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SPECIAL MEETING AGENDA
Alpine USD
October 16, 2018 5:30PM
Woodfords Hung-A-Lel-Ti Education Center Building 96B Washoe Blvd, Woodfords, CA 96120

1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
Quick Summary / Abstract:
The Governing Board reserves the right to take items in a different order to accomplish business in the most efficient manner.
Minutes:
President Celio called the meeting to order at 5:32 pm, attendance was taken and the Pledge of Allegiance was completed.
1.A. Agenda Approval
Minutes:
Agenda was approved with a motion by Amy Mecak and a second by Geoff Ellis.
Votes:
Brothers AYE
Celio AYE
Ellis AYE
Holdridge Absent
Mecak AYE
2. CLOSED SESSION ITEMS
2.A. Announcement of Items to be Discussed in Closed Session
Minutes:
Eleanor Moore and Philip Marks representing ACTA discussed concerns regarding the departure of the Principal/Director of student services and the sub pay of credential staff vs management staff.
2.B. Closed Session
Minutes:
Adjourn to closed session at 5:37 pm.
2.B.1. Public Employee Employment per Government Code section 54957
2.B.1.a. Title: Principal/Director of Student Services
2.B.1.b. Title: Substitute Administrator
2.B.2. Public Employee Performance per Government Code 54957
2.B.2.a. Title: Superintendent
2.C. Open Session - Call to Order
Minutes:
Open session called to order at 5:58 pm.
2.D. Public Comment on Action Taken in Closed Session
Minutes:
No public comment.
3. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”



Minutes:
No Public Comment
4. PRESENTATIONS
4.A. Present Diploma to Adult Student Graduate Antoinette Arcos
Minutes:
Dr. Traynor presented the diploma to Antoinette Arcos in front of the Board, the community and her family.
5. CONSENT AGENDA ITEMS
Quick Summary / Abstract:
Information concerning the following consent items has been forwarded to each board member for study prior to this meeting. Unless a board member has a  question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Governing Board
Minutes:
Consent agenda items were approved with a motion by Amy Mecak and a second by Geof Ellis.
Votes:
Brothers AYE
Celio AYE
Ellis AYE
Holdridge Absent
Mecak AYE
5.A. Accept Certificated Administrative Principal/Director of Student Services Employee resignation
5.B. Approve Contract with Vitality Construction for Proposition 39 Lighting at Multiple sites
Financial Impact:

Vitality Construction Inc for the amount of $116,947 which will be paid from prop 39 funds. 

Attachments:
Vitality Bid Award and Contract
5.C. Approve Snow Removal Contract for Bear Valley School
Financial Impact:

Ronwright will bill BV School, at the rate of $170 per hour for Trackless Snow Blower use, $155 per hour for JD-544 Loader use, JD-644 Loader use at the rate of $190 per hour with a 2-hour minimum, $155 per hour for Ronwright's Snow Cat use, $67 per hour laborer if using school snow blower or shoveling, and $160 per hour for Plow Truck use. For each piece of equipment, unless otherwise noted there is a minimum of a 1 hour charge if used for under 1 hour. Hourly costs include insurance, cost of equipment and equipment operator labor for standard service and on-call service as outlined in “On-Call Service Terms”. Any out of contract snow removal results in an increase of rates by 25%. Please note that if the price of fuel goes up more than $.25 at the beginning of the contract, a fuel surcharge will also be charged. If the on site blower at BV School is used, BV School will be billed for fuel if that piece of equipment needs to be fueled. 

The above costs will be paid out of the General Fund for Bear Valley.


Quick Summary / Abstract:



Attachments:
Snow Removal Contract for Bear Valley
5.D. October Uniform Complaint Quarterly Report
Attachments:
Updated Williams Uniform Complaint Quarterly report
6. COMMUNICATIONS
6.A. List of local candidates for Consolidated General Election from Alpine County website, Election page
Minutes:
Dr Traynor listed the candidates running for the Alpine County Unified School District Board of Education. In attendance was Nani Ellis, John Baker, Amber Bill, and Geoff Ellis.
Attachments:
List of Official Candidates from Alpine County Website
6.B. Alpine County Teacher's Association Sunshine Proposal for the 2019-20 School Year
Minutes:
Dr Traynor informed the Board that the Alpine County Teachers' Association had presented their Sunshine Proposal to the Alpine County Unified School District to open negotiations.
Attachments:
Alpine County Teacher's Association Sunshine Proposal for the 2018-2019 school year
6.C. ACUSD School Board initial proposals to the Alpine County Teacher's Association.
Minutes:
Dr Traynor presented a letter to the Board of Education from the Alpine Unified School District to the Alpine County Teachers' Association acknowledging their proposal opening negotiations.
Attachments:
Initial proposal to Alpine County Teacher's Association
7. ACTION ITEMS
7.A. Unfinished Business
7.B. New Business
7.B.1. Review for reading and re-approve BP/AR 1221 Native American Policies and Procedures
Minutes:
Dr Traynor informed the Board that BP/AR 1221 was modified earlier this year and suggested no channges are necessary at this time.

BP/AR 1221 was approved with a motion by Geoff Ellis and a second by Amy Mecak
Votes:
Brothers AYE
Celio AYE
Ellis AYE
Holdridge Absent
Mecak AYE
Attachments:
BP/AR 1221 Native American Policies and Procedures
7.B.2. Public Hearing for the Impact Aid Application
Rationale:

The public hearing for the Impact Aid Application provides Tribal officials and parents/guardians of Native American children the opportunity to comment on the participation of Native American children on an equal basis in all programs and activities offered by the Alpine County Unified School District. 

Impact Aid is money paid by the federal government to school districts to make up for lost property taxes to schools when the government has taken land to use for Native American lands, military bases, or other use. The Impact Aid program has been in place since 1950 when President Truman recognized that the federal government owned lands which were not taxable by local governments, leaving school districts at a financial disadvantage.  Impact Aid, therefore, replaces lost property taxes. 

 
Minutes:
The public hearing was opened with a motion by Geoff Ellis and a second by Amy Mecak.

Cody Morton and Amber Bill read a letter from the Hung-A-Lel-Ti Community that commented on the impact aid application.

The public hearing was closed with a motion by Geoff Ellis and a second by Rachael Brothers.

Votes:
Brothers AYE
Celio AYE
Ellis AYE
Holdridge Absent
Mecak AYE
Attachments:
Impact Aid 2019 Application
Impact Aid: Letter to Parents, Current Data, and Application
7.B.3. Approve the request to advertise and hire Diamond Valley Elementary Principal / Director of Student Services
Minutes:
Dr Traynor asked the Board how they would like to proceed in advertising and hiring Principal / Director of Student Services for Diamond Valley Elementary.

The Board, Alpine County Teachers' Association, and community members in attendance requested that community, teacher and parent group input be gathered on type of candidate and for potential job description changes.

The direction by the Board is to hold off on advertising until the above information can be gathered and then presented to the board in December.
7.B.4. Approve Master Contract for Independent Contractor Services: Speech Language Pathologist, Jim Morgan
Rationale:

The purpose of this Master Contract is to provide special education and/or related services to students with exceptional needs of speech and/or language impairments/disorders for the 2018-19 school year. 

 
Financial Impact:

Services not to exceed the $90,000 or a total amount of 947.368 hours at the rate of $95 per hour paid from the general fund. 

Minutes:
Dr Traynor informed the Board of the District's two year search for a Speech Language Pathologist and asked the Board to approve the contract.

The contract was approved with a motion by Rachael Brothers and a second by Amy Mecak.
Votes:
Brothers AYE
Celio AYE
Ellis AYE
Holdridge Absent
Mecak AYE

Anna Marie Colletti and Eleanor Moore provided public comment regarding the cost of the contract.
Attachments:
Master Contract for Ind Contractor - Jim Morgan, SLP
7.B.5. Increase Substitute Administrator rate from $50 to $65 per hour as of September 24, 2018
Minutes:
The Board asked that this agenda item be moved to the November Board meeting and changed to Approve Interim Principal Contract.
7.B.6. Public Hearing to take input on 2018-2019 Pupil Textbook and Instructional Materials Sufficiency
Rationale:
In order to comply with Education Code 60119, on an annual basis the Board of Trustees of Alpine County Unified School District is required to hold a public meeting on or before the eighth week of school to certify that there are sufficient textbooks and instructional materials provided to all student, including English Learners, in the Alpine County Unified School District.  The public hearing is to take input as to whether each pupil has textbooks or instructional materials, or both, to use in class and to take home, that are aligned to the academic content standards and consistent with the cycles and content of the curriculum frameworks for Mathematics, Science, History-Social Science, and English/Language Arts.  Additionally, the public hearing will take input as to whether each pupil, has sufficient textbooks or instructional materials if enrolled in foreign language or health classes, and if laboratory science equipment was available for Science laboratory classes offered in grades 9-12.

 
Minutes:
The public hearing was opened with a motion by Geoff Ellis with a second from Amy Mecak.
Votes:
Brothers AYE
Celio AYE
Ellis AYE
Holdridge Absent
Mecak AYE

No Public comment

The public hearing was closed with a motion by Geoff Ellis and a second by Amy Mecak
Votes:
Brothers AYE
Celio AYE
Ellis AYE
Holdridge Absent
Mecak AYE
Attachments:
Notice of Public Hearing - Posted 9-28-18
Revised Notice of Public Hearing
7.B.7. Approve Resolution No. D: Resolution Regarding Sufficiency of Textbooks or Instructional Materials
Rationale:
The governing board held a public hearing on the sufficiency of textbooks and instructional materials at this regular meeting.  The resolution affirms the District's position.


 
Quick Summary / Abstract:



Minutes:
Resolution No D18-19-05 was approved with a motion by Rachael Brothers and a second by Amy Mecak
Votes:
Brothers AYE
Celio AYE
Ellis AYE
Holdridge Absent
Mecak AYE
Attachments:
Resolution D18-19-05 Textbook and Instructional Materials Sufficiency
7.B.8. Approve Resolution D18-19-06: Resolution to Allow Board Members to be paid for Non-Attendance per EC 35120 for the CURRENT Board Meeting
Minutes:
Resolution No D18-19-06 was approved with a motion by Geoff Ellis and a second by Amy Mecak
Roll Call Vote:
Brothers YES
Celio YES
Ellis YES
Holdridge Absent
Mecak YES
Attachments:
Resolution D18-19-06 Non Attendance
8. CLOSED SESSION ITEMS (Items not completed in previous Closed Session)
8.A. Announcement of Items to be Discussed in Closed Session
8.B. Closed Session
Minutes:
Adjourned to close session at 7:18 pm
8.B.1. Public Employee Employment per Government Code section 54957
8.B.1.a. Title: Principal/Director of Student Services
8.B.1.b. Title: Substitute Administrator
8.B.2. Public Employee Performance per Government Code 54957
8.B.2.a. Title: Superintendent
8.C. Open Session - Call to Order
Minutes:
Open session was called to order at 7:34 pm
8.D. Public Comment on Action Taken in Closed Session
9. ADJOURNMENT
Minutes:
Meeting was adjourned at 7:37 pm with a motion by Amy Mecak and a second by Geoff Ellis.
Votes:
Brothers AYE
Celio AYE
Ellis AYE
Holdridge Absent
Mecak AYE
10/17/2018 10:05:00 AM ( Original )
PresentRachael Brothers
PresentClint Celio
PresentErin Dobyns
PresentGeoff Ellis
AbsentTony Holdridge
PresentKlaus Leitenbauer
PresentAmy Mecak
PresentDr. Scott Smith
PresentMrs. Lia Story
PresentDr. Patrick Traynor

The resubmit was successful.