The Educator Wellness Project is a non-profit organization on a mission to increase the wellness and sustainability of educators. They provide individual and small-group well-being coaching for educators. This services agreement will allow Ravenswood to continue providing services for 5 staff and off new services to an additional 5 staff. Services will be provided from January 3 - April 30, 2022. 

The fee will be paid with REF funds and is based on the number of participants who register to participate in the coaching program - $500 per participant (up to 10 participants / $5,000).

We will be asking Claudia Conti to assume responsibilities beyond her current role as program specialist.

The additional responsibilities include but are not limited to:

• Compliance paperwork as connected to the new CalPADS update
• Oversee the alternate ELPAC assessment across the district
• Oversight, support, and hire contracted staff for special education
• Design and facilitate professional development for special education
• Coach and support program specialists

 Assuming these responsibilities will afford the District time and resources to support the implementation of our new RTA evaluation process as well as ensure the special education department continues to run smoothly. 

The monthly rate will be $766.67, which is the differential between Program Specialist and Special Education Director.

The Ravenswood City School District acknowledges that racism has an inherent and permanent impact on our students’ lives. We actively work to systematically dismantle the racist structures and practices in our schools.

One of the actions we employ to be an anti-racist system is provide learning environments and opportunities that help students and staff be self-aware, to self reflect, have empathy, understand societal context and practice abolitionist teaching.

Although there are job-specific training for classified personnel, district-wide professional development is typically geared toward certificated staff. Inadvertently, we miss engaging a large portion of our district team members who are primarily people of color. This training will afford classified team members dedicated time and attention to share what is already working, successes that they are witnessing, and successes to which they are contributing. The goal is to encourage peer mentoring so that leaders across Classified staff groups can inspire each other toward success that celebrates diversity and inclusion. 

Through Assembly Bill 130 the State created an Educator Effectiveness Block Grants. Ravenswood has, through that program, automatically been awarded $606,365.00. These funds can be expended during the 2021-22 school year or during any point before the end of the 2025-2026 school year.

One of the two conditions for these funds is that on or before December 30^th, 2021, the district must develop and adopt a plan delineating the expenditure of funds. The plan shall be presented in a public meeting of the governing board of the school district before its adoption in a subsequent public meeting.

The attached plan was presented at the November 18th board meeting. The attached document represents the plan for spending these funds over the next several years, by incorporating this amount into the District's 2022-23 budgeting process. At this meeting we are asking the board to adopt this plan. 

RCSD issued a request for proposals for consulting services to support with district office design, roles and responsibilities, and compensation. The RFP can be viewed here: https://drive.google.com/drive/folders/1Mugi1swct3VlYnuTf4I67fGkB3u44UNP

We received a variety of proposals and invited selected parties to interview. The most compelling overall presentation was from Increase LLC. Their proposal - and their robust experiences on similar projects in education - can be viewed in the attached document. They are proposing five distinct phases of work resulting in a recommended organizational chart and revamped job descriptions based on comparative analyses and stakeholder interviews.

It is expected that this project will end around March; however we have allowed it to run until September. Either party can cancel at either time and will only pay for the portion of the work that has been completed. 

The district worked with the County Office of Education to complete the analysis on the RTA contractual agreement, and mentioned that in the presentation and accompanying notes. However, the district did not include the underlying documents which are now attached here.

AB1200 is a statewide plan for county offices of education and school districts to work together on the local level to improve fiscal procedures, standards and accountability. AB1200 expands the role of county offices of education in monitoring school districts and mandates that they intervene, under certain circumstances, to ensure districts can meet their financial obligations. In crisis situations county offices can call upon the Fiscal Crisis and Management Assistance Team (FCMAT) to help determine appropriate steps toward fiscal recovery.

In accordance with Board Policy 3270: Sale And Disposal Of Books, Equipment And Supplies, it is recommended that the listed network, audiovisual and computer equipment be disposed and removed from inventory by the Ravenswood City School District, consistent with Education Code Section 60510(d). 

This includes all of the equipment replaced during Phases 2-5 of the IT Infrastructure Upgrade, and all broken and recently obsoleted computer devices.

It is recommended that the listed network, audiovisual and computer equipment be disposed and removed from inventory by the Ravenswood City School District, consistent with Education Code Section 60510(d).

There is zero financial impact to the RCSD general fund.

RCSD administration in conjunction with project manager Think Connected, Inc. request the following changes to the electrical work as shown below in order to allow completion of the Ravenswood IT Infrastructure Upgrade Project, Phase 5 at three school sites. The changes are to move existing electrical wiring and outlets in Belle Haven classrooms and spaces for project completion. 

Based on the review and discussions of proposals received, the recommendation is to award this final Change Order #4 to the contract with TSE Construction for a total amount of $2,851.00.

Specifically, here is a description of the work for the RCSD-P5ELEC – CO4 Change Order:

1. Belle Haven Rooms 10 and 26 – Power feeding a ceiling projector unit that needed to be removed to provide access for AMS raceway paths.
2. Belle Haven Gym – The power for the screen in the gym needed to be rerouted and relocated in order to make room for the raceway AMS needed for the cabling.
3. Belle Haven Rooms 21-26 – There was power running through the network racks that required TSE to remove the power, wait for demolition of the rack, then reinstall new wire mold and reconnect power.  This was different than scope where in the other locations there was only power supplying the cabinet.

It is recommended that the Board of Trustees approve Change Order #4 to the contract with TSE Construction for a total amount of $2,851.00.

The total cost of this Change Order is in the amount of $2,851.00, bringing the total cost of the RCSD-P5ELEC project to $169,518.00 and would be charged to Measure H and S Bond Funds. The original awarded cost of the project was $135,823.00.

As part of the CCRMS construction project the primary lot to the school will serve as a major construction focal point - not only is it a site of the new entrance building and adjacent to the new two-story building, but it is also central for dropping off materials, parking for contractors, and other uses. 

We are hoping to have some staff parking in the lot at various points during the project, but we also are seeking to expand the north parking lot on the site to add a number of spots (20-30) to help ensure sufficient parking during the project. We also have a tentative agreement with the church next door to allow parking in their lot.

This month we are recognizing staff who embody the core value of Empowerment as an integral part of their character, as determined by a blind majority vote of the committee. 

Recipients will be awarded a certificate and a personalized coffee mug.

Developing a recognition system for core values specifically for staff completes one of the milestones for this strategic priority.

The State of California requires school districts to file two interim status reports at specific dates each year. Attached is the Ravenswood City School District’s First Interim Financial Report for fiscal year 2021-22. This report reflects the District’s financial status for the period of July 1, 2021 through October 31, 2021.

Overall, the FY21-22 Interim budget looks very similar to the initial budget as presented in June, with the notable exceptions of the recently approved raises. We also discuss future budget opportunities and challenges in the multi-year forecast section. 

The district received significant interest in the request for proposals for both the 2120 Euclid and Flood School Site. The district, with guidance from the board, invited several parties in for an interview which took place earlier this week and included a subset from the district's facilities subcommittee. 

The negotiation process between the district and the various parties involved is very much ongoing. Working closely with the board in closed session and in one-on-one meetings, district staff is in near constant communication with our brokerage firm (JLL) and the various parties. At this point, disclosing additional information about the specific deals could result in a lack of negotiation leverage on behalf of the district.

While we continue to negotiate, we hope to enter into an exclusive negotiation agreement with a party for each site later this year or earlier next year. After that, the selected party will conduct a diligence on the site. The specific length of the diligence is to be determined, but it could be several months. At the end of that period, the partner will have the option to exercise the ground lease. If they decline, we will proceed with the next most advantageous offer. Because there is a (hopefully low) chance that we will need to go through this process multiple times, the negotiation period effectively lasts until the option is exercised. Along the way, we will seek to make as much information available as possible without undermining the public interest.