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REGULAR MEETING AGENDA
Alpine USD
November 13, 2018 5:30PM
Administrative Services Annex, 43 Hawkside Drive, Markleeville, CA 96120

1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
Quick Summary / Abstract:
The Governing Board reserves the right to take items in a different order to accomplish business in the most efficient manner.
Minutes:
Meeting was called to order at 5:28 pm by President Celio.

Board Members Present:
Rachael Brothers
Amy Mecak
Clint Celio
Anthony Holdridge

Other Staff Present
Patrick Traynor
Klaus Leitenbaurer
Joni Simons
Lia Story
Nancy Lampson

Board Members Not Present
Geoffrey Ellis
1.A. Agenda Approval
Minutes:
The agenda was approved with a motion by Anthony Holdridge and a second by Amy Mecak.

Votes:
Brothers AYE
Celio AYE
Ellis Absent
Holdridge AYE
Mecak AYE
2. CLOSED SESSION ITEMS
Quick Summary / Abstract:
Welcome to a meeting of the Alpine County Unified School District Board of Trustees.  At this time, the Board of Trustees will listen to communication from the public on any Closed Session items.  Please limit comments to three minutes per person.

2.A. Announcement of Items to be Discussed in Closed Session
2.B. Public Comment on Items to be Discussed in Closed Session
Minutes:
No public comment
2.C. Closed Session
Minutes:
Adjourned to closed session at 5:30 pm.
2.C.1. Public Employee Employment per Government Code section 54957
2.C.1.a. Title: Interim Principal / Director of Student Services
2.C.1.b. Title: Bus Driver / Maintenance / Custodial
2.C.1.c. Title: Walk On Coach - Temporary
2.C.1.d. Title: Walk On coach - Temporary
2.C.1.e. Title: Library Media Clerk
2.C.2. Public Employee Performance per Government Code 54957
2.C.2.a. Title: Superintendent
2.C.3. Conference with Labor Negotiators per Government Code 54957.6
2.C.3.a. Alpine County Teachers' Association
2.D. Open Session - Call to Order
Minutes:
Open session called to order at 6:32 pm
2.E. Public Comment on Action Taken in Closed Session
Minutes:
No Public Comment
3. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”


Minutes:
President Celio expressed his congratulations on the passing of the Measure B School Facilities Bond. He said it was unprecedented and awesome.
4. PRESENTATIONS
5. STAFF/DEPARTMENT/BOARD REPORTS
6. CONSENT AGENDA ITEMS
Quick Summary / Abstract:
Information concerning the following consent items has been forwarded to each board member for study prior to this meeting. Unless a board member has a  question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Governing Board
Minutes:
Item K (bus schedules) were pulled as Diamond Valley Bus schedule was not the most current. Bus routes will be updated and added to the December Board meeting agenda and posted on the Alpine Website.

The remaining consent items were approved with a motion by Anthony Holdridge and a second by Rachael Brothers.

Votes:
Brothers AYE
Celio AYE
Ellis Absent
Holdridge AYE
Mecak AYE
6.A. Revised Regular Board Minutes August 14, 2018
Attachments:
Revised Regular Board Mtg Minutes 8-14-18
6.B. Regular Board Minutes September 11, 2018
Attachments:
Regular Board Minutes September 11, 2018
6.C. Special Board Meeting Minutes October 16, 2016
Attachments:
Special Board Meeting Minutes October 16, 2018
6.D. Alpine County Committee Board Minutes October 16, 2018
Attachments:
Special Alpine County Committee on School District Organization Minutes 10-16-18
6.E. Monthly Warrants
Attachments:
Warrants 10-12-18
Warrants 10-3-18
Warrants 9-14-18
Warrants 9-14-18 (2)
Warrants 9-28-18
6.F. Public Employee Employment of Carol Lawlor, Library Media Clerk, classified salary schedule range 24; effective August 1, 2018
Financial Impact:

This is an approved and budgeted position. 



6.G. Public Employment: reclassify Scott Bledsoe as Bus Driver/Maintenance/Custodian, Classified Salary range 28, Effective September 10, 2018
Financial Impact:

The employee reclassification would increase the total compensation package for the employee by $3,667 for the 2018-19 budget year and is funded through General Fund Reserves. 
 





6.H. Approve public employee employment of Tim Parsons, Walk On Coach - Temporary, Part Time; Extra-Curricular Stipend Out of League Coach
6.I. Approve public employee employment of Jackie Springer, Walk On Coach - Temporary, Part Time; Extra-Curricular Stipend Out of League Coach
6.J. Travel request for Dr. Patrick Traynor, Superintendent; Nani Ellis, John Baker and Amber Bill, Board Members-Elect, to attend the CSBA Annual Education Conference being held in San Francisco, CA from November 28 to December 1, 2018
Attachments:
CSBA Conference Request - Amber Bill
CSBA Conference Request - John Baker
CSBA Conference Request - Nani Ellis
CSBA Conference Request - Patrick Traynor
6.K. Approve Updated Bus Schedules for 2018-19
Rationale:

Updates to routes to accommodate updated school day schedule, added passengers, and rerouting for Early Learning Center afternoon schedule. 

 
Minutes:
Pulled and moved to December 11, 2018 meeting.
Attachments:
18-19 Bear Valley Bus Route - Revised
18-19 DVS Bus Routes - Revised
18-19 STHS Suburban Routes - Revised
6.L. Discarded Book List from Carol Lawlor, School and Literacy Library Media Clerk
Attachments:
Discarded Book List as of 11-4-18
7. COMMUNICATIONS
7.A. 2018-19 Alpine County School District Budget approved by California Department of Education.
Attachments:
CDE Letter of Budget Approval USD - COE
7.B. 2018-19 Alpine County Unified School District LCAP Approved
Attachments:
Alpine County USD 2018-19 LCAP Approval Letter from CDE
8. ADMINISTRATIVE REPORTS
8.A. Superintendent’s Report
Minutes:
LCAP Actions and Services Update is provided under Information/Discussion. We have been addressing virtually all and are making sufficient progress on them.
The State Board of Education at the November meeting last week adopted the new Science materials. We have been in communication with El Dorado County Office of Education who invited us to participate in their process for reviewing materials.
We welcomed two new students to Bear Valley last week. We have a total of 4 now.
The ski resort in Bear Valley (Skyline Bear Valley Mountain Resort) and the school have been in communication to discuss options for students to be able to have some snow sport field trips.
The CA Dashboard results should be ready for next Board meeting and we hope to be presenting these results at the December meeting.
As you know, our school facilities bond measure, Measure B, passed. Our next step is to form a budget oversight committee to review expenditures. This can happen after the County certifies the election and our Board passes a resolution certifying the election as well. Klaus will be presenting more on this during his business managers’ report.
Trustee Mecak and I will be providing an update on involving the community in the selection of the new principal for DVES
8.B. Principal’s Report
Minutes:
Nancy Lampson, Interim Principal, presented an update on the sports program at Diamond Valley Elementary. Basketball and Volleyball are currently practicing. She reviewed the academic and behavioral eligibility requirements for participation. Ms Lampson also updated the board on the recent parent night event that included a presentation on vaping and MTSS. Mrs. Lampson informed the board that Student Study Team meetings are being held in addition to the MTSS meetings.
8.C. Business Manager’s Report
8.C.1. Business Services Objectives
Minutes:
Klaus Leitenbauer presented the Business Services Objectives, goals, current projects, and upcoming projects.
9. ACTION ITEMS
9.A. Unfinished Business
9.B. New Business
9.B.1. Approve Contract for Interim Principal / Director of Student Services
Financial Impact:

The contract would increase the total annual compensation package for the position by $13,474 for the 2018/19 budget year or $3,086 through 12/31/2018 or $8,098 through 03/31/19

Compensation changes are due to placement on the salary schedule and increase in additional stipends for units. The total amount of the contract is funded by the Impact Aide Grant. 




Minutes:
The contract for Interim Principal / Director of Student Services was approved with a motion by Anthony Holdridge and a second by Amy Mecak.

Votes:
Brothers AYE
Celio AYE
Ellis Absent
Holdridge AYE
Mecak AYE
9.B.2. Review and approve Local Control Accountability Plan Local Indicators
Minutes:
Trustee Brothers requested that Priority 2, Indicator 2 be updated with data.

The local indicators were approved with a motion by Amy Mecak and a second by Anthony Holdridge with the understanding that data would be added as per Trustee Brothers' request.

Votes:
Brothers AYE
Celio AYE
Ellis Absent
Holdridge AYE
Mecak AYE
Attachments:
Local Indicators USD - COE
Updated Local Indicators 11-13-18
9.B.3. Discuss, First Reading, and Approval of CSBA recommended policies.
Minutes:
Second reading was waived and the Board Policies were approved with a motion by Rachael Brothers and a second by Amy Mecak.
Votes:
Brothers AYE
Celio AYE
Ellis Absent
Holdridge AYE
Mecak AYE
Attachments:
CSBA Recommended Policy Revisions - Executive Summary
9.B.3.a. E 0420.41 Charter School Oversight
Attachments:
E0420.41
9.B.3.b. BP/AR 3514 Environmental Safety
Attachments:
BP/AR 3514
9.B.3.c. BP 3514.1 Hazardous Substances
Attachments:
BP 3514.1
9.B.3.d. BP/AR 3516 Emergencies and Disaster Preparedness Plan
Attachments:
AR 3516
BP 3516
9.B.3.e. AR 3541 Transportation Routes and Services
Attachments:
AR 3541
9.B.3.f. BP/AR 4158/4258/4358 Employee Security
Attachments:
BP/AR 4158, 4258, 4358
9.B.3.g. BP/AR 4161.9/4261.9/4361.9 Catastrophic Leave Program
Attachments:
AR 4161, 4261, 4361
BP 4161, 4261, 4361
9.B.3.h. BP/AR 5145.3 Nondiscrimination/Harassment
Attachments:
AR 5145.3
BP 5145.3
9.B.3.i. BP 5145.9 Hate-Motivated Behavior
Attachments:
BP 5145.9
9.B.3.j. BP 6161.3 Toxic Art Supplies (deleted & incorporated with BP 3514.1)
9.B.4. Approve Resolution D18-19-07: Resolution to Allow Board Members to be paid for Non-Attendance per EC 35120 for the CURRENT Board Meeting
Minutes:
Resolution D18-19-07 was approved with a motion by Anthony Holdridge and a second by Amy Mecak.

Roll Call Votes:
Brothers YES
Celio YES
Ellis Absent
Holdridge YES
Mecak YES
Attachments:
Resolution D18-19-07 Paid for Non-Attendance
10. OTHER REPORTS
Minutes:
Trustee Mecak updated the board on the progress of getting community, stakeholder and staff feedback regarding the Principal position at Diamond Valley Elementary.
A survey was sent to the Certificated Reps, Classified Staff, the Education PAC, and Alpine Parents group. It was asked that the survey be completed and return to Lia Story by end of day 11/19/2048. A stakeholder meeting is tentatively scheduled for 11/27/2018.
11. INFORMATION/DISCUSSION ITEMS
11.A. MTSS Update to the Board
Minutes:
Erin Dobyns provided a brief on the California MTSS Facilitator Training and the 2018 National MTSS Professional Learning Institute she attended in Sacramento in July.
Attachments:
MTSS SEL Presentation
11.B. Discipline report per BP 5144 Discipline
Comments:

During the 2017-18 school year, Diamond Valley Elementary School utilized a variety of positive behavioral interventions and supports to help contribute to an effective learning environment. These strategies included:

 

  • Warning
  • Reset Time/Reflection
  • Conference with student
  • Administrator intervention/counseling
  • Counselor intervention/counseling
  • Counseling during non-instruction time
  • Restitution
  • Intensive Supervision
  • In-school interventions (classroom or office)
  • Parent informed (email/phone/in-person)
  • Referral to/Collaboration w/ Law Enforcement

 

 

Based on teacher feedback, Diamond Valley Elementary School instituted an Alternative Instructional Setting opportunity for those students who were struggling academically and/or behaviorally within the traditional classroom setting. Diamond Valley Elementary School also instituted an Alternative Recess setting for those students who struggled behaviorally during the traditional playground setting. 

 

Moving forward, Diamond Valley Elementary School has implemented a number of strategies to further increase communication with parents/guardians and staff regarding discipline. These strategies have been based on stakeholder input, both in person conversations and through the LCAP process. Some of these strategies include the utilization of the Remind App and administration maintaining a communication log. In addition, Diamond Valley Elementary School has implemented a structured recess and staggered recesses to help increase the yard personnel to student ration. It is believed by the MTSS team this will help reduce the number of incidents on the playground.   



Minutes:
Discipline report and SWIS data for 2017-18 was provided to the board. No discussion or comment.
Attachments:
Student Discipline Report 2017-18 Memo
SWIS Report 2017
SWIS Report 2017 Major
SWIS Report 2018
SWIS Report 2018 Major
11.C. LCAP Actions and Services Update (District/LCAP Goals)
Minutes:
LCAP Actions and Services update was provided to the board for review. No comment or discussion.
Attachments:
LCAP Actions and Services (LCAP/District Goals)
12. HEARING OF THE PUBLIC
Quick Summary / Abstract:

The law allows the public to address the Governing Board on any matter, whether or not it is on the agenda, but the law prohibits action by the Governing Board on nonagenda items.  Board Bylaw 9323 states that “Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item.  The Board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional person speak only if they have something new to add.”



Minutes:
No public comment
13. SUGGESTED ITEMS FOR FUTURE AGENDA
Minutes:
Trustee Brothers requested that BP 3600 be brought to the board for adoption and BP 4216 be brought to the board for deletion.
14. CLOSED SESSION ITEMS (Items not completed in previous Closed Session)
Minutes:
Did not adjourn to closed session.
14.A. Announcement of Items to be Discussed in Closed Session
14.B. Public Comment on Items to be Discussed in Closed Session
14.C. Closed Session
14.C.1. Public Employee Employment per Government Code section 54957
14.C.1.a. Title: Interim Principal / Director of Student Services
14.C.1.b. Title: Bus Driver / Maintenance / Custodial
14.C.1.c. Title: Walk On Coach - Temporary
14.C.1.d. Title: Walk On Coach - Temporary
14.C.1.e. Title: Library Media Clerk
14.C.2. Public Employee Performance per Government Code 54957
14.C.2.a. Title: Superintendent
14.C.3. Conference with Labor Negotiators per Government Code 54957.6
14.C.3.a. Alpine County Teachers' Association
14.D. Open Session - Call to Order
14.E. Public Comment on Action Taken in Closed Session
15. ADJOURNMENT
Minutes:
Motion to adjourn by Anthony Holdridge with a second by Amy Mecak

Votes:
Brothers AYE
Celio AYE
Ellis Absent
Holdridge AYE
Mecak AYE

Meeting adjourned at 7:23 pm

The resubmit was successful.