves Presentation
10. SUPERINTENDENT'S OFFICE
Speaker:
Board President, Mele K. Latu
10.A. Update on District COVID-19 Response
Speaker:
Superintendent, Gina Sudaria
Quick Summary / Abstract:
Superintendent Sudaria will provide an update on current guidelines, vaccinations, weekly COVID testing,and notifications. 
10.B. First Quarterly Report on Williams Uniform Complaints 2021-2022, Education Code §35186
Speaker:
Superintendent, Gina Sudaria
Quick Summary / Abstract:
No complaints were filed with any school in the district during the 2021-2022 first quarter (July - Septmeber) regarding Instructional Materials and Textbokos, Facility Conditions and Teacher Vacancy or Misassignment.
Rationale:
All school districts are required to adopt a complaint procedure (or modify an existing procedure) to include complaints regarding instructional materials, facilities and teacher misassignments or vacancies. A notice must be posted in every classroom informing the public of the textbook sufficiency standard and the facility standard, and the availability of complaint forms. The procedure must establish where to file the complaint, who is responsible for resolution, and the time allowed for resolution of the complaint. The Williams Uniform Complaint form can be found at all school sites and on our district website under Human Resources.

 
Attachments:
Williams Uniform Complaint Procedure - Q1 21-22SY
11. BOARD OF TRUSTEES
Speaker:
Board President, Mele K. Latu
11.A. Consideration to approve Resolution No. 2021/2022 - 3, Board Member Excused Absences
Speaker:
Board President, Mele K. Latu
Attachments:
Resolution 2021/2022 – 3 Board Members Excused Absences 10.14.2021
11.B. Board reports / communication
Speaker:
Board President, Mele K. Latu
11.C. The next Regular Board meeting will be held on October 28, 2021 at 6:30 p.m. and Open Session will be at 7:15 p.m.
Speaker:
Board President, Mele K. Latu
12. ADJOURNMENT
Speaker:
Board President, Mele K. Latu

Published: October 8, 2021, 5:21 PM

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